HomeMy WebLinkAbout12/11/07359
DECEMBER 11, 2007
At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 11,
2007, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk,
the following answered to their names: Commissioners Coleman, Kaler, Smith, Watkins
and Mayor Paxton (5).
AGENDA ADDITIONS/DELETIONS
Item VII(A), "APPROVE REVISED SEWER USE ORDINANCE AS APPROVED AS
PART OF JSA CONSENT DECREE" was removed from the agenda.
SPOTLIGHT
Pam Spencer, Public Information Officer, spotlight was "Snow & Ice Preparation". The
City has 24 drivers, seven granular salt spreaders and two brine spreaders, within the
Public Works Department, that can be utilized in preparing 215 linear miles of roads for
snow and ice within the City limits.
MINUTES
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
reading of the Minutes for November 27th, 2007, be waived and that the Minutes of said
meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5).
APPOINTMENTS
PADUCAH CABLE COMMUNICATIONS AUTHORITY
Mayor Paxton made the following reappointments: "WHEREAS, subject to the approval
of the Board of Commissioners, I hereby reappoint Jeff Nelson as a member of the
Paducah Cable Communications Authority. This term will expire October 15, 2011."
Commissioner Coleman offered motion, seconded by Commissioner Smith, that the
Board of Commissioners approve the action of Mayor Paxton in reappointing Jeff Nelson
as a member of the Paducah Cable Communications Board.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
HUMAN RIGHTS COMMISSION
Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval
of the Board of Commissioners, I hereby reappoint Art Davis and Lanny King as
members of the Paducah Human Rights Commission. These terms will expire July 24,
2010."
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners approve the action of Mayor Paxton in reappointing Art Davis
and Lanny King as members of the Paducah Human Rights Commission.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
MOTIONS
R & F DOCUMENTS
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
following documents and bids be received and filed:
DOCUMENTS
1. Certificates of Insurance:
(a) AAA Fence Inc.
(b) Central Paving Company of Paducah
(c) Cromwell Development Inc.
(d) W. A. Davis Construction Inc.
(e) Track Tech Inc.
Performance Bond:
(a) AAA Fence Inc.
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DECEMBER 11, 2007
Labor & Material Payment Bond:
(a) AAA Fence Inc.
Right of Way Bond:
(a) Cromwell Development Company Inc.
(b) Track Tech, Inc.
2. Contracts/Agreements:
(a) Peck Flannery Gream Warren Inc. for Architectural Services for a Public
Restroom Complex Near Paducah's Skate Park (no ordinance required —
under $20,000)
(b) AAA Fence Inc. for Fencing along Paducah's Greenway Trails (2007-10-
7346)
(c) Ohio Valley Monument Company for Repair and Restoration of the
Mausoleum Located in Oak Grove Cemetery (2007-10-7350)
(d) Falconite Development Inc. for Barkley Woods (2007-11-7360)
3. Deeds:
(a) Close a Portion of Undeveloped Rights of Way at Ogilvie Avenue and
Colonial Drive (2007-10-7345)
4. Paducah Uranium Plant Asset Utilization, Inc. Financial Statements for the Year
Ended June 30, 2007
5. Letter Rescinding Bid Invitation for Purchase of a Mini Side -Arm Automated
Refuse Truck
6. Paducah Water Financial Highlights for October, 2007
BIDS
PUBLIC WORKS DEPARTMENT
SUB COMPACT SWEEPER
1. Municipal Equipment Company
2. Brown Equipment Company
PUBLIC WORKS DEPARTMENT
4 X 4 UTILITY VEHICLES
1. Sanders Kubota
2. James Sanders Implement
3. McKeel Equipment
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Smith offered motion, seconded by Commissioner Watkins, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5).
MONUMENT POLICY
Commissioner Watkins offered motion, seconded by Commissioner Smith, that a
Municipal Order entitled, "A MUNICIPAL ORDER ESTABLISHING A MEMORIAL,
MONUMENT POLICY FOR CITY OF PADUCAH, PROPERTY," be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). M.O.41354; BK 6; PG
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DECEMBER 11, 2007
SETTING POLICY FOR SPENDING CREDITS FOR INSURANCE PLANS
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that a
Municipal Order entitled, "A MUNICIPAL ORDER ESTABLISHING A POLICY FOR
USE OF SPENDING CREDITS TOWARDS THE PURCHASE OF CERTAIN
BENEFITS SUCH AS HEALTH, DENTAL, OR VISION PURSUANT TO THE
CITY'S GROUP HEALTH INSURANCE PLAN," be adopted.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). M.O.#1355; BK 6; PG
ORDINANCES — EMERGENCY
INCREASE PAYMENT TO MERRYMAN HOUSE TO $135,000
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AMENDING ORDINANCE NO. 2007-9-7331 ENTITLED, `AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
MERRYMAN HOUSE DOMESTIC CRISIS CENTER WHEREIN THE CITY
AGREES TO PROVIDE NONMONETARY ASSISTANCE TO THE CENTER IN THE
DEVELOPMENT OF ITS EIGHT (8) ACRE TRACT OF PROPERTY LOCATED OFF
GLENWOOD DRIVE." This ordinance is summarized as follows: The City of Paducah
hereby amends Ordinance No. 2007-9-7331 to include a provision within the ordinance
and within the agreement with Merryman House Domestic Crisis Center "... that upon
the City's receipt of Final Determination from the U.S. Department of Housing and
Urban Development Base Realignment and Closure Office accepting the Local
Redevelopment Authority's Base Reuse and Homeless Assistance Plan, the City of
Paducah will pay $135,000 to Merryman House."
