HomeMy WebLinkAbout05/11/04379
MAY 11, 2004
At a Called Meeting of the Board of Commissioners, held in the Commission
Chambers at City Hall at 4:30 p.m., Tuesday, May 11, 2004, Mayor Paxton presided,
and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Coleman, Guess, Montgomery, and Mayor Paxton (4).
Commissioner Smith was absent (1).
PROCLAMATION
Mayor Paxton presented a proclamation to the Kentucky ALS Chapter (members
present were the following: Whitney Taverna, Janetta Owens, Jim Strader, Janie
Bush, and Frankie Harbinson and Pam Myers) proclaiming May as the ALS or Lou
Gehrig's Disease Awareness Month.
ANNOUNCEMENTS
Mayor Paxton stated that this is National Tourism Week and that travel expenditures
generated by McCracken County's tourism and travel industry showed an increase of
nearly $10 million from 2002 to 2003 with revenues totaling $139, 346,847 for 2003.
After inflation, the increase rate equaled 3.6%.
He also announced that AAA Fabricators, a new industry, would be locating in the
Coleman Road Industrial Park.
R & F CALLED MEETING NOTICE
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Notice of Called Meeting of the Board of Commissioners of the City of Paducah, for
4:30 p.m., Tuesday, May 11, 2004, be received and filed.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery and
Mayor Paxton (4).
MINUTES
Commissioner Guess offered motion, seconded by Commissioner Coleman, that the
reading of the Minutes for April 13th, April 20th and May 4th, 2004, be waived and
that the Minutes of said meeting(s) prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4).
APPOINTMENT
PADUCAH-MCCRACKEN COUNTY JOINT SEWER AGENCY
Mayor Paxton made the following appointment: "WHEREAS, subject to the
approval of the Board of Commissioners, I hereby reappoint Bill Jones, to the
Paducah -McCracken County Joint Sewer Agency. This term will expire June 30,
2008."
Commissioner Montgomery'offered motion, seconded by Commissioner Guess, that
the Board of Commissioners approve the action of Mayor Paxton in reappointing Bill
Jones as a member of the Paducah -McCracken County Joint Sewer Agency.
MOTIONS
R & F DOCUMENTS & BIDS
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
following documents and bids be received and filed:
DOCUMENTS
1. Certificate of Insurance:
(a) Wilkins Construction
2. Contracts/Agreements:
(a) Grant Agreement with Kentucky State Police Governor's Highway Safety
Program Campaign (2004-4-6800)
(b) Encroachment Agreement with Precision Machine, Inc. (2004-2-6763)
(c) Agreement with WDH Ecological Services for a Natural Resource Master
Plan for the Greenway Trail Project (2004-4-6791)
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MAY 11, 2004
(d) Agreement with J.J.B. Hilliard, W. L. Lyons, Inc., for Financial Advisor
Services of General Obligation Bonds (2004-4-6789)
(e) Contract with Med-Eng System, Inc., for Purchase of Bomb Squad
Equipment (2004-3-6774)
(f) Business Associate and Trading Partner Agreement for HIPPA
Compliance per Municipal Order 1049:
1) SpectraCare Management Services of Kentucky
2) Center Care
3) Employee Benefit Consultants d/b/a EBC
(g) Agreement with Marcum Engineering for HVAC
Improvements/Renovations at City Hall and Paducah Police Station
(2004-5-6806)
3. Deeds:
(a) Quit Claim with Paducah & Louisville Railway, Inc. — 2nd & Clark (2004-
3-6781)
(b) Deed and Settlement Statement with J.E.D.D., a Kentucky General
Partnership for Property adjacent to Stuart Nelson Park (2004-4-6792)
4. Notice of Cancellation for the Regular Scheduled Meeting for April 27, 2004
5. Documents Relating to Paducah -McCracken County Industrial Development
Authority and Infiniti Plastic Technologies, Inc.
