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HomeMy WebLinkAboutAgenda Packet 10-13-2026 CITY COMMISSION MEETING AGENDA FOR OCTOBER 13, 2026 5:00 PM CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PRESENTATION Hotel Metropolitan Updates - Dr. MarTeze Hammonds, Executive Director PUBLIC COMMENTS MAYOR PRO TEM'S REMARKS Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA A. Approve Minutes for the October 2, 2026, Special Called Meeting of the Board of Commissioners B. Receive & File Documents C. Authorize the Application and Acceptance of a Kentucky League of Cities Liability Grant in the Amount of $3,000 - S. WILCOX D. Declaration of Trust and Trust Partnership Agreement for the Kentucky League of Cities (KLC) Worker's Compensation Trust - S. WILCOX II. MUNICIPAL ORDER(S) A. Approve Contract Modification for City Hall Stabilization Project - C. YARBER III. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners IV. EXECUTIVE SESSION October 2, 2026 At a Special Called Meeting of the Paducah Board of Commissioners held on Tuesday, October 2, 2026, at 1:00 p.m. CDT, (2:00 p.m. EDT), in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Bray presided. Upon call of the roll by City Clerk, Lindsay Parish, the following answered to their names: Commissioners Henderson, Smith, Wilson, and Mayor Bray (4). Commissioner Thomas arrived at 1:01 p.m. INVOCATION PLEDGE OF ALLEGIANCE MAYOR PRESENTATION City Officials Training Center Certificate Mayor George Bray presented Mayor Pro Tem Sandra Wilson with the Level II: Excellence in City Governance certificate through the Kentucky League of Cities (KLC), recognizing Wilson’s completion of 60 hours of approved courses. KLC coordinates a City Officials Training Center, a voluntary continuing-education program. (Provided by Pam Spencer, Communications Manager) PUBLIC COMMENTS CONSENT AGENDA I(A) Approve Minutes for September 8, 2026, Board of Commissioners Meeting I(B) Receive and File Documents: Deed File: 1. Deed - City of Paducah to Paducah McCracken County Joint Sewer Agency (JSA)- MO #3265 2. Sanitary Sewer Easement – City of Paducah to Paducah McCracken County Joint Sewer Agency (JSA)- MO #3292 Contract File: 1. Agreement to Purchase ¾ ton service truck – Linwood Motors - $66,515 – No Commission Action required – signed by Mayor 2. Interlocal Agreement – between City of Paducah and Paducah-McCracken County Industrial Development Authority – Ord 2026-08-8888 3. Contract with PFGW – Paducah-McCracken County Industrial Development Authority Spec Building – Ord. 2026-08-8888 4. Agreement between Commonwealth of Kentucky Transportation Cabinet Department of Highways and City of Paducah – Levin Avenue – MO #3279 5. Agreement between Commonwealth of Kentucky Transportation Cabinet and City of Paducah – Coleman Road – MO #3300 October 2, 2026 6. Reimbursement Agreement – Fire Training Center Project – Paducah Water – MO #3304 7. Contract For Services – Paducah Junior College (Community Scholarship Program) – MO #3306 8. Agreement with Tyler Technology – MO #3307 9. Agreement between Commonwealth of Kentucky Transportation Cabinet Department of Rural and Municipal Aid and City of Paducah – South 21st Street – MO #3308 10. Employment Agreement – Carol Gault – Director of Community Development – MO #3312 11. Development Agreement between City of Paducah and Salem Avenue LLC – MO #3314 Bids and Proposals File: 1. Bid for ¾ ton service truck – Facility Maintenance Division Linwood Motors – Sole bid – no commission action required I(C) Reappointment of Lisa Humphrey to the Board of Adjustment. This term shall expire: August 31, 2030 I(D) Reappointment of Jody Stivers to the Paducah-McCracken County Riverport Authority. This term shall expire: September 26, 2030. I(E) Reappointment of Brian Wyatt to the Urban Renewal and Community Development Agency (URCDA). This term shall expire: October 8, 2030. I(F) Appointment of Nancy Gray to the Historical & Architectural Review Commission (HARC). This term shall expire: October 2, 2030. I(G) Personnel Actions I(H) A MUNICIPAL ORDER DIRECTING THE CITY MANAGER TO INSTITUTE AND ADMINISTER A POLICY GOVERNING THE USE OF OPIOID SETTLEMENT AND RECOVERY FUNDS RECEIVED BY THE CITY OF PADUCAH (MO #3314; BK 15) I(I) A MUNICIPAL ORDER APPROVING THE RENEWAL OF THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF PADUCAH AND POLICE OFFICER TRAVIS COUNTS, AND AUTHORIZING THE MAYOR TO EXECUTE SAME (MO #3315; BK 15) I(J) A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION TO OBTAIN AN FY2026 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, THROUGH THE U.S. DEPARTMENT OF JUSTICE, IN THE AMOUNT OF $12,045, TO BE USED BY THE PADUCAH POLICE DEPARTMENT ACCEPTING ALL AWARDED GRANT FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME (MO #3316; BK 15) I(K) A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER TO RELEASE A REQUEST FOR PROPOSALS FOR THE TRANSIENT BOAT DOCK REPAIRS (MO #3317; BK 15) I(L) A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1417 BURNETT STREET, PADUCAH, KENTUCKY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF JERAMIE SORINA OF KENTUCKY MODERN HOUSING DEVELOPMENT, LLC IN THE AMOUNT OF ONE DOLLAR ($1.00) AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME (MO #3318; BK 15) I(M) A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT TO RENEW THE EMPLOYMENT AGREEMENT WITH CITY MANAGER DARON JORDAN (MO #3319; BK 15) Commissioner Henderson offered motion, seconded by Commissioner Smith, that the items on October 2, 2026 the consent agenda be adopted as presented. MUNICIPAL ORDERS LEASE AGREEMENT WITH SEAMAN’S CHURCH INSTITUTE CONTRACT WITH INSPIRED TECHNOLOGIES IN THE AMOUNT OF $95,320.22 FOR THE PARKS CAMERA PROJECT Board of Commissioners adopt a Municipal Order entitled, “A MUNICIPAL ORDER ACCEPTING THE BID OF INSPIRED TECHNOLOGIES, IN AMOUNT OF $95,320.22 FOR THE PARKS CAMERA PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME.” (MO #3320; BK 15) APPLICATION FOR A 2026 NATIONAL PARK SERVICE LAND AND WATER CONSERVATION FUND GRANT IN THE AMOUNT OF $1,000,000 Commissioner Thomas offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, “A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION FOR A 2026 NATIONAL PARK SERVICE LAND AND WATER CONSERVATION FUND GRANT IN THE AMOUNT OF $1,000,000, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME.” (MO #3321; BK 15) ORDINANCE ADOPTIONS MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF PADUCAH, KENTUCKY AND CHAPMAN PROPERTY DEVELOPMENT, LLC October 2, 2026 Commissioner Wilson offered motion, seconded by Commissioner Thomas, that the Board of Commissioners adopt an Ordinance entitled, “AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING AND RESIDENTIAL INFILL DEVELOPMENT AGREEMENT WITH CHAPMAN PROPERTY DEVELOPMENT, LLC, FOR THE MELODY LANE DEVELOPMENT.” This Ordinance is summarized as follows: the City and Chapman Property Development, LLC desire to enter into a Memorandum of Understanding providing for the construction and acceptance of eligible public improvements and the reimbursement of certain eligible costs through a Residential Infill Development Agreement. Reimbursement shall be limited to eligible costs actually incurred for the construction of public improvements to be acquired and owned by the City, not to exceed the amount of City ad valorem real property taxes collected from the development during the applicable five-year eligibility period. (ORD #2026-10-8894; BK 37) AD VALOREM PROPERTY TAX LEVIES FY 2027 , “AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES FOR THE PERIOD FROM JULY 1, 2026, THROUGH JUNE 30, 2027, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED.” Purpose Rate per $100 GENERAL FUND OF THE CITY: PADUCAH JUNIOR COLLEGE: October 2, 2026 Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor Bray (5). (ORD #2026-10-8894; BK 37) AMEND MULTIPLE CHAPTERS OF THE PADUCAH CODE OF ORDINANCES TO CREATE THE DEPARTMENT OF COMMUNITY DEVELOPMENT Commissioner Smith offered motion, seconded by Commissioner Henderson, that the Board of Commissioners adopt an Ordinance entitled, “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY, TO CREATE THE DEPARTMENT OF COMMUNITY DEVELOPMENT.” This Ordinance is summarized as follows: This Ordinance amends Chapters 2, 18, 34, 42, 46, 54, 82, 102, 106, and 126 of the Paducah Code of Ordinances to create the Department of Community Development and to update the Code to reflect the City’s reorganization of certain development-related functions. The Ordinance also clarifies the respective roles of the Building Division, Fire Prevention Division, and other City departments involved in development review, permitting, inspection, code enforcement, rental occupancy, fire prevention, and related enforcement matters. The Planning Commission held a public hearing on September 3, 2026, and forwarded a favorable recommendation to the City Commission regarding the proposed amendments to Chapter 126, Zoning. Upon adoption, the ordinance shall be published in summary and shall include the full text of each section that imposes taxes or fees, in accordance with KRS 83A.060(9). Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor Bray (5). (ORD #2026-10-8896; BK 37) ORDINANCE INTRODUCTION Commissioner Thomas offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, “AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND ACCURATELY DEFINING THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS.” This Ordinance is summarized as follows: The City of Paducah hereby approves the consensual annexation of a certain tract of property contiguous to the present city limits, located at 6675 Blandville Road, and containing approximately 1.62 acres. DISCUSSION Household Bulk Item Collection Fall Program Communications Manager Pam Spencer provided the following summary: Public Works Director Chris Yarber announced that after the success of the Household Bulk Item Collection Program held in March, the City plans to hold another collection period that will start later this month. Eligible residential households may place up to three qualifying large items at the curb at no additional cost, with no registration or scheduling required. October 2, 2026 Yarber explained that the program returns this fall following strong resident support during the March pilot program which involved a total of 900 collection stops, 61.6 tons of materials collected, 375 personnel hours, and 274 equipment hours. MAYOR COMMENTS Invites the public to an event at the Oscar Cross Boys and Girls Club on Saturday (October 3) at 10:30 a.m. Senator Rand Paul and Congressman James Comer will be on hand to celebrate the transfer of the property from the Federal Government to the Boys and Girls Club. CITY COMMISSIONERS’ COMMENTS • Commissioner Henderson noted that the public needs to be aware of the green striping on Kentucky Avenue and what that means. • City Manager Jordan stated that Kentucky Avenue is a State highway, and the markings are to delineate bike lanes and bike crossings. • Commissioner Smith noted that the disc golf course (which is now part of the Sports Park) is open for play. EXECUTIVE SESSION Commissioner Henderson offered motion, seconded by Commissioner Smith, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topic: ➢ Discussions of proposed or pending litigation against or on behalf of the public agency KRS 61.810(1)(c) Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor Bray (5) RECONVENE IN OPEN SESSION Commissioner Thomas offered motion, seconded by Commissioner Henderson, that the Paducah Board of Commissioners reconvene in open session. October 2, 2026 Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson, Mayor Bray (5) ADJOURN MEETING ADJOURNED: 2:29 p.m. ADOPTED: October 13, 2026 October 13, 2026 RECEIVE AND FILE DOCUMENTS: Contract File: 1. Agreement to purchase two compact SUV’s $67,600 – Paducah Ford-Mazda, Inc. – No commission action required – signed by Daron Jordan, City Manager 2. Commonwealth of Kentucky – Highway Safety Grant – Paducah Police Department – MO #3197 3. U.S. Department of Housing and Urban Development – CDBG Grant Annual Action Plan – MO #3239 4. Professional Services Agreement – Paducah Fire