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Home My WebLink About07/22/08JULY 22, 2008 At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 22, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Kaler, Smith, and Watkins (4). Mayor Paxton was late (1). PUBLIC HEARING EXPENDITURE OF MUNICIPAL AID FUNDS Mayor announced the public hearing was open. Brandy Topper, Engineering Department, explained that these funds are provided to the City from the State which are collected from the gasoline tax and are to be used for road repair within the City limits. State funding is estimated in the amount of $475,000 and the City has budgeted $650,000--$200,000 is set aside for sidewalks. CLOSE PUBLIC HEARING Commissioner Smith offered motion, seconded by Commissioner Watkins, that we close the public hearing and begin our regular scheduled meeting. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). SPOTLIGHT Pam Spencer, Public Information Officer, introduced Acting Fire Chief Kyle to present the spotlight "West McCracken Fire Department". Chief Kyle wanted to thank the volunteer fire department for making its ladder truck available to the City when the Fire Department's two ladder trucks are out of commission. The West -McCracken Fire Department has provided this service to the City several times over the last year although it has not been necessary for them to make a run. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the reading of the Minutes for July 1St and July 8th, 2008, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Kaler offered motion, seconded by Commissioner Smith, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Murray Paving Company Inc. (b) Luther Snow Concrete (c) Tim Whitis Right of Way Bond: (a) Murray Paving Inc. 2. Contracts/Agreements: (a) E-911 and Paducah Area Transit Affiliate Participation Agreements for the City's Benefit Program (2008-7-7433) (b) Campbell Downtown Properties, LLC for Certain Economic Incentives (2008-5-7416) (c) Magic Ice USA Inc. for a Seasonal Ice Rink (2008-6-7429) (d) Motorola for Radio Dispatch Replacement Consoles for E-911 Center (2008-6-7425) 3. Edwin J. Paxton Park Financial Statements for 2007 BIDS ENGINEERING DEPARTMENT RESURFACING PROGRAM 1. Jim Smith Contracting Company LLC* JULY 22, 2008 Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins,a nd Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Smith offered motion, seconded by Commissioner Watkins, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). CREATE PARKING AND TRAFFIC CONTROL ASSISTANT Commissioner Watkins offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE CLASSIFICATION/PAY SCHEDULE TABLE TO CREATE A PART-TIME POSITION WITHIN THE POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins, and Mayor Paxton (5). M.O.#1392; BK 7; PG Note: Len Ogden expressed his opposition to the creation of the above position. 2008 ROADWAY SAFETY FOUNDATION GRANT APPLICATION Commissioner Coleman offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A GRANT FOR TECHNICAL SUPPORT THROUGH THE ROADWAY SAFETY FOUNDATION FOR THE "SAFER ROADS: BUILDING SAFETY INTO YOUR DRIVE PUBLIC EDUCATION AND AWARENESS CAMPAIGN"," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). M.O.#1393; BK 7; PG ORDINANCES - ADOPTION NOBLE PARK RESTROOM CHANGE ORDER #1 Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MODULAR CONNECTIONS, LLC, FOR PURCHASE OF TOILET CARRIERS FOR THE MODULAR RESTROOMS IN NOBLE PARK." This ordinance is summarized as follows: Authorize Mayor to execute Change Order No.1 in the amount of $2,340.00 with Modular Connections, LLC, for a total project cost of $96,939.00. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler. Smith, Watkins and Mayor Paxton (5). ORD.#2008-7-7440; BK 31; PG AMENDMENT OF EQUAL EMPLOYMENT OPPORTUNITIES ORDINANCE TO INCLUDE "AGE" TO BE LISTED AS A PROTECTED CLASS Commissioner Smithh offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ARTICLES III, IV, AND V, OF CHAPTER 58, HUMAN RELATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Amend Article III, Equal Employment Opportunities, Article IV, Places of Public Accommodation, and Article V, Fair Housing, of Chapter 58, Human Relations of the Code of Ordinances to include "age" as a protected class prohibiting unlawful discrimination to comply with applicable State and Federal laws on employment discrimination. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ORD. #2008-7-7441; BK 31; PG JULY 22, 2008 2008-2009 LAW ENFORCEMENT SERVICE FEE GRANT AWARD Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL OTHER DOCUMENTS RELATING THERETO WITH THE COMMONWEALTH OF KENTUCKY JUSTICE CABINET FOR THE 2008-2009 LAW ENFORCEMENT SERVICE FEE GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute an agreement and all other documents relating thereto with the Commonwealth of Kentucky Justice Cabinet to obtain a law enforcement service fee grant in the amount of $8,881.00 for the traffic enforcement program that includes underage drinking. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ORD. #2008-7-7442; BK 31; PG EXPANDED JURISDICTION AGREEMENT Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION AND THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement between the Commonwealth of Kentucky, Department of Housing, Buildings and Construction, and the City of Paducah, Kentucky, for additional plan review and inspection responsibilities within the City of Paducah. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ORD. #2008-7-7443; BK 31; PG ACCEPT CONTRACT FOR 2008 RESURFACING PROGRAM Commissioner Kaler offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, INC. FOR THE CITY'S 2008 CALENDAR YEAR STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, Inc. for the 2008 calendar year street resurfacing program for roadway resurfacing, repair, and miscellaneous construction of various streets, and authorizing the Mayor to execute a contract for same. ITEM NO DESCRIPTION UNIT HOURLY AMOUNT 1 Bituminous Surface/Base TON $74.00 2 Milling Texture TON $45.00 3 Traffic Signal Loop Wire L.F. $2.00 4 Traffic Signal Loop — Saw, Slot and Fill L.F. $15.00 5 Shoulder Construction TON $43.00 Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ORD. #2008-7-7444; BK 31; PG ORDINANCE — INTRODUCTION APPROVE MOU WITH ENTREPADUCAH FOR SUPPORT TO LOCAL ENTREPRENEURS Commissioner Smith offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH ENTREPADUCAH FOR CONTRACT FOR SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with EntrePaducah in the amount of $100,000, to be made in quarterly allocations of $25,000, to provide support to entrepreneurs in Paducah and McCracken County. This contract shall expire June 30, 2009. __ -- - t:. JULY 22, 2008 CITY MANAGER REPORT • Calendar Items • On Tuesday, August 29, 2008, will be a fifth Tuesday of the month—no commission meeting • August 5th Commission Workshop may be cancelled because Mayor, City Manager and other staff members will be attending the Governor's Local Issues Conference in Frankfort • August 12th Commission Meeting the Chamber of Commerce will present the Government Organization Study • Request Executive Session to discuss police interviews COMMISSIONER CONCERNS Commissioner Watkins – outside condition of the old Coca-Cola Plant EXECUTIVE SESSION Commissioner Watkins offered motion, seconded by Commissioner Smith, that the Board go into closed session for discussion of matters pertaining to the following topic: Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permiteed by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). OPEN SESSION Commissioner Coleman offered motion, seconded by Commissioner Watkins, that the Board come back into open session Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). ACCEPT RESIGNATION OF POLICE CHIEF Mayor Paxton offered motion, seconded by Commissioner Smith, that the Commission accept Chief Bratton's resignation effective in 2 weeks with the understanding that: o In accord with Chief Bratton's employment agreement the City will provide 6 months severance o The resignation and severance agreement will be memorialized in a contract prepared by the City Attorney in consultation with Chief Bratton's representative o The Commission will start immediately to recruit and select a new Police Chief o The city will employ an interim Police Chief Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). APPROVE CONTRACT TO HIRE EXECUTIVE RECRUITMENT FIRM Mayor Paxton offered motion, seconded by Commissioner Watkins, that the City Manager be instructed to bring to the Commission as soon as possible a contract with an executive recruitment firm to assist the Commission in recruiting and selecting a new Police Chief. Adopted on call of the roll, yeas, Commissioners Coleman, Kaler, Smith, Watkins and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: August 12 , 2008 J&"VYk'a0 City Clerk