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Home My WebLink About03/18/08403 MARCH 18, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 18, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). The McCracken County Fiscal Court attended the meeting for the portion regarding the proposed soccer complex. Commissioners Jerry Beyer, Ronnie Freeman, Zana Renfro and Judge Newberry were present (4). WORKSHOP SOCCER COMPLEX PROPOSAL Greg Holtgrewe, representing Board of Directors and members of McCracken County Youth Soccer Association thanked the commissions for their support of the complex. The Soccer Board does not have a location preference but would like for it to be able to host regional tournaments. Would like facility to have walking trails, baseball fields, etc. It is important for the complex to support 12 full size fields, quality sports turf, retention pond, maintenance budget, lighting, restrooms, concession stands, and playground equipment. FLORENCE & HUTCHESON PRESENTATION Roger Colburn and Jason Peterson of Florence & Hutcheson were hired to prepare a preliminary site evaluation for six sites that were recommended for a soccer complex by Parks Services Director, Mark Thompson. The six sites that have been recommend are as follows: 1) U.S. 60 site which is adjacent to the new indoor soccer complex (130 ac.), 2) existing soccer area on Coleman Road (113 ac.), 3) area on Lydon Road (100 ac.), 4) an area on Old Benton Road (103 ac.), 5) Sheehan Bridge Road (135 ac.), and 6) Noble Road (335 ac.). Each site had certain criteria that had to be met such as existing and adjacent land use, floodplain and floodway impacts, development potential, etc. Each site would have to be able to be developed into 12 full size soccer fields, have 2 concession areas, house maintenance facilities, parking and others. Costs that would be involved in the development were also estimated and each site estimate is as follows: These areas were recommended for further assessment: Sheehan Bridge Road $5.80 M Lydon Road $5.90 M Noble Road $5.22 M Old Bentor�Road $5.27 M Not recommended:' Existing Soccer, complex $6.86 M U.S. 60 $6.55 M Florence & Hutcheson's recommendation is the Sheehan Bridge Road site. Their recommendation is based on the following: • Highly visible from I-24 • Adequate size with buffer • Good development potential • Minimal permitting impacts anticipated • Limited affect on adjacent properties • Suitable for phased implementation A copy of the powerpoint presentation is contained in the minute file. PUBLIC COMMENTS/QUESTIONS Bob Wrinkle and Larry Housman are in support of the U.S. 60 site. Diana Green spoke in support of the soccer complex but would like to see it accessible to churches. Jeff James, on behalf of James Marine, supports the Exit 11 sites (Lydon Road and Sheehan Bridge Road). If either site is chosen James Marine would be willing to donate private funds and offered to spearhead a donor effort to help the project be expedited. 404 MARCH 18, 2008 Shannon Andrews, supports the U.S. 60 site but has concerns that starting out with 12 fields is too much and will there be funding for long term maintenance costs. Jay Campbell is in support of the Exit 11 sites. Jack Butler, longtime supporter of soccer, is in support of a soccer complex but thinks the project should start on a smaller scale. His concern is maintenance costs—Is the city and county going to include the maintenance costs for the complex in their annual budgets? Don Heine, involved with Sports Plex, offered donation of land and would work with James Marine in getting corporate sponsors. Bob Hoppman, President of Paducah Hospitality Association, reported that the Association is officially supporting the US 60 site. Tim Stonecipher, on behalf of SportsPlex, gave their opinion that 12 fields are too many. The plan they offered to the City recommends 5 to 6 fields is sufficient. Asked why the Coleman Road site could not be used along with the U.S.60 site. Tracy Deaton doesn't know if 12 fields is necessary to start out with but feels that whatever site is selected should be chosen with expansion as an option. Rick Davis's opinion is the U.S 60 is the right choice. He believes the proximity to the hotels and restaurants is very important. After much discussion between both commissions it was a consensus of definite support for a city/county soccer complex. Judge Newberry is not sure he is for a soccer complex at the costs that have been given. Maintenance costs is a big concern. Judge Newberry has some questions that he would like to discuss with the engineering firm at a later time. Mayor Paxton recommended that both commissions hold another workshop as soon as possible with the engineering firm and Mark Thompson (Parks Services Director) to discuss any questions regarding sites and make a decision for the next step. FIRE STATION LOCATION PLAN AND FUNDING REQUEST Fire Chief Benton and Fire Marshal Kyle presented information that due to the growth of the City and future needs of the City some of the current fire departments need to be relocated. Some factors considered were the Barkley Regional Airport, Exit 11 Development, City of Lone Oak (if it becomes unincorporated and required city fire protection) and a 20 -year boundary. Forces driving station location is land mass and response standards. Their recommendation is to close Station 91 (Washington Street) and move headquarters to Station #4 (Jackson Street). Current Station #4 is the oldest building and needs to be rebuilt. Proposed location for new station is at U.S.62 and Olivet Church Road due to most of the growth of the city being to the west. Projected cost for this project is $6.6 million. Request for $40,000 for schematic fees for the construction of headquarters station and proposed station to be put in budget for FY09. MUNICIPAL ORDER AUTHORIZE COMMISSION CONTINGENCY TRANSFER FOR QUILT SHOW FUNDING Commissioner Watkins offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $25,000 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE MUSEUM OF AMERICAN QUILTERS' SOCIETY PROJECT ACCOUNT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). M.O41371; BK 7; PG MARCH 18, 2008 CITY MANAGER REPORT • Rick Murphy, City Engineer, gave a flood update. River is at 34' and is rising. Won't get concerned until it reaches 45'. Will begin putting in floodgates if a prediction of 48' or higher is made. • Proposed Personnel Actions — no discussion Upon motion meeting adjourned. ADOPTED: April 8 2008 J&7W)j4�,,f%Vr-k City Clerk 405