(a) Original Capital Sublease Agreement (2004-4-6784)
(b) Original Letter of Intent (2004-4-6788)
(c) Original Assignment Agreement (2004-4-6786)
(d) Original Recorded Deed of Conveyance (2004-4-6785)
6. Financial Highlights - Paducah Water Works for March 2004
7 Section 8 PHA 5 Year Plan for FY 2000-2004 and Annual Plan for FY 2004
Section 8 Allowances for Tenant -Furnished Utilities for 2004
PUBLIC WORKS
POLICE & NON -POLICE VEHICLE EMERGENCY RESPONSE EQUIPMENT
1. Gall's Inc.
2. Emergency Equipment
ENGINEERING DEPARTMENT
CONCRETE PROGRAM
1. Wilkins Construction Company, Inc.
2. H & G Construction Company, Inc.
BRICK REMOVAL & REPLACEMENT
1. James Sanders Nursery, Inc.
2. Wilkins Construction Company, Inc.
LANDSCAPING
1. James Sanders Nursery, Inc.
PAVEMENT MARKING
1. Brehm Striping Company, Inc.
2004 RESURFACING PROGRAM
1. Jim Smith Contracting Company, LLC
2. H & G Construction Company, Inc.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Guess offered motion, seconded by Commissioner Coleman, that upon
the recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4).
APPROVE WAIVER & DISCLAIMER FOR INFINITI
Commissioner Montgomery offered motion, seconded by Commissioner
Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE
CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY
381
MAY 11, 2004
APPROVING A WAIVER AND DISCLAIMER AMONG THE CITY OF
PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN,
KENTUCKY AND THE PADUCAH MCCRACKEN COUNTY
INDUSTRIAL DEVELOPMENT AUTHORITY WITH RESPECT TO
INFINITI PLASTIC TECHNOLOGIES, INC., be adopted.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1061; BK 5; PG
APPROVAL TO ADVERTISE FOR BIDS & DISTRIBUTION OF
PRELIMINARY OF STATEMENT FOR A TAXABLE G.O. FOR
APPROXIMATELY $5,055,000
Commissioner Coleman offered motion, seconded by Commissioner Guess, that a
Municipal Order entitled, "A MUNICIPAL ORDER APPROVING THE
ADVERTISEMENT FOR BIDS AND DISTRIBUTION OF A PRELIMINARY
OFFICIAL STATEMENT FOR THE PURCHASE OF CITY OF PADUCAH,
KENTUCKY GENERAL OBLIGATION TAXABLE PUBLIC PROJECT BONDS,
SERIES 2004 IN THE APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF
$5,055,000," be adopted.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1062; BK 5; PG
AUTHORIZE AGREEMENT FOR DONATION OF PROPERTY FOR
GREENWAY TRAIL
Commissioner Guess offered motion, seconded by Commissioner Coleman, that a
Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE TRANSFER
OF A PORTION OF REAL PROPERTY OWNED BY BLUEGRASS DOWNS,
INC. TO THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT FOR SAME," be adopted.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1063; BK 5; PG
APPROVE 2004 KENTUCKY URBAN AND COMMUNITY FORESTRY
GRANT APPLICATION
Commissioner Montgomery offered motion, seconded by Commissioner Guess, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR
TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING
GRANT IN THE AMOUNT OF $20,000 FROM THE KENTUCKY
DEPARTMENT OF FORESTRY FOR AN URBAN AND COMMUNITY
FORESTRY GRANT," be adopted.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1064; BK 5; PG
APPROVE 2004-2005 ZERO TOLERANCE DUI GRANT
Commissioner Coleman offered motion, seconded by Commissioner Guess, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR
TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A ZERO
TOLERANCE DUI GRANT FROM THE COMMONWEALTH OF KENTUCKY
JUSTICE CABINET FOR EDUCATION AND ENFORCEMENT ACTIVITIES," be
adopted.
Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1065; BK 5; PG
AMEND PAYROLL TABLES FOR POLICE AND ENGINEERING
DEPARTMENTS
Commissioner Guess offered motion, seconded by Commissioner Coleman, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 2,
CLASSIFICATIONS/PAY SCHEDULE FOR NON -CIVIL SERVICE, POLICE
AND FIRE," be adopted.
