HomeMy WebLinkAbout09-03-13SEPTEMBER 3, 2013
At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 3, 2013, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). Commissioner Wilson was
absent (1).
INVOCATION
David Jones, of Father's House of Paducah, gave the invocation.
PRESENTATION:
UPDATE ON COLUMBIA THEATRE CONCEPT STUDY (As reported in the
— Commission Highlights by Public Information Officer Pam Spencer)
"Randy Davis and Landee Bryant, Paducah Renaissance Alliance board members,
updated the Mayor and Commissioners on the status of the work underway by
Westlake, Reed, and Leskosky of Cleveland, Ohio to complete a concept study for
the Columbia Theatre on Broadway. The City Commission approved engaging the
firm to complete the study in June of this year. The concept study includes
drawings of the existing facility, workshops with potential users and stakeholders to
determine the intended uses for the theatre, the development of programs and
planning concepts for the potential future uses of the facility along with cost
estimates. The City of Paducah has owned the Columbia Theatre, which was built
in 1927, for nearly 10 years. Davis says the firm has met with the local art agencies
to determine their current and long-range plans and how the Columbia Theatre
could fit into their planning. The general consensus is that the theatre should
include film, live music, comedy, educational workshops, and rental space. The
Paducah Film Society and the Maiden Alley Cinema board propose that Maiden
Alley Cinema run the Columbia Theatre. Bryant says that Maiden Alley Cinema
needs additional space to expand programming and offer Hollywood blockbuster
movies. Currently, during the day Maiden Alley shares its space with the River
Discovery Center. To find out more about the Columbia Theatre and updates on
the concept study, visit the Columbia Theatre on Facebook."
CITIZEN SURVEY RECYCLING RESULTS (As reported in the
Commission Highlights by Public Information Officer Pam Spencer)
City Manager Jeff Pederson and Public Information Officer Pam Spencer held a
workshop with the Mayor and Commissioners regarding the results of the National
Citizen Survey questions about recycling. The survey was mailed to 1200 randomly
selected households in Paducah in February and March of this year. The City had a
statistically valid sample of 344 respondents. The survey had two standard
questions that involved rating the quality of recycling services in Paducah and the
frequency of the household's recycling activities. Nearly half of the respondents
have recycled in the past year. To further receive information about recycling, the
City had the option of composing three custom questions on the survey. Regarding
recycling, 57% of the respondents said that recycling opportunities are either
essential or very important to their quality of life. The other custom question
focused what type of recycling program is the most interesting to them. Options
were the two forms of curbside recycling (single -stream and multi -stream), several
drop points around the City, or one single drop location. At least 75% of the
respondents were interested or somewhat interested in curbside recycling. Pederson
then led the elected officials through general levels of participation for a city
regarding recycling including collection scenarios. Pederson says there isn't a
uniform model for cities to follow to enter into recycling. He says it's a
combination of factors including state mandates (if any), the local situation with
landfill ownership, key collection components and equipment, and the attitude of
the citizenry. Commissioner Carol Gault says, "I think we all support it. It's
figuring out mechanics and where to go from here." Pederson also explained that
the City is diverting a significant portion from the waste stream through the
recycling process at the Compost Facility.
Ralph Young with Greater Paducah Sustainability Project (GPSP)-Recycle Now
addressed the Mayor and Commissioners regarding the current situation of the
recycling facility on North 81h Street. Paducah Water has allowed GPSP, a 501(c)(3),
use of the facility on North 8th Street for several years but needs the property
returned for its own purposes. Over the past three years, GPSP has reviewed 26
properties but has not found one suitable or at a low enough cost for the recycling
operation. GPSP is interested in the Crisp Building on Irvin Cobb Drive; however,
UK and MSU have not committed the facility to recycling. Young says that without
another building and land, the operation will cease accepting recyclables in
November so that it can begin disassembling equipment to return the property to
Paducah Water by December 31. The City has helped in the search for suitable
property. The City Manager and GPSP-Recycle Now will meet soon to continue
SEPTEMBER 3, 2013
the search for a parcel that would be a good fit for the recycling operations to
continue and possibly expand. "
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
reading of the Minutes for August 13th, 16`h and 27th, 2013 City Commission meetings
be waived and that the Minutes of said meetings prepared by the City Clerk be approved
as written
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4).
