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Home My WebLink About03/23/04OLD] MARCH 23, 2004 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, March 23, 2004, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith, and Mayor Paxton (5). ADDITIONS/DELETIONS The City Manager added a municipal order regarding a grant for the youth services program and an addition to personnel changes. PROCLAMATION Mayor Paxton proclaimed April 6, each year, as "Tartan Day", for Americans of Scottish descent. Mary Hammond thanked the Mayor for the proclamation and introduced some of the McNaughton Clan. McCracken County is a Sept of Clan McNaughton. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for March 9 & 16, 2004, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). APPOINTMENTS PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, and jointly with the McCracken County Judge/Executive, I hereby reappoint Kim Rust as a member of the Paducah - McCracken County Convention Center Corporation. This term will expire September 23, 2006." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Kim Rust as a member of the Paducah -McCracken County Convention Center Corporation. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH-MCCRACKEN COUNTY URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Buford Wilson to the Paducah -McCracken County Urban Renewal and Community Development Agency. This term will expire February 23, 2008." Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Buford Wilson as a member of the Paducah -McCracken County Urban Renewal and Community Development Agency. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH GOLF COMMISSION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint John Gill to the Paducah Golf Commission. This term will expire March 26, 2008." 350 MARCH 23, 2004 Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners approve the action of Mayor Paxton in reappointing John Gill as a member of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH MAIN STREET Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint the following members of the Paducah Main Street Board of Directors which terms will expire March 1,' 2007: Tom Barnett Susan French Bruce Brockenborough Cynthia Gardner Susie Dawahare Coiner Lyda Rice" Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners approve the action of Mayor Paxton in appointing Tom Barnett, Bruce Brockenborough, Susie Dawahare Coiner, Susan French, Cynthia Gardner and Lyda Rice as members of the Paducah Main Street Board of Directors. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Coleman offered motion, seconded by Commissioner Guess, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) M P Lawson Construction LLC (b) Schmitt Concrete Inc. 2. Contracts: (a) Amendment to Extend Current Agreement with KC Wellness (2004-3- 6773) (b) Supplemental Agreement No. 1 with Commonwealth of Kentucky Transportation Cabinet Department of Highways for Pecan Drive/Buckner Lane Roadway Improvement Project (2004-3-6771) (c) Change Order No. 2 with Jim Smith Contracting Company, LLC for the Street Resurfacing Program (2004-2-6765) 3. Deed - Pecan Drive Roadway Improvement Project: (a) Stephen W. Luigs, M.D. and his wife, Becky Luigs — 5275 Buckner Lane (2004-1-6744) 4. Loan Guaranty with Union Planters Bank for the Benefit of G.P.E.D.C., Inc. covering the period from February 24, 2004 to February 25, 2005 (2003-3- 6629) 5. Amendment No. 13 to the City of Paducah's Health Insurance Plan Summary (M.O. 1044) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Guess offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). 351 MARCH 23, 2004 AMENDMENT TO CITY'S HEALTH INSURANCE PLAN TO INCLUDE PRIVACY STANDARDS AS MANDATED BY HIPAA Commissioner Montgomery offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING AMENDMENT NO. 12 TO THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN SUMMARY FOR EMPLOYEES OF THE CITY OF PADUCAH", be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. #1048; BK 5; PG AUTHORIZE CITY MANAGER TO EXECUTE DOCUMENTS FOR HIPAA COMPLIANCE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF PADUCAH TO EXECUTE DOCUMENTS NECESSARY FOR COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, " be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1049; BK 5; PG AMEND SALARY TABLES TO INCLUDE INCREASES FOR FIRE FIGHTERS Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE, FOR NON -CIVIL SERVICE, POLICE AND FIRE AND TABLE 3, GRADE, CLASSIFICATION AND SALARY RANGE FOR CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1050; BK 