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MAY 11, 2004
The above municipal order included call out pay for non -sworn police officers and
changing clerical assistant full-time position to part-time in the Engineering
Department.
After discussion the Board decided to discuss the issue of call out pay further at
another meeting. The Police Chief asked for guidance from the City Manager in how
to pay the animal warden and other non -sworn employees for call out time. The City
Manager told him to pay the animal warden the same way he has been paid in the past
for call out time and to continue to pay the other non -sworn employees for time
worked as the policy exists now.
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
portion of the above municipal order referring to the Engineering Department be
adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1066; BK 5; PG
TRANSFER FUNDS FROM COMMISSION CONTINGENCY TO COVER
DEPARTMENT OPERATING BUDGET SHORTFALLS
Commissioner Montgomery offered motion, seconded by Commissioner Coleman,
that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND
DIRECTING THE FINANCE DIRECTOR TO TRANSFER $123,525.00 FROM
THE COMMISSION CONTINGENCY ACCOUNT TO THE FIRE, PLANNING
AND HUMAN RESOURCES DEPARTMENTS FOR ADDITIONAL FUNDING
FOR FY 2003/2004", be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). M.O. 1067; BK 5; PG
ORDINANCES — ADOPTION I�
POLICE SERVICES CONTRACT WITH PADUCAH HOUSING
AUTHORITY
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE HOUSING
AUTHORITY FOR HOUSING COMMUNITY OFFICER." This ordinance is
summarized as follows: That the City of Paducah authorizes the Mayor to execute an
agreement between the City of Paducah, Kentucky, and the Housing Authority of
Paducah formally establishing the position for Housing Community Officer.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). ORD. 2004-5-6807; BK 30; PG
ACCEPT DONATION OF PROPERTIES LOCATED AT 100 AND 160
PECAN DRIVE FOR THE PECAN DRIVE ROADWAY IMPROVEMENT
PROJECT
Commissioner Guess offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
ACCEPTING A GIFT OF REAL PROPERTIES FOR THE PECAN DRIVE
ROADWAY IMPROVEMENT AND AUTHORIZE THE MAYOR TO EXECUTE
A DEED AND ALL DOCUMENTS RELATING TO SAME." This ordinance is
summarized as follows: The City of Paducah hereby accepts a gift of real properties
located at 100 Pecan Drive and 160 Pecan Drive from Bible Baptist Church of
Paducah, Inc., (d/b/a Heartland Worship Center) for the Pecan Drive Roadway
Improvement Project, and authorizes the Mayor to execute a deed and all documents
relating to same.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). ORD. 2004-5-6808; BK 30; PG
383
MAY 11, 2004
APPROVE CONTRACT FOR SERVICES FOR PADUCAH AREA TRANSIT
Commissioner Montgomery offered motion, seconded by Commissioner Coleman,
that the Board of Commissioners adopted an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT
WITH PADUCAH AREA TRANSIT SYSTEM FOR PUBLIC
TRANSPORTATION SERVICES." This ordinance is summarized as follows: That
the Mayor is hereby authorized and directed to execute a contract with Paducah Area
Transit System in the amount of $175,000.00 for public transportation services for the
Paducah/McCracken County area. This contract expires June 30, 2004.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). ORD. 2004-5-6809; BK 30; PG
APPROVE CONTRACT FOR SERVICES WITH PURCHASE
PARTNERSHIP
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT
WITH PURCHASE PARTNERSHIP FOR PROGRESS FOR SPECIFIC
SERVICES." This ordinance is summarized as follows: That the Mayor is hereby
authorized and directed to execute a contract with Purchase Partnership for Progress
in the amount of $200,000.00 for specific services for the Paducah area. This
contract shall expire June 30, 2004.
Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and
Mayor Paxton (4). ORD. 2004-5-6810; BK 30; PG
ORDINANCES — INTRODUCTION
SUMMER NUTRITION PROGRAM
Gi Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE CITY OF PADUCAH TO PAY THE PADUCAH
INDEPENDENT SCHOOL SYSTEM FOR THE SUMMER FOOD PROGRAM
FOR CHILDREN'S LUNCHES." This ordinance is summarized as follows: That
the City is hereby authorized to pay to the Paducah Independent School System an
amount not to exceed $32,250, for the Summer Food Program for children's lunches.
