HomeMy WebLinkAbout08-13-13AUGUST 13, 2013
At a Regular Meeting of the Board of Commissioners, held on Tuesday, August 13, 2013, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
INVOCATION
Alvin Moore, Elder—Father House of Paducah, gave the invocation.
ADDITIONS/DELETIONS
The following items were added to the agenda:
1. Item II(A) Appointment for Nuisance Code Enforcement Board
2. Item IV. Municipal Order- Representation Letter of Intent for Sale of the Air Structure
Known as the Dome
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
reading of the Minutes for the July 23, 2013 City Commission meeting be waived and
that the Minutes of said meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
APPOINTMENTS
NUISANCE CODE ENFORCEMENT BOARD
Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby appoint Nick Warren to replace the late Rube Davis,
as a member of the Nuisance Code Enforcement Board. This term will expire February
26, 2015; and
WHEREAS, subject to the approval of the Board of Commissioners, I
hereby appoint Carolyn Young to replace Mark Fogelsong, whose term has expired, as a
member of the Nuisance Code Enforcement Board. This term will expire February 26,
2016; and
WHEREAS, subject to the approval of the Board of Commissioners, I
hereby appoint Oscar Gamble and Micky Carman as members of the Nuisance Code
Enforcement Board. These terms will expire August 13, 2016.
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the action of Mayor Kaler to appoint Nick Warren, Carolyn
Young, Oscar Gamble and Micky Carman as members of the Nuisance Code
Enforcement Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
MOTIONS
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following
documents, bids and proposals be received and filed:
DOCUMENTS
1. Insurance Certificates:
a) Asplundh Tree Expert Co.
b) Kirk Timpe DBA: Big Ed's Concrete
c) Trees, Inc.
2. Memorandum of Understanding and Lease Agreement between MACCO
Organiques Incorporated; Greater Paducah Economic Development Council, Inc;
Paducah -McCracken County Industrial Development Authority; McCracken
County, Kentucky; and the City of Paducah, Kentucky for an economic
development project (ORD. # 2013-04-8026)
3. Agreements/Contracts:
a. Agreement with Westlake Reed Leskosky for the Columbia Theater
Concept Study (ORD # 2013-06-8043-A)
b. Renewal agreement with North American Salt CO., A Compass Minerals
CO., for Bulk Ice Control Rock Salt (ORD # 2012-10-7981)
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AUGUST 13, 2013
c. Grant agreement with the Commonwealth of Kentucky, Department for
Local Government for Community Development Block Grant funds for
the Four Rivers Recovery Center (ORD # 2013-06-8039)
d. Amendment to agreement with the Kentucky Transportation Cabinet for
the Greenway Trail Phase II (ORD # 2010-01-7648)
e. Agreement with Four Rivers Behavioral Health, LLC. for administration
services for the CDBG for Four Rivers Recovery Center (ORD # 2013-
06-8039)
f. Contract with Crowdus Maintenance and Cleaning Services for cleaning
services at the Robert Cherry Civic Center (ORD # 2009-07-7581)
4. FY2014 Contracts for Services Executed by the City Manager
a. Dafford Murals
b. Uppertown Heritage Foundation
c. Yeiser Art Center
d. Paducah Symphony Orchestra, Inc.
e. River Heritage Museum
f. National Quilt Museum
g. Market House Theatre
h. Paducah Concert Band
5. City of Paducah Financial Report for period ending May 31, 2013
6. City of Paducah Annual Budget Fiscal Year 2013-2014
7. Paducah Water Financial Highlights for June 30, 2013
8. Kentucky Justice and Public Safety Cabinet — Statement of Action Grant Award
for 2013/2014 LSF DUI Enforcement Project (ORD # 2013-07-8046)
9. Deed between City of Paducah and Burford Wilson for land located at 1423
Walter Jetton Boulevard (MO # 1730)
10. Residential Anti -Displacement and Relocation Assistance Plan, and Procurement
Code for the Recovery Center Community Development Block Grant Program
(MO # 1733)