Department – BFW – Water Main Extension – See MO #3304 5. Employment Agreement with Travis Counts – MO #3315 6. Renewed Employment Agreement Daron Jordan, City Manager – MO #3319 Bids and Proposals File: 1. Two Compact SUV’s for the Parks Department – a. Paducah Ford Mazda, Inc. b. Linwood Motors Financials: 1. Paducah Water Works – months ending May, 2026, June, 2026, July, 2026 and August, 2026 Agenda Action Form Meeting Date: October 13, 2026 Short Title: Authorize the Application and Acceptance of a Kentucky League of Cities Liability Grant in the Amount of $3,000 - S. WILCOX Category: Municipal Order Staff Work By: Hope Reasons, Jeremy Leidecker Presentation By: Stefanie Wilcox Background Information: KLC Insurance Services makes funds available to liability members for various expenses that improve safety and reduce liability. Members with liability premiums before taxes of $35,000 and above are eligible for up to a $3,000 reimbursement grant. The grant requires a 50/50 match. As this is a reimbursement grant, the City will receive reimbursement for: • $4,472 – Music Playground Equipment: Replacement musical instruments • $1,519 – Certified Playground Safety Inspector Certifications: Coleman and Kobin • $586 – Samba Safety: MVR monitoring fees Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Commission Priorities List Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Authorize the application and acceptance of a KLC Liability Grant and the Mayor to sign all documentation related to same. Attachments: 1. MO app & award - klc liability grant parks 2026 2. INV02410826_A00023876_09302026 3. DOC100526-10052026114340 MUNICIPAL ORDER NO. _______ Adopted by the Board of Commissioners, October 13, 2026 Recorded by Lindsa Parish, City Clerk, October 13, 2026 \mo\grants\app & award - klc liability grant Parks INVOICE Bill to Details Invoice Details City of Paducah Invoice Number INV02410826 Jeremy Leidecker Invoice Date:09/30/2026 300 South 5th Street Invoice Due Date:10/30/2026 Paducah, Kentucky 42002 PO Number: Billing Inquiries: sambaar@sambasafety.com Billing Acct. Number:A00023876 Remittance Email: remittance@sambasafety.com Invoice Currency:USD Account Summary Invoice Summary Previous Balance:0.00 One Time Charges:0.00 Total Outstanding Balance:586.66 Recurring Charges:499.20 Payment Terms:Net 30 Usage Charges:87.46 Discount:0.00 Taxes/Fees:0.00 Invoice Total:586.66 Service Charges Service Period Description Type Quantity Price Tax Total Charge Type: Recurring 10/01/2026 - 10/31/2026 Essentials Recurring 320 $1.56 $0.00 $499.20 Charge Type: Usage 09/01/2026 - 09/30/2026 Data Fee Usage 147 $0.00 $87.46 Thank you for your business INVOICE INVOICES ARE SUBJECT TO LATE FEES IF PAYMENT IS NOT RECEIVED BY DUE DATE PAYMENTS MADE BY CHECK WILL PROMPT A $25 CHECK ADMIN FEE ON THE NEXT INVOICE WE MAY INCREASE YOUR PRICES ANNUALLY, BY THE GREATER OF 5% OR THE CONSUMER PRICE INDEX (CPI) Make Check Payable To Samba Holdings, Inc. Billing Inquiries: sambaar@sambasafety.com Remittance Email: remittance@sambasafety.com PO Box 511734 Invoice Number: INV02410826 Los Angeles, CA 90051-1720 Invoice Date: 09/30/2026 Billing Acct. Number:A00023876 For Electronic Payment: Bank Name: BMO Bank N.A.Invoice Total: $586.66 Routing/ABA Number: 071000288 Invoice Due Date:10/30/2026 Account Number: 046202917 Account Balance:$586.66 Agenda Action Form Meeting Date: October 13, 2026 Short Title: Declaration of Trust and Trust Partnership Agreement for the Kentucky League of Cities (KLC) Worker's Compensation Trust - S. WILCOX Category: Municipal Order Staff Work By: Stefanie Wilcox Presentation By: Stefanie Wilcox Background Information: Insurance regulations as they pertain to self-insured associations require pool members to execute a participation agreement annually. These agreements were signed when the City first became a member of the Kentucky League of Cities insurance pool, and the annual re-signing does not change any of the provisions contained in those original agreements. Does this Agenda Action Item align with a Commission Priority? No If yes, please list the Commission Priority: Commission Priorities List Communications Plan: Funds Available: Account Name: Account Number: Staff Recommendation: Authorize the Mayor to sign the Worker's Comp Trust Agreement with KLC. Attachments: 1. MO - agree – Declaration of Trust & Trust Participation - WC - KLC October 2026 2. Kentucky League of Cities Work Comp Trust Agreement MUNICIPAL ORDER NO. _________ A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DECLARATION OF TRUST AND TRUST PARTICIPATION AGREEMENT WITH THE KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES FOR THE WORKER’S COMPENSATION TRUST NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute the Declaration of Trust and Trust Participation Agreement with the Kentucky League of Cities Insurance Services for the Worker’s Compensation Trust. SECTION 2. This Order shall be in full force and effect from and after the date of its adoption. ______________________________ Sandra Wilson, Mayor Pro Tem ATTEST: _____________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 13, 2026 Recorded by Lindsay Parish, City Clerk, October 13, 2026 \mo\ agree – Declaration of Trust & Trust Participation - WC - KLC October 2026 City Of Paducah DECLARATION OF TRUST AND TRUST PARTICIPATION AGREEMENT FOR THE KENTUCKY LEAGUE OF CITIES WORKERS' COMPENSATION TRUST This Declaration of Trust and Trust Participation Agreement (Agreement) is made and entered into by and between the Kentucky League of Cities Insurance Services (the “KLCIS”) an unincorporated, nonprofit association with its principal place of business located at 100 East Vine Street, Suite 800, Lexington, Kentucky 40507, and such cities, urban-county governments, and other municipal boards, agencies, and authorities, which become members of the KLCIS and participants in the Kentucky League of Cities Workers' Compensation Trust. W I T N E S S E T H : WHEREAS, various cities, urban-county governments, and municipal boards, agencies, and authorities within the Commonwealth of Kentucky have