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Home My WebLink About03-19-2026C Regular.Meeting Board ofCoimn:issi~~ers· Housing Authority or Paducah March i 9, 2026 1.. • CALL TO ORDER The Board .of Commissioners of the Housing Autho:dty of Paducah. met for a regular meeting on Thursday, March f9, 2026 at 4:00 p.m. (Central Time) at 2304 Ohio Street,· Paducah, Kentucky. The·meeting was.held in accordance with the Kentucky Open Meetings Act: • 2. ROLL CALL Board Chair Nurin c.alled the meeting to order _at 4:00 p.ril. • Upon roll call~ tho_se answering_present were: Board Chair Nunn Commissioner Parker Commissioner Hende:r:son Commissioner Hely Commissioner Vontesmar. • X X absent X X • ·Board.Chair Nunn declare(\ 9.uorum to be present. 3. CONSENT.AGENDA 3.1 • After brief discussion, upon motion made by. Commissioner V ontesrriar, seconded by Commissioner Parker, and unanimously carried, the,minutes of the February 19, 2026 board meeting were approve_d: with-changes as. discussed-. 3.2 The boardrecogni~ed LaToyaBurton Richardson for review of the financials. After discussion, upon motion made by Commissioner Yontesmar; seconded by Commissioner Hely; and unanimously carried, the financials for February 2026 were approved as_ presented. • • 4. . OPEN DISCUSSION Board Chair Nunn then callecl for open discussion. . . 4.1 • Commissioner Nunn provided comment on certain petsonnelissues that have been brought to her attention and raisecl concerns about employee turnover. She encouraged employees to communicaterespectfully andSollow exis.ting policies and procedures when . issues arise; Employe.es prese1;1t at the meetin$ also made comments regarding this matter. •. Page Lof 4 0 0 0 Ms. Burton Richardson advised that HR is aware of existing issues and is currently investigating and working to address the matter appropriately. Commissioner Vontesmar expressed concern that, as a board member, he was not made aware of multiple employees recently leaving employment. Discussion was held regarding following the appropriate existing policies and procedures for personnel issues, including when it is appropriate to notify the board. Ms. McEwen advised that she has prepared a report on the matter at hand which she intends to circulate to the board after the meeting. 5. DEPARTMENT REPORTS Board Chair Nunn then called for department reports. 5.1 Dusin Manley gave the procurement report. He advised that the new trash truck is in, and that responses to the Request for Qualifications for Architectural Services have been reviewed and will be discussed later in the meeting. 5.2 Robyn Tallent gave the property management report. She advised that the total number of applications is reduced, but still moving forward. Rent collections have increased since January. Maintenance is currently turning several units, so she is hopeful for more rentals in March. 5.3 Samantha Brooks gave the Section 8 report. She advised that she has started the waitlist purge. The latest PIC report is not yet in. 5.4 Crystal Rothrock provided the compliance report. She advised that she is working to clean up data based on what was learned during the latest training. She also noted that the new website is up and running 5.5 Ms. McEwan gave the Executive Director's Report. She noted that HAP is still under Section 33 compliance with HUD. She is working to present the 5-year plan through EPIC. Vacancy reduction is still the top priority. Brief discussion was held regarding the frequency of unit inspections and possible improvements. This matter is to be further discussed with the property management team. Commissioner Hely inquired about tiering projects by priority and the vacancy reduction strategy. Ms. McEwen and J\4s. Burton Richardson advised that they would provide further detail on this. 6. ACTION ITEMS Page 2 of 4 0 0 0 6.i Ms.Bwton Richardsonpresented Resolution, #941:..26, which is a resolution-approvi:i;ig the FYE 2027_ Operating Budget. After discussion,-a motion to adopt Resolution #94la.26 wasmade by.Corrimissiorier Parker, seconded by CommissionerVontesmar, and • unan_im9usl,y carried by all directors present. • 6.2 _Ms; fyicEwen presented Resolution #942.,.26, which is,a resolutionapproving the Section 8 Housing, Choice Voucher FY202frBudget. After discussion, a motion to adopt · Resolution #942.;26 wasmade by Commissioner_Parker, seconded by Commissioner Vontesrriar, and unanimously carried by all directors present. '.' - :• • ' . • 6.3 Mr. Manley led a discussion regarding Resolution #943-26;which is a resolutiqn authorizing execution of the new architect's contract. He noted that 5 proposals were received, with SCB being top-ranked. After discussion, a motion to ad9pt R~solution , #943-26 w~smade bY,Comniissioner Vontesmar,seconded by Commissioner Rely, and unanimously carried by all directors present: - 6.4-Mr. Manley'led a discussion.regarding Resolution#944-26, which.is a resolution • '.authorizing HAP to engage in.a "piggyback contract" for security access upgrades through the OMNIA Partners Cooperat_ive Purchasing Agreement After discussion, a - motion to approve Resolutton-#944:..26 was made_ by _Commissioner Vorttesmar, seconded by Commissioner Parker, and unanimously carri_ed by all directors present. •• 6~5, Mr. Manley led adi_scussion regarding Resolution #945-26; which is a resolution •. authprizing HAP-to pursue playground upgrades through the OMNIA Partners Cooperative Purchasing Agreement After discussion, a motion to approve Resolution #945-26 was made by:Commissioner.Hely, seconded by -Commissioner Parker, and unanimously car"tied by all directors present. 6.6 6.7 7. Mr. Manleyled a discussio11 regard111gResolutio~ #946-26, which is a resolution authorizing HAP fo.scilicit_bids for 30 MOD units: After discussion, a motion to approve Resolution #946-;26was made by Commissioner Yontesmar,.seconded by Co,:rnnissioner l>~rker; and unanimously carried by all directors present. • -- -- Mr. Manley led.a discussion regarding Resoluti.on #947-26; which is a resolution authorizing HAP solicit health and benefit vendors. After discussion, a motion to approve • llesohition #94 7-26 was mad,e by ComniissionerVonfosmar-seconded by Commissioner -Hely, and unatumously carried by all directors present. • . . ·•,' ._,·. -EXECUTIVE SESSION A motion to enter Exec{itive Session was made by Commissioner Hely; seconded by Commissioner Vontesmar, and unairimously caqied. The boardthen left the-room for discussio~. There'after, a ~otion to leave Executive Session was made by Commissioner Rely, seconded by Commissioner'-Vontesapiar, fill.d unanimously carried. It was noted that no·actioll was taken during-exe_cutive·session. - ' ' - Page 3·of 4 0 9. Dat 0 0 ADJOURN Board Chair. Nunn noted that there was no further business.to come before the Board. Accordingly, Commissioner Rely made a motion to· adjourn. • 1t was seconded by Commissioner Vontesmar, unanimously carried, and the meeting was adjourned. d~ tlu»-ntr<V€q Lasica Allen McEwen . Interim Executive Director ~ Date Page 4 of 4