The City will be reimbursed for this expenditure by the Kentucky Department of
Education, Division of School and Community Nutrition.
PURCHASE OF POLICE & NON -POLICE VEHICLE EMERGENCY
RESPONSE EQUIPMENT
Commissioner Montgomery offered motion, seconded by Commissioner Coleman,
that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID FOR PURCHASE OF VEHICLE EMERGENCY
RESPONSE EQUIPMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: That the City
of Paducah accepts the bid of Galls, Inc., in the amount of $12,155.00 for purchase of
police and non -police emergency response equipment to be installed on/in various
vehicles, and authorizing the Mayor to execute a contract for same.
SALE OF BONDS AUTHORIZATION — INFINITI MEDIA — SERIES 2004,
$5,055,000
l' Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF
THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE ISSUANCE OF
GENERAL OBLIGATION TAXABLE PUBLIC PROJECT BONDS, SERIES 2004
IN THE AGGREGATE PRINCIPAL AMOUNT OF $5,055,000 (SUBJECT TO A
PERMITTED ADJUSTMENT INCREASING OR DECREASING THE SIZE OF
SAID BONDS BY UP TO $505,000) AND THE ISSUANCE OF A GENERAL
OBLIGATION PUBLIC PROJECT NOTE, SERIES 2004B IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $275,000, FOR THE PURPOSE OF
FINANCING THE COSTS OF THE ACQUISITION, CONSTRUCTION AND
INSTALLATION OF PUBLIC PROJECTS IN THE CITY OF PADUCAH,
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MAY 11, 2004
KENTUCKY; APPROVING THE FORMS OF THE NOTE AND BONDS;
AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE
NOTE AND BONDS; AUTHORIZING AND DIRECTING THE FILING OF
NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE
PAYMENT AND SECURITY OF THE NOTE AND BONDS; CREATING A
BOND PAYMENT FUND; MAINTAINING THE HERETOFORE ESTABLISHED
SINKING FUND; AUTHORIZING ACCEPTANCE OF THE BID OF THE BOND
PURCHASER FOR THE PURCHASE OF THE BONDS; AND REPEALING
INCONSISTENT ORDINANCES." This ordinance is summarized as follows: This
Ordinance authorizes the issuance of general obligation taxable public project bonds
designated as Series 2004 in the approximate principal amount of $5,055,000 (the y
"Bonds") and a general obligation public project note designated as Series 2004B in an
aggregate principal amount not to exceed $275,000 (the "Note") by the City of Paducah,
Kentucky (the "City"). The Bonds are to be issued for the purpose of financing the costs
of an approximately 100,000 square foot facility (the "Bond Project") to be
subsequently leased by the City and the County of McCracken, Kentucky (the
"County") to the Paducah McCracken County Industrial Development Authority and
the Note is to be issued for the purpose of financing the acquisition, construction and
installation of a rail spur within Industrial Park West of the City of Paducah, County
of McCracken, Kentucky and the acquisition of real property for future development
(collectively, the "Note Project"). The Bonds and the Note are to be issued by the City
pursuant to an interlocal cooperation agreement between the City and the County (the
"Interlocal Agreement"). The Note will be delivered to the County and will evidence
the City's obligation with respect to 50% of the costs of the Note Project. Provisions are
made in the Ordinance for the payment of the Bonds and the Series 2004B Note and the
security therefor; for the application of the proceeds of the Bonds; for the establishment
of a Bond Payment Fund; for the maintenance of the previously established sinking
fund; and for certain covenants of the City with respect to the Bonds and the Series
2004B Note. The Bonds are to be sold at public, competitive sale, and shall mature, or
be subject to mandatory sinking fund redemption, in varying amounts on June 1 of each
of the years 2005 through 2024. The Series 2004B Note is to have a final maturity date
not later than June 1, 2009 and shall bear interest, payable semi-annually on June 1 and ID
December 1 of each year, commencing December 1, 2004, at the same interest rates as
shall be established following solicitation of proposals for the County's general
obligation notes being issued for the Note Project. The Bonds and the Series 2004B
