HomeMy WebLinkAbout02-25-2014FEBRUARY 25, 2014
At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 25,
2014 at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th
Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ADDITIONS/DELETIONS
Item VI.(A)-Approve Memorandum of Understanding with Higdon Development was
removed from the agenda.
PRESENTATIONS
ANNUAL PILOT (PAYMENT IN LIEU OF TAXES) PAYMENT
Executive Director of the Paducah Housing Authority Cal Ross and John Shadle,
Chairman of the Municipal Housing Commission presented a check in the amount of
$145,925 to the Commission for the above. Mr. Ross requested the City amend Section
3b of the Cooperation Agreement between the City and the Housing Authority to read:
"The amount paid is limited to the Federal appropriation percentage for Federal
Operating Funds".
PADUCAH DOGWOOD TRAIL 50TH ANNIVERSARY PREVIEW
Paducah Civic Beautification members Dabney Haugh and Mary Thompson gave an
overview of the Dogwood Trail events that will begin in March and end mid-April. To
celebrate the 50'h year, member Carol Vanderboegh has designed a commemorative pin
of the dogwood flower to sell for donations.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
reading of the Minutes for the January 28, 2014, and February 18, 2014, City
Commission meetings be waived and that the Minutes of said meetings prepared by the
City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
APPOINTMENTS
PADUCAH HUMAN RIGHTS COMMISSION
Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby appoint Steven Smith as a member of the Paducah
Human Rights Commission. This term will expire February 25, 2017; and
WHEREAS, subject to the approval of the Board of Commissioners, I
hereby appoint Rafiel Banks to replace David White, who has resigned as a member of
the Paducah Human Rights Commission. This term will expire July 25, 2015."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners approve the recommendation of Mayor Kaler in appointing
Steven Smith and Rafiel Banks as members of the Paducah Human Rights Commission.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
NUISANCE CODE ENFORCEMENT BOARD
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Beverly McKinley as a member of the
Nuisance Code Enforcement Board, which term will expire February 26, 2017."
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler to reappoint Beverly
McKinley as a member of the Nuisance Code Enforcement Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
373
_: n -.I I rr -I I-.., r - i r i I I I .. p-- _. -T r _-.r -::-:7 r — I ,. 7 rr.r xr.- —T: r,.".; ..
374 FEBRUARY 25, 2014
PADUCAH — McCRACKEN COUNTY URBAN RENEWAL & COMMUNITY
DEVELOPMENT BOARD
Mayor Kaler made the following reappointment: WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Jipaum Askew -Robinson as a member to
the Paducah -McCracken County Urban Renewal and Community Development Agency.
This term will expire February 23, 2018.
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing Jipaum
Askew -Robinson as a member of the Paducah -McCracken County Urban Renewal and
Community Development Agency.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
MOTIONS
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
following documents and bids be received and filed:
DOCUMENTS
1. Certificates of Liability Insurance
a. A & K Construction, Inc.
b. Central Paving Company of Paducah
c. Crouch Building Associates
d. D & D Construction of Paducah
e. Smith Builders
2. Commissioner's Deeds:
a. 1200 Hampton Avenue
b. 1243 North 13th Street
3. Agreements/Contracts:
a. Promissory Note between Paducah Golf Commission and the City of
Paducah, Kentucky for capital improvement project and equipment needs
for the Paxton Park Municipal Golf Course (ORD # 2013-12-8109)
b. Financial Advisor Engagement Contract with Hilliard Lyons for project
bonds (ORD # 2013-09-8074)
c. Settlement Agreement and Mutual Release with Aquatic Renovation
Systems for the Noble Park Pool Rehabilitation Project (ORD # 2012-11-
7993)
4. Paducah Power System Electric Rates for February 2014
5. City of Paducah Financial Report for the period ending September 30, 2013
6. City of Paducah Financial Report for the period ending December 31, 2013
7. Notice of Cancellation for the Board of Commissioners of the City of Paducah,
Kentucky for February 11, 2014
8. Continuation Certificate with Western Surety Company for Excavating Permit
bond for Ray Black & Sons, Inc.
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
1. Bid for Concrete Ready -Mix 2014-2015
a. Federal Materials *
b. Kotter Ready -Mix — Bidder Disqualified
PARKS DEPARTMENT-�
1. Bid for Exclusive Beverage Rights for Paducah Parks Facility
a. COCA-COLA
b. Pepsi MidAmerica
* Denotes Winning Bid
FEBRUARY 25, 2014
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5).