duly established the KLCIS as a legal and administrative entity through the Interlocal Agreement to Establish the Kentucky League of Cities Insurance Services (Interlocal Agreement), as authorized by Sections 65.210 to 65.300, inclusive, of the Kentucky Revised Statutes (KRS); and WHEREAS, the KLCIS has been delegated and may exercise various powers and authorities, including the power to create and administer for the benefit of its members a Workers' Compensation Trust (the “Trust”), whereby the participating members join together in a workers' compensation self-insurance group as authorized by KRS 342.350(4); and WHEREAS, the KLCIS Articles of Association and Bylaws, which have been ratified and accepted by each of the members, require each member, as a condition of participation in the Trust, to execute a binding trust participation agreement which sets forth the authorities, rights, duties, and liabilities of the participating member and the KLCIS with respect to the operation of the Trust. NOW, THEREFORE, in consideration of the premises stated, the mutual covenants and obligations herein contained, and the mutual benefits to be derived by each party, the parties hereto covenant and agree as follows: SECTION 1. DECLARATION OF TRUST. The Trust shall be operated by the KLCIS Board of Trustees as agent and representative of the participating members of the Trust. The Trust shall be a nonprofit entity. It shall consist of funds collected from the participating members and interest earned on the investment of such funds. All funds collected from the participating members, including all interest earned on any investments, shall be held and used solely for the benefit of the participating members and solely for purposes related to the operation of the Trust as a workers' compensation self- insurance group. All funds collected and held by the Trust, including any interest earned on investments, which are not paid for administrative expenses, or paid or reserved for payment for workers' compensation benefits and related expenses, shall accrue to the benefit of and remain the property of the participating members. The Trust funds may be returned to the participating members in the form of dividends, or a reduction of contributions, charges, or assessments for future years, at the discretion of and in accordance with a plan adopted by the KLCIS Board of Trustees, which plan shall be consistent with any applicable state laws or regulations and this Agreement. SECTION 2. MEMBERSHIP. Only those cities, urban-county governments, and other public agencies and political subdivisions of the Commonwealth which are members of the KLCIS shall be eligible to participate in the Trust. The KLCIS Board of Trustees shall be the sole judge as to whether any member of the KLCIS shall be allowed to participate in the Trust. The KLCIS Board of Trustees shall not accept as a member of the Trust, any employer that does not have a net worth at least two (2) times its estimated annual assessment, unless the employer pays its full annual assessment in advance. The KLCIS Board of Trustees shall not accept as a member of the Trust any employer that does not meet all other qualifications for membership, as set forth in the KLCIS bylaws. All new members of the Trust shall meet all the requirements of an original member. SECTION 3. COMPLIANCE WITH LAWS AND TRUST REGULATIONS. Each participating member agrees that it will at all times abide by the terms of the Interlocal Agreement; the KLCIS Articles of Association and Bylaws; this Declaration of Trust and Trust Agreement; the provisions of the Kentucky Worker's Compensation Act; the Kentucky Revised Statutes, Chapter 304, Subtitle 50; the rules and regulations of the Kentucky Worker's Compensation Board and the Office of Insurance; any other applicable regulations or statutes; or the rules, regulations, standards, procedures and decisions of the KLCIS Board of Trustees for operation of the Trust. SECTION 4. TERMINATION OR SUSPENSION OF MEMBERSHIP. The KLCIS Board of Trustees shall have the authority to terminate or suspend a member's participation in the Trust for any failure to abide by the Interlocal Agreement; the KLCIS Articles of Association and Bylaws; this Declaration of Trust and Trust Agreement; the provisions of the Kentucky Worker's Compensation Act, the Kentucky Revised Statutes, Chapter 304, Subtitle 50; the rules and regulations of the Kentucky Workers’ Compensation Board and the Office of Insurance; any other applicable regulations or statutes; or the rules, regulation, standards, procedures or decisions of the KLCIS Board of Trustees for operation of the Trust. A member may also be terminated or suspended for failure to timely pay any annual or supplementary contribution established by the Board of Trustees; or for any other action or omission deemed by the Board of Trustees to be detrimental to the fiscal soundness or efficient operation of the Trust, including, but not limited to an adverse claims experience or lack of cooperation with safety and loss prevention policies adopted by the Board of Trustees. Protected Health Information in this system is subject to Public Law 104-191,the Health Insurance Portability and Accountability Act of 1996 and the Final Privacy Rule and Final Security Rule codified in 45 C.F.R. § 160 and 164. Information in this system may only be used and/or disclosed in strict conformance with these authorities. KLC Insurance Services is required to apply, and will apply, appropriate sanctions against individuals who fail to comply with its policies and procedures. 