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Home My WebLink About02/05/0213 FEBRUARY 5, 2002 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 5:00 p.m., Tuesday, February 5, 2002, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (4). Commissioner Abraham arrived late (1). PROCLAMATION Mayor Paxton presented the following proclamation: ✓ Black History Month FIRE CHIEF BENTON reported that the Paducah Fire Department received a National v/ Award for the Car Seat Program. MINUTES Commissioner Smith offered motion, seconded by Commissioner Coleman, that the reading of the minutes for January 22, 2002, be waived and that the Minutes of said ✓ meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). Note: Commissioner Abraham arrived prior to this roll call. APPOINTMENTS PADUCAH-McCRACKEN COUNTY CONVENTION AND VISITORS BUREAU Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Tom Emerson as a member of the Paducah -McCracken County Convention Center & Visitors Bureau to fill the unexpired term of Charles Cissell, who is deceased. This term will expire December 31, 2003." / Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that \ the Board of Commissioners approve the action of Mayor Paxton in appointing Tom �� Emerson as a member of the Paducah -McCracken County Convention and Visitors Bureau. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). BROOKS STADIUM COMMISSION Mayor Paxton made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby make the following appointments to the Brooks Stadium Commission: Reappoint Dr. Frank Hideg; Appoint Greg McKeel to replace Samuel Sloan Jr., whose term has expired. These terms will expire December 5, 2005." Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). Commissioner Smith offered motion, seconded by Commissioner Coleman, that the { Board of Commissioners approve Mayor Paxton's appointment of Dr. Frank Hideg and ' Greg McKeel to the Brooks Stadium Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). PADUCAH GOLF COMMISSION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of VI the Board of Commissioners, I hereby appoint Steve Kettler as a member of the Paducah Golf Commission to fill the unexpired term of Fred Kettler, who has resigned. This term will expire March 26, 2003." 14 FEBRUARY 5, 2002 Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Steve Kettler as a member of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the attached documents be received and filed: ✓ 1. Certificates of Insurance: a) Chase Environmental Group, Inc. b) Chester Mechanical, Inc. C) Metzger Construction d) MidAmerica Hotels Corp. e) Raymond Culp Construction Y 2. Contract with Municipal Equipment, Inc. for Rental of Knuckleboom Truck (P. Works) 1� 3. Agreement with Heflin, Inc. for Demolition of Building at 216 South 2nd Street (Eng.) 4. Deeds for Property (Duke & Long) Located at: a) 417-423 Broadway f b) 415 Broadway c) 425-431 Broadway d) 122 North Fifth Street e) 129-131 North Fourth Street ✓ 5. HOME Rental Rehab Grants for Downtown Business Owners (Ordinance No. 2000-11-6292) ✓ 6. Lease Agreement between Seamen's Church and River Heritage Museum for Property located on Water Street ✓7. Sublease and Operating Agreement between River Heritage Museum, Inc. , Paducah Film Society, Inc., City of Paducah and Seamen's Church Institute of New York and New Jersey 8. Paducah Junior College, Inc., Financial Statements for the Year Ended June 30, 2001 J9. Paducah Water Works Financial Highlights for November 2001 J 10. Paducah Water Works Financial Highlights for December 2001 Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). R & F NOTICES Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Notice of Cancellation of Meeting of the Board of Commissioners of the City of Paducah for February 12, 2002, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). R & F BIDS f Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the attached bids be received and filed: 15 FEBRUARY 5, 2002 PUBLIC WORKS DEPT. Modular Downtown Convenience Center 1. Croft & Adams 2. Hunter Knepshield Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS AMENDMENT NO.7 TO COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN Commissioner Smith offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING AMENDMENT NO. 7 !