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Home My WebLink About03/25/08M MARCH 25, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 25, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). PRESENTATION PADUCAH CHARITY LEAGUE PRESENTATION FOR SPECIAL POPULATIONS DAY CAMP AND HANDICAP ACCESSIBLE PLAYGROUND Kelly Harris, Gina Leeper and Ashley Johnson, members of the Paducah Charity League, presented two checks to the Parks Services Department. Trace Stevens, Parks Services Department, accepted a check in the amount of $4,000 for the Day Camp for special persons. A second check in the amount of $25,000 to Missy Jenkins. Ms. Jenkins accepted that check on behalf of a group of people who are trying to raise funds for a handicap accessible playground. This playground would be not only for special needs children but also for all children to be able to play together. SPOTLIGHT Pam Spencer, PIO, spotlighted the Information Systems Department. This department keeps all of the City's, County's, 911 Center and JSA running. With a department of 4, they maintain 26 servers, 490 computers, 72 networks, 496 telephones and 6 telephone switches. Their wish list is have a system to index and archive emails and to be granted another IS employee. ADDITION --DRAFT RESOLUTION FOR RENAISSANCE AGENCY Mayor Paxton brought attention to a memo regarding the creation of the Renaissance Agency that was distributed to the Commission in their agenda packets. The proposed resolution is in draft form. Bruce Brockenborough, Chairman of the Mainstreet Board, gave support to the new agency. Steve Doolittle, Downtown Development Director, explained the development of this agency would benefit the Artist Relocation Program, Mainstreet and the development of the riverfront. Mayor Paxton requested the Board review the memo and if they have any questions to contact Mr. Doolittle, City Manager Zumwalt or Mr. Brockenborough. The resolution will be brought before the Commission next week for a vote. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the reading of the Minutes for March 11, 2008, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). APPOINTMENTS URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY Mayor Paxton made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Lenny Powley to the Urban Renewal and Community Development Agency to replace Amber Wright who has resigned. This term will expire February 23, 2011; and WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Jipaum Askew -Robinson to the Urban Renewal and Community Development Agency to replace Phyliss Maclin who has resigned. This term will expire February 23, 2010." Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners approve the action of Mayor Paxton in appointing Lenny Powley and Jipaum Askew -Robinson as members of the Urban Renewal and Community Development Agency. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). PADUCAH-McCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY BOARD Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Mike Stone as a member of the 407 MARCH 25, 2008 Paducah -McCracken County Industrial Development Authority Board. This term will expire March 25, 2012." Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Mike Stone as a member of the Paducah -McCracken County Industrial Development Authority Board. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Watkins offered motion, seconded by Commissioner Smith, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Jeff Reed Excavating (b) Wilkins Construction Company, Inc. (concrete program) (c) Wilkins Construction Company, Inc. (general liability) 2. Deed: (a) Deed of Conveyance and Permanent Public Utility Easement for 3536 Olivet Church Road BIDS PARKS SERVICES BROCHURE PRINTING & DIRECT MAILING 1. Image Graphics * 2. Paducah Printing 3. Zebra Graphics PUBLIC WORKS DEPARTMENT MINI PACKER 1. Municipal Equipment, Inc.* 2. Stringfellow, Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). APPLICATION FOR RECYCLING GRANT REPORT ON SITE FOR INTERIM RECYCLING FACILITY Commissioner Kaler announced the new site for a temporary recycling facility would be at 1851 North 8th Street and will be operated by GPS. Through the efforts of Steve Ervin and Ben Peterson of the Planning Department finding this new site and working with Paducah Water Works, Paducah Water Works has agreed to provide a month-to-month lease for the property to the City for this project. Comm. Kaler sees this as the beginning of curbside recycling in the city and county. She thanked everyone that helped in this endeavor. Members of the Paducah Garden Club, Juliette Grumley and Dabney Hall, presented a check to Jackson Purchase Foundation (GPS) in the amount of $5,000 to be used for the local match necessary in applying for a recycling grant. MARCH 25, 2008 • 2008 KENTUCKY RECYCLING, HOUSHOLD HAZARDOUS WASTE AND MERCURY MANAGEMENT GRANT APPLICATION Commissioner Kaler offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNCIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A KENTUCKY RECYCLING, HOUSEHOLD WASTE AND MERCURY WASTE MANAGEMENT GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY ENVIRONMENTAL AND PUBLIC PROTECTION CABINET, DIVISION OF WASTE MANAGEMENT TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY AND TO PROVIDE FUNDING FOR THE DEVELOPMENT OF A TEMPORARY RECYCLING DROP OFF CENTER," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). M.O.