10/5/26, 4:05 PM Kentucky League of Cities Portal https://pericura.klc.org/KLCClientPortal/content.aspx?action=embedreport&report=UnderwritingForms&FormsID=3495&PolicyTypeID=5440 1/4 SECTION 4. TERMINATION OR SUSPENSION OF MEMBERSHIP. The KLCIS Board of Trustees shall have the authority to terminate or suspend a member's participation in the Trust for any failure to abide by the Interlocal Agreement; the KLCIS Articles of Association and Bylaws; this Declaration of Trust and Trust Agreement; the provisions of the Kentucky Worker's Compensation Act, the Kentucky Revised Statutes, Chapter 304, Subtitle 50; the rules and regulations of the Kentucky Workers’ Compensation Board and the Office of Insurance; any other applicable regulations or statutes; or the rules, regulation, standards, procedures or decisions of the KLCIS Board of Trustees for operation of the Trust. A member may also be terminated or suspended for failure to timely pay any annual or supplementary contribution established by the Board of Trustees; or for any other action or omission deemed by the Board of Trustees to be detrimental to the fiscal soundness or efficient operation of the Trust, including, but not limited to an adverse claims experience or lack of cooperation with safety and loss prevention policies adopted by the Board of Trustees. Before terminating or suspending any member's participation in the Trust, the Board of Trustees shall give the member and the Office of Workers’ Claims at least thirty (30) days notice of the termination or suspension. However, if termination is for failure of the member to pay the premium or assessments due, the Board of Trustees shall give the member and the Executive Director of the Office of Insurance ten (10) days advance notice of such termination. In the case of a termination or suspension for any reason other than the nonpayment of contributions, the notice of termination or suspension shall inform the participating member that a hearing may be requested before the Board of Trustees. In the event of a termination or suspension for nonpayment of contributions, the member shall have no right to a hearing. All terminations or suspensions shall be effective as of the date and upon the terms and conditions specified by the Board of Trustees in its notice of termination or suspension, or as otherwise determined by the Board after a hearing. The Trust and its remaining participating members shall incur no liability as a result of any act or acts of a former member occurring after the effective date of the termination or suspension, except as may be provided in this Agreement. After termination or suspension, the former member shall remain fully liable for its proportionate share of all claims against the Trust which were created or arose during the time the former member was a participating member, including its proportionate share of any expenses assignable to the period the former member was a participating member, and for any costs, including reasonable attorneys fees, incurred by the Trust to collect such amounts from the former member. SECTION 5. INDIVIDUAL MEMBER WITHDRAWAL. Any participating member may withdraw from participation in the Trust after sixty (60) days written notice to the Board of Trustees and to the Office of Workers’ Claims; provided that the withdrawing member has discharged all of its obligations to the Trust. The Board of Trustees shall send a written acknowledgement of the withdrawal to the withdrawing member. Upon withdrawal, the former member shall remain fully liable for its proportionate share of all claims against the Trust which were created or arose during the period the former member was a participating member of the Trust, including its proportionate share of any expenses of the Trust assignable to the period the former member was a participating member, and any costs, including reasonable attorneys fees, incurred by the Trust to collect such amounts from the former member. SECTION 6. TRUST DISSOLUTION. The Board of Trustees shall have the authority to terminate the Trust by a vote of a majority of the entire membership of the Board of Trustees. In such event, the Board of Trustees shall: a. File a detailed plan of dissolution with the Executive Director of the Office of Insurance for prior approval; b. Provide (60) days written notice by certified mail to the Executive Director of the Office of Insurance and each group member; c. Pay approved dividends, but no sooner than three (3) years following the dissolution of the Trust; and d. Establish arrangements for the continued payment and servicing of all outstanding claims, including incurred but not reported, and all other obligations of the Trust. The dissolution of the Trust shall not operate to diminish or eliminate any rights or obligations of the participating members with respect to any claims or expenses arising prior to the effective date of the dissolution. SECTION 7. FUNDING OF THE TRUST. The Trust shall be financed through the annual and supplementary contributions established by the Board of Trustees and paid by the participating members and through income earned from the investment of Trust funds. All annual and supplementary contributions shall be computed and established by the Board of Trustees based on actuarial evaluations, rating plans, and other analyses of the amounts necessary for the payment of claims, the payment of premiums for insurance, excess insurance, and bonds, the payment of principal and interest on any debt incurred to operate the Trust, the establishment and maintenance of reserves, and the payment of any and all expenses of the Trust reasonably and lawfully incurred. The Board of Trustees shall notify each participating member of the amount of each annual or supplementary contribution at least thirty (30) days in advance of the due date. Each participating member agrees to timely pay, in accordance with Kentucky Revised Statutes Chapter 304, Subtitle 50, Section 055 and/or any rules for payment established by the Board of Trustees, all annual and supplementary contributions established by the Board of Trustees and agrees that the failure to timely pay any contributions due may, at the discretion of the Board of Trustees, result in the immediate termination or suspension of the participating member. Ten (10) days advance notice of such termination or suspension shall be given to the member and the Executive Director of the Office of Workers’ Claims. SECTION 8. INDEMNITY AGREEMENT. The participating members of the Trust will jointly and severally assume and discharge any lawful awards allowed under