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7369; BK 31; PG
AUTHORIZE 911 CONTROLLER PURCHASE
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE
PURCHASE FOR INSTALLATION OF A MTC3600 CONTROLLER AND RELATED
EQUIPMENT FOR THE PADUCAH-McCRACKEN COUNTY 911 EMERGENCY
COMMUNICAGTIONS CENTER AND AUTHORIZING THE MAYOR TO
EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is
summarized as follows: That the City of Paducah hereby authorizes the Finance Director
to make payment to Jackson Purchase Two-way, in the amount of $570,955.00, for
purchase and installation of a MTC3600 controller and related equipment for the
Paducah -McCracken County 911 Emergency Communications Center and authorizes the
Mayor to execute all documents relating to same.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7370; BK 31; PG
PAXTON PARK GOLF COURSE FUNDING
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAOR TO EXECUTE A CONTRACT
WITH PAXTON PARK GOLF BOARD FOR SPECIFIC SERVICES AND
AUTHORIZE THE FINANCE DIRECTOR TO TRANSFER FUNDS TO SAID
BOARD." This ordinance is summarized as follows: The City of Paducah authorizes
and directs the Mayor to execute a contract with Paxton Park Golf Board in the amount of
$36,000 for specific services for the Paducah area and authorize the Finance Director to
transfer said funds from Commission Contingency.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7371; BK 31; PG
ADOPT EFFECTIVE DATE FOR BUSINESS LICENSE ORDINANCE
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AMENDING ORDINANCE NO. 2007-11-7363 TO PROVIDE A DEFERRED
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DECEMBER 11, 2007
EFFECTIVE DATE OF THE APPLICATON AND ENFORCEMENT OF THE
PROVISIONS AS STATED UNDER SAID ORDINANCE." This ordinance is
summarized as follows: The City of Paducah hereby amends Ordinance No. 2007-11-
7363 that restates Paducah's "Gross Receipts License Tax" Ordinances and Paducah's
"License Fee for Employees" Ordinance Under Articles III and IV in Chapter 106 of the
Paducah Code of Ordinance to set the effective date as follows: "The effective date of
this Ordinance shall be date of publication, provided, however, that the application and
enforcement of the provisions under this Ordinance be deferred until January 1, 2008, at
which time all provisions under the Ordinance shall be in full force and legal effect."
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7372; BK 31; PG
ORDINANCES — ADOPTION
PURCHASE PORTION OF PROPERTY LOCATED AT 5145 HINKLEVILLE
ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT
Commissioner Coleman offered motion, seconded by Commissioner Kaler,
that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND
ALL DOCUMENTS NECESSARY FOR ACQUISITION OF REAL PROPERTY
LOCATED AT 5145 HINKLEVILLE ROAD FOR THE OLIVET CHURCH ROAD
IMPROVEMENT PROJECT." This ordinance is summarized as follows: The Mayor is
hereby authorized to execute a Deed of Conveyance and all documents relating to same,
with Charles L. Carter and Edwina Carter, trustees, for acquisition of a portion of real
property located at 5145 Hinkleville Road as right of way for the Olivet Church Road
Improvement Project, for and in consideration of $27,000.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and
Mayor Paxton (5). ORD.#2007-12-7373; BK 31; PG
RESCIND ORDINANCE ACCEPTING BID FOR REPLACEMENT OF ROOF
ON FIRE STATION NO. 5
Commissioner Kaler offered motion, seconded by Commissioner Coleman,
that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
RESCINDING THE ACCEPTANCE OF THE BID OF BOULDIN ROOFING
COMPANY FOR REPLACEMENT OF THE ROOF ON FIRE STATION #5 AND
RATIFYING AND APPROVING THE CANCELLATION OF INVITATIONS FOR
BIDS AND/OR REJECTION OF ALL BIDS IN THAT SUCH ACTION IS IN THE
BEST INTEREST OF THE CITY." This ordinance is summarized as follows: That the
Board of Commissioners hereby rescinds Ordinance 2006-10-7189, passed on October
10, 2006, which authorized a contract with Bouldin Roofing for replacement of the roof
on Fire Station 95.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7374; BK 31; PG
ACCEPT BID FOR REPLACEMENT OF ROOF ON FIRE STATION NO. 5
Commissioner Smith offered motion, seconded by Commissioner Watkins,
that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF MINTER ROOFING FOR REPLACEMENT OF THE