APPROVE APPLICATION FOR CYCLE KIDS — FIT KIDS ARE HAPPY KIDS
GRANT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a
Municipal Order entitled, "A MUNICIPAL ORDER APPROVING THE EXECUTION
OF AN ON-LINE GRANT APPLICATION TO OBTAIN A CYCLE KIDS — FIT KIDS
ARE HAPPY KIDS PROGRAM GRANT, THROUGH CYCLE KIDS, IN THE
AMOUNT OF $15,000, TO BE USED BY THE PADUCAH PARKS DEPARTMENT",
be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). M.O.#1755; BK 9
KY HERITAGE COUNCIL — CERTIFIED LOCAL GOVERNMENT GRANT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE
APPLICATION FOR A MATCHING GRANT IN THE AMOUNT OF $6,300,
THROUGH THE KENTUCKY HERITAGE COUNCIL/STATE HISTORIC
PRESERVATION OFFICE AND NATIONAL PARK SERVICE FOR A CERTIFIED
LOCAL GOVERNMENT PROGRAM GRANT TO BE USED TO HOST A
COMMISSION ASSISTANCE & MENTORING PROGRAM (CAMP) AND
HISTORIC PRESERVATION MINI -CONFERENCE", be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). M.O.#1756; BK 9
ORDINANCES — ADOPTION
ACCEPT KLC SAFETY GRANT AWARD
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL
DOCUMENTS RELATING THERETO WITH THE KENTUCKY LEAGUE OF
CITIES FOR A 2013-2014 MATCHING SAFETY GRANT AWARD". This ordinance
is summarized as follows: The Mayor is hereby authorized to execute all documents
relating thereto with the Kentucky League of Cities, for a 2013-2014 matching Safety
Grant Award that will reimburse the City $3,000.00 for the purchase of one (1) security
camera and any remaining funds will be used for training costs for the Human Resources
staff. Matching funds of $3,000.00 will be provided by the Human Resources
Department and the Department of Information Technology.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2014-2-8117; BK 33
APPROVE AGREEMENT WITH PADUCAH POLICE DEPARTMENT
BARGAINING UNIT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT AND OTHER
ASSOCIATED DOCUMENTS BETWEEN THE CITY OF PADUCAH AND THE
PADUCAH POLICE DEPARTMENT BARGAINING UNIT". This ordinance is
summarized as follows: That the Mayor is hereby authorized to execute an agreement
and other associated documents between the City of Paducah and the Paducah Police
Department Bargaining Unit. This Agreement shall be effective from July 1, 2014, to
June 30, 2017.
375
376 FEBRUARY 25, 2014
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2014-2-8118; BK 33
APPROVE AGREEMENT WITH THE PROFESSIONAL FIRE FIGHTERS OF
PADUCAH, LOCAL 168
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE
CITY OF PADUCAH AND PROFESSIONAL FIRE FIGHTERS OF PADUCAH,
LOCAL 168, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS." This
ordinance is summarized as follows: That the Mayor is hereby authorized to execute an
Agreement with the Professional Fire Fighters of Paducah, Local 168, International
Association of Fire Fighters. This agreement will become effective July 1, 2014 and
expire on June 30, 2017.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2014-2-8119; BK 33
AGREEMENT FOR PROFESSIONAL INSPECTION SERVICES WITH ICA
ENGINEERING FOR THE GREENWAY TRAIL PHASE II UNDERPASS
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY
OF PADUCAH, KENTUCKY, APPROVING A PROFESSIONAL SERVICE
AGREEMENT FOR CONSTRUCTION INSPECTION SERVICES ASSOCIATED
WITH THE GREENWAY TRAIL PHASE II PROJECT; AND AUTHORIZING THE
MAYOR TO EXECUTE SAID CONTRACT". This ordinance is summarized as
follows: The City hereby approves the Professional Services Agreement between the
City of Paducah and ICA Engineering, Inc., for construction inspection services
associated with the Greenway Trail Phase II Project in an amount not to exceed $35,000.
Further, the Mayor of the City is hereby authorized to execute the Contract.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2014-2-8120; BK 33
AUTHORIZE CONTRACT FOR CONCRETE READY -MIX
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID OF FEDERAL MATERIALS CO., LLC, FOR SALE TO THE CITY OF ITS
REQUIREMENT OF CONCRETE READY -MIX, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized
as follows: That the City accepts the bid of Federal Materials Co., LLC, for sale to the
City of its requirement of concrete ready -mix, for the remainder of 2014 and calendar
year 2015, ending December 31, 2015; with a one-year option to renew ending December
31, 2016, and authorizes the Mayor to execute a contract for the following prices:
CONCRETE
VENDOR
Federal Materials Co., Inc.
DESCRIPTION
UNIT
TO BE DELIVERED
UNIT PRICE
Class A Concrete
C.Y.
$85.50
Class AA Concrete
C.Y.
$87.50
Class M Concrete
C.Y.
$115.00
Flowable Fill —1,000 PSI
C.Y.
$71.00
Flowable Fill — 80 PSI
C.Y.
$69.00
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and
Mayor Kaler (5). ORD.#2014-2-8121; BK 33
FEBRUARY 25, 2014
ORDINANCES — INTRODUCTION
AUTHORIZE CHANGE ORDER #1 FOR THE OHIO RIVER BOAT LAUNCH
PROJECT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER
NO. 1 WITH JIM SMITH CONTRACTING COMPANY, LLC FOR THE OHIO RIVER
BOAT LAUNCH PROJECT". This ordinance is summarized as follows: The Mayor is
hereby authorized and directed to execute Change Order No. 1 for a contract increase in
the amount of $17,139.83 for the City of Paducah's Ohio River Boat Launch Project,
increasing the total contract amount to $2,605,605.61.
CLOSURE OF A PORTION OF RIDGEWOOD FROM TOPEKA TO OLYMPIA
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
PROVIDING FOR THE CLOSING OF A PORTION OF RIDGEWOOD STREET
BETWEEN TOPEKA AVENUE AND OLYMPIA AVENUE, AND AUTHORIZING
THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the
closing of a portion of Ridgewood Street between Topeka Avenue and Olympia Avenue,
and authorizes the Mayor to execute all documents necessary to complete the transfer of
property to the property owners in or abutting the public ways to be closed.
CLOSURE OF A PORTION OF AN ALLEY FROM BETHEL TOWARD MAIN
STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
PROVIDING FOR THE CLOSING OF A PORTION OF A 15' ALLEY FROM
BETHEL STREET TOWARD MAIN STREET, AND AUTHORIZING THE MAYOR
TO EXECUTE ALL DOCUMENTS RELATING TO SAME". This ordinance is
summarized as follows: The City of Paducah does hereby authorize the closing of
portion of an alley from Bethel Street toward Main Street, and authorizes, empowers and
directs the Mayor to execute a quitclaim deed from the City to the property owners in or
abutting the public ways to be closed.
CITY MANAGER REPORT
CITIZEN SURVEY COMMUNITY ENGAGEMENT/NEIGHBORHOOD
REVITALIZATION COMMITTEE UPDATES
Pam Spencer, Public Information Officer, gave a report. The following is an excerpt
from the City Commission Highlights prepared by Ms. Spencer.
Citizen Survev Communitv Engagement/Neighborhood Revitalization Committee
Updates
Public Information Officer Pam Spencer presented the Mayor and Commissioners an
update on the process made by two of the three committees working on priorities
determined by the Paducah Board of Commissioners and staff at a post -citizen survey
workshop last June. At that meeting last June, the elected officials and staff selected
three priorities for the City to strengthen: City's Role in Economic Development,
Community Engagement, and Neighborhood Revitalization. The Economic Development
committee continues to meet. At this meeting, the strategies and tactics recommended
by the other two committees were presented. Each committee is led by a director -team
in addition to one or two elected officials, city staff, and community members. The two
committees discussed at this meeting held meetings last September, October, and
November.
To begin the process last September, the Community Engagement committee first
reviewed existing methods of informing and engaging the community. One
recommendation is to name and promote an engagement initiative to help citizens
know about the various ways to find information and be involved. The three strategies
discussed by the committee are 1) Effecting understanding through public information;
2) Obtaining feedback through consultation; and 3) Creating empowerment
opportunities through engagement. Some of the tactics recommended by the
committee include increasing the traffic to the City of Paducah website, answering
citizen -submitted questions at meetings and through written methods, visiting with
377
'.111 1_.1_1 —I I. , If 1s,1— '. —. II 1 — I1 1 1 1 _i.r ..Ii:—IfTI -1I s-.:�
1 U .I L L_] L 1 . I — __ I._'i':,._ d - -. _ -... -. I.. '.:..:I I I i_,.. .. I -..I I- '.:I I I 1I :......
378 FEBRUARY 25, 2014
citizens in their neighborhoods and locations such as coffee shops, and reviewing a 311
informational system that would allow citizens to report information and/or problems.
The Neighborhood Revitalization committee narrowed their recommendations to two
strategies: 1) Enhancing neighborhood code enforcement, structure demolition,
infrastructure improvements, and infill development strategies and 2) Creating a master
plan for bikeway neighborhood connectivity including bike lanes and shared use paths.
Regarding the first strategy, some of the recommended tactics include increasing
inspections to rid alleys and properties of rubbish, reviewing and possibly increasing the
demolition budget, providing house plans at no charge as an incentive for infill
development on city -owned property and property in low to moderate census tracts,
continuing neighborhood revitalization efforts modeled after the Fountain Avenue
Neighborhood plan, and selecting the next neighborhood to be revitalized. Under the
second strategy, tactics include applying for grants including the Safe Routes to Schools
grant, educating bicyclists and motorists, and holding a public forum to seek out the
best routes for Share the Road signage.
The strategies and tactics identified by the committees are being directed to the
applicable department(s) for administrative review and consideration. The tactics range
in scope from those requiring only minor enhancements to programs/procedures
already in place, to those requiring significant research, funding, and policy
development. It is expected that some tactics will be brought forward in the decision-
making process associated with the upcoming budget development and adoption.
Paducah's Citizen Survey was conducted by the National Research Center in 2013 with
1200 surveys mailed to randomly selected addresses.
MAYOR & COMMISSIONER COMMENTS
Commissioner Abraham asked that the City examine the condition of the flags which are used on
City flag poles and proper etiquette be used to remove and destroy the flags.
PUBLIC COMMENTS
None were given.
Upon motion the meeting adjourned.
ADOPTED: March 44, 201,4,,,�
City Clerk