the Kentucky Worker ’s Compensation Act against any member of the Trust, which awards shall have been sustained by the court where an appeal by either party has been taken. The participating members of the Trust shall be jointly and severally liable to pay premiums and assessments established by the Board of Trustees, based upon appropriate classifications and rates, into a designated cash reserve fund out of which lawful claims, awards, and expenses shall be paid. SECTION 9. USE OF TRUST FUNDS. All contributions and assessments paid to the Trust by the participating members and all earnings from the investment of those funds shall accrue to the benefit of and shall be the property of the participating members. No funds of the Trust shall be expended for any purpose other than the payment of claims and © 2002-2021 KLC Insurance Services. All Rights Reserved. Protected Health Information in this system is subject to Public Law 104-191,the Health Insurance Portability and Accountability Act of 1996 and the Final Privacy Rule and Final Security Rule codified in 45 C.F.R. § 160 and 164. Information in this system may only be used and/or disclosed in strict conformance with these authorities. KLC Insurance Services is required to apply, and will apply, appropriate sanctions against individuals who fail to comply with its policies and procedures. 10/5/26, 4:05 PM Kentucky League of Cities Portal https://pericura.klc.org/KLCClientPortal/content.aspx?action=embedreport&report=UnderwritingForms&FormsID=3495&PolicyTypeID=5440 2/4 related expenses, the establishment of reasonable reserves, the payment of principal and interest on any debt incurred to fund the operations of the Trust, and the payment of any and all reasonable and necessary expenses incurred to operate the Trust. No funds of the Trust may be borrowed by any member or any other person, including the Board of Trustees and service agents. The Board of Trustees shall be obligated to return any surplus funds to the participating members, but only at such times and upon such terms and conditions as may be determined by the Board of Trustees in accordance with this Agreement, the KLCIS Articles of Association and Bylaws, and any applicable state laws or regulations. SECTION 11. CALCULATION AND DISTRIBUTION OF SURPLUS FUNDS. Subject to the limitations imposed in this section and elsewhere in this Agreement, the Board of Trustees, in its sole discretion, may make periodic distribution of surplus funds. For purposes of this section, the term "surplus funds" shall have the same meaning as the term is defined in Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 015 (35). The Board of Trustees shall have the authority to decide when the distribution of surplus funds is to be made, the fiscal year(s) to which the distribution is applicable, the amount to be distributed, and the basis for the distribution. Participating members shall be eligible to receive distributions of surplus funds, but only in accordance with the provisions of this Agreement and the formula for distribution adopted by the Board of Trustees. No distribution of surplus funds attributable to any fiscal year shall be made sooner than thirty- six (36) months after the expiration of that fiscal year. Members having withdrawn from the Trust shall be eligible to receive a portion of the distribution of surplus funds, if any, in accordance with the dividend plan established by the Board of Trustees. In addition, no distributions made under a dividend plan shall be disbursed unless the Trust has notified the Executive Director of the Office of Insurance of its intent to make a dividend payment at least thirty (30) days prior to the payment, and the Executive Director of the Office of Insurance has not disapproved the payment within that time. Dividends shall be paid or credited to members according to the reasonable classifications established by the Trustees and shall not unfairly discriminate between members of the same classification. The Board of Trustees shall calculate each participating member's proportionate share of surplus funds in accordance with a written formula adopted by the Board of Trustees. The formula shall be structured to support and foster the purposes and objectives for which the Trust was created. The formula may include any factors which, in the discretion of the Board of Trustees, reflect the purposes and objectives of the Trust, including, but not limited to: individual member loss experience; individual member contributions relative to total contributions; and the duration of Trust participation. The formula adopted by the Board of Trustees may provide that a failure to comply with risk management standards or recommendations, or the existence of a specified loss-to- contributions ratio shall disqualify a participating member from receiving all, or a specified portion, of the participating member's share of the surplus funds. As an alternative to the payment of direct dividends, the Board of Trustee may elect to use all or any portion of the surplus funds attributable to any fiscal year to reduce the contributions otherwise payable by the participating members for subsequent fiscal years. Any participating member may elect to have the distribution of its proportionate share of surplus funds applied as a credit against future contributions. SECTION 12. EXCESS INSURANCE. The Board is authorized to obtain reinsurance or excess insurance coverage in such specific and aggregate amounts and with such limits and retentions as the Board of Trustees may deem necessary and as may be required by Kentucky Administrative Regulations, Title 806, Chapter 52, Section 020; Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 120; and any other applicable laws or regulations to protect the financial solvency of the Trust. SECTION 13. BONDS, SECURITY DEPOSITS & OTHER FUNDING SOURCES.The Board is further authorized to obtain other insurance, letters of credit, lines of credit, fidelity bonds or other funding sources from approved financial institutions which, in the judgment of the Board, may be necessary or