ROOF FOR FIRE STATION #5, AND AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of
Paducah accepts the bid of Minter Roofing, in the amount of $63,575.00 for the
replacement of the roof for Fire Station #5, and authorizes the Mayor to execute a
contract for same.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7375; BK 31; PG
AMEND AGREEMENT WITH RIVERPORT FOR LOAN TO FINANCE
MARQUETTE PROPERTY PURCHASE
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING THE FIRST AMENDMENT TO
INTERLOCAL COOPERATIVE AGREEMENT BY AND AMONG THE CITY OF
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DECEMBER 11, 2007
PADUCAH, KENTUCKY, MCCRACKEN COUNTY, KENTUCKY, AND
PADUCAH-MCCRACKEN COUNTY RIVERPORT AUTHORITY WITH RESPECT
TO THE PLAN OF FINANCING PROVIDED FOR THE PURCHASE OF 2308
SOUTH 4TH STREET, PADUCAH, MCCRACKEN COUNTY, KENTUCKY." This
ordinance is summarized as follows: That the City hereby approves the First Amendment
to the Interlocal Cooperative Agreement among the City, County and Riverport by
amending the terms of the common plan of financing provided by the City and County to
Riverport by forgiveness of a portion in the amount of $33,000 of the indebtedness
owned by Riverport to the City. Further, the Mayor is hereby authorized to execute the
First Amendment and all other documents necessary to accomplish the transaction.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.#2007-12-7376; BK 31; PG
PURCHASE COPIERS FOR PLANNING, PUBLIC WORKS, PARKS AND
GENERAL GOVERNMENT
Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE PURCHASE OF COPIERS FOR VARIOUS DEPARTMENTS
WITHIN THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized
as follows: The City of Paducah hereby authorizes the Finance Director to pay the total
sum of $52,249 to Howard D. Happy for the purchase of four Toshiba copiers for the
City of Paducah, in compliance with Kentucky State Purchasing Contract and authorizes
the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5). ORD.92007-12-7377; BK 31; PG
ORDINANCES — INTRODUCTION
CHANGE ORDER NO. 1 FOR COMMERCE CENTER HVAC PROJECT
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER
NO. 1 WITH CMI HEATING & AC INC., FOR THE NEW HVAC SYSTEM AT THE
CHAMBER OF COMMERCE CENTER." This ordinance is summarized as follows:
The Mayor is hereby authorized and directed to execute Change Order No. 1 for an
increase in the amount of $14,239.54 for the new HVAC System at the Chamber of
Commerce Center, increasing the total contract price to $119,152.54.
PURCHASE SUB -COMPACT SWEEPER
Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID FOR SALE TO THE CITY OF A SUB COMPACT SWEEPER FOR USE IN
THE PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
The City of Paducah accepts the bid of Municipal Equipment in the total amount of
$75,330.00, for one sub compact sweeper for use in the Public Works Department, and
authorizes the Mayor to execute a contract for same.
PURCHASE ATV VEHICLES
Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID FOR SALE TO THE CITY OF ATV UTILITY VEHICLES FOR USE IN
THE PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
The City of Paducah accepts the bid of McKeel Equipment in the total amount of
$39,996.00, for the purchase of four ATV 4 x 4 utility vehicles for use in the Public
Works Department and authorizes the Mayor to execute a contract for same.
CITY MANAGER REPORT
• City Manager Zumwalt recommended the cancellation of commission meetings
scheduled for December 18th, December 25th, 2007 and January 1, 2008.
Commission concurred.
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DECEMBER 11, 2007
• The City received a request from the Paducah Independent School System to refund
penalty and interest for payroll taxes that were paid late. Check had been sent but
was not received on time by the City.
MOTION
REFUND PENALTY INTEREST PAID BY PADUCAH INDEPENDENT
SCHOOL SYSTEM
Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the
Board of Commissioners authorizes the Finance Director to refund the penalty and
interest paid by the Paducah Independent School System for the payroll taxes for the
quarter ending September 30, 2007.
Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and
Mayor Paxton (5).
Upon motion the meeting adjourned.
ADOPTED: January 8, 2008
6k
City Clerk