BIDS
PLANNING DEPARTMENT
Bids for new construction of home at 1322 Madison Street
1. D&D Construction Co.
2. Jim Steele Construction*
3. Elliott Construction
ENGINEERING -PUBLIC WORKS DEPARTMENT
Bids for Trommel Portable Screening Plant
1. Ohio Machinery DBA: Ohio CAT - Columbus, Ohio
PROPOSALS
1. Proposal for Audit and Professional Services by Kemper CPA Group,
LLP for Fiscal Years June 30, 2013-2016*
2. Proposal for Audit and Professional Services by Williams, Williams &
Lentz, LLP for Fiscal Years 2013-2016
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
2014 KENTUCKY LITTER ABATEMENT PROGRAM APPLICATION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTORIZING THE
AUGUST 13, 2013
APPLICATION FOR A 2014 KENTUCKY LITTER ABATEMENT GRANT
THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR THE
ENGINEERING/.PUBLIC WORKS DEPARTMENT FOR STREET & STREET SIDE
LITTER ABATEMENT PROGRAMS" be adopted.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5) MO.#1737; BK 9
REPRESENTATION LETTER OF INTENT FOR SALE OF THE AIR
STRUCTURE KNOWN AS THE DOME
-' Commissioner Gault offered motion, seconded by Commissioner Abraham, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE A LETTER OF INTENT TO ARIZON STRUCTURES TO PROVIDE
SERVICES TO THE CITY OF PADUCAH FOR THE MARKETING AND SALE OF
THE AIR STRUCTURE ALSO KNOWN AS THE DOME AND ASSOCIATED
EQUIPMENT", be adopted.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5) MO.#1738; BK 9
ORDINANCES — ADOPTION
MANAGEMENT AGREEMENT BETWEEN THE CITY AND JOINT SEWER
AGENCY FOR INFORMATION TECHNOLOGY SERVICES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A MANAGEMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH AND THE PADUCAH-MCCRACKEN
COUNTY JOINT SEWER AGENCY FOR INFORMATION TECHNOLOGY
SERVICES". This ordinance is summarized as follows: That the Mayor is hereby
authorized to execute Management Agreement between the City of Paducah, and the
Paducah -McCracken County Joint Sewer Agency to fund and manage Information
Technology (IT) services.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD. #2013-8-8055; BK 33
CREATE ROOF STABILIZATION PROGRAM
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ESTABLISHING AND
APPROVING THE ROOF STABILIZATION ASSISTANCE PROGRAM AND
AUTHORIZING THE DIRECTOR OF PLANNING TO ADMINISTER THE
PROGRAM AND PROVIDE FINANCIAL ASSISTANCE TO ELIGIBLE
APPLICANTS FOR REPAIR OF DEFICIENT ROOFS IN THE PADUCAH
DOWNTOWN HISTORIC DISTRICT". This ordinance is summarized as follows: This
ordinance shall be known and may be cited as the "Roof Stabilization Assistance
Ordinance of the City of Paducah". It is intended to establish and facilitate roof
replacement and roof rehabilitation by property owners within the Downtown Historic
District (Map #1) to combat roof problems that endanger the general health, safety and
welfare of the inhabitants and visitors to the area within the Historic District that has
been placed on the National Registry. Property owners will be eligible to apply for
financial assistance that shall not exceed 50% of the construction costs or 50% of the
fiscal year stabilization funds. The ordinance directs the Director of Planning to
administer the program and grants authority to the Urban Renewal & Community
Development Agency to oversee the allocations. Further, the ordinance defines
procedures for emergency roof repairs by the City.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD. #2013-8-8056; BK 33
PURCHASE OF POLICE INTERCEPTOR VEHICLES FOR USE BY THE POLICE
DEPARTMENT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF THREE (3) 2013 FORD POLICE INTERCEPTOR PURSUIT
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VEHICLES FOR USE BY THE PADUCAH POLICE DEPARTMENT". This
ordinance is summarized as follows: That the Finance Director is authorized to pay the
total sum of $90,707.0 Ito Crossroads Ford Lincoln, Inc., for the purchase of three (3)
2013 Ford Police Interceptor Vehicles for the City of Paducah's Police Department, in
compliance with Kentucky State Publishing Contract.