Note pledge the full faith and credit of the City and provision is made for the collection
of a tax to pay the principal of, and interest on the Bonds and the Series 2004B Note,
subject to certain credits, as provided in Section 7 of the Ordinance. As required by
KRS 83A.060, the following Section 7 of the Ordinance is set forth in its entirety:
"Section 7 -- General Obli ag tion. The Bonds and the Series 2004B Note shall
be full general obligations of the City and, for the payment of said Bonds, Series 2004B Note
and the interest thereon, the full faith, credit and revenue of the City are hereby pledged for
the prompt payment thereof. During the period the Bonds and the Series 2004B Note are
outstanding, there shall be and there hereby is levied on all the taxable property in the City, in
addition to all other taxes, without limitation as to rate, a direct tax annually in an amount
sufficient to pay the principal of and interest on the Bonds and Series 2004B Note when and
as due, it being hereby found and determined that current tax rates are within all applicable
limitations. Said tax shall be and is hereby ordered computed, certified, levied and extended
upon the tax duplicate and collected by the same officers in the same manner and at the same
time that taxes for general purposes for each of said years are certified, extended and
collected. Said tax shall be placed before and in preference to all other items and for the full
amount thereof provided, however, that in each year to the extent that the other lawfully
available funds of the City are available for the payment of the Bonds and the Series 2004B
Note and are appropriated for such purpose, the amount of such direct tax upon all of the
taxable property in the City shall be reduced by the amount of such other funds so available
and appropriated."
AMEND 911 INTERLOCAL AGREEMENT
Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
COOPERATION AGREEMENT WITH AMENDMENTS INCORPORATED
BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE COUNTY OF
McCRACKEN, KENTUCKY, FOR 911 EMERGENCY COMMUNICATIONS
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MAY 11, 2004
SERVICES." This ordinance is summarized as follows: That the Mayor is
authorized to execute an Interlocal Cooperation Agreement with Amendments
Incorporated between the City of Paducah, Kentucky, and the County of McCracken,
Kentucky, for 911 Emergency Communications Service. Amendments include
revisions in the composition and make up of the Paducah -McCracken County E-911
Emergency Communication Services Board and miscellaneous contract changes.
AMEND SIGN ORDINANCE TO CHANGE INTERIOR MESSAGE SIGNS
Commissioner Montgomery offered motion, seconded by Commissioner Guess, that
the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AMENDING SECTION 126-76, SIGN REGULATIONS, OF CHAPTER 126,
ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH,
KENTUCKY." This ordinance is summarized as follows: That Sec. 126-76, (c) (e)
and (k), Sign Regulations, of Chapter 126, Zoning, of the Code of Ordinances of the
City of Paducah, Kentucky, is hereby amended to change guidelines for interior
message signs.
ACCEPT FUNDS FOR SUMMER YOUTH PROGRAM
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY RELATING THERETO WITH THE WEST
KENTUCKY WORKFORCE INVESTMENT BOARD FOR THE LEVEL I
YOUTH PROGRAM". This ordinance is summarized as follows: The Mayor is
hereby authorized and directed to execute all documents necessary relating thereto
with the West Kentucky Workforce Investment Board to obtain a reimbursement
grant in the amount of $25,000.00 for administration services for the City's
participation in the 2004-2005 West Kentucky Workforce Investment Board Level I
Youth Program.
PARK BOND PROJECT CHANGE ORDER NO. 1 & 2
Commissioner Guess offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE
ORDERS 1 & 2 WITH WILKINS CONSTRUCTION COMPANY, INC., FOR
CONSTRUCTION OF PADUCAH PARKS PHASE I PROJECT". This ordinance is
summarized as follows: The Mayor is hereby authorized and directed to execute
Change Orders 1 & 2 in the combined amount of $46,260.00 for the City of
Paducah's Parks Phase I Project, increasing the total contract price to $818,717.00.
