HomeMy WebLinkAbout07/24/07273
JULY 24, 2007
At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 24, 2007, at
5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the
following answered to their names: Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
PRESENTATION
PADUCAH SUMMER FESTIVAL
John Pace, Summer Festival Coordinator, reported the Summer Festival begins July 25th
and ends July 28th. It will begin with Bluegrass music on Wednesday night, hosting a
Jimmy Buffett tribute band on Thursday, Friday night will be country music night and
hot air balloon glow on the Four Rivers Carson Center lawn, and kids events all day on
Saturday. On Saturday evening there will be a concert playing golden oldies with a
fireworks finale.
TOURISM UPDATE-PADUCAH CONVENTION & VISITORS' BUREAU
Mary Hammond and Rosemarie Steele of the Bureau provided an update to the Board on
tourism in the city. Lots of things have been going on in Paducah for tourism such as the
Four Rivers Carson Center, artists in Lowertown, trade shows, and the list goes on. In
2003 – $226 million was spent in Paducah—McCracken County. In 2006 – $276 million
was spent. The following statistics apply to visitors: avg. age -43
avg. income --$71,721
38% stay in hotel
41 % visiting family
21 % vacationing
Hotel occupancy rate is at 56.7% which is above the national average.
These statistics are based on information gathered by Smith Travel Research. Last year
approximately $400,000 of the Tourism budget was spent in marketing for direct
advertising, marketing materials and tourism promotion. Advertising is being done
nationwide. Ms. Hammond and Ms. Steele thanked the Board for their vision and
support and look forward to the future.
CITY OF PADUCAH SPOTLIGHT
Matthew Howell, City Manager Intern, spotlighted
employees with special certifications.
Police Dept.
Planning Dept.
Parks Dept.
Eng. Dept.
Randy Bratton
Ben Peterson
Laurie Blount
Rick Murphy
Stacey Grimes
Tom Barnett
Allen Treece
Danny Carroll
Trace Stevens
Mark Thompson
Public Works Dept.
Finance Dept.
Human Resources
General Govt.
Pat Stephenson
Audra Herndon
Stephanie Skinner
Jim Zumwalt
Brian Green
Jon Perkins
Richard Krosp
Sam Lady
Donald Powers
These are not the only certifications of employees. The Clerks are both Certified
Kentucky Municipal Clerks, the city has a certified arborist, certified human resources
manager, certified disaster recovery and damage assessment instructor and there are
numerous other credentials. These are just a few to highlight.
MINUTES
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
reading of the Minutes for July 16th and July 17th, 2007, be waived and that the Minutes
of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
APPOINTMENTS
CIVIL SERVICE COMMISSION
Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval
of the Board of Commissioners, I hereby reappoint Rollie France as a member of the
Board of Civil Service Commission, which term will expire December 9, 2009."
274
JULY 24, 2007
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners approve the action of Mayor Paxton in reappointing Rollie
France as a member of the Board of Civil Service Commission.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
MUNICIPAL HOUSING COMMISSION
Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval
of the Board of Commissioners, I hereby reappoint Edward C. Narozniak as a member of
the Municipal Housing Commission. This term will expire July 22, 2011."
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners approve the action of Mayor Paxton in reappointing Edward C.
Narozniak as a member of the Municipal Housing Commission.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
MOTIONS
R & F DOCUMENTS
Commissioner Kaler offered motion, seconded by Commissioner Coleman that the
following documents and bids be received and filed:
DOCUMENTS
1. Contracts/Agreements:
(a) Crowdus Maintenance & Cleaning Services for the Civic Center (2007-6-
7289)
(b) Paducah Independent School System providing lunches to Parks Services
Sumer Day Camps (2007-6-7286)
(c) JJR Contract Modification for Ohio River Boat Launch (2007-7-7299)
(d) Commonwealth of Kentucky Tree Inventory Project (2006-8-7155)
2. Mutual Release of All Claims with CRW Associates for the Land Management
System Software (2007-2-7244)
