HomeMy WebLinkAbout90-10-45211082
ORDINANCE NO. 90-10-4521
AN ORDINANCE AMENDING SECTION 26-2 OF CHAPTER 26 OF THE
CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY.
WHEREAS, Section 26-2 of Chapter 26 of the Code of
Ordinances of the City of Paducah, Kentucky, provides provisions
regarding the City Manager's responsibility for the procurement
y functions of the City and his delegation of authority thereof;
and
WHEREAS, it is the intent of the Board of Commissioners
to amend Section 26-2 so as to accord to the City Manager the
authority to make procurement in behalf of the City to the extent
of Ten Thousand Dollars ($10,000.00); and
WHEREAS, it is the further intent of the Board of
Commissioners to delete from Section 26-2 the provisions relating
to the delegation of procurement authority by the City Manager to
employees of the City and that any delegation by the City Manager
of such procurement authority be limited to the provisions of
Section 26-22, which section pertains to the Small Purchase Plan
/ as heretofore adopted by the City.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
Section 1. Section 26-2 of Chapter 26 of the Code of
Ordinances of the City of Paducah, Kentucky, is hereby amended to
read as follows:
Section 26-2. Responsibility and -Delegation -of
Aatherity and Authority for Procurement.
kal--The-City-manager-is-Feepeasible-te-the-BeaEd-ef
Ee�t�aissieae�s-fey-the-ad�aiaist�atier�-ef-ail-g�eet��emer�t-€ttnetiens
of -the -City.
kbl--The-City-MaeageF-stay-delegate-te-any-Eity-emgleyee
sseh-aetherity-as-may-be-appEepEiate-and-neeeseary-}n-a-sgeeifie
area-ef-eeeeeat�atiee-ge�taix}13g-te-the-p�eett�exteat-ft�netian.
_ �e�--L�Ie-delegatiee-ef-asthe�ity-shall-be-made-te-awa�el
a.xi�Z-cent�aet-�r�-e�€sass-e�-Twe-'�hessaed-Fire-Hsnd�ed-Bella�s
�$2r509�99.}.,-e�ee�at-fey-sgeeifie-e�e�aptiet�s-taer�tiet�ed-within-this
Cede.
1083
.w-'444a'g'
(sl4--Any-de-Iega*_4en-o-€-pareha6-jn'Ej-be--in
(E4 - -,bTa- eoa as - -sha-1-.- be- awa-rded- -fe-r- -aa-aunt- wh-ieh
.e.x.EB.edz-.the-.sum-budgEztE4d-aud-a op a ed-ifer--the-p oenrQ nt-
.tb,Q-Board-of- exeeFNt_-Irznds-Ean
} -s offated--e -t-rsns-fe-r-rsd--ffl-r-puTrnhass-of-stxciz-goods--or-s-er-
�-iees
(-f j - - The- £-i+y- Man ager- shah - -estab-j-i sh- proc-ednzle-s- t�o
en-51dre- and- perform- tine- pr ocnr ement- -funrct-inn- as-vstab-lished- in
this--e-od-ez
(g�---A- wr-i+_+_-en-summary-mf-prn-c-ar-ement-activity--shall-be
furnish -ed- to-thie-Board-vf-eommissioners .-- Thi 's--snnrmary
.sha_j_j- be- s4ab4g-t*_ed- is -i* -h -ie- n4eety- 4 40 4 - days- fol -low-ing-the- Erose- orf
.thee-aea�-yeas-aad--Gha-1-1--lee-lade--a.-1-.-eoat -sets-Made-th-fongh-non-
£ E �e-aE�o at oe-du eQ-64Aeh--f4-sea-l-yea-r--and--sh-a-1�1-eon-
aie-14--t e--same-o-f-eaeh- -1-'and-4-24-the-amo'znt-anel
hype -o -eae i-eoa ae ,-and-434-eepies-o-f-aff-eletnrm'inations--and
.f�ad�a�s-�e��z-iced-�o-die-made-�-�s�-is�ons-off-ties-seet-ion.
Repo-'*-s--reeie-i-Eed-by-t:i+s-£ode-siva-1-.-be- retained
_fo_r-a-pe-r-i ed- e4--f4-ve- 4 54 -years, -and - be- made-avaiIable-for
ire- iaspeeo e.Rd-eepy-ing-upon reasonab-i-e-regnest
(a) The City Manager is responsible to the Board of
Commissioners for the administration of all procurement functions
of the City.
(b) The City Manager is hereby authorized and
empowered to make in behalf of the City any contract for
materials, supplies or equipment, or for services, professional
or otherwise, provided that the aggregate amount of the contract
does not exceed Ten Thousand Dollars ($10,000.00). However, in
exercising this authority, the City Manager shall not make any
contract for any expenditure for any department of the City where
such expenditure, together with the sum total of other expen-
ditures for such department, exceed the appropriation made for
such department for any fiscal year by the budget approved by the
Board of Commissioners unless prior consent is given by the Board
of Commissioners. In exercising this authority, the City Manager
shall comply with the following provisions:
(1) All contracts made by the City Manager shall
be evidenced by a writing which provides a description
of the item or items purchased and the terms of sale,
which writing shall be maintained as part of the
records of the City.
(2) A written summary of the procurement activi-
ties of the City Manager shall be provided to the Board
of Commissioners on a monthly basis.
(3) All contracts made by the City Manager shall
be made in the best interests of the City and shall be
made for a price which is substantially similar to the
market price of a like item or items purchased. Where
possible, prior to the making of a contract, the City
Manager shall contact at least three (3) suppliers of
the item or items to be purchased to obtain the best
price for and quality of the item or items to be
purchased.
(c) The City Manager is hereby authorized to execute
all contracts for procurement in accordance with this section for
and in behalf of the City.
(d) All other provisions of the chapter regarding pro-
curement such as provisions relating to competitive bidding, com-
petitive negotiations, advertisement, and noncompetitive
purchasing shall not apply to any procurement made by the City
Manager hereunder unless deemed advisable by the City Manager.
(e) The City procurement officer, and any other
employee designated by the City Manager, shall assist the City
Manager in any procurement hereunder, and shall perform such
duties as assigned by the City Manager.
Section 2. This Ordinance shall be run on two separate
days and will become effective upon title and a certified summary
thereof.
Gerry B. Montgomery
Mayor
1084
Introduced by the Board of Commissioners
October 9, 1990
Adopted by the Board of Commissioners
October 23, 1990
Recorded by Lenita Smith, City Clerk
October 23 1990
Recorded by The Paducah Sun
October 29, 1990
1085