desirable in order to furnish additional security and resources for the payment of claims, losses, and expenses covered by the Trust in excess of the contributions paid by the participating members or to establish and maintain necessary reserves, or which may be required by Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 045; Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 050 (1) and (2); and any and all other applicable statutes or regulations. SECTION 14. BOARD OF TRUSTEE REPORTS. The Board of Trustees shall be required to make the following reports: a. The Board of Trustees shall utilize the services of an independent certified public accountant to conduct an annual audit of the Trust and shall file a copy of the audit with the Office of Insurance within 120 days of the end of each fiscal year of the Trust. b. Within 120 days of the end of each fiscal year of the Trust, the Board of Trustees may, upon request, furnish participating members of the Trust with a statement setting forth all premiums, losses, and expenses, and the allocation of assessments and the distribution of dividends among the Trust members. c. The Board of Trustees shall utilize the services of a qualified actuary to provide an actuarial opinion and a supporting reserve study regarding reserves for known claims and expenses associated with such claims and shall file a copy of the opinion and reserve study with the Office of Insurance within 120 days of the end of each fiscal year of the Trust. d. The Board of Trustees shall file all other reports as may be required by Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 060; Kentucky Revised Statutes, Chapter 304, Subtitle 50, Section 110; and any other applicable laws and regulations. SECTION 15. MEMBER REPORTS. Each participating member shall annually, upon request by the Trust or its agents, prepare and submit a report of actual payrolls for the preceding fiscal year and/or make available payroll records to the Board of Trustees or its agents. The reports shall be prepared in accordance with the rules and classifications adopted by the Board of Trustees. The willful failure of any participating member to properly and timely report its actual payrolls may, in the discretion of the Board of Trustees, result in the immediate termination or suspension of the member from participation in the Trust. © 2002-2021 KLC Insurance Services. All Rights Reserved. Protected Health Information in this system is subject to Public Law 104-191,the Health Insurance Portability and Accountability Act of 1996 and the Final Privacy Rule and Final Security Rule codified in 45 C.F.R. § 160 and 164. Information in this system may only be used and/or disclosed in strict conformance with these authorities. KLC Insurance Services is required to apply, and will apply, appropriate sanctions against individuals who fail to comply with its policies and procedures. 10/5/26, 4:05 PM Kentucky League of Cities Portal https://pericura.klc.org/KLCClientPortal/content.aspx?action=embedreport&report=UnderwritingForms&FormsID=3495&PolicyTypeID=5440 3/4 5429 SECTION 16. RISK MANAGEMENT. The Board of Trustees, or its designated service company, shall develop and implement a risk management program designed to minimize the workers' compensation liability of the participating members. The participating members shall follow the risk management recommendations of the Board of Trustees and its service company, and adopt the loss reduction and prevention procedures established by the Board of Trustees. However, the participating members shall be solely responsible for all decisions regarding the implementation and conduct of their loss prevention programs and practices, and in no event shall the Board of Trustees or its service company bear any liability with respect to the implementation or conduct of loss prevention programs or practices by the participating members. SECTION 17. COLLECTION OF PREMIUM AND ASSESSMENTS RELATED TO MEMBER PARTICIPATION IN KACo-KLC WORKERS' COMPENSATION SELF-INSURANCE FUND. To the extent that any of its participating members have an obligation to pay premiums or assessments as a result of the member's previous participation in the KACo-KLC Workers' Compensation Self-Insurance Fund (KACo-KLC), and in the event of a failure or inability by the Board of Directors of KACo-KLC to collect premium contributions or assessments sufficient to pay or reserve all obligations which arose out of injuries or occupational disease which occurred prior to July 1, 1993, then the Board of Trustees will assume secondary responsibility to collect additional premiums and assessments from those of its participating members which are obligated to pay such premiums or assessments to assist the Board of Directors of KACo-KLC to fulfill its responsibilities. SECTION 18. APPOINTMENT OF BOARD OF TRUSTEES AS AGENT AND ATTORNEY-IN-FACT. Each member hereby appoints the KLCIS Board of Trustees to act as its agent and attorney-in-fact for the purpose of executing and delivering all contracts, agreements, reports, and other instruments, and for the purpose of taking all other actions necessary for the proper operation and administration of the Trust. SECTION 19. DOCUMENTS INCORPORATED BY REFERENCE. The KLCIS Articles of Association and Bylaws and any rules and regulations adopted by the Board of Trustees are hereby incorporated by reference into and made a part of this Agreement. The parties hereto shall be bound by the terms of those documents as well as the terms of this Agreement. SECTION 20. BINDING NATURE OF THE AGREEMENT. This Agreement and the terms of any documents incorporated herein by reference shall constitute a binding contract between KLCIS and each city, urban-county government, and other public agency and political subdivision of the Commonwealth which may become a party hereto. SECTION 21. INTERPRETATION. This Agreement shall be governed and construed in accordance with the laws of the Commonwealth of Kentucky. SECTION 22. SEVERABILITY. If any provision of this Agreement is held to be in conflict with any applicable statute or regulation, or is otherwise held to be unenforceable, the invalidity of the provision shall not affect any or all of the remaining provisions of this Agreement. SECTION 23. AUTHORIZATION OF SIGNATURE PAGES. This Agreement may be executed in any number of counterparts, each of which shall be an original. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be approved and executed by the undersigned proper and duly authorized representatives of the parties as of the date indicated below. KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES City Of Paducah MEMBER/CITY/AGENCY # BY: Chairman, KLCIS Board of Trustees BY: Chief Executive Officer Date: 7/1/2026 Date: 10/5/2026 Submit © 2002-2021 KLC Insurance Services. All Rights Reserved. Protected Health Information in this system is subject to Public Law 104-191,the Health Insurance Portability and Accountability Act of 1996 and the Final Privacy Rule and Final Security Rule codified in 45 C.F.R. § 160 and 164. Information in this system may only be used and/or disclosed in strict conformance with these authorities. KLC Insurance Services is required to apply, and will apply, appropriate sanctions against individuals who fail to comply with its policies and procedures. 10/5/26, 4:05 PM Kentucky League of Cities Portal https://pericura.klc.org/KLCClientPortal/content.aspx?action=embedreport&report=UnderwritingForms&FormsID=3495&PolicyTypeID=5440 4/4 Agenda Action Form Meeting Date: October 13, 2026 Short Title: Approve Contract Modification for City Hall Stabilization Project - C. YARBER Category: Municipal Order Staff Work By: Chris Yarber Presentation By: Chris Yarber Background Information: This is a contract modification for the City Hall Stabilization project in the amount of $14,920 for historic preservation services related to tax credits. The scope of services includes preparing and submitting the historical tax credit application and ongoing support to ensure compliance with the program. Does this Agenda Action Item align with a Commission Priority? Yes If yes, please list the Commission Priority: City Facilities Communications Plan: Funds Available: Account Name: Facilities Maintenance Account Number: PF0070 Staff Recommendation: Attachments: 1. MO contract mod PFGW – City Hall Stabilization Project – tax credits 2. G802-2017 - Final - 001_attachments MUNICIPAL ORDER NO. ________ A MUNICIPAL ORDER APPROVING A CONTRACT MODIFICATION WITH PFGW ARCHITECTS FOR THE CITY HALL STABILIZATION PROJECT IN THE AMOUNT OF $14,920, FOR HISTORIC PRESERVATION SERVICES RELATED TO TAX CREDITS, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT MODIFICATION WHEREAS, on June 9, 2026, the Board of Commissioners approved Municipal Order #3264 authorizing the City to enter into a contract with PFGW Architects for design, engineering, and construction administration for the City Hall Stabilization Project in the amount of $842,500; and WHEREAS, the City desires to seek historic tax credits for the City Hall Stabilization Project; and WHEREAS, a Contract Modification with PFGW Architects is now required for the preparation and submission of historic tax credit applications and ongoing historic preservation consultation to ensure compliance with applicable program requirements. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City Commission hereby approves a Contract Modification with PFGW Architects in the amount of $14,920 for historic preservation services related to historic tax credits for the City Hall Stabilization Project, increasing the total contract amount from $842,500 to $857,420, and authorizes the Mayor to execute said Contract Modification. SECTION 2. The costs of this project shall be paid from Facilities Maintenance Account No. PF0070. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ____________________________________ George Bray, Mayor ATTEST: ________________________________ Lindsay Parish, City Clerk Adopted by the Board of Commissioners, October 13, 2026 Recorded by Lindsay Parish, City Clerk, October 13, 2026 mo\contract mod PFGW – City Hall Stabilization Project – tax credits September 1, 2026 Chris Yarber, Public Works Director City of Paducah 1120 North 10th Street Paducah, Kentucky 42001 Re: Historic Preservation Services City Hall Stabilization 300 South 5th Street Paducah, Kentucky PFGW File No. 2616 Dear Chris, As discussed at our meeting on Tuesday, September 1, 2026, please find the following scope of services and fee proposal for historic preservation services for the City Hall Stabilization project. SCOPE OF SERVICES PFGW Architects propose the following services. 1. Preparation of Preliminary State Part I and II Historic Tax Credit Applications, required photography for applications, phone calls and email correspondence with Kentucky Heritage Council (KHC) / State Historic Preservation Office (SHPO) Staff, Submittal of packet to KHC / SHPO. 2. Amendment(s ) to Original Historic Tax Credit Application as needed. 3. Preparation of Final Historic Tax Credit Application, required photography for application, and submittal of packet to KHC / SHPO. 4. Ongoing Preservation Consultation with KHC / SHPO to ensure compliance with National Park Service requirements. FEE PROPOSAL Based on our discussion and understanding, we offer a lump sum fee of $14,920 to complete the historic preservation services described above. If approved, this would become a contract amendment to the already executed AIA Document B101-2027 Standard Form of Agreement Between Owner and Architect, bringing our total fee to $857,420 ($842,500 + $14,920 = $857,420). PFGW Architects appreciates the opportunity to provide these additional services for this project. Should you have any questions regarding this proposal, please do not hesitate to contact me. Sincerely, Peck Flannery Gream Warren Inc. Jeff Canter, NCARB, AIA Vice President, Project Architect xc: Michelle Smolen, Assistant City Manager, City of Paducah Randy Crouch, Assistant Public Works Director, City of Paducah Baccus Oliver, BFW/Marcum Melinda Winchester, BFW/Marcum Paul King, PFGW Architects Kevin Peck, PFGW Architects