Paducah Police Department Annual Report 2006
BIDS
ENGINEERING DEPARTMENT
2007 STREET RESURFACING PROGRAM
1. H & G Construction Company, Inc.
2. Jim Smith Contracting Company, LLC
PUBLIC WORKS
FRONT LOADING REFUSE COLLECTION CHASSIS & BODY
1. McBride Mack Sales, Inc.
2. Stringfellow
3. CMI Equipment
4. Municipal Equipment
5. Municipal Equipment
6. Municipal Equipment
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES (ROUTINE)
Commissioner Smith offered motion, seconded by Commissioner Watkins, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
275
JULY 24, 2007
AMEND CLASSIFICATION PAY SCHEDULE TABLE
Commissioner Watkins offered motion, seconded by Commissioner Smith, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE
CLASSIFICATION/PAY SCHEDULE TABLE TO RECLASSIFY, ABOLISH AND
INCREASE SALARIES OF CERTAIN POSITIONS WITHIN THE PUBLIC WORKS,
POLICE AND FIRE DEPARTMENTS," be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). M.O.#1306; BK 7; PG
REQUEST STATE ASSISTANCE FOR ANNUAL QUILT SHOW RETENTION
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that a
Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH,
KENTUCKY REQUESTING THE COMMONWEALTH OF KENTUCKY,
GOVERNOR'S OFFICE FOR LOCAL DEVELOPMENT, PROVIDE FINANCIAL
SUPPORT FOR RETENTION OF THE AMERICAN QUILTER'S SOCIETY
ANNUAL KENTUCKY CONVENTION," be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). M.O.#1307; BK 7; PG
ORDINANCE — EMERGENCY
APPROVE CONTRACT WITH JJR FOR DEVELOPMENT ADVISORY
SERVICES
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT
WITH JJR, LLC. FOR DEVELOPMENT ADVISORY SERVICES FOR THE CITY'S
DOWNTOWN AREA." This ordinance is summarized as follows: That the Mayor of
the City of Paducah is hereby authorized and directed to execute an agreement with JJR,
LLC in the amount of $25,000.00 for development advisory services that relate to the
construction of a hotel in the City's downtown area.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.42007-7-7305; BK 31; PG
APPROVE CONTRACT FOR PUBLIC INFORMATION OFFICER
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH AND PAMELA SPENCER-GARTNER." This
ordinance is summarized as follows: That the Mayor is hereby authorized to execute an
Employment Agreement between the City of Paducah and Pamela Spencer -Gartner for
employment as Public Information Officer for the City of Paducah.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-7-7306; BK 31; PG
ORDINANCE — ADOPTION
AMEND ORDINANCE AND CONTRACT FOR EQUIPMENT RENTAL
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners adopt an ordinance entitled, AN ORDINANCE AMENDING
ORDINANCE NO. 2006-4-7100 ENTITLED, "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH CENTRAL
PAVING COMPANY FOR RENTAL OF VARIOUS EQUIPMENT FOR THE
REMAINDER OF THE 2006 CALENDAR YEAR AND FOR THE 2007 CALENDAR
YEAR" AND AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT.
This ordinance is summarized as follows: Amend Ordinance No. 2006-4-7100 with
Central Paving Company for equipment rental for the remainder of the 2007 calendar
year to include the equipment rental of a 1000 Leeboy Paver w/crew & roller at the per -
hour rental fee of $360.00 and authorize the Mayor to execute the amendment to the
contract.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-7-7307; BK 31; PG
276
JULY 24, 2007
ORDINANCES — INTRODUCTION
ACCEPT ARTS REACH GRANT & MONETARY AWARD
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE ARTSREACH KENTUCKY 2007-2008 CENTER PROJECT
GRANTS FROM THE KENTUCKY CENTER FOR THE PERFORMING ARTS."
This ordinance is summarized as follows: That the City of Paducah does hereby accept
the ArtsReach Kentucky 2007-2008 Center Project Grants in the amounts of $700 and
$600 to be utilized for the ArtsReach Paducah Singers — Neighborhood After School
Program.
