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HomeMy WebLinkAbout06/02/09 CalledJUNE 2, 2009 8:00 A.M. At a Called Meeting of the Board of Commissioners, held on Tuesday, June 2, 2009, at 8:00 a.m., Mayor Paxton presided, and upon call of the roll by the City Clerk the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). R & F CALLED MEETING NOTICES Commissioner Gault offered motion, seconded by Commissioner Kaler, that the Notices of Called Meeting of the Board of Commissioners of the City of Paducah for 8:00 a.m., June 2, 2009, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins, and Mayor Paxton (5). REQUEST FOR EXECUTIVE SESSION City Manager Jim Zumwalt requested an executive session to discuss an economic development issue and AFSCME negotiations. BUDGET WORKSHOP The Commission held a budget workshop. Below are the highlights prepared by Public Information Officer, Pam Spencer, summarizing the decisions made by the Board. City Commission Budget Advance Highlights At the Budget Advance workshop, City Commissioners, the City Manager, and Department Directors spent several hours making decisions about the Fiscal Year 2009-2010 City Budget. At the May 19, City Commission Workshop, Zumwalt presented the Commission with the draft of the budget and a list of items that they would need to decide to fund at this workshop. To read the Budget Letter, and the General Fund and Investment Fund items, visit w-ww.paducahkv.goovv and go to "City Budget" under the Finance Department. The first reading of the budget ordinance is planned for June 9 with approval set for June 23. Commissioners had several major decisions for the Budget Advance: 1. The first decision by the Commission regarded the Investment Fund which is funded by the '/z cent payroll tax. The Investment Fund is dedicated to economic development, community redevelopment, and capital/infrastructure improvements. The projected available fund balance for the Investment Fund for the upcoming fiscal year is nearly $4.6 million. The Commission reviewed and prioritized 51 items totaling nearly $20 million. To balance the budget for the Investment Fund, Commissioners decided not to fund 24 of the items since many could wait until Fiscal Year 2010-2011. Some of the projects of community interest that will be funded from the Investment Fund include renting the ice skating rink for this upcoming winter, repairing the drainage issues at Kolb Park, replacing the parking lot and driving lane at Noble Park from the amphitheatre to the swimming pool, and installing a traffic signal at U.S. 62 and Pecan Drive. 2. The Commission also made decisions regarding the General Fund's expected expendable balance. Once the books are closed on the current fiscal year, the City expects a balance of at least $500,000 and in some prior years the City has had more than $1,000,000. The City Manager and Commission agree that the first priority would be to reserve funds for the IAFF's incentive pay overtime lawsuit and for the City's old police -fire pension fund which lost money due to the recession. Those two items total an estimated $610,000. The Cominission then ranked 33 additional items in case the expendable fund balance is greater than $610,000. The 33 items total $832,220. After ranking, the top items to be funded would be specialized training and tactical equipment for the police department. 3. Other decisions by the Commission— • Providing $60,000 to the Human Rights Commission. Last year the Commission received $105,000. • No raises to City employees except for members of the Police and Fire bargaining units who have contractual raises. • Stop purchasing leaf bags. Citizens will be responsible for purchasing their own bags for bagging leaves. The inventory of leaf bags currently held by the City will be sold to citizens at cost. JUNE 2, 2009 8:00 A.M. After lunch the Commission went into Executive Session. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board go into closed session for discussion of matters pertaining to the following topics: Collective bargaining with public employees, as permitted by KRS 61.810(1)(e). A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). OPEN SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board reconvene in Open Session. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). GROUNDS MAINTENANCE Rick Murphy, Director of Engineering and Public Works Department, and Parks Services Director, Mark Thompson recommended that the Grounds Maintenance Division be transferred to the Parks Services Department. The Division consists of 14 people including one supervisor and three employees that work nights and weekends. This Division will maintain the Oak Grove Cemetery, city grounds, and parks. Mr. Murphy and Mr. Thompson believe that this is the best way to make consolidation of services work. They also informed the Commission that meetings had been held with the AFSCME Board and members that would be affected. Unless the Commission disagrees, the transfer will happen on July 2, 2009. Commission agreed with the recommendation and told them to proceed. CITY MANAGER REPORT Calendar Items Proposed Personnel Actions — No discussion Upon motion meeting adjourned. ADOPTED: June 23, 2009 IwLq� s R/M City Clerk