/ TO THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN SUMMARY FOR EMPLOYEES OF THE CITY OF PADUCAH", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #933, BOOK 4, P,3-31, 2002 KLC LAW ENFORCEMENT SAFETY & LIABILITY MATCHING GRANT FOR POLICE DEPT. Commissioner Abraham offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT IN THE AMOUNT OF $2,000 FROM THE KENTUCKY LEAGUE OFICITIES 2002 LAW ENFOREMENT SAFETY AND LIABILITY GRANT PROGRAM FOR THE PURCHASE OF EQUIPMENT, SERVICES OR TRAINING FOR THE POLICE DEPARTMENT", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #934, BOOK 4, P-337 Ct2002 KLC SAFETY MATCHING GRANT Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT IN THE AMOUNT OF $2,500 FROM THE KENTUCKY LEAGUE OF CITIES 2002 Vol LIABILITY GRANT PROGRAM FOR THE PURCHASE OF LIABILITY REDUCING SIGNS, EQUIPMENT AND TRAINING". Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #935, Book 4, P, 3 KLC MATCHING GRANT FOR PROTECTIVE AND SAFETY EOUIPMENT & SUPPLIES Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT IN THE AMOUNT OF $2,500 FROM THE KENTUCKY LEAGUE OF CITIES FOR ✓ THE PURCHASE OF PROTECTIVE AND SAFETY EQUIPMENT AND SUPPLIES", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #936, BOOK 4,P-3 3-7 APPLICATION FOR T-21 MATCHING GRANT FROM KENTUCKY TRANSPORATATION CABINET FOR RENAISSANCE STREETSCAPE PHASE IV GRANT PROJECT ($686,000) Commissioner Smith offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A T-21 MATCHING GRANT IN THE AMOUNT OF $686,000 FROM THE KENTUCKY TRANSPORTATION CABINET, WITH A CASH MATCH IN THE AMOUNT OF $171,500, FOR THE RENAISSANCE STREETSCAPE PHASE IV GRANT PROJECT", be adopted. 16 FEBRUARY 5, 2002 AMEND ABOVE GRANT AMOUNT Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the amounts in the T-21 Matching Grant be amended to $697,100.00, with a cash match in the amount of $174,275.00. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ADOPT MUNICIPAL ORDER AS AMENDED Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that ✓ the foregoing Municipal Order be adopted as amended. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #937, BOOK 4, P_ 1 ACT T-21 NON -RENAISSANCE GREENWAY MATCHING GRANT FROM KENTUCKY TRANSPORTATION CABINET Commissioner Abraham offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A TRANSPORTATION ENHANCEMENT ACT T-21 NON - RENAISSANCE GREENWAY MATCHING GRANT IN THE AMOUNT OF $560,000.00 FROM THE KENTUCKY TRANSPORTATION CABINET, WITH A CASH MATCH IN THE AMOUNT OF $140,000,00, FOR THE CITY OF PADUCAH GREENWAY PROJECT", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #938, BOOK 4, P341 ORDINANCE — EMERGENCY DOWNTOWN CONVENIENCE CENTER Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CROFT AND ADAMS CONSTRUCTION, INC. FOR THE PURCHASE OF ONE MODULAR CONVENIENCE CENTER TO BE LOCATED AT THE CORNER OF WATER AND JEFFERSON STREETS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accept bid of Croft and Adams Construction Inc., and authorize the Mayor to execute a contract in the amount of $254,454.00 for furnishing the City with one modular convenience center which will house an information center and male/female restrooms and will be located at the corner of Water and Jefferson Streets. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6474, BOOK 29, Priv ORDINANCES — ADOPTION CHANGE ORDER NO 1— STREET RESURFACING Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 FOR THE CITY'S RESURFACING PROGRAM". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 1 in the amount of $126,226.14 with Jim Smith Contracting Company Inc. for additional work on the City's 2001 street resurfacing program, thereby increasing the amount of the contract to $1,203,514.14 for this project. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6475, BOOK 29, P BITUMINOUS CONCRETE Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING V THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS CONCRETE (CLASS I, TYPE A), AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting for sale to the City of its requirement of bituminous concrete through calendar years 2002 v� 17 10 FEBRUARY 5, 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO. 2002-2-6476, BOOK 29, P 9L. -W BITUMINOUS COLD -MIX Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS COLD -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting, for sale to the City of its requirement of bituminous cold -mix