IDENTIFY PARK PROPERTIES
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
CREATING SECTION 70-32 OF THE CITY OF PADUCAH CODE OF
ORDINANCES IDENTIFYING PARK PROPERTIES AVAILABLE TO THE PUBLIC
FOR RECREATIONAL PURPOSES." This ordinance is summarized as follows: The
City of Paducah hereby creates, identifies and establishes a non-exclusive list of public
parks, playgrounds, and recreational areas available to the public for their recreational
purposes. This list shall not prohibit charges for specific parks and/or park areas. The
list is as follows:
Perkins Creek Nature Preserve
2. Forrest Cove Park
3. Lanelle Park
4.
Greenway Trail
5.
Cherry Park
6.
Stuart Nelson Park
7.
Floodwall Right -of -Way Trail
8.
Bob Noble Park
9.
Keiler Park
10.
Paxton Park Golf Course
11.
14th Street Park
12. Park Services Building & Grounds
13. Langstaff Park (Betsy Ross Park)
14. Oak Grove Cemetery
15. Martin Luther King, Jr. Memorial
16. Lang Park
17. Brooks Park
18. Henry Clay Park
19. Caldwell Park
20. Voor Park
21. Midtown Park
22. City Hall Square
23. Riverfront Park
24. Shultz Park
25. Blackburn Park
26. Island Creek Sanctuary (Cherry #2)
27. Kolb Park
28. Lowertown Texaco Park
PURCHASE FRONT LOADER VEHICLE FOR REFUSE DEPARTMENT
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID FOR SALE TO THE CITY OF ONE FRONT -LOADING REFUSE
COLLECTION CHASSIS AND BODY, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
The City of Paducah accepts the bid of McBride Mack Sales, Inc. in the amount of
$184,844.00, for sale to the City of one front -loading refuse collection chassis and body,
and authorizes the Mayor to execute a contract for same.
APPROVE 2007 RESURFACING PROGRAM CONTRACT
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID OF JIM SMITH CONTRACTING COMPANY, LLC FOR THE CITY'S 2007
CALENDAR YEAR STREET RESURFACING PROGRAM, AND AUTHORIZING
277
JULY 24, 2007
THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is
summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for
the 2007 calendar year street resurfacing program for roadway excavation and
reconstruction, and authorizing the Mayor to execute a contract for same.
ITEM
NO
DESCRIPTION
UNIT
HOURLY
AMOUNT
1
Bituminous Surface/Base
TON
$53.50
2
Milling Texture
TON
$46.00
3
Traffic Signal Loop Wire
L.F.
$1.00
4
Traffic Signal Loop — Saw, Slot and Fill
L.F.
$15.00
5
Shoulder Construction
TON
$25.00
AMEND ABOVE ORDINANCE TO AN EMERGENCY
Mayor Paxton offered motion, seconded by Commissioner Watkins, that the ordinance
entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING
COMPANY, LLC FOR THE CITY'S 2007 CALENDAR YEAR STREET
RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME," be amended to suspend the requirement of a second reading
and publication of the Ordinance. The Board declares an emergency to exist due to the
window of construction being August through November.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
ADOPT ORDINANCE FOR 2007 RESURFACING CONRACT AS AMENDED
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
amended ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM
SMITH CONTRACTING COMPANY, LLC FOR THE CITY'S 2007 CALENDAR
YEAR STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR
TO EXECUTE A CONTRACT FOR SAME," be adopted upon first reading as a result of
the Commission declaring an emergency to exist due to the construction window of
August through November. Therefore, pursuant to KRS 83A.060 the City suspends the
requirement of a second reading and the ordinance shall become effective upon first
reading.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-7-7308; BK 31; PG
APPROVE CONTRACT WITH JJR FOR RIVERFRONT DEVELOPMENT
PHASE I PROJECT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT
WITH JJR, LLC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
TRANSIENT BOAT LANDING DOCK, RIVERFRONT DEVELOPMENT PHASE I
PROJECT." This ordinance is summarized as follows: That the Mayor of the City of
Paducah is hereby authorized and directed to execute an agreement with JJR, LLC in an
amount not to exceed $559,600.00 for professional engineering services for the design of
the Transient Boat Landing Dock, Riverfront Development Phase I Project.
