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Home My WebLink About07-16-20260 0 Special M~eting -Board of Commissioners Housing Authority of Paducah -July 16, 2026 _ 1. CALL TO ORDER J The Board of Commissjoners of the,Housirig Authority of Paducah met for a special meeting on.Thursday, July-16, 2026at 4:00 p.m._(Central Time)at, 2415,-Ohio Street, Paducah, Kentllcky. The meeting was held in accordance with the Kentucky Open - , Meetings Act. ---' 2. _ROLL CALL_ Board Chair Nunn called the m~eting to order at 4:-00 p.m, • . -- Upon roll call, those answering present were: _ Board Chair Nurin - Commissioner Parker Co11lll)issioner Henderson Commissioner Rely ConimissionerVontestilar -X X X X X --Board ChairNu!111 declared.quorum to be pre~ent CONSENT AGENDA '' .. 3. 3.1 Afrer brief discussion, upon motion maqe by Commis~ipner Rely~ seconded by• Commissioner Parker, .and unanimously carried, the minutes of the June 25, 2026 board meeting were approved .. 3.2 The board_recognized_LaToya Burton Richardson for review·of the-financials. She . provided an.overview of the financials forthe,first quarter of the current fiscal year. . ·-----~ After discussion, upon motion made by •Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried,, the fin~cial report was approved as presented. -• • - 4. OPEN DISCUSSION 4.1 ' • < • Board Chair Nunn then called for open discussion; Mr. Apthony Carson inquired about receiving a negative landlord referral from ¥P, which he advised has since been changed to-a positive recommendation:. Ms. Burton Page lof 4 _) 0. 0 4.2 4.3 4.4 5. Richardson advised that HR is currently investigating this .situation and will keep the boardinformed. • • -• -• Mr. Carson next discussed the bus shelter project, noting that Crystal Rothrock has secured funds for 4 _more shelters and -the locations have been identified. Conµnissionet Nunn congratulated Robyn Tallent on her Leadership Paducah graduation. ' ._ Commissioner Rely inquired about the tenant selection and notice process. Staff explained the proce~s arid diligence applied in tryil).g to fill vacant units. The board· commended staff on their efforts: ,. • DEP ARTMENl' REPORTS. Board Chair Nunn thtm called for department reports. 5.1 Executive Director McE,w~n-gave the compliance r~port in CrystaLRothrock's absence. 5.2 She advised that staff is-working to ensure HAP has submitted all required HUD reports_ HUD has provided good feedback and the last monitoring review was positive; Dustin Manley gave the procurement report. He advised ·that HAP has identifieq cqntractorsfor 30 units and has started on the playground improvements. He advised that a contract amendment will' be presented to the board, which will increase the "not to exceed" contract-amount for tree trimming.· Additionally, HAP has ~hosen a contractor for the physical needs assessment. • Commissioner Parker inquired about what will happen to the property currently occupied by th~-Anderson Court playground once that equipment is mo\i'ed; He noted that the property was donated and he does not think it should be conveyed elsewhere: Mr. Manley acivisedthat, while the playground will be relO'cated so it is no longer across the street, there is no intent to dispose of the property. • 5.3 . S~antha Brooks provided the Section 8 report. She advised t~at the program offered ·_ . -assistance to 25 people this month, but ultimately only issued 10 vouchers. There were. various reasons for this, including lack of response, ineligibility after background checks, and some asking to be put back on the waitlist. • . 5.4· •-· • Lasica McEwen provided the Executive Director report. She advised that NSPIRE scores .are up from the-prior year and the unaudited Fi,nancial Data Statement was accepted. 'There-are new changes forthcoming within the HUP software systems, including-new was to access portals and a new software system: She advis~d tliat-HAP is getting excite<i for the upcoming Community Day which will be held on October 9. She also advised that RAC has made some new board appointments. Page 2 of 4 0 0 0 5.5 Commissioner Nunn asked how inspect1ons are going. Chad White advised that they are • going welt and that he is currently training a new employee to complete inspections. R~garding the 111.aint~nance report, Demonte.Orr noted that annual inspections are c;mgoin:~ and they are excited to have new st~ff coming on board . ./ 5.6 Robyn Tallent provided the property management report. She advised that there were 13 , units rented and 5 vacated. The waitlist purge is now finished, with the waitlist now down to 443. 