through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6477, BOOK 29, P� LIMESTONE Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF VULCAN MATERIALS, FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Vulcan Materials, for sale to the City of its requirement of limestone through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6478, BOOK 29, P .23 0 CONCRETE Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KOTTER READY MIX, FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Kotter Ready Mix, for sale to the City of its requirement of concrete through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6479, BOOK 29, P A,3 / SALT Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF NORTH AMERICAN SALT, FOR SALE TO THE CITY OF ITS REQUIREMENT OF ROCK SALT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of North American Salt, for sale to the City of its requirement of rock salt through calendar years 2002 and 2003, with a one-year option to renew, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD.NO.2002-2-6480, BOOK 29, PAGE X23 ORDINANCES - INTRODUCTION I'D CHANGE ORDER NO. 1- POLICE DEPT. RENOVATIONS Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $1,453.41 WITH ENGLAND CONSTRUCTION FOR RESTROOM BUILDING RENOVATIONS AT THE PADUCAH POLICE DEPARTMENT". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 1 in the amount of $1,453.41 with England Construction for FEBRUARY 5, 2002 various needed repairs for restrooms at the Police Department, thereby increasing the amount of the contract to $11,210.77 for this project. MONUMENTAL LIFE INSURANCE GROUP LIFE PREMIUM ADJUSTMENT Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING RENEWAL RATES WITH MONUMENTAL LIFE INSURANCE COMPANY FOR GROUP LIFE INSURANCE FOR FULL-TIME CITY OF PADUCAH EMPLOYEES AND RETIREES". This ordinance is summarized as follows: Approving renewal rates of $0.85 per $1,000 of coverage with Monumental Life Insurance Company for group life insurance for full-time City of Paducah employees and retirees, effective January 1, 2002. PROPERTY LEASE FOR DOWNTOWN CONVENIENCE CENTER Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE ✓ AGREEMENT WITH SMITH CONTRACTING FOR LAND LOCATED BETWEEN 2ND STREET AND WATER STREET AND BETWEEN JEFFERSON AND MADISON STREETS FOR THE LOCATION OF THE DOWNTOWN CONVENIENCE CENTER". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Lease Agreement between the City of Paducah and Smith Contracting for land located between 2nd Street and Water Street and between Jefferson Street and Madison Streets for the location of a downtown convenience center. GUARDRAILS Commissioner Abraham offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE f AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH EDEN FENCE COMPANY FOR GUARDRAIL INSTALLATION AND REPAIR IN VARIOUS LOCATIONS THROUGHOUT THE CITY". This ordinance is summarized as follows: Authorizing the City to pay a sum not to exceed a total of $100,000 for a period of two (2) years to Eden Fence Company for guardrail installation and repair in various locations throughout the City, and authorizing the Mayor to execute a contract for same. CITY MANAGER REPORT 1. Legislative Session in Frankfort next Tuesday 2. Commission Advance plans to be held at River Heritage Museum 3. Business License Tax — gross receipts vs. net receipts 4. City Clerk retirement 5. Police Department seat belt campaign CITY COMMISSIONER REPORT v1 Commissioner Coleman reported on a legislative conference he attended in Washington D.C. for the Electric Plant Board on January 27-30. He discussed various resolutions that were passed and other action that was taken during the conference. MISCELLANEOUS Gayle Kaler discussed the Lowertown Association. 2. Lowell Turner, an employee at Information Age Park, discussed the need for a traffic light at the U.S. 60 entrance to the Park. He presented a petition to the City Clerk requesting this light. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board go into closed session for discussion of matters pertaining to the following topics: N FEBRUARY 5, 2002 Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). At the conclusion of the executive session the Board reconvened in open session, whereupon the Mayor announced there was no further business. Upon motion the meeting adjourned. ADOPTED: February 26, 2002 Aitywrk 19