APPROVE REIMBURSEMENT AGREEMENT FOR PURCHASE OF
DECORATIVE STREET LIGHTS TO BE INSTALLED ALONG JEFFERSON .
STREET AND WATER STREET
Commissioner Montgomery offered motion, seconded by Commissioner Coleman,
that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT
AGREEMENT FOR THE PURCHASE OF DECORATIVE STREET LIGHTS,
AND DIRECTING THE FINANCE DIRECTOR TO REIMBURSE THE COSTS OF
THE LIGHTS." This ordinance is summarized as follows: That the Mayor is hereby
authorized to execute a contract between the Museum of the American Quilters
Society, Inc., and the City of Paducah for reimbursement in the amount of $30,024.00
for decorative street lights to be placed along Jefferson Street and Water Street.
ACCEPT BIDS FOR THE FOLLOWING:
2004 STREET RESURFACING PROGRAM
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR
THE CITY'S 2004 CALENDAR YEAR STREET RESURFACING PROGRAM,
AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME"
This ordinance is summarized as follows: Accepting the bid of Jim Smith
Contracting Co. LLC in the amount of $228,765.00 for the 2004 calendar year street
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MAY 11, 2004
resurfacing program and various hourly rates for roadway excavation and
reconstruction, and authorizing the Mayor to execute a contract for same.
CONCRETE PROGRAM
Commissioner Guess offered motion, seconded by Commissioner Coleman that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID FOR THE CITY OF PADUCAH'S CONCRETE
PROGRAM FOR THE REMAINDER OF THE 2004 CALENDAR YEAR AND
FOR THE 2005 CALENDAR YEAR, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
That the City of Paducah accepts the bid of Wilkins Construction Company, Inc., for
concrete work for the remainder of the 2004 calendar year and the 2005 calendar
year, at the unit prices and hourly rates listed below, and authorizes the Mayor to
execute a contract for same.
ITEM
ITEM
NO
DESCRIPTION
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
$90.00
Curb & Gutter (Remove &
L.F.
$27.25
1
Construct
Com actor/Roller
Per Hour
2
Curb & Gutter New Construction
L.F.
$16.00
3
Concrete Sidewalk
S.Y.
$42.00
4
Concrete Handicap Ramp
S.Y.
$46.00
5
Concrete Entrance Pavement — 8"
S.Y.
$47.00
Concrete Entrance Pavement- 8" M-
S.Y.
$55.00
6
Mix
Granite Curb Reset with new
L.F.
$30.00
7
Concrete Gutter
8
lConcrete Barrier Median
S.Y.
$53.00
9
Concrete Header Curb —12"
L.F.
$22.00
10
Concrete Header Curb —18"
L.F.
$30.00
11
Inlet Repair(Existing)
Each
$590.00
12
Non -Reinforced Concrete 8"
S.Y.
$44.00
Reinforced Concrete New
C.Y.
$725.00
13
Construction —Class A
14
Deed Saw Cut
L.F.
$5.00
15
Perforated Pipe — 4"
L.F.
$11.00
EXCAVATION HOURLY RATES
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICE
1
Trackhoe
Per Hour
$90.00
2
Backhoe
Per Hour
$68.00
3
Com actor/Roller
Per Hour
$60.00
4
Dump Truck
Per Hour
$60.00
5
Backhoe with Breaker
Per Hour
$85.00
6
Laborer
Per Hour
$40.00
BRICK REMOVAL & REPLACEMENT CONTRACT
Commissioner Montgomery offered motion, seconded by Commissioner Guess, that
the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID FOR THE CITY OF PADUCAH'S BRICK REMOVAL
AND REPLACEMENT PROGRAM FOR THE REMAINDER OF THE 2004
CALENDAR YEAR AND FOR THE 2005 CALENDAR YEAR, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
MIN
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MAY 11, 2004
ordinance is summarized as follows: Accepting the bid of James Sanders Nursery,
Inc., for brick removal and replacement work for the remainder of the 2004 calendar
year and the 2005 calendar year, at the unit prices listed below, and authorizing the
Mayor to execute a contract for same.
