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HomeMy WebLinkAbout01/22/02JANUARY 22, 2002 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, January 22, 2002, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). PROCLAMATIONS Mayor Paxton presented the following two proclamations: 1. Catholic School Week — January 27 -February 3, 2002 y, 2. Community Christian Academy Week — January 27 -February 3, 2002. MOTIONS SUSPEND ORDER OF BUSINESS Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that fl, the Board of Commissioners suspend the order of business to discuss Items VI. A & B. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Smith, that the minutes for January 8 and 15, 2002, be waived and that the minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). APPOINTMENTS BOARD OF ADJUSTMENT Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Jeff Canter as a member of the Board of Adjustment to fill the unexpired term of James W. Brooks, who has resigned. This term (f ! will expire August 31, 2002." LI y V11, Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing Jeff Canter as a member of the Board of Adjustment. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). COMMISSIONERS OF WATER WORKS Mayor Paxton made the following appointments: "WHEREAS, in accordance with Section 114-293 of the code of Ordinances of the City of Paducah, subject to the approval of the Board of Commissioners, I hereby make the following appointments fo the commissioners of Water Works: Reappoint Jim Wheeler, which term will expire January 6, 2006; 11� Appoint William R. Gore to replace Eugene Katterjohn Jr., whose term has expired. This term will expire January 6, 2006." Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners approve the action of Mayor Paxton in appointing Jim Wheeler and William R. Gore as members of the Commissioners of Water Works. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). R & F BIDS Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the attached bids be received and filed: ENGINEERING DEPT. Bituminous Concrete 1. Jim Smith Contracting Company LLC -- I I I _ .: _ I_ �: 11, fil"" I_ i JANUARY 22, 2002 2. H & G Construction Co. Bituminous Cold -Mix 1. Jim Smith Contracting Company LLC 2. H & G Construction Co. Limestone 1. Martin Marietta Aggregates 2. Vulcan Materials Company Concrete 1. Federal Materials Company Inc. 2. Kotter Ready Mix Salt 1. IMC Salt Inc. 2. Morton International Inc. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). GPEDC Mayor Paxton recommended that the City increase its annual funding to the GPEDC V1 from $100,000 to $150,000 in order to support GPEDC fund raising plans. This increase would be included in the City's FY 2002/03 budget. R & F DOCUMENTS Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the attached documents be received and filed: ✓ 1. Certificates of Insurance: a) Florence & Hutcheson Inc. ✓2. Master Plan Document Amendment No. 6 to City's Health Insurance Plan ,/3. Contracted between City & H & G Construction for Equipment Rental ✓4. 2001 Renaissance Kentucky Funding Agreement 15. Paducah -McCracken County Senior Citizens Inc. FY 2001 Audit Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORDINANCES — INTRODUCTION CHANGE ORDER NO 1— STREET RESURFACING Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 FOR THE CITY'S RESURFACING PROGRAM". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 1 in the amount of $126,226.14 with Jim Smith Contracting Company Inc. for additional work on the City's 2001 street resurfacing program, thereby increasing the amount of the contract to $1,203;514.14 for Wi this project. BITUMINOUS CONCRETE Commissioner Abraham offered motion, seconded by Commissioner Smith, that the / Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE V ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS CONCRETE (CLASS I, TYPE A), AND AUTHORIZING THE MAYOR TO EXECUTE A ED C -D JANUARY 22, 2002 CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting for sale to the City of its requirement of bituminous ►-1 concrete through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. BITUMINOUS COLD -MIX Commissioner Coleman offered motion, seconded by commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS COLD -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting, for sale to the City of its requirement of bituminous cold -mix through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. LIMESTONE Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF VULCAN MATERIALS, FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Vulcan Materials, for sale to the City of its requirement of limestone through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. CONCRETE Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KOTTER READY MIX, FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Kotter Ready Mix, for sale to the City of its requirement of concrete through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. SALT Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF NORTH AMERICAN SALT, FOR SALE TO THE CITY OF ITS REQUIREMENT OF ROCK SALT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of North American Salt, for sale to the City of its requirement of rock salt through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. MUNICIPAL ORDER PERSONNEL CHANGES Commissioner Smith offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved: / (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORDINANCES - ADOPTION ACCEPT AFFORDALE HOUSING TRUST FUND GRANT FOR CHRISTMAS IN APRIL PROGRAM 9 10 JANUARY 22, 2002 Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY HOUSING CORPORATION FOR AN AFFORDABLE HOUSING J TRUST FUND GRANT FOR THE CHRISTMAS IN APRIL PROGRAM". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Housing Corporation to obtain a matching grant in the amount of $40,000.00 for an Affordable Housing Trust Fund Grant for the Christmas in April Program. The City will provide matching funds in the amount of $2,000.00 for this project. Adopted on call of the roll; yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-1-6467, BOOK 29, P_a 1_� ACCEPT HOME PROGRAM HOMEBUYER GRANT Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT J AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE J KENTUCKY HOUSING CORPORATION FOR A HOME PROGRAM HOMEBUYER 2001 GRANT TO BUY DOWN THE COST OF NEW HOMES FOR, LOW -TO - MODERATE INCOME FAMILIES WITHIN THE CITY LIMITS". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Housing Corporation for a matching HOME Program Homebuyer 2001 Grant in the amount of $217,068.00. The City will provide matching funds in the amount of $10,853.00 for this project. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-1-6468, BOOK 29, P4-26-0 ACCEPT HOME HOMEOWNER GRANT Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY HOUSING CORPORATION FOR A HOME PROGRAM HOMEOWNER REHABILITATION GRANT AND AN AFFORDABLE HOUSING TRUST FUND COMPANION GRANT FOR THE DEMOLITION AND RECONSTRUCTION OF HOUSES FOR LOW -TO -MODERATE INCOME HOMEOWNERS WITHIN THE CITY LIMITS". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Housing Corporation for a Homeowner Rehabilitation Grant in the amount of $417,528.00, and an Affordable Housing Trust Fund Companion Grant in the amount of $20,000.00, for demolition and reconstruction of houses for low to moderate income homeowners within the City limits. The City will provide matching funds in the amount of $21,951.00 for this project. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO. 2002-1-6469, BOOK 29, P 9-7--� KNUCKLEBOOM RENTAL Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MUNICIPAL EQUIPMENT INC. FOR RENTAL TO THE CITY OF A KNUCKLEBOOM TRUCK FOR A MONTHLY FEE OF $4,500, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Municipal Equipment Inc. for rental to the City of a knuckleboom truck for a monthly fee of $4,500, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-1-6470, BOOK 29, P JANUARY 22, 2002 CHANGE ORDER NO. 1— PUBLIC WORKS FACILITY RENOVATIONS Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $10,186.44 WITH CROFT AND ADAMS CONSTRUCTION INC. FOR VARIOUS BUILDING RENOVATIONS AT THE PUBLIC WORKS FACILITY". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute Change Order No. 1 in the amount of $10,186.44 with Croft and Adams Construction Inc. for additional renovations at the Public Works facility, thereby increasing the total contract price to $52,003.44. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO. 2002-1-6471, BOOK 29, P_2�3 FIRE SAFETY HOSE Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MOBILE CONCEPTS BY SCOTTY FOR SALE TO THE CITY OF A MOBILE FIRE SAFETY HOUSE, AND AUTHORIZING THE MAYOR ✓ TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Mobile Concepts by Scotty in the amount of $46,613.00, for sale to the City of a mobile fire safety house, for use by the Fire Department, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO. 2002-1-6472, BOOK 29, P_,2,� CRIME SCENE VAN Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CHIP WYNN BUICK-JEEP FOR THE PURCHASE OF ONE 2000 FORD ECONOLINE VAN FOR USE BY THE POLICE DEPARTMENT, V-1 AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Chip Wynn Buick -Jeep in the amount of $11,797.00, for sale to the City of one 2000 Ford Econoline Van for use by the Police Department, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO. 2002-1-6473, BOOK 29, P_2_d__�5 CITY MANAGER REPORT 1. Announced that Jason Montgomery, a recent graduate of the Police Academy, was Valedictorian of his class. 2. Calendar of events 3. Budget calendar 4. Commission Advance MISCELLANEOUS Van Burgess, a Paducah tenant, asked the Commission to consider adopting legislation ✓ in the future to protect tenants' rights in the City. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board go into closed session for discussion of matters pertaining to the following topics: Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). At the conclusion of the executive session the Board reconvened in open session, whereupon the Mayor announced there was no further business. 12 JANUARY 22, 2002 Upon motion the meeting adjourned. ADOPTED: February 5, 2002 /—Citeyv�Ple�rk— Mayo