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Home My WebLink About10/21/08OCTOBER 21, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 21, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). PROCLAMATION SAFE SCHOOL WEEK Mayor Paxton presented a proclamation to Wayne Waldon, Public Relations Officer for the Paducah Independent Schools, proclaiming October 19, 2008 through October 25, Il 2008, as "Safe School Week". PRESENTATIONS YEISER ART CENTER Connie Johnson, Chairperson of Yeiser Art Center; Bob Bloomingburg, Treasurer and Terri Moore, Executive Director were present to discuss the Yeiser Art Center and how important it is to the community. Last year, the Yeiser celebrated their "50th Anniversary. It is the heart of the art community. At this time they are in the middle of a board membership campaign. Expenses have been cut approximately $20,000 over the last couple of years but a budget of at least $60,000 is still necessary. They believe they will be able to raise $40,000 to $45,000 and are requesting the City help with funding of the shortfall. DUDLEY COURT Steve Kyle, Acting Fire Chief, has volunteered to chair a staff task force to help with the situation at Dudley Court Apartments located at 801 McGuire Street. About 1 to 2 months ago the Fire and Inspection Departments were notified of gas leaks at the apartment complex. Upon inspection, several systemic problems were found. This led to all of the gas furnaces being shut off due to non-compliance of the NFPA Fuel Gas Code and International Mechanical Code. This also includes cook stoves and the gas water heaters. At this time, all of the gas water heaters have been repaired but the owner has notified the City that all funds have been depleted. The owner is trying to obtain additional funds through financing. The City has sent a letter to the owner stating they will have to provide heat for the residents or they will have to be moved. Once the letter is received, the owner will have 21 days for repairs to be completed and the City has stated that there will be no extensions of time. Section 8 and Paducah Housing Authority will be able to assist in the transition of tenants to other housing facilities. The main concern of the City is the safety of the residents. Mr. Kyle will continue to update the Board and the public as the situation proceeds. WORKSHOP POLICE AND FIREFIGHTER PENSION FUND ACTUARIAL REPORT Jon Perkins, Finance Director, introduced Kevin Sullivan of Bryan, Pendleton, Swats & McAllister, LLC. Mr. Sullivan gave a summary of the "Review of Actuarial Valuation as of July 1, 2008" for the City of Paducah Police and Firefighters' Pension Fund. With the downturn in the economy, the fund's assets are much lower than projected. The fund is at a point where there is not enough money for cost of living raises for the recipients. Plus, the City will have to contribute more to keep the fund from.having an unfunded liability. The actuary's report calls for minimum funding of $226,057 for FY2009. The FY2009 budget already contains $12,890 so an additional $213,167 would be needed to meet the City's minimum obligation for the current year. Mayor suggested Mr. Sullivan come back to the Commission before the budgeting process to give an idea of the amount the City will have to pay for FY2009-2010. JSA REPORT John Hodges, Executive Director of the Paducah McCracken Joint Sewer Agency (JSA), briefed the Commission on the activities of JSA and went over an informational flyer that will be provided to residents. JSA is responsible for the operation and maintenance of Paducah and McCracken County's wastewater collection and treatment system. In September 2007, JSA entered into a Consent Judgment with the State and has received an Administrative Order from the Environmental Protection Agency to address overflows and outfalls to improve its collection systems. During a storm, flow in a sewer system 1 d«�-«h a, 11 ,nx .1 v.l.�._.J.,i..�_ .__._: i _::_:LL L J.:1I _ i L_: � I !_ _.______ _LL, � OCTOBER 21, 2008 may exceed the pipe's capacity. When this occurs, untreated wastewater may flow into streams and rivers. JSA is permitted for these discharges; however, the Judgment and Order require JSA to develop and implement plans to reduce the discharges and improve the sewer system. JSA is not alone; other communities in Kentucky are under similar consent judgments. A sewer system may overflow due to pipe failures, blockages, or maintenance issues. Since July 2005, JSA has spent more than $7 million on maintenance and rehabilitation. MOTION R & F BIDS I(D Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the following bids be received and filed: BIDS ENGINEERING DEPARTMENT FLOODWALL PIPE REHABILITATION PROJECT 1. Larry Smith Contractors, Inc., 2. Spiniello Companies 3. Boyer, Inc. PADUCAH RENAISSANCE ALLIANCE/GENERAL GOVERNMENT JULIAN CARROLL CONVENTION CENTER RENOVATION PHASE I 1. A & K Construction 2. B.H. Green & Son 3. Crouch Building Associates 4. D S Contractors Inc. 5. Midstates Construction 6. M & W Construction 7. MP Lawson Construction ORDINANCE — EMERGENCY ACCEPT BID FOR CONVENTION CENTER RENOVATIONS Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF D S CONTRACTORS, INC. FOR THE FACILITY RENOVATION -PHASE I OF THE JULIAN CARROLL CONVENTION CENTER PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: This ordinance is summarized as follows: That the City of Paducah accepts the bid of D S Contractors In., in am amount not to exceed $198,938.00, for the Facility Renovation -Phase I of the Julian Carroll Convention Center project, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ORD. 2008-10-7473; BK 31; PG ORDINANCES — INTRODUCTION CONTRACT FOR THE FLOODWALL PIPE REHABILITATION PROJECT Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF LARRY SMITH CONTRACTORS, INC., FOR THE FLOODWALL PIPE REHABILITATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AND ALL DOCUMENTS NECESSARY FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Larry Smith �Q Contractors, Inc., in the amount of $1,764,605.28, for the floodwall pipe rehabilitation project, and authorizes the Mayor to execute a contract and all documents necessary for same. CITY MANAGER REPORT • Personnel Actions Mr. Zumwalt commended the Parks Services staff for their response in the handling of the MRSA situation. An employee discovered he/she had the MRSA infection and the employee had been in contact with several of the participants in M OCTOBER 21, 2008 the City's parks programs. The Parks Department handled the situation quickly and notified all families immediately. • Calendar Items o Ex President Clinton may visit the latter part of the morning on Friday to campaign for Bruce Lunsford Upon motion the meeting adjourned. ADOPTED: November 11 , 2008 JA07�� &C,�,- City Clerk f Mayor