LOST on call of the roll, nays, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
PURCHASE ROLLOUT CONTAINERS
Commissioner Gault offered motion, seconded by Commissioner Abraham. that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF ROLL-OUT CONTAINERS FROM TOTER, INC., FOR THE
ENGINEERING -PUBLIC WORKS SOLID WASTE DIVISION." This ordinance is
summarized as follows: That the City of Paducah hereby authorizes the Finance Director
to make payment to Toter, Inc., for the purchase of roll-out refuse containers, lids and
fittings for the 2013-2014 fiscal year, in an amount not to exceed the City's budgeted
amount of $80,000. These containers will be used by customers within the City limits of
Paducah served by the Solid Waste Division, Engineering -Public Works Department.
This purchase is made in compliance with the Kentucky State Purchasing Contract.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD. 2013-8-8057; BK 33
CARSON CENTER CONTRACT FOR SERVICES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE LUTHER
F. CARSON FOUR RIVERS CENTER INC. FOR SPECIFIC SERVICES." This
ordinance is summarized as follows: That the Mayor is hereby authorized to execute a
contract with the Luther F. Carson Four Rivers Center Inc. in the amount of $66,685, to
provide an extensive youth performance schedule in continuing with their tradition of the
"Class Act" series. This contract shall expire June 30, 2014.
Adopted on call of the roll, yea, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2013-8-8058; BK 33
ORDINANCES — INTRODUCTION
KLC PREMIUMS FOR LIABILITY,
PROPERTY
WORKERS' COMPENSATION AND
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE FINANCE DIRECTOR TO PAY KENTUCKY LEAGUE OF
CITIES FOR WORKERS' COMPENSATION, LIABILITY INSURANCE, AND
PROPERTY INSURANCE COVERAGE FOR THE CITY OF PADUCAH." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the
Finance Director to pay Kentucky League of Cities in the total amount of $941,284 for
Workers' Compensation, Liability Insurance, and Property Insurance Coverage for the
City of Paducah for Fiscal Year ending June 30, 2014.
HOME 2012 HOUSE #5 —1322 MADISON STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING
THE RECOMMENDATION OF THE URBAN RENEWAL AND COMMUNITY
DEVELOPMENT AGENCY TO ACCEPT THE BID OF JIM STEELE CONSTRUCTION FOR
CONSTRUCTION OF A NEW HOME AT 1322 MADISON STREET, AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as
follows: That the City of Paducah approves the recommendation of the Urban Renewal and
Community Development Agency to accept the bid of Jim Steele Construction, in the amount. of
$135,200.00, for the construction of a new home at 1322 Madison Street, as part of the 2012
HOME Project, and authorizes the Mayor to execute a contract for same.
2012 FIRE PREVENTIONAND SAFETY AWARD EXTENSION
AUGUST 13, 2013
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners introduce an ordinance entitled, AN ORDINANCE OF THE
CITY OF PADUCAH ACCEPTING AN AMENDMENT TO THE GRANT AWARD
FOR AN EXTENSION OF TIME WITH THE KENTUCKY OFFICE OF HOMELAND
SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE 2012
HOMELAND SECURITY GRANT AWARD." This ordinance is summarized as
follows: That the City of Paducah approves an amendment to Article III of the Grant
Agreement with the Kentucky Office of Homeland Security, Federal Management
Agency to extend the period of performance from June 30, 2013, to March 30, 2014, for
the 2012 Fire Prevention and Safety Award grant.
CHANGE ORDER #1 FOR THE RIVERFRONT REDEVELOPMENT PROJECT
PHASE 1-A, PILES AND MASS FILL, FOR DEMOLITION OF THE
EXECUTIVE INN CONCRETE SLAB FOR USE AS MASS FILL
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
APPROVING CHANGE ORDER #1 WITH MAC CONSTRUCTION &
EXCAVATING, INC., FOR THE RIVERFRONT REDEVELOPMENT PROJECT
PHASE 1-A, PILES AND MASS FILL, AND AUTHORIZING THE MAYOR TO
EXECUTE SAID CHANGE ORDER NO. 1". This ordinance is summarized as follows:
The City of Paducah hereby approves Change Order No.I with MAC Construction &
Excavating, Inc.to increase the contract amount by $16,800.00 to allow for the
demolition of the Executive Inn concrete slab for use as mass fill and to decrease the
contract amount by $16,800.000 deducting 1,400 tons of Stone Fill at $12.00, therefore,
an increase is not necessary to the total project cost of $4,490,600.00. Further, the Mayor
is hereby authorized to execute said Change Order No. 1.
