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HomeMy WebLinkAbout04-16-2026Special Meeting Board of Commissioners Housing Authority of Paducah April 16, 2026 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of Paducah met for a special meeting on Thursday, April 16, 2026 at 4:00 p.m. (Central Time) at, 2415 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. ROLL CALL Board Chair Nunn called the meeting to order at 4:00 p.m. Upon roll call, those answering present were: Board Chair Nunn x Commissioner Parker x Commissioner Henderson x Commissioner Hely x Commissioner Vontesmar x Board Chair Nunn declared quorum to be present. 3. CONSENT AGENDA 3.1 After brief discussion, upon motion made by Commissioner Vontesmar, seconded by Commissioner Parker, and unanimously carried, the minutes of the March 19, 2026 board meeting were approved. 3.2 The board recognized LaToya Burton Richardson for review of the financials. Ms. Richardson provided an overview for Fiscal Year 2026, noting that the organization is right where expected financially. Commissioner Henderson inquired as to how landlords in the Section 8 program are being paid with HUD funding not currently allocated for Section 8. Ms. Burton Richardson and Ms. McEwan advised that, while no more vouchers can be issued, the program is not in a shortfall. Commissioner Hely inquired about the insurance expense overage documented in the budget. Ms. Burton Richardson explained that this is due to the policy year and fiscal year not lining up. Page 1 of 3 After discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried, the financials for April 2026 were approved as presented. 4. OPEN DISCUSSION Board Chair Nunn then called for open discussion. 4.1 Mr. Anthony Carson advised the Board that the Resident Advisory Committee has approved expenditure of $18,500 for a covered bus stop at Elmwood Court. He noted that there are no other covered bus stops on HAP properties, with a total of 4 needed. The RAC is looking for sponsors to help cover the costs associated with installation of these covered bus stops and is asking for HAP assistance. Ms. Burton Richardson noted that HAP is bound by certain procurement requirements. Crystal Rothrock advised that she has provided procurement information with Mr. Carson and is looking into grant opportunities for this project. 5. DEPARTMENT REPORTS Board Chair Nunn then called for department reports. 5.1 Robyn Tallent gave the property management report. She advised that there were 7 units rented and 4 vacated, with only one vacated for nonpayment. Rent collections are also up from prior months. 5.2 Chad White gave the MOD Coordinator report. He advised that 10 units were turned by FAL and contractors, and an additional 15 units provided to Office Pride to turn. 5.3 Demonte Orr provided the vacancy report, directing the board to the written report. Commissioner Nunn asked about the vacancy numbers for Elmwood Court. Mr. Orr advised that the 56 units left to turn includes the 15 units being turned by Office Pride. 5.4 Crystal Rothrock provided the compliance report. She advised that she is working on a new grant application for lead-based paint abatement now that all testing is done. She also noted that onsite trainings recently took place for the YARDI software. 5.5 Dustin Manley gave the procurement report. He noted that SCB has been secured as HAP's primary architect. He and Tracey Gray have met with a few companies regarding the RFP for health and benefit vendors. He also noted that he received a promising proposal for new playground equipment which will be presented for board consideration. 5.6 Samantha Brooks provided the Section 8 report. She advised that the waitlist purge was started in February and as of today the waitlist is down to more workable numbers. Commissioner Vontesmar asked about the timeline for getting a tenant into a unit once Page 2 of 3 one becomes available. Ms. McEwan advised that every voucher holder gets 120 days to find and lease a unit. Commissioner Nunn asked whether the program is still having trouble finding landlords. Ms. McEwan noted that there are still issues and they are trying to reach out via social platforms as well as continuing landlord symposiums. Commissioner Henderson inquired as to how the organization is assisting applicants with required paperwork. Mr. Vontesmar advised that he has gone through the whole application process and staff were very helpful. Ms. Brooks noted that they strive to meet people where they are and to overcome any issues with completing applications. 5.7 Ms. McEwan gave the Executive Director's Report. She noted that HUD has strategized with HAP to improve vacancy numbers and has been very supportive. The Capital Fund 5 year plan has been approved. Vacancies and TAR scores have improved, and the organization received a recent PIC score of 99.7% She advised that they are using every opportunity possible to improve the agency as a whole. Commissioner Nunn noted that the board is seeking a 1-2 year plan with measurable goals for the organization. Discussion ensued about whether those goals should be provided by the board, staff, or in partnership. Mr. Hely requested a copy of the 5 -year plan with priorities for review and discussion. Ms. Burton Richardson agreed to send the current 5 -year plan (2024-2028) to the board and include discussion on the next meeting agenda. Commissioner Henderson noted the need for executive session, but that item was not on the Special Called Meeting Agenda. Commissioner Nunn agreed to make sure an executive session is on the agenda going forward. 6. ADJOURN Board Chair Nunn noted that there was no further business to come before the Board. Accordingly, Commissioner Henderson made a motion to adjourn. It was seconded by Commissioner Hely, unanimously carried, and the meeting was adjourned. Mel ie Nunn Lasi All McEwen Board Chair Interim Executive Director /, Ld� Date Page 3 of 3 & / v2 -s -/c O2�P Date