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Home My WebLink About11/25/03NOVEMBER 25, 2003 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, November 25, 2003, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Smith and Mayor Paxton (4). Commissioner Montgomery was absent (1). PRESENTATIONS HUMAN RIGHTS BOARD Mayor Paxton presented plaques of Appreciation to Mrs. Lorraine Mathis and Mr. Charles Simpson for serving on the Human Rights Board. C1 STREETSCAPE PROJECT Mr. Dave Clark, General Manager of Paducah Power System and Rick Windhorst, also of Paducah Power will speak to the Board after they discuss the project with the Electric Plant Board. COMMUNITY CHURCH PROJECT: Use of Cherry Civic Center The Mayor discussed a project that involves the City working with churches in making the community a better place. This could require the City donating building or services for the events. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for November 11, 2003, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Smith and Mayor Paxton (4). APPOINTMENTS FOREST HILLS PUBLIC PROJECT CORPORATION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint James C. Tidwell, Jack Tick and Robert Harriford as members of the Forest Hills Public Project Corporation, which terms will expire November 4, 2008." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in reappointing James C. Tidwell, Jack Tick and Robert Harriford as members of the Forest Hills Public Project Corporation. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). RESOLUTION RESTAURANT TAX Mayor Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt a resolution supporting the extension of the restaurant tax. AMEND ABOVE RESOLUTION Commissioner Coleman offered motion, seconded by Commissioner Smith, that the above resolution be amended to include language in Section 2 addressing and requesting the support of Governor -Elect Ernie Fletcher of Commonwealth of Kentucky. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). ADOPT ABOVE RESOLUTION AS AMENDED Commissioner Coleman offered motion, seconded by Commissioner Guess, that the above resolution regarding the restaurant tax be adopted as amended. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). MOTIONS R & F DOCUMENTS AND BID Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents and bid be received and filed: DOCUMENTS: 1. Memorandum of Correction regarding the Contract with Mercy Regional Emergency Medical Systems for EMS Services Agreement executed November 21, 2001 294 295 Li t I I I i 1 k „: 111uLL: ,- NOVEMBER 25, 2003 2. Agreement with Newcomb Oil to Exchange Property at 3199 and 3195 Jackson Street (Ord. No. 2003-10-6712) 3. Agreement with PATS for Lowertown Infrastructure Improvements (Ord. No. 2003-11- 6714) 4. Fuel Contract Renewal with Wagner Wholesale, L.L.C., D.B.A. Smoke Shop for 2004 (Ord. No. 2003-11-6720) 5. Paducah Power System Financial Statements for Year Ended June 30, 2003 6. Paducah Junior College, Inc. Financial Statements for Year Ended June 30, 2003 7. Purchase Area Development District, Inc. Financial Statements for Year Ended June 30, 2003 8. Purchase District Health Department Report on Audit of Financial Statements and Supplemental Schedules for Year Ended June 30, 2003 Paducah Water Works Financial Highlights for Period Ended September 30, 2003 10. Transit Authority Financial Statements for Year Ended June 30, 2003 11. Cancellation Notice for November 18, 2003 Meeting of the Board of Commissioners BID: PUBLIC WORKS DEPT. BOMB SQUAD CREW CAB PICKUP TRUCK 1. Southern Truck Brokers Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Smith offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Smith and Mayor Paxton (4). ORDINANCES - ADOPTION RELEASE OF EASEMENT LOCATED BETWEEN KENTUCKY AVENUE AND BROADWAY Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A RELEASE OF EASEMENT TO LAM PROPERTIES, LLC." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a Release of Easement to LAM Properties, LLC, for 20' easement located at 1049 Kentucky Avenue to property located at 1044 Broadway. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). ORD. #2003-11-6724; BK 29; PG 4 /& PURCHASE OF COPIER/PRINTER FOR PLANNING DEPT. Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A COPIER/PRINTER FOR THE PLANNING DEPARTMENT OF THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is authorized to pay the total sum of $15,495.00 for the purchase of one Xerox WCP32 copier/printer for use by the Planning Department, and authorize the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). ORD. #2003-11-6725; BK 29; PG "5 KI NOVEMBER 25, 2003 296 CONTRACT WITH GREG CARLTON FOR CONSULTING SERVICES Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH GREGORY W. CARLTON FOR CONSULTING SERVICES REGARDING HEALTH INSURANCE." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a contract with Gregory W. Carlton in the amount of $52,990.00 for consulting services on issues pertaining to the administration of the City of Paducah's health insurance. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). ORD. #2003-11-6726; BK 29; PG 61 L., l) ORDINANCES — INTRODUCTION PURCHASE TRUCK FOR BOMB SQUAD Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A BID FOR SALE TO THE CITY OF ONE 1997 FORD F-350 CREW CAB TRUCK FOR USE BY THE POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Southern Truck Brokers, Inc., in the amount of $13,500.00, for sale to the City of one 1997 Ford F-350 Crew Cab Truck for use by the Police Department's Bomb Squad. ANNEXATION AGREEMENT FOR THE GROVE SUBDIVISION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN ANNEXATION AGREEMENT WITH CHD GROUP, LLC." This ordinance is summarized as follows: The City Commission hereby approves the annexation agreement between the City and CHD Group, LLC, and authorizes the Mayor to execute aforesaid annexation agreement. APPROVE ANNEXATION OF THE GROVE SUBDIVISION Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "ORDINANCE EXTENDING THE -•.- . IBOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATCE SI LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Finalizing the annexation of a tract of property adjacent to the present city limits, located adjacent to U.S. Highway 62, containing 46.3 acres more or less. EAST MALL ACCESS ROAD SETTLEMENT AGREEMENT Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SETTLEMENT AGREEMENT WITH KENTUCKY OAKS MALL COMPANY AND WAREHOUSE, INC., FOR ACQUISITION OF RIGHT OF WAY FOR THE EAST MALL ACCESS ROAD." This ordinance is summarized as follows: The Mayor is hereby authorized to execute the Settlement Agreement and Release of Claims and all other documents relating to same for the acquisition of right of way for the East Mall Access Road. Mayor Paxton stepped out of the meeting. APPROVE AGREEMENT REGARDING JORDAN DRIVE Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SETTLEMENT AGREEMENT WITH KENTUCKY OAKS MALL COMPANY FOR ACQUISITION OF RIGHT OF WAY FOR JORDAN DRIVE." This ordinance is summarized as follows: The Mayor is hereby authorized by the City of Paducah to execute the Settlement Agreement and Release of Claims and all other documents relating to °! I same for the acquisition of right of way from Kentucky Oaks Mall Company for the continuation of Jordan Drive. AUTHORIZE CONTRACT FOR ENGINEERING INSPECTION SERVICES FOR PECAN DRIVE BRIDGE CONSTRUCTION PROJECT Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO.2 WITH FLORENCE & HUTCHESON, INC., FOR THE PECAN DRIVE BRIDGE CONSTRUCTION PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 2 for an increase in the amount of $21,500.00 with Florence & Hutcheson, Inc., for construction observation services of the Pecan Drive Bridge and to finalize the project, increasing the total cost to $334,579.00. 297 NOVEMBER 25, 2003 Mayor Paxton returned to the meeting. ALLEY CLOSINGS LOCATED ADJACENT TO 1201 SOUTH 8TH STREET Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF TWO ALLEYS LOCATED ADJACENT TO 1201 SOUTH EIGHTH STREET." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of a portion of two alleys located adjacent to 1201 South Eighth Street and authorizing, empowering and directing the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. CITY MANAGER REPORT Items: Holiday schedule for refuse pickup Commission meetings scheduled for December 2, 16, and 23, may be cancelled. Request for Executive Session to discuss real estate acquisitions. POSITION VACANCY REVIEW • Police Officers • Police Clerical Specialist • Firefighters • Parks Services Recreation Specialist • Finance Revenue Coordinator The City Manager requested the above positions be filled. MOTION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners authorize the following vacant positions be filled: Police Dept. — Police Officers (3) Police Dept. — Clerical Specialist (1) Fire Dept. — Firefighters (3) Parks Services Dept. — Recreation Specialist (1) Finance Dept. — Revenue Coordinator (1) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). COMMISSIONER CONCERNS Comm. Coleman passed out a legislative bulletin from KLC. Since he is on the Executive Board of Directors of the Kentucky League of Cities he wanted to inform the Mayor and Commission that the agenda is being prepared for the 2004 Legislature on issues that will be confronting cities. The number one issue for the agenda is the Community Investment Act (extension of the restaurant tax). The next main issue is Expanded Gaming. Other issues will also be listed on the agenda. EXECUTIVE SESSION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board go into closed session for discussion of matters pertaining to the following topics: ❖ Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Paxton (4). Upon motion the meeting adjourned. ADOPTED: December 9, 2003 J &6 City Clerk Mayor