H &G CONSTRUCTION CHANGE ORDER #1 FOR COLEMAN ROAD
INTERSECTION IMPROVEMENTS
Commissioner Kaler offered motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH H &
G CONSTRUCTION COMPANY, INC., FOR THE COLEMAN ROAD/US 60
INTERSECTION IMPROVEMENT PROJECT." This ordinance is summarized as
follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for
an increase in the amount of $61,082.40 with H & G Construction Company, Inc., for
necessary changes and KYTC project permit requirements, increasing the total cost to
$437,210.49.
278
JULY 24, 2007
REPORT-- BURN PERMIT FOR BARKLEY WOODS DEVELOPMENT
RESIDENTIAL DEVELOPMENT (BARKLEY WOODS) BORDERED BY
BUCKNER LANE, AUDUBON DRIVE AND I-24
Fire Marshal Steve Kyle assured residents in the area of this development that there
would NOT be a burn permit for the debris from the clearing of the land for the above
development due to being in such a large residential area. The developer, city engineer,
and the Fire Marshal will be looking into other alternatives.
Jo Tilley Dortch, resident, expressed thanks on behalf of the neighborhood association for
this decision. The neighborhood association requested a permanent ban on burning
within the city. (Only burning allowed is through a permit process approved by the Fire
Marshal.)
WESTWOOD HILLS SUBDIVISION DEVELOPMENT ON PINES ROAD
Shey Nolan — How did the City come to let the development of Westwood Hills
Subdivision go forward? Mayor responded that the owners of Westwood Country Club
had sold the property to a private developer and the City could not prevent the sale nor
want to. All the City can do -is make sure the developer follows all rules and regulations
adopted by the City for the development of subdivisions.
CITY MANAGER REPORT
• Information for Summer Festival can be accessed online at
www.paducahsummerfestival.com
• Workshop on August 7th — Update on alley development for condominiums on 2nd
Street
• Health Insurance Update by Greg Carlton, Peel & Holland
• Members of the Board are being lobbied by some citizens and firefighters for the
promotion to Asst. Fire Chief. — A copy of the Administrative Procedure for the
screening process adopted by the Board in 2000 was distributed to the Board.
• Request brief executive session to look at the proposed IAFF contract
PUBLIC COMMENTS
Brady Wynn, owner of rental property, protested a fine he was given due to clean up of
one of his rental properties. Feels the procedure is incorrect and that notice should be
sent to the property owner not placed on the property where the tenant resides. If notice
had been sent directly to him he would have taken care of the issue but due to the process
he has been notified he has a $250 fine. He also believes more time should be given for
repairs or cleanup. He does not agree with the language in the ordinance that if you
appeal to the Nuisance Board and lose, the fine can be doubled.
Mayor Paxton told Mr. Wynn to go through the appeal process and if he wasn't satisfied
then come back to the City.
Comm. Coleman and Watkins think the ordinances need to be reviewed for possible
changes. Mayor suggested that they get with Mr. Scarbrough, Director of Inspections, to
review the ordinances.
IAFF CONTRACT UPDATE
Mayor Paxton informed the public that as of June 30 the City's negotiating team (Bill
O'Brien, Herschel Dungey and Fire Chief Benton) had put together another contract to
propose to the Union. Since the deadline of the current contract was June 30 the
Commission gave the Union an extension to have time to review and vote on the
proposed contract. During the first part of July the Union voted on the contract and
turned it down. The Mayor explained that the Commission was going into executive
session to talk about three small changes to the contract. Then they would like the team
to take it back to the Union for a vote. If the Union votes it down nothing really changes
as far as benefits, pay, etc. The Commission hopes to have this issue settled soon with a
contract.
JULY 24, 2007
EXECUTIVE SESSION
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
go into closed session for discussion of matters pertaining to the following topics:
Collective bargaining with public employees, as permitted by KRS 61.810(1)(e).
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5).
Upon motion the meeting adjourned.
ADOPTED: August 14 , 2007
City Clerk
Mayor
279