PURCHASE OF SOLID WASTE DUMPSTERS FOR FY2013-2014
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING
THE PURCHASE OF SOLID WASTE DUMPSTERS DURING FY2013-2014 TO BE
UTILIZED BY THE SOLID WASTE DIVISION OF ENGINEERING -PUBLIC
WORKS" This ordinance is summarized as follows: That the Finance Director is
authorized to pay Municipal Equipment, Inc., an amount not to exceed $70,000.00 for the
purchase of solid waste dumpsters during FY2013-2014 for the City of Paducah
Engineering -Public Works Department, Solid Waste Division, in compliance with the
Kentucky State Purchasing Contract.
PURCHASE OF A TROMMEL PORTABLE SCREENING PLANT FOR USE AT
COMPOST YARD
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF OHIO MACHINERY COMPANY DBA OHIO CAT FOR
SALE TO THE CITY OF A TROMMEL PORTABLE SCREENING PLANT USE BY
THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT'S COMPOST
FACILITY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid
of Ohio Machinery Company dba Ohio CAT in the amount of $172,850.00, for sale to
the City of a trommel portable screening plant, for use by the Solid Waste
Division/Public Works Department's Compost Facility, and authorizes the Mayor to
execute a contract for same.
CONTRACT FOR SERVICES:
PADUCAH AREA TRANSIT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH
AREA TRANSIT SYSTEM FOR PUBLIC TRANSPORTATION SERVICES."
This ordinance is summarized as follows: That the Mayor is hereby authorized to
execute a contract with Paducah Area Transit System in the amount of $215,000.00,
to be paid in equal quarterly allocations of $53,750.00 for public transportation
services for the Paducah/McCracken County area. This contract expires June 30,
2014.
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AUGUST 13, 2013
BARKLEY REGIONAL AIRPORT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY
REGIONAL AIRPORT FOR PROVIDING GENERAL AVIATION AND AIR
CARRIER SERVICES." This ordinance is summarized as follows: That the Mayor
is hereby authorized to execute a contract with Barkley Regional Airport in the
amount of $136,430, payable in quarterly installments of $34,107.50 each, for
providing general aviation and air carrier services to the citizens of McCracken
County and surrounding regions. This contract shall expire June 30, 2014.
PADUCAH JUNIOR COLLEGE, INC — PADUCAH SCHOOL OF ART
FUNDING
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH
JUNIOR COLLEGE, INC. FOR THE PADUCAH SCHOOL OF ART." This
ordinance is summarized as follows: That the Mayor is hereby authorized to execute
a contract with Paducah Junior College, Inc. in the amount of $75,000, to be paid in
equal quarterly allocations of $18,750, for the Paducah School of Art. This contract
shall expire June 30, 2014.
PADUCAH JUNIOR COLLEGE, INC — COMMUNITY SCHOLARSHIP
PROGRAM
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH
JUNIOR COLLEGE, INC. FOR THE COMMUNITY SCHOLARSHIP
PROGRAM." This ordinance is summarized as follows: That the Mayor is hereby
authorized to execute a contract with Paducah Junior College, Inc. in the amount of
$125,000 for the Community Scholarship Program. This contract shall expire June
30, 2014.
CITY MANAGER REPORT
• Mr. Pederson along with other director team members are working on the National
Citizens Community Survey 3 target areas -civic engagement, neighborhood revitalization
and the City's role in funding economic development. He hopes to have a meeting with
the director teams in the next few weeks.
Requested Executive Session for property, economic development and personnel
COMMISSIONER COMMENTS
None were given.
PUBLIC COMMENTS
None were given.
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go
into closed session for discussion of matters pertaining to the following topics:
1. Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS
61.810(1(b).
2. Issues which might lead to the appointment, dismissal, or disciplining of an employee, as
permitted by KRS 61.810(1)(f).
3. A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
Upon motion the meeting adjourned.
ADOPTED: September 3, 2013
AUGUST 13, 2013
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