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Home My WebLink About02-19-20260 0 0 Regular Meeting • Bpard of Commissioners Housing Authority of J;>aducah February 19, 2026 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of Paducah met for a regular meeting on Thursday, February 19, 2026 at 4:00 p.m. (CentralTime) at 2304 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. ROLL CALL Board Chair Nunn caHed the meeting to order at 4:00 p.m. Upoil roll call, those answering present were: Board Chair Nunn Commissioner Parker X X • Commissioner Henderson x • Commissioner Hely absent Commissioner Vontesmar x Boarcl Chair Nunn declared quorum to be present. 3. AUDITORS REPORT ) The board recognized Sergio Gonzalez and Jacob Laurendeau with Barton, Gonzalez & Myers, P.A. for presentation of the audit report. Mr; Laurendeau reviewed the report. He ·_ noted that }he Authority is in a healthy financial position ov~rall. HAP is now debt free regarding prim.;rry government obligations. He indicated that the organization has record cash levels an:d no long-term debt at this time. He did note one finding of a material weakness relating to financial oversite of Maxtori Manor. However, overall, the audit indicated a good financial position. The auditors then lefnhe meeting. ·commissioner Henderson requested that a copy of the full audit report be provided to the board. He also requested that repprts and financial statements be provicled to the board • well ahead of the meetings for review. 4.. APPROVAL OF CONSENT AGENDA: 4.1 . After brief discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Vontesm&r, and unanimousiy carried, the Consent Agenda, including the January 