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Home My WebLink About11/11/08NOVEMBER 11, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 11, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Watkins and Mayor Paxton (4). Carol Gault was appointed to fulfill the unexpired term of Commissioner Buz Smith who resigned effective October 26, 2008. ADDITIONS Item IV(G), Ordinance — Emergency --Adopt MOU with US Army Corps of Engineers for Paducah Local Flood Protection Project APPOINTMENT TO VACANT COMMISSION SEAT Mayor Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners select Carol Gault to fill the unexpired term of Robert "Buz" Smith effective upon adoption. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Watkins and Mayor Paxton (4). Carol Gault was sworn as City Commissioner by the City Clerk. PRESENTATION DUKE AWARD Mayor Paxton presented a Duke Award to Bill Jones. Mr. Jones served as chairman of the Paducah -McCracken County Joint Sewer Agency for 6 years. SPOTLIGHT Pam Spencer, spotlight was the City's "Ice Skating Rink". It opens November 14th and will remain open through January 4, 2008. It will be closed on Christmas Day. Mark Thompson, Parks Services Director, was the lead in bringing the ice skating rink to Paducah. He thanked Public Works, Trace Stevens, Don Henry, Magic Ice, David �D is Boggs, Susie Dawahare-Coiner and Paducah Power. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Gault, that the reading of the Minutes for October 21St and October 28th, 2008, be waived and that the minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). APPOINTMENTS PLANNING COMMISSION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Kathleen Overlin as a member of the Paducah Planning Commission to replace Morgan Turner. This term will expire August 31, 2011." Commissioner Gault offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing Kathleen Overlin as a member of the Paducah Planning Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins, and J� Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: a) B & B Concrete b) Ray Black & Son, Inc. «.r IJ L JIBW Y1 aaµ .. NOVEMBER 11, 2008 i i. c) Harlyn Culp d) Lonnie Wiggins Concrete 2. Contracts/Agreements: a) Port Security Grant for McCracken County Sheriff's Department (2008- 10-7482) b) Paducah Ford for Purchase of Nine Police Interceptor Pursuit Vehicles (2008-9-7463) C) McKeel Equipment Company for the Purchase of One Backhoe -Loader (2008-10-7470) and for the Upgrades of the Noble Park Baseball/Softball Infields (2008-9-7457) d) Pierce Manufacturing, Inc. for the Purchase of One Fire Pumper Truck (2008-10-7472) e) City Wide Recycling for the Clean -Up of Storm Debris (2008-10-7474) f) Paducah Area Transit System for Specific Services (2008-10-7484) g) D. S. Contractors, Inc. for Julian Carroll Convention Center Facility Renovation, Phase I (2008-10-7473) 3. Deed: (a) Paducah -McCracken County Joint Sewer Agency for a tract of real property located behind the Agency's Woodlawn lagoons off John Puryear Drive (M.O. # 1406) 4. Resignation of Commissioner Buz Smith 5. Paducah Water Works Financial Highlights for September, 2008 6. Notice of Cancellation of the Regular Scheduled Meeting for Tuesday, November 4, 2008 for the Board of Commissioners of the City of Paducah, Kentucky Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Watkins offered motion, seconded by Commissioner Kaler, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). AMEND MUNICIPAL ORDER FOR CITY'S COMPREHENSIVE HEALTH INSURANCE PLAN PREMIUMS Commissioner Coleman offered motion, seconded by Commissioner Gault, that the Municipal Order entitled, "A MUNCIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1409 ENTITLED, `A MUNICIPAL ORDER APPROVING AND ADOPTING PREMIUMS AND REVISIONS FOR THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN FOR CALENDAR YEAR 2009 FOR EMPLOYEES OF THE CITY OF PADUCAH' ", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). M.O.1413; BK 7; PG PROPERTY ACQUISTION OF 513 SOUTH 6TH FOR McCRACKEN COUNTY JAIL EXPANSION Commissioner Gault offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL DOCUMENTS NECESSARY FOR THE PURCHASE OF REAL PROPERTY LOCATED AT 513 SOUTH 6TH STREET IN THE AMOUNT OF $10,000 BY THE CITY OF PADUCAH FOR THE MCCRACKEN COUNTY JAIL EXPANSION," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). M.O.1414; BK 7; PG NOVEMBER 11, 2008 AUTHORIZE CERTIFICATION TO KY TRANSPORTATION CABINET OF