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MUNICIPAL ORDER NO. 1296
A MUNICIPAL ORDER ESTABLISHING A POLICY
OF EXCHANGE OF DUTY FOR. MEMBERS OF THE
FIRE, POLICE, AND PUBLIC WORKS DEPARTMENTS
FOR THE CITY OF PADUCAH
WHEREAS, the City of Paducah desires to establish a policy and provide a
procedure to facilitate an authorized "exchange of duty" between two employees of the Paducah
Fire, Police, and Public Works Departments.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby establishes a policy of Exchange
of Duty for members of the Fire, Police and Public Works Departments as follows:
Upon approval of the Chief of the Fire or Police Department or the
Director of Public Works (whichever is applicable) or the Assistant Chiefs
to whom the Chief has delegated the authority or the Director's designee
(whichever is applicable), an employee scheduled to work (hereinafter
"scheduled employee") may request another employee of the same
department, who has equal qualifications (hereinafter "substituting
employee"), to exchange duties with him/her for one of the following
reasons:
a. Where the scheduled employee has depleted his sick and vacation
time but continues to be unable to return to duty due to an illness
or injury;
b. Attendance at professional or union conferences or schools by the
scheduled employee;
C. Any official union business by the scheduled employee; or
d. For personal business.
2. The substituting employee must request approval for the exchange of duty
in writing to the applicable Chief, Director, and/or the applicable Assistant
Chief or the Director's Designee no later than forty-eight (48) hours prior
to the proposed exchange.
3. With respect to employees of the Fire Department, within six (6) months
of the initial day of the exchange, the scheduled employee must work for
the substituting employee in an amount of time equal to the time for which
the substituting employee worked for the scheduled employee. However,
the City shall pay the employees as if the employees had worked as
scheduled.
4. With respect to employees of the Police Department, during the same pay
_ period, the scheduled employee must work for the substituting employee
in an amount of time equal to the time for which the substituting employee
worked for the scheduled employee. The City shall pay the employees as
actually worked, rather than as scheduled, including any overtime for
which all employees incurred.
5. With respect to employees of the Public Works Department, during the
same work -week, the scheduled employee must work for the substituting
employee in an amount of time equal to the time for which the substituting
Mll
employee worked for the scheduled employee. The City shall pay the
employees as actually worked, rather than as scheduled, although the pay
should not be affected since the substitution must occur during the same
work -week.
6. In addition, the following rules apply with respect to exchange of duty:
a. the exchange must be voluntary on the part of the substituting
employee;
b. the exchange may not be due to the City's business operations, but
must be due to the employee's desire to attend to personal matters;
C. the exchange must be recorded by the Department and the record
of the initial exchange, as well as the traded time, must be
maintained by the Department;
d. monthly reports must be prepared by the Department depicting any
exchange/trade of duty activity, which shall be distributed to the
Finance and Human Resources Departments;
e. because police and public works employees are paid as worked,
rather than as scheduled, the Finance Department must be notified
immediately of any changes in schedule so that the pay checks can
reflect the changes;
f. failure of any employee to complete the required exchange/trade
shall cause that employee to be restricted from any future exchange
of duty for six (6) months, require the employee to submit a
written explanation as to the reason(s) for this failure, and may
subject the employee to further discipline at the discretion of the
applicable Chief or Director.
SECTION 2. This Order shall be in full force and effect from and after the date
of its adoption.
ATTEST:
_Ja� A ik
Tammara S. Brock, City Clerk
Adopted by the Board of Commissioners, May 22, 2007
Recorded by Tammara S. Brock, City Clerk, May 22, 2007
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