APPOINTMENT
PADUCAH AREA TRANSIT SYSTEM BOARD
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby reappoint William W. Cox as a member of the
Paducah Area Transit System, which term will expire June 30, 2017."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the action of Mayor Kaler in reappointing William W. Cox as a
member of the Paducah Area Transit System Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4).
MOTIONS
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the following
documents, bids, and proposals be received and filed:
DOCUMENTS
1. Insurance Certificates:
a) Heflin, Inc.
b) Twin States Utilities & Excavation
2. Byas Masonry
Agreements/Contracts:
3. Agreement with Jim Steele Construction for construction of Blue Ridge Manor at
1322 Madison Street (ORD # 2013-06-8041)
Right of Way Bonds:
a) Byas Masonry
4. Twin States Utilities & Excavation, Inc.
Commissioner's Deed for 1245 Park Avenue
5. Electric Plant Board of the City of Paducah, Kentucky dba Paducah Power
System Financial Statements Years Ended June 30, 2012 and 2011
6. Notice of Approval of Evidentiary Materials and Release of Funds for a
Community Development Block Grant Award on behalf of the Four Rivers
Behavioral Health Center (ORD # 2013-06-8039)
7. Amendment to the Grant Award for Extension of time for the 2012 Homeland
Security Grant Award for the Fire Department (ORD # 2013-08-8061)
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
1. Bids for Greenway Trail Phase II Project
a. Harper Construction, LLC *
b. Wilkins Construction Co., Inc.
c. A&K Construction, Inc.
d. Pinnacle, Inc.
e. Hi -Way Paving, Inc.
PROPOSALS
PLANNING DEPARTMENT
Sale of -
5 11
f:
SEPTEMBER 3, 2013
511 North 5th Street — Tract A
1. Henry C. & Neva F. Rudy
511 North 5th Street - Tract B
1. Gary Jackson
517 North 5th Street f 40 feet
1. Gary Jackson
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MUNICIPAL ORDERS
APPROVAL TO ADVERTISE BOND ISSUE FOR TELETECH, MACCO, AND
NOBLE PARK POOL
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a
Municipal Order entitled, "MUNICIPAL ORDER APPROVING THE
ADVERTISEMENT FOR BID AND DISTRIBUTION OF A PRELIMINARY
OFFICIAL STATEMENT FOR THE PURCHASE OF CITY OF PADUCAH,
KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2013A AND CITY OF
PADUCAH, KENTUCKY TAXABLE GENERAL OBLIGATION BONDS, SERIES
2013B IN AGGREGATE PRINCIPAL AMOUNTS OF APPROXIMATELY $1,115,000
AND $2,485,000, RESPECTIVELY", be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4). MO # 1743; BK 9
ORDINANCES — ADOPTION
NEW CONSTRUCTION BID AWARD FOR 717 HARRISON STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING
THE RECOMMENDATION OF THE PADUCAH PLANNING DEPARTMENT TO
ACCEPT THE BID OF JIM STEELE CONSTRUCTION FOR CONSTRUCTION OF A
NEW HOME AT 717 HARRISON STREET, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows:
That the City of Paducah accepts the bid of Jim Steele Construction in the amount of
$182,965.00, for the construction of a new home at 717 Harrison Street and also
authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4). ORD.#2013-9-8069; BK 33
CHANGE ORDER #3 FOR UNIFORM SERVICE IN THE FIRE DEPARTMENT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING
CHANGE ORDER NO. 3 WITH BLUEGRASS UNIFORMS, INC., FOR UNIFORMS
FOR THE FIRE DEPARTMENT EMPLOYEES AND AUTHORIZING THE MAYOR
TO EXECUTE SAID CHANGE ORDER". This ordinance is summarized as follows:
That the City of Paducah hereby approves and accepts Change Order No. 3 with
Bluegrass Uniforms, Inc., to add items that were not originally incorporated into the
original contract such as replacement items, small pieces of equipment available to the
individual employee, and uniform items that were inadvertently left off the original list.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4). ORD.#2013-9-8070; BK 33