SAFE LOAD CAPACITY POSTING OF BRIDGES WITHIN CITY LIMITS Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal Order entitled, "A MUNICIPAL ORDER RATIFYING AND APPROVING THE MAYOR'S SIGNATURE CERTIFYING BRIDGES WITHIN THE CITY LIMITS OF PADUCAH ARE POSTED WITH SAFE LOAD CAPACITIES," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and f Mayor Paxton (5). M.0.1415; BK 7; PG APPROVE APPROPRIATION FOR PAUPER BURIALS AND YEISER ART CENTER Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $30,000 FROM COMMISSION CONTINGENCY TO THE YEISER ART CENTER ACCOUNT AND THE BURIAL ACCOUNT FOR INDIGENT BURIALS," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). M.0.1416; BK 7; PG JACKSON PURCHASE ENERGY — REQUEST TO WAIVE PAYROLL TAX LATE PAYMENT PENALTY Commissioner Coleman offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER WAIVING PENALTY AND INTEREST FOR JACKSON PURCHASE ENERGY IN THE AMOUNT OF $933.28 IN REGARDS TO JANUARY 1, 2007 AND MARCH 31, 2007 QUARTERLY PAYROLL WITHHOLDING TAX PAYMENTS," be adopted. I' LOST on call of the roll, nays, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). MUNICIPAL ORDER NO. 1417 WAS SKIPPED ADOPT MOU WITH US ARMY CORPS OF ENGINEERS FOR PADUCAH LOCAL FLOOD PROTECTION PROJECT Commissioner Gault offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF THE ARMY AND THE CITY OF PADUCAH FOR WORK PROVIDED OR PERFORMED PRIOR TO EXECUTION OF A PROJECT PARTNERSHIP AGREEMENT FOR THE CITY'S LOCAL FLOOD PROTECTION PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). M.0.1418; BK 7; PG ORDINANCE — EMERGENCY APPROVE CONTRACT FOR PROFESSIONAL DESIGN SERVICES FOR JULIAN CARROLL CONVENTION CENTER I�I Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH MARCUM ENGINEERING, LLC FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE JULIAN CARROLL CONVENTION CENTER RENOVATIONS PROJECT". This ordinance is summarized as follows: That the Mayor of the City of Paducah is hereby authorized to execute an agreement with Marcum Engineering, LLC in an amount not to exceed $250,000 for architectural and design services for the Julian Carroll Convention Center Renovations Project. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7485; BK 31; PG w..- —,«Ig"IIWIMAY....[�,, 1- ::: i..: �_ _t ]�_L.� _.. _: eLL_i-. NOVEMBER 11, 2008 AUTHORIZE PAYMENT FOR WESTWOOD HILLS SUBDIVISION SEEDING AND PROTECTION Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR SEEDING AND GROUND PROTECTION WITHIN THE WESTWOOD HILLS SUBDIVISION." This ordinance is summarized as follows: The Finance Director is hereby authorized to pay Eads, Inc., Landscape and Garden Center the sum of $63,095.00 for seeding and ground protection within the Westwood Hills subdivision. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7486; BK 31; PG ORDINANCES — ADOPTION APPROVE NEXTEL FREQUENCY REALLOCATION AGREEMENT Commissioner Coleman offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND NEXTEL SOUTH CORP., FOR RE -BANDING OF THE 800 MHZ PUBLIC SAFETY RADIO SYSTEM, AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: That the City of Paducah approves a Frequency Reconfiguration Agreement between the City of Paducah and Nextel South Corp., for the re -banding of the 800 MHz public safety radio system and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7487; BK 31; PG APPROVE CONTRACT FOR CONSTRUCTION OF NOBLE PARK ACCESSIBLE PLAYGROUND Commissioner Gault offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN FAMILY SERVICES SOCIETY, INC., AND THE CITY OF PADUCAH FOR INSTALLATION OF THE BOUNDLESS PLAYGROUND SAFETY SURFACE". This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute an agreement with Family Services Society, Inc., in the amount of $110,000.00 for the installation of the Boundless Playground safety surface to be located in Noble Park. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7488; BK 31; PG ACCEPT 2008 PADUCAH BOMB SQUAD HOMELAND SECURITY GRANT AWARD Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR A PADUCAH BOMB SQUAD CAPACITY ENHANCEMENT PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a Grant Agreement and all documents relating thereto with the Kentucky Office of Homeland Security, in the amount of $273,000 for the Paducah Bomb Squad Capacity Enhancement Project. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7489; BK 31; PG ACCEPT DEDICATION OF RIGHT OF WAY FOR PEROPTY LOCATED ON/AT 1100-1416 NORTH 6TH STREET FOR THE BOAT LAUNCH PROJECT Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION RESPECTING THE PROPOSED FINAL SUBDIVISION OF PROPERTY OF CITY OF PADUCAH NOVEMBER 11, 2008 LOCATED ON/AT 1100-1416 NORTH 6TH STREET, ACCEPTING THE DEDICATION OF RIGHT-OF-WAY AND PUBLIC EASEMENTS." This ordinance is summarized as follows: Approve final report of the Paducah Planning Commission respecting the proposed final subdivision of property of the City of Paducah located on/at 1100-1416 North 6th Street, and accepting the dedication of right-of-way and public easements. In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on the plat. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and i Mayor Paxton (5). ORD.#2008-11-7490; BK 31; PG APPROVE CONTRACT WITH GREATER PADUCAH PARTNERS FOR PROGRESS AND GPEDC Commissioner Coleman offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING AND APPROVING THE MAYOR'S EXECUTION OF A CONTRACT BETWEEN THE CITY OF PADUCAH, KENTUCKY, GREATER PADUCAH PARTNERS FOR PROGRESS, AND GPEDC." This ordinance is summarized as follows: That the City of Paducah hereby ratifies and approves the Mayor's execution of a Contract between the City of Paducah, Kentucky, Greater Paducah Partners for progress, and GPEDC in the amount of $300,000.00, paid in equal quarterly allocations upon receipt of an invoice, for performance of services as outlined in said Contract. This contract shall expire June 30, 2009. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.92008-11-7491; BK 31; PG APPROVE CONTRACT WITH BARKLEY REGIONAL AIRPORT Commissioner Gault offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY REGIONAL AIRPORT FOR SPECIFIC SERVICES." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a contract with Barkley Regional Airport in the amount of $228,000, payable in quarterly payments of $57,000 each, for providing general aviation and air carrier services to the citizens of McCracken County and surrounding regions. This contract shall expire June 30, 2009. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Gault, Watkins and Mayor Paxton (5). ORD.#2008-11-7492; BK 31; PG ORDINANCES — INTRODUCTION PROPERTY ACQUISITION AT 501 SOUTH 6" STREET FOR McCRACKEN COUNTY JAIL EXPANSION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL DOCUMENTS NECESSARY FOR THE PURCHASE OF REAL PROPERTY LOCATED AT 501 SOUTH 6TH STREET BY THE CITY OF PADUCAH FOR THE MCCRACKEN COUNTY JAIL EXPANSION." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Deed and all documents necessary, with James Phillip Joiner, for the purchase of real property located at 501 South 6th Street in the amount of $35,000 and $5,000 for relocation expenses, for a total of $40,000. ACCEPT PRESERVE AMERICA GRANT FOR RENAISSANCE AREA MASTER PLAN Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE NATIONAL PARK SERVICE FOR A 2008 PRESERVE AMERICA GRANT AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a Grant Agreement and all documents relating thereto with the National Park Service to obtain a matching grant in the amount of $75,000.00 for a Preserve America Grant Award. This I-, dl Ad h ,.I u...il.��.�u:u i NOVEMBER 11, 2008 award is for the development of a Renaissance Area Master Plan to assist the City of Paducah with continued growth as a heritage tourism designation. The City will provide matching funds in the amount of $75,000.00, for this project. CITY MANAGER REPORT o Veteran's Day Parade was today and was very successful o Dudley Court Update — The City has granted a time extension for the apartment complex to have the furnaces and cook stoves replaced. Some of the residents have moved back into the apartment complex and several of the furnaces have been repaired. Further repairs will proceed as soon as the new furnaces and (Q, stoves arrive to be installed. o City Health Fair — 120 employees participated o Paducah Board of Education is proposing to build a new middle school proposed site is the Forest Hill area. They have asked the city to make available to them the park area. o The City Manager requested Mark Thompson explain the process of getting the Bluegrass State Senior Games to be held in Paducah. It is a 2 year program. The first year will probably have about 300 participants and second year have about 600 participants. The Parks Services department has requested $10,000 for the budget for the games for FY2009 and $10,000 for FY2010. o Calendar Items Upon motion the meeting adjourned. ADOPTED: November 25 , 2008 v � n City Clerk Mayor I' I