ITEM
DESCRIPTION
UNIT
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
2
Remove and Reset for Grade Adjustment —
S.Y.
$0.50
1
45° Herringbone Pattern
S.F.
$4.00
4
Remove and Reset for Utility Purposes —
S.Y.
$3.00
2
451 Herringbone Pattern
S.F.
$5.00
Replacement of Broken Bricks —
3
45° Herringbone Pattern
S.F.
$6.00
Remove and Reset for Grade Adjustment —
4
Running Bond Pattern
S.F.
1 $4.00
Remove and Reset for Utility Purposes -
5
Running Bond Pattern
S.F.
$5.00
Replacement of Broken Bricks -
6
Running Bond Pattern
S.F.
$6.00
LANDSCAPING CONTRACT
Commissioner Coleman offered motion, seconded by Commissioner Guess, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT
FOR THE LANDSCAPING WORK FOR THE CITY OF PADUCAH FOR THE
REMAINDER OF THE 2004 CALENDAR YEAR AND FOR THE 2005
CALENDAR YEAR, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: Accepting
the bid of James Sanders Nursery, Inc., for landscaping work for the City for the
remainder of the 2004 calendar year and the 2005 calendar year at the unit prices
listed below, and authorizing the Mayor to execute a contract for same.
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICE
1
Topsoil
C.Y.
$15.00
2
Seeding
S.Y.
$0.50
3
Erosion Control Blanket
S.Y.
$1.20
4
Sod — Established Fescue Blend
S.Y.
$3.00
PAVEMENT MARKING CONTRACT
Commissioner Guess offered motion, seconded by Commissioner Coleman, that the
Gi Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID FOR THE CITY OF PADUCAH'S PAVEMENT
MARKING PROGRAM FOR THE REMAINDER OF THE 2004 CALENDAR
YEAR AND FOR THE 2005 CALENDAR YEAR, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is
summarized as follows: That the City of Paducah accepts the bid of Brehm Striping
Company, Inc., for pavement marking work for the remainder of the 2004 calendar
year and the 2005 calendar year, at the unit prices listed below, and authorizes the
Mayor to execute a contract for same.
EM
MAY 11, 2004
ITEM
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint — 4" Line
L.F.
$0.15
2
Paint —12" Stop Lines
L.F.
$2.00
3
Paint — 24" Stop Lines
L.F.
$4.00
4
Paint — Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$100.00
7
Paint — 8" Crosswalks
L.F.
$1.50
8
Paint - "School"
Each
$250.00
9
Paint - RR Crossings
Each
$350.00
10
Paint — "STOP"
Each
$200.00
11
Paint — "ONLY"
Each
$200.00
12
Paint — Handicap Symbol
Each
$25.00
13
Paint — 4" Parking Lot Lines
L.F.
$0.30
14
Thermo — 4" Line
L.F.
$0.75
15
Thermo —12" Stop Lines
L.F.
$3.00
16
Thermo — 24" Stop Lines
L.F.
$6.00
17
Thermo — Straight Arrow
Each
$75.00
18
Thermo - Turn Arrow
Each
$75.00
19
Thermo — Combination Arrow
Each
$150.00
20
Thermo — 8" Crosswalks
L.F.
$2.00
21
Thermo - "School"
Each
$250.00
22
Thermo - RR Crossings
Each
$400.00
23
Thermo — "STOP"
Each
$250.00
24
Thermo — "ONLY"
Each
$250.00
CITY MANAGER REPORT
Calendar Items
Lottery for Summer Youth — Craig Bradley and Earlie Fugate conducted a lottery of
applicants for 15 positions that are open for the City's summer youth program. They
also had the Commission draw 15 alternates.
COMMISSIONER CONCERNS
Commissioner Montgomery reminded the Commission that one of the City's goals
was the docking for the riverfront and urged them to move forward with this project.
Costs need to be estimated so the City will have figures to work as the budget
planning process for FY2004-2005 begins.
Upon motion the meeting adjourned.
ADOPTED: May o�S , 2004
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City Clerk
11