CONTRACT FOR SERVICES WITH GPEDC FOR FY2013-2014
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board
of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT WITH THE GREATER PADUCAH
ECONOMIC DEVELOPMENT COUNCIL FOR SPECIFIC SERVICES." This
SEPTEMBER 3, 2013
ordinance is summarized as follows: That the Mayor is hereby authorized to execute a
contract with Greater Paducah Economic Development Council in the amount of
$250,000, to be paid in equal quarterly allocations of $62,500, for performance of
services as outlined in said Contract. Further, this contract will include services for
EntrePaducah in the amount of $50,000 to be paid in equal quarterly allocations of
$12,500. This contract shall expire June 30, 2014.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4). ORD # 2013-9-8071; BK 33
2013/2014 KENTUCKY TRANSPORTATION DISCRETIONARY
APPLICATION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE A 2013-2014 KENTUCKY
TRANSPORTATION DISCRETIONARY AWARD FOR A REIMBURSEMENT
GRANT WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY, A DIVISION
OF THE KENTUCKY TRANSPORTATION CABINET". This ordinance is
summarized as follows: That the City of Paducah hereby authorizes the Mayor to
execute a grant agreement and all documents relating thereto for a 2013-2014 Kentucky
Transportation Discretionary Reimbursement Grant Award with the Kentucky Office of
Highway Safety, a division of the Kentucky Transportation Cabinet, in the amount of
$5,000, for overtime hours for traffic enforcement. This program does not require any
local cash or in-kind match.
MOTION TO AMEND AMOUNT OF GRANT FROM $5,000 TO $10,000
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners amend the ordinance introduced on August 27, 2013 and
entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A 2013-
2014 KENTUCKY TRANSPORTATION DISCRETIONARY AWARD FOR A
REIMBURSEMENT GRANT WITH THE KENTUCKY OFFICE OF HIGHWAY
SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET", to
allow for an additional $5,000 from the Kentucky Office of Highway Safety, a division
of the Kentucky Transportation Cabinet, for a total grant amount of $10,000 to be
accepted for the Kentucky Transportation Discretionary Reimbursement Grant Award.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor
Kaler (4).
ADOPT ORDINANCE AS AMENDED FOR GRANT AWARD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt the ordinance as amended and entitled, "AN
ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A 2013-2014
KENTUCKY TRANSPORTATION DISCRETIONARY AWARD FOR A
REIMBURSEMENT GRANT WITH THE KENTUCKY OFFICE OF HIGHWAY
SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET", to
receive $10,000 for a 2013-2014 Kentucky Transportation Discretionary Reimbursement
Grant Award with the Kentucky Office of Highway Safety, a division of the Kentucky
Transportation Cabinet, for overtime hours for traffic enforcement.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor
Kaler (4). ORD.# 2013-9-8072; BK 33
ORDINANCES — INTRODUCTION
HOME 2012 HOUSE #6 —1403 MONROE STREET
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING
THE RECOMMENDATION OF THE URBAN RENEWAL AND COMMUNITY
DEVELOPMENT AGENCY TO ACCEPT THE BID OF D & D CONSTRUCTION
FOR CONSTRUCTION OF A NEW HOME AT 1403 MONROE STREET, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This
ordinance is summarized as follows: That the City of Paducah approves the
recommendation of the Urban Renewal and Community Development Agency to accept
the bid of D & D Construction, in the amount of $127,370.00, for the construction of a
SEPTEMBER 3, 2013
new home at 1403 Monroe Street, as part of the 2012 HOME Project. Further, the Mayor
is hereby authorized to execute a contract with D & D Construction for the construction
of the new home.