5; PG 2004 FIRE FIGHTERS' ASSISTANCE GRANT Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A FIREFIGHTERS MATCHING FUND GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, OFFICE FOR DOMESTIC PREPAREDNESS IN THE AMOUNT OF $527,850, FOR FUNDING TO IMPLEMENT A COUNTY -WIDE FIRE MOBILE DATA TERMINAL SYSTEM," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, and Mayor Paxton (4). Nays, Commissioner Smith (1). M.O. 1051; BK 5; PG APPROVE GRANT FOR YOUTH SERVICES PROGRAM Commissioner Montgomery offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A YOUTH PROGRAM SERVICES GRANT FROM THE WEST KENTUCKY WORKFORCE INVESTMENT BOARD AND AUTHORIZES THE CITY OF PADUCAH TO BE A WILLING PARTICIPANT IN THE PROGRAM WITH PADUCAH TILGHMAN HIGH SCHOOL AND WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1052; BK 5; PG ORDINANCE — EMERGENCY AUTHORIZE PAYMENT FOR REPAIR OF METAL PIPE AT FLOODWALL Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE EMERGENCY REPAIR OF A METAL PIPE LOCATED UNDER THE 352 MARCH 23, 2004 FLOODWALL AND TRANSFER $68,146.90 FROM COMMISSION CONTINGENCY." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment in the amount of $68,146.90 to Murtco Mechanical Contractors Inc., for emergency repairs of a pipe located under the floodwall and authorizes the transfer of said funds. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6775; BK 30; PG ORDINANCES — ADOPTION EXECUTE QUITCLAIM DEED AND RELEASE FOR 1733 BROADWAY Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A QUITCLAIM DEED AND RELEASE FOR PROPERTY LOCATED AT 1733 BROADWAY." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a Quitclaim Deed and Release by and between the City of Paducah and The Kiwanis Club of Paducah, Kentucky, Inc., for property located at 1733 Broadway. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6776; BK 30; PG CONDEMN PROPERTY FOR PADUCAH AIRPORT RUNWAY EXTENSION PROJECT Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE DEEMING IT NECESSARY TO CONDEMN AND ACQUIRE FOR PUBLIC PURPOSES CERTAIN REAL ESTATE LOCATED IN McCRACKEN COUNTY, KENTUCKY, FOR FURTHER AVIATION DEVELOPMENT OF BARKLEY REGIONAL AIRPORT." This ordinance is summarized as follows: Condemning certain real estate for the extension of the runway at Barkley Regional Airport, and authorizing and directing the Corporation Counsel to institute condemnation proceedings in McCracken Circuit Court for condemnation of same. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6777; BK 30; PG APPROVE AGREEMENT FOR ONLINE AUCTION SERVICE Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT FOR INTERNET -BASED AUCTION SERVICES FOR THE CITY OF PADUCAH." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute an agreement with GovDeals, Inc., for providing to the City internet-based auction services. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6778; BK 30; PG APPROVE AGREEMENT FOR PORTABLE RESTROOMS Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KIT -MO RENTAL & SUPPLY COMPANY FOR PROVIDING THE CITY WITH PORTABLE TOILET SERVICE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kit - MO Rental & Supply Company for rental of portable toilets for use by the Parks Department at the following rates, Regular Unit -$12.50/wk; Handicap Unit - $49.00/wk; Additional Services - $12.00/ea; Additional Units for Special Events - $12.50; Additional Handicap Units for Special Events -$49.00; Pick Up and Delivery 353 MARCH 23, 2004 - $12.00 for first 2 units, $4 each additional unit; Handicap Pick-up & Delivery - $15.00 per unit; and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6779; BK 30; PG APPROVE CONTRACT WITH EMPLOYEE BENEFIT CLAIMS (EBC) FOR CALENDAR YEAR 2004 Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THIRD PARTY ADMINISTRATOR SERVICES FOR THE GROUP HEALTH INSURANCE PLANS FOR THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a Service Agreement between Employment Benefit Claims of Wisconsin, Inc., (EBC) and the City of Paducah for Third Party Administrator services for the group health insurance plan for the City of Paducah. This agreement shall be effective January 1, 2004. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6780; BK 30; PG ACCEPTANCE OF REAL PROPERTY FROM PADUCAH AND LOUISVILLE RAILWAY, INC., FOR PERMANENT RIGHT OF WAY LOCATED AT 140 CLARK STREET Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A GIFT OF REAL PROPERTY LOCATED AT SOUTH 2ND STREET AND CLARK STREET AND AUTHORIZE THE MAYOR TO EXECUTE A DEED AND ALL DOCUMENTS RELATING TO SAME. This ordinance is summarized as follows: The City of Paducah hereby accepts a gift of real property from Paducah & Louisville Railway, Inc., located at 140 Clark Street and hereby authorizes the Mayor to execute a deed and all documents necessary for said transfer. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6781; BK 30; PG MUNICIPAL AID COOPERATIVE AGREEMENT FOR 2004-2005 Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE DEPARTMENT OF RURAL AND MUNICIPAL AID, COMMONWEALTH OF KENTUCKY, AND THE CITY OF PADUCAH, KENTUCKY, FOR MAINTENANCE, RECONSTRUCTION, OR CONSTRUCTION OF CITY STREETS." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between the Department of Rural and Municipal Aid, Commonwealth of Kentucky, and the City of Paducah, Kentucky, for maintenance, reconstruction, or construction of city streets for fiscal year 2004-2005. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-3-6782; BK 30; PG ORDINANCES — INTRODUCTION PURCHASE FIRE TRAINING MATERIAL Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF FIRE TRAINING MATERIAL FROM ACTION TRAINING SYSTEMS, INC., FOR THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay to Action Training Systems, Inc., the total amount of $16,540.00 for the purchase of audio-visual training systems material 354 MARCH 23, 2004 for the Paducah Fire Department, and that the Mayor is hereby authorized to execute a contract for same. APPROVE CONTRACT WITH FINANCIAL ADVISOR FOR SELLING TAXABLE GENERAL OBLIGATION BONDS Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT WITH J.J.B. HILLIARD, W.L. LYONS, INC., FOR SERVICES TO THE CITY OF PADUCAH AS FINANCIAL ADVISOR FOR ISSUANCE OF GENERAL OBLIGATION BONDS." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a an agreement between the City of Paducah and J.J.B. Hilliard, W.L. Lyons, Inc., for providing services to the City as Financial Advisor for issuance of General Obligation Bonds in the approximate amount of $5,000,000. AGREEMENT FOR CONSTRUCTION OF A RIGHT TURN LANE AT LOURDES HOSPITAL Commissioner Coleman offered motion, seconded by Commissioner Guess that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THE CITY OF PADUCAH, KENTUCKY, FOR CONSTRUCTION OF A RIGHT TURN LANE AT LOURDES HOSPITAL." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between the Commonwealth of Kentucky, Department of Highways, and the City of Paducah, Kentucky, for construction of a right turn lane at Lourdes Hospital entrance on U.S. 45(Lone Oak Road) to provide an emergency vehicle access lane. The Department will reimburse the City up to $46,000 for completion of this project. AUTHORIZE PAYMENT FOR ELECTRICAL RELOCATION SERVICES WITHIN THE DOWNTOWN AREA Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY TO THE ELECTRICAL PLANT BOARD D/B/A PADUCAH POWERS SYSTEMS FOR ADDITIONAL ELECTRICAL RELOCATION SERVICES FOR STREETSCAPE PHASE III AND TRANSFER FUNDS FROM COMMISSION CONTINGENCY." This ordinance is summarized as follows: The Finance Director is hereby authorized to pay to Electric Plant Board d/b/a Paducah Power Systems the amount of $36,700, for electrical relocation services within the downtown riverfront area between Broadway and Kentucky which were required to complete the Streetscape Phase III project and authorizes said funds to be transferred. APPROVE CONTRACT FOR MASTER PLAN FOR GREENWAY TRAIL Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH WDH ECOLOGICAL SERVICES FOR DEVELOPMENT OF A MANAGEMENT MASTER PLAN FOR THE CITY OF PADUCAH'S GREENWAY TRAIL." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with WDH Ecological Services in the amount of $11,000.00 to provide services for a natural resources management master plan for the City's Greenway Trail. ACQUIRE PROPERTY FOR THE GREENWAY TRAIL Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE PURCHASE OF PROPERTIES LOCATED ADJACENT TO STUART NELSON PARK FOR THE DEVELOPMENT OF THE GREENWAY TRAIL." This ordinance is summarized as follows: That the City of Paducah, Kentucky, hereby approves the purchase MARCH 23, 2004 of real properties in the amount of $32,500, from J.E.D.D., located adjacent to Stuart Nelson Park, situated in Paducah, McCracken County, Kentucky, CITY MANAGER REPORT • Calendar Items • Announced next Tuesday is a fifth Tuesday so there will not be a meeting • April 6 the skateboarders will be here Craig Bradley, Asst. Public Works Director, announced that the City's free dump day is April 3, 2004, and the County will have free dump days on April 1, 2, and 3. The City Manager requested an executive session to discuss real estate. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: April , 2004 • 64d, City Clerk 355