5.7 The board inquired about the status of the various vacant scattered sites. Mr. Manley advised that Fountain Avenue and 4th Street are both under0 MOD, and 6th Street is currently in the architect's hands as they work on a scope of work to advertise -for bids. --I • 6. EXECUTIVE SESSION 7.1 7.2 7.3 8. A motion\to enter executive session pursuant to KRS 61.l0(f) was made by • • • Commissioner Henderson, seconded by Commissioner Voritesmar, and unanimously carried by all directors present. • A m9tionto ·leave executive session was mad~ by Commissioner Henderson, seco~ded • by Commissioner Vontesm·ar, and-unanimously carried by all directors present. No action was taken during executive session. • • ACTION ITEMS . . . • A motion was made by Commissioner Hely, seconded by Commissioner Parker, and unanimously carried to adopt Resolution No. 949-26, which is an Authorization to Participate-in the Amazon Business Cooperative Purchasing Program .. A mot1on was made by. Commissioner Vontesmar, s_econded by Commissioner 'Henderson, and unanimously carried to adopt Resolution N1µnber 950-26, which is an Authorization to Amend the Contract for the Rehabilitation of30 Vacant Units. A motion was made by Commissioner Hely,. seconded by Commissioner Hely, and . unanimously carried·to'.adopt ResolutionNumber 948-26, which is an Authorization to Write Off Collection Losses in· the total rup.ount of $80,107.63. ADJOURN i Board Chair Nunn noted that there was no further business to come before the Board. . ' -' -. • • ' Accordingly, Commissioner Parker made a motion to adjourn. It was seconded by Cornmissione~ -Hely, µnanimously carried, and the meeti~g was adjourned. • Page 3 of 4 . 0 Board Chair Executive Director ·Date Date 0 0 Page 4 of 4 0 0 ·o • I ~ ;/ :; :' , Special Meeting _ Board of rommissioners Ho1:1sing Authority of Paducah August lLl,2026 -. ' -• .. . 1. CALL TO ORDER i The Board of Commissioners of the Housing Authority of Paducah met for a special called .meeting o:o. Friday, August 14; 2026 at 9:30 a.m. (Central Time). Th~ meeting was conducted at the Harvey Riley Education Center, 2415 South 25 th Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. ROLL CALL Vice Chair Vontesmar called the meeting to order at 9:30 a.m.' lJpon rolL~all, those answering presynt were: Vice Chair Voritesmar x • Commissioner Parker ' X Commissioner Henderson x Commissioner Hely x Commissioner Boling -x Vice Chair Vontesmar declared a quorum to be present. • 3. BOARD MEMBER RESIGNATION • Vice Chair V ontesmar informed ·the Board -and those in attendance at the meeting that the term ofB'oard Chair Melarµe Nunn had expired and she had tendered her resignation. Her resignation thus created a vacancy. The Mayor and the City of Paducah Commission have now filled that vacancy with the appointment of Lacy Boling as the newest member of the Housing:Authority of Paducah Board of Commissioners. Vice Chair Vontesmar welcomed : .her to the meeting. • • 4. BOARD MEMBER INTRODUCTION Vice' Chair Vontesmar offered the floor to Commissioner" Boling so that she could introduce ,herselfto th~ group. In_ addition, Executive_Dfrector McEwen had everyone in attendance go aroundthe room and"introduce themselves to Commissioner Boling. Commissioner Boling stated to the group that she was_ excited to join the Board of Commissioners. Her -currentworkwith Paducah Cooperative Ministries and her background in college and public adm.inistration,have led her to determine that housing is a passion for her. She ~ent on to give more of her background and interests. Vice Chair -Vontesmar thanked her and welcomed-her once again~ - !>age 1 of2 '.-. 0 0 0 I OFFICERELECTIONS Next, Vice Chair Vontesmar announced'with the resignation that a new Chair needed to be, elected. He thus opened the floor and called for nominations. Vice Chair Vontesmar placed • the name orCommissioner Ed.Bely into nomination: Continissioner Henderson seconded the nom.fnatfon. Vice Chair V ontesmar _ asked if there were any other nominations. , Hearing · none, the call for nominl;ltioris was then closed. , •• J •• ' Upon motion.made by CommissionetV.ontesmar ,. seconded by Corilinissione~ Henderson~ and unan~mously carried, the.following was adopted: • • • . . . MOVED;-that the Board of Commissioners of the Housing Authority • i, 9f P~ducah elect Ed Heiy as Chair of the Board. • \. • All congratulated Commissioner Hely and _stated they loo}s: forward to working with him. 6. ACTIONITEMS . . Vice Chair Vontesrilar advised that the.Board-also neededt~ take action to authorize the new Board Chair to' sign any and an do~urnents necessary to ~ffoctuate Housing Xuthority business. • • • After a brief additional discussion, upon motion made by Commissioner Henderson, seconded by Vice Chair.Vontesmar, and l,lnaniinously carried, the foilowingwas adopt~d: . .• , . . . . . ' . . l • . MOVED, thatthe Board ofCommissioners of the Housing Authority of Paducah does'hereby authorize the new Bqard Chair, Ed Hely, to ·-• sign any and all doCUillents necessary to effectuate Housing Authority of Paducah business, including, but not limitedto, documents to be .• submitted to HUD, state agencies, and specifically to.sign any and all bank_ documents necessary ·for signature authority on Housing .· ~uthority of Paducah's accounts. 7. ADJOURN Vice Chair V ontt!smar noted that there was nothing further on the agenda for this special called. meeting. 'Accordingly, he advised that a motion, to adjourn would be welcomed. Upon motio~ made by Commissioner Boling: seconded by Commissioner Parker, 'and -~--_,_-_--•~-ni-~-o~us~ly-~-arr_j_~_.'._th_,e__,,m~e-et-in-gwasilien:;;~ ~ ?11~~ Ed'Hely -~ (.,/' /a~aAlkn·McEwen • Board Chair Executive Director ·oate • ·Date• Page 2of2 ·.)