BOND ISSUE FOR TELETECH, MACCO, & NOBLE PARK POOL
Commissioner Gault offered motion, seconded by Commissioner Abraham, that
the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
OF THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE
ISSUANCE OF (I) CITY OF PADUCAH, KENTUCKY GENERAL
OBLIGATION BONDS, SERIES 2013A IN THE APPROXIMATE
AGGREGATE PRINCIPAL AMOUNT OF $1,115,000 (SUBJECT TO A
PERMITTED ADJUSTMENT INCREASING OR DECREASING THE
PRINCIPAL AMOUNT OF SERIES 2013A BONDS BY UP TO $110,000) FOR
THE PURPOSE OF FINANCING A PORTION OF THE COSTS OF
RENOVATIONS AND IMPROVEMENTS TO A MUNICIAL POOL IN THE
CITY OF PADUCAH, KENTUCKY, AND (II) CITY OF PADUCAH,
KENTUCKY TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B
IN THE APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF
$2,485,000 (SUBJECT TO A PERMITTED ADJUSTMENT INCREASING OR
DECREASING THE PRINCIPAL AMOUNT OF SERIES 2013A BONDS BY
UP TO $245,000) FOR THE PURPOSE OF FINANCING A PORTION OF THE
COSTS OF THE ACQUISITION, CONSTRUCTION, INSTALLATION AND
EQUIPPING OF VARIOUS ECONOMIC DEVELOPMENT PROJECTS IN
THE CITY OF PADUCAH, KENTUCKY; APPROVING THE FORMS OF
BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND
DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING OF
NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR
THE PAYMENT AND SECURITY OF THE BONDS; CREATING BOND
PAYMENT FUNDS; MAINTAINING THE HERETOFORE ESTABLISHED
SINKING FUND; AUTHORIZING ACCEPTANCE OF THE BIDS OF THE
BOND PURCHASERS FOR THE PURCHASE OF THE BONDS; AND
REPEALING INCONSISTENT ORDINANCES." This ordinance is summarized
as follows: This Ordinance authorizes the issuance of general obligation bonds
designated as Series 2013A in the approximate principal amount of $1,115,000 (the
"Series 2013A Bonds") and Series 2013B in the approximate principal amount of
$2,485,000 (the "Series 2013B Bonds," and together with the Series 2013A Bonds,
the 'Bonds") by the City of Paducah, Kentucky (the "City"). The Bonds are to be
issued for the purpose of financing the costs of various projects within the City,
including (i) the renovation and improvement of a municipal pool (the "2013A
Project"), (ii) the construction of improvements to an industrial/distribution
facility located within the City to be leased to a Kentucky subsidiary of Macco
Organiques Incorporated, a Canadian corporation, for use in furtherance of
economic development within the City, and (iii) the acquisition, construction,
installation and equipping of an approximately 30,000 square foot building to be
located on property being leased jointly by the City and the County of
McCracken, Kentucky (the "County") and to be subleased to TeleTech Services
Corporation, a Colorado corporation, for use in furtherance of economic
development within the City (collectively, the "2013B Project," and together with
the 2013A Project, the "Projects"). Provisions are made in the Ordinance for the
payment of the Bonds and the security therefor; for the application of the proceeds
of the Bonds; for the establishment of Bond Payment Funds; for the maintenance of
the previously established sinking fund; and for certain covenants of the City with
respect to the Bonds. The Bonds are to be sold at public, competitive sale, and shall
mature, or be subject to mandatory sinking fund redemption, in varying amounts on
September 1 of each of the years 2014 through 2028. The Bonds pledge the full
faith and credit of the City and provision is made for the collection of a tax to pay
the principal of, and interest on the Bonds, subject to certain credits, as provided in
Section 8 of the Ordinance. As required by KRS 83A.060, the following Section 7
of the Ordinance is set forth in its entirety:
"Section 7 -- General Oblifzation. The Bonds shall be full general obligations of
the City and, for the payment of said Bonds, and the interest thereon, the full faith, credit
SEPTEMBER 3, 2013
and revenue of the City are hereby pledged for the prompt payment thereof. During the
period the Bonds are outstanding, there shall be and there hereby is levied on all the
taxable property in the City, in addition to all other taxes, without limitation as to rate, a
direct tax annually in an amount sufficient to pay the principal of and interest on the
Bonds when and as due, it being hereby found and determined that current tax rates are
within all applicable limitations. Said tax shall be and is hereby ordered computed,
certified, levied and extended upon the tax duplicate and collected by the same officers in
the same manner and at the same time that taxes for general purposes for each of said
years are certified, extended and collected. Said tax shall be placed before and in
preference to all other items and for the full amount thereof provided, however, that in
each year to the extent that the other lawfully available funds of the City are available for
the payment of the Bonds, including amounts available under the Lease, and are
appropriated for such purpose, the amount of such direct tax upon all of the taxable
property in the City shall be reduced by the amount of such other funds so available and
appropriated."