#1372; BK 7; PG Pat Stephenson, Street Superintendent, announced Clean -Up Day for City and County will be April 12th from 7:00 to 2:30 p.m. The above grant will not only be for funds to be used for the recycling efforts but also to help pay for next year's Clean -Up Day. APPROVAL OF SECTION 8 ANNUAL PLAN Commissioner Watkins offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING `CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY STREAMLINED ANNUAL PLAN FOR SECTION 8 EXISTING HOUSING FOR FISCAL YEAR 2008," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). M.O.#1373; BK 7; PG REVISE UTILITY ALLOWANCES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISIONOF THE UTILITY ALLOWANCES FOR THE SECTION 8 EXISTING HOUSING VOUCHER PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). M.O.#1374; BK 7; PG REVISE ADMINISTRATION PLAN Commissioner Kaler offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING `CITY OF PADUCAH, KENTUCKY, REVISED ADMISTRATIVE PLAN FOR SECTION 8 EXISTING HOUSING," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). M.0.91375; BK 7; PG ORDINANCES — ADOPTION PURCHASE SKID STEER LOADER FOR PUBLIC WORKS DEPARTMENT Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF A SKID STEER LOADER FOR USE IN THE PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McKeel Equipment Company, in the total amount of $29,703.67, for a skid steer loader with fork attachments for use in the Public Works Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). ORD.#2008-3-7404; BK 31; PG 409 MARCH 25, 2008 KLC THREE-YEAR RATE GUARANTEE Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF KENTUCKY LEAGUE OF CITIES FOR A THREE-YEAR RATE GUARANTEE FOR WORKERS' COMPENSATION, LIABILITY INSURANCE, AND PROPERTY INSURANCE COVERAGE FOR THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City accepts the proposal of Kentucky League of Cities for a three-year rate guarantee for Workers' Compensation, Liability Insurance, and Property Insurance Coverage for the City of Paducah ending June 30, 2011. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). ORD.#2008-3-7405; BK 31; PG ORDINANCES- INTRODUCTION INCREASE NUMBER OF BROOKS STADIUM COMMISSION MEMBERS Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO 97-1-5627, ENTITLED, "AN ORDINANCE CREATING A BOARD TO BE KNOWN AS THE BROOKS STADIUM COMMISSION; PROVIDING FOR THE APPOINTMENTAND TERMS OF MEMBERS; AND ESTABLISHING THE POWERS AND DUTIES OF SAID BOARD." This ordinance is summarized as follows: Increasing the number of members to serve on the Brooks Stadium Commission from eight to nine. ACCEPT BID FOR PARKS BROCHURES Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF IMAGE GRAPHICS, FOR THE PRINTING AND DIRECT MAILING OF PROGRAM BROCHURES FOR THE PARKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Image Graphics, for the printing and direct mailing of program brochures, three times annually at $7,517.54 each, for a total amount of $22,552.62 for the Parks Department, and authorizing the Mayor to execute a contract for same. CONTRACT FOR SERVICES FOR QUILT SHOW Commissioner Coleman offered motion, seconded by Commission Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUE A CONTRACT WITH THE PADUCAH—McCRACKEN COUNTY CONVENTION & VISITORS BUREAU FOR CONTRACT FOR SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with Paducah -McCracken County Convention & Visitors Bureau in the amount of $25,000, to assist the Bureau in assuring that the American Quilter Society 2008 Show is held in Paducah. It is to be utilized for marketing and promoting events and venues related to the 2008 show. This contract shall expire June 30, 2008. PURCHASE MINI -PACKER Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF SALE TO THE CITY OF ONE MINI PACKER, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Municipal Equipment, Inc., in the amount of $93,862.00, for sale to the City of one mini packer, for use by the Public Works Department, and authorizes the Mayor to execute a contract for same. APPROVE CONTRACT WITH PADUCAH HOUSING AUTHORITY FOR HOUSING COMMUNITY OFFICER Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CIYT OF PADUCAH AND THE HOUSING AUTHORITY FOR HOUSING MARCH 25, 2008 COMMUNITY OFFICER." This ordinance is summarized as follows: The City of Paducah authorizes and directs the Mayor to execute an agreement between the City of Paducah, Kentucky, and the Housing Authority of Paducah for the position for Housing Community Officer. CITY MANAGER REPORT • Calendar Items • March 31 -Best Places to Work Make -Up Session will beat the Police Department at 2:30 p.m. Requested a brief executive session for discussion of hotel proposal requests PUBLIC COMMENTS Robert Bartlett, property owner of house at 1160 Jefferson, voiced a complaint with the notification process of the Inspection Department. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board go into closed session for discussion of matters pertaining to the following topics: A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: April 8 2008 JaiNimw,,�� City Clerk 410