HomeMy WebLinkAbout02-18-2014FEBRUARY 18, 2014
At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 18, 2014 at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
PRESENTATIONS
ST. MARY'S MIDDLE SCHOOL ROBOTIC TEAM
The middle school team gave a demonstration of their robotic equipment.
UPDATE FOR THE COMMUNITY SCHOLARSHIP PROGRAM (CSP) AND THE
PADUCAH SCHOOL OF ART & DESIGN
Dr. Lisa Stephenson, Director for the Community Scholarship Program, gave an update on the
CSP Program.
Ashley Wright, Vice President of Institutional Advancement, thanked the Commission for its
support of the Paducah School of Art & Design.
(For more information on the presentations the City Commission Highlights,
prepared by Public Information Officer Pam Spencer, are included at the end of
the minutes.)
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MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the February 4, 2014, City Commission meeting be waived and that the Minutes
of said meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ORDINANCES — ADOPTION
CONTRACT FOR EXCLUSIVE BEVERAGE SERVICE IN PADUCAH PARKS FACILITIES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING AN AGREEMENT WITH PEPSI MIDAMERICA
CO., FOR EXCLUSIVE BEVERAGE AND SNACK PROVIDER SERVICE IN PADUCAH
PARKS FACILITIES AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT". This ordinance is summarized as follows: The City of Paducah hereby
approves an agreement with Pepsi MidAmerica Co., for exclusive beverage and snack provider
service in Paducah Parks facilities and authorizes the Mayor to execute said Agreement. This
agreement is for a period of 7 years and contains two (2) four (4) year renewal options.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-2-8115; BK 33
PURCHASE HAND-HELD RADIOS FOR POLICE DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING AND
AUTHORIZING THE PURCHASE OF HAND-HELD RADIOS FOR THE PADUCAH
POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah
hereby approves and authorizes the Finance Director to make payment to Motorola Solutions in
an amount not to exceed $33,373.60, for the purchase up to 13 Motorola XTS2500 800 MHz
portable radios at $2,567.20 each, for the Paducah Police Department, in compliance with the
Kentucky State Purchasing Contract. Grant funds in the amount of $32,000 received from the
369 FEBRUARY 18, 2014
Kentucky Office of Homeland Security will be used for purchase with balance being paid from
the Police department's budget.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-2-8116; BK 33
ORDINANCES — INTRODUCTION
ACCEPT KLC SAFETY GRANT AWARD
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING
THERETO WITH THE KENTUCKY LEAGUE OF CITIES FOR A 2013-2014 MATCHING
SAFETY GRANT AWARD". This ordinance is summarized as follows: The Mayor is hereby
authorized to execute all documents relating thereto with the Kentucky League of Cities, for a
2013-2014 matching Safety Grant Award that will reimburse the City $3,000.00 for the purchase
of one (1) security camera and any remaining funds will be used for training costs for the Human
Resources staff. Matching funds of $3,000.00 will be provided by the Human Resources
Department and the Department of Information Technology.
APPROVE AGREEMENT WITH PADUCAH POLICE DEPARTMENT BARGAINING
UNIT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT AND OTHER ASSOCIATED DOCUMENTS
BETWEEN THE CITY OF PADUCAH AND THE PADUCAH POLICE DEPARTMENT
BARGAINING UNIT". This ordinance is summarized as follows: That the Mayor is hereby
authorized to execute an agreement and other associated documents between the City of Paducah
and the Paducah Police Department Bargaining Unit. This Agreement shall be effective from
July 1, 2014, to June 30, 2017.
APPROVE AGREEMENT WITH THE PROFESSIONAL FIRE FIGHTERS OF
PADUCAH, LOCAL 168
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND
PROFESSIONAL FIRE FIGHTERS OF PADUCAH, LOCAL 168, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS." This ordinance is summarized as follows: That the
Mayor is hereby authorized to execute an Agreement with the Professional Fire Fighters of
Paducah, Local 168, International Association of Fire Fighters. This agreement will become
effective July 1, 2014 and expire on June 30, 2017.
AGREEMENT FOR PROFESSIONAL INSPECTION SERVICES WITH ICA
ENGINEERING FOR THE GREENWAY TRAIL PHASE II UNDERPASS
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY, APPROVING A PROFESSIONAL SERVICE AGREEMENT FOR CONSTRUCTION
INSPECTION SERVICES ASSOCIATED WITH THE GREENWAY TRAIL PHASE H PROJECT;
AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT". This ordinance is
summarized as follows: The City hereby approves the Professional Services Agreement between the City
of Paducah and ICA Engineering, Inc., for construction inspection services associated with the Greenway
Trail Phase II Project in an amount not to exceed $35,000. Further, the Mayor of the City is hereby
authorized to execute the Contract.
AUTHORIZE CONTRACT FOR CONCRETE READY -MIX
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
FEDERAL MATERIALS CO., LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF
CONCRETE READY -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the
bid of Federal Materials Co., LLC, for sale to the City of its requirement of concrete ready -mix,
FEBRUARY 18, 2014
for the remainder of 2014 and calendar year 2015, ending December 31, 2015; with a one-year
option to renew ending December 31, 2016, and authorizes the Mayor to execute a contract for
the following prices:
CONCRETE
VENDOR
Federal Materials Co., Inc.
DESCRIPTION
UNIT
TO BE DELIVERED
UNIT PRICE
Class A Concrete
C.Y.
$85.50
Class AA Concrete
C.Y.
$87.50
Class M Concrete
C.Y.
$115.00
Flowable Fill — 1,000 PSI
C.Y.
$71.00
Flowable Fill — 80 PSI
C.Y.
$69.00
CITY MANAGER REPORT
Planning Director Steve Ervin reported that the Planning Department is going to advertise for
Request for Proposals for the rehabilitation and transfer of ownership for the Smedley-Yeiser
House.
Mark Thompson, Parks Services Director, gave an update on the Bob Noble Park Lake Bank
Stabilization Project
(For more details please read the City Commission Highlights that are
included at the end of the minutes.)
Recycling Facilities
City Manager Jeff Pederson gave an update on the status of the recycling facilities. Details of
the report are provided in the City Commission Highlights included at the end of the minutes.
The Commission gave direction for the City Manager to provide a cost analyses for curbside
pickup of recycled items by the City with a processing facility in Paducah and curbside pickup
with a processing facility outside of Paducah.
MAYOR & COMMISSIONER COMMENTS
None were given.
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PUBLIC COMMENTS
Roger Truitt, member of the Paducah Symphony, asked the Commission to help resolve an issue
the Symphony is having with BBQ on the River regarding the operation of the beer garden
during the BBQ on the River festival. The Symphony has been the operator of the beer garden
for several years and uses the funds to raise money for the Symphony. It is one of the largest
fundraisers for the Symphony. BBQ has informed the Symphony their services will no longer be
necessary to operate the beer garden.
Mayor Kaler will try to set up a meeting between the Symphony and BBQ on the River.
Upon motion the meeting adjourned.
ADOPTED: February 25, 201//4
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City Clerk
City Commission Highlights prepared by Pam Spdncer, Public Information Officer are included
on next page.
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371 FEBRUARY 18, 2014
City Commission Meeting Highlights
Tuesday, February 18, 2014 at City Hall
Noble Park Lake Bank Stabilization Project
Parks Services Director Mark Thompson and Engineering -Public Works Director Rick Murphy outlined for
the Mayor and Commissioners the preliminary plan for the Noble Park Lank Bank Stabilization Project.
The project involves stabilizing the erosion problem around the southern bank of the lake. The
presentation began with photos of the existing conditions which show extreme erosion around the edge
of the lake and the former Duck Island area. Thompson says, "We want to attack first the area with the
largest deterioration. It is in the most desperate need of repair and has the most bank erosion." The
plan is to phase-in the construction of a seawall starting first with the southeast section of the lake. A
new walking trail would be constructed adjacent to the bank, the Duck Island house would be placed on
a floating structure, and an aeration fountain would be added to the southern half of the lake to help
with water circulation which would benefit the health of the fish population. Funding has been set aside
in the current year's budget for the design of the entire southern half of the lake and the construction of
the initial phase.
Recycling Facilities
City Manager Jeff Pederson updated the Mayor and Commissioners on the options explored over the
past few weeks regarding recycling. He has met with Republic, Greater Paducah Sustainability Project
(GPSP)-Recycle Now, and Dream Green. Currently, GPSP operates a recycling drop-off facility on North
Stn Street. Paducah Water has allowed GPSP use of the facility on North 8t" Street for several years but
has requested the return of the property for its own purposes. Over the past few weeks, GPSP and
Pederson have reviewed potential buildings to move the operation and explored the costs of building a
new facility. The estimate is that a half million dollars would be needed to facilitate either option.
Pederson also has reviewed the City's contract with Republic to explore recycling options for Republic's
transfer station located on Burnett Street. Pederson says Republic has expressed a willingness to
explore receiving recyclables at the transfer station. The City's contract with Republic expires June 30,
2015. Pederson asked the Paducah Board of Commissioners for their guidance in how to move forward
with the recycling dilemma. Commissioner Allan Rhodes, who serves on the Paducah Water Works
Board, will talk to the board members about the feasibility of another extension to allow GPSP to stay in
the North 8t" Street location a while longer. The Mayor and Commissioners asked Pederson to generate
cost analyses for recycling options in Paducah including curbside with processing in Paducah and with
processing outside of Paducah. A workshop to discuss the cost options will be scheduled in the near
future.
Community Scholarship Program and Paducah School of Art & Design Update
Dr. Lisa Stephenson, KCTCS dual credit director at West Kentucky Community & Technical College,
provided the Mayor and Commissioners an update on the Community Scholarship Program. The
Community Scholarship Program motivates students to graduate high school and pursue a higher
education by providing each Paducah and McCracken County high school graduate with a two-year
tuition scholarship to West Kentucky Community & Technical College provided that each student
register for the program, maintain a minimum grade point average and attendance record, and not have
major disciplinary problems. WKCTC President Dr. Barbara Veazey says, "A big part of the program is to
have college staff and counselors give students hope that college is part of their future." Annually since
fiscal year 2011, the City and County each have provided $125,000 toward the program with the
remaining program funds provided by the Rotary Club of Paducah, Paducah Junior College, Inc., and
numerous private sources. Dr. Stephenson showed charts depicting the percentage of students in
McCracken County who graduate high school but do not go to college. For 2010, the percentage was
29.5 percent who didn't go to college. The program's goal is to reduce that figure by 20 percent. For
this fall, 556 students are enrolled in the program.
Ashley Wright, vice president for institutional advancement at West Kentucky Community & Technical
College, thanked the Paducah Board of Commissioners for their support of the Paducah School of Art &
Design. The school continues to grow since opening in 2008 in space on Broadway. The school started
with 165 students in 2008 and has grown to 430 students. Since its opening, the school has expanded
into LowerTown with the 2011 purchase of Madison Hall which has been renovated to provide
classrooms, office space, and studios for ceramics, jewelry, and metals programs. Adjacent to Madison
Hall and under construction is a 7000 square -foot sculpture facility. This facility is expected to be
completed this August. The final phase will be the renovation of the former Kitchens, Inc. facility at 905
Harrison. This facility will provide 29,400 square feet of space for design, painting, drawing, and
photography. Wright says, "It will make a beautiful entrance into the city of Paducah and its historic arts
district." Fundraising is in progress for this phase with the goal to raise $2 million locally with an
additional $6 million requested from the state.
FEBRUARY 18, 2014
Union Agreements with FOP and IAFF (vote February 25)
The Mayor and Commissioners introduced two ordinances for contracts between the City and the
International Association of Fire Fighters Local 168 and between the City and the Fraternal Order of
Police. Each current contract expires June 30, 2014. The new contracts are three-year contracts which
will be in effect from July 1, 2014 until June 30, 2017. Negotiations between the City and both unions
were held in January with both memberships voting to approve the contracts. Both contracts include
proposes annual wage increases of 1.0%,1.5%, and 2.0% in 2014, 2015, and 2016.
Quick Highlights
• Mayor Gayle Kaler asked for a moment of silence to remember Marine Master Sgt. Aaron Torian
who died last weekend while conducting combat operations in Afghanistan.
• Mayor Kaler invited members of the St. Mary Robotics Club to the Commission Meeting for a
demonstration.
• Personnel actions approved which include the hiring of Special Events Coordinator Molly
Tomasallo. This is a new position in the Parks Services Department.
• Human Resources Director Cindy Medford acknowledged the retirement of Paducah Police
Officer Michael Wentworth.
• Ordinance approved for a seven-year contract with Pepsi MidAmerica for beverage service at
the Paducah Parks facilities. Pepsi will pay the City a one-time fee of $32,558 for a scoreboard
and sign upgrades at athletic facilities. Pepsi also will pay the city $3000 per year for program
sponsorship. Pepsi will install dispensing equipment at Parks facilities, provide banners for Parks
programs, and provide concession trailers for certain events. In return, the City will purchase
only Pepsi products through Pepsi MidAmerica for the length of the contract.
• Ordinance approved to purchase 13 police radios at a cost of $33,373.60 from Jackson Purchase
2-Way/Motorola. The majority of the purchase is funded using a $32,000 Kentucky Office of
Homeland Security grant.
• Ordinance introduced (vote Feb. 25) to accept a Kentucky League of Cities Safety Grant in the
amount of $3000 to be used to purchase a security camera. The grant requires a match of
$3000.
• Ordinance introduced (vote Feb. 25) for a contract for professional construction inspection
services with ICA Engineering for the Greenway Trail segment under construction. The
inspection services, not to exceed $35,000, will be used during the construction of the 52 -foot
- long lighted underpass to allow for the safe crossing of North 8th Street (U.S. 45X). This is an
anticipated component of the project with funds appropriated for it.
• Ordinance introduced (vote Feb. 25) for a contract with Federal Materials Company, LLC for
concrete ready -mix to be used for a variety of construction and street repair projects. The
contract is a two year contract that includes an additional one-year renewal.
• Planning Director Steve Ervin is putting together a request for proposals package that will be
advertised this month for the Smedley-Yeiser house located on Madison Street. This Greek
Revival home was built around 1860 and needs to be refurbished to bring it back to its original
glory.
• Paducah Symphony board member Roger Truitt addressed the Mayor and Commission asking
for help facilitating a meeting between the Symphony and representatives of BBQ on the River,
Inc. In January, the Symphony received a letter from BBQ on the River stating that the
Symphony would no longer be needed to operate the beer and wine garden at the festival. A
letter in response was sent, but Truitt says that BBQ on the River has not replied yet. Truitt
stated that the garden is one of the Symphony's largest fundraisers. Mayor Kaler will work to
facilitate a meeting.
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