CHANGE ORDER #1 FOR THE PURCHASE OF TWO NEW TRIPLE
COMBINATION PUMPER TRUCKS FOR USE BY THE PADUCAH FIRE
DEPARTMENT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH
BLUEGRASS FIRE EQUIPMENT COMPANY AND PIERCE MANUFACTURING,
INC., FOR THE PURCHASE OF TWO TRIPLE COMBINATION PUMPER TRUCKS
FOR USE BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO
EXECUTE SAID CHANGE ORDER NO. 1." This ordinance is summarized as follows:
The City approves Change Order No. 1 with Bluegrass Fire Equipment Company, Inc,
and Pierce Manufacturing Inc., for an increase in the amount of $3,366.00 for additions
to the two triple combination pumper trucks for use by the Fire Department, increasing
the total contract price to $835,720.00.
AUTHORIZE A CONTRACT WITH HARPER CONSTRUCTION, LLC, FOR
THE CONSTRUCTION OF THE GREENWAY TRAIL PHASE II PROJECT
Commissioner Gault offered motion, seconded by Commissioner Abraham that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
ACCEPTING THE BID OF HARPER CONSTRUCTION, LLC FOR THE
CONSTRUCTION OF THE GREENWAY TRAIL PHASE II PROJECT, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This
ordinance is summarized as follows: That the City of Paducah accepts the bid of Harper
Construction, LLC in the amount of $672,502.45 for construction of the Greenway Trail
Phase II Project, and authorizes the Mayor to execute a contract with Harper
Construction, LLC for construction of the Greenway Trail Phase II Project.
AUTHORIZE CONTRACT FOR DESIGN SERVICES AND CONSTRUCTION
ADMINISTRATION FOR THE JULIAN CARROLL CONVENTION CENTER
RENOVATION PROJECT
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
MARCUM ENGINEERING, LLC FOR THE DESIGN SERVICES AND
CONSTRUCTION ADMINISTRATION FOR THE FINAL PHASE FOR THE JULIAN
CARROLL CONVENTION CENTER RENOVATION PROJECT." This ordinance is
summarized as follows: That the Mayor of the City of Paducah is hereby authorized to r
execute a Professional Services Agreement with Marcum Engineering, LLC, for Imo'
professional design services and construction administration for the renovation of the
remaining areas of the Julian Carroll Convention Center more specifically the kitchen
area and the old hotel showroom. Compensation shall be at a rate of 7.875% of
construction cost and 6.3% of valued cost of any work not constructed plus compensation
for reimbursable expenses as outlined in the agreement.
CITY MANAGER REPORT
City Manager Pederson requested an executive session to discuss an economic development
issue.
SEPTEMBER 3, 2013
COMMISSIONER COMMENTS
None were given.
PUBLIC COMMENTS
None were given.
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go
into closed session for discussion of matters pertaining to the following topics:
1. A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
Upon motion the meeting adjourned.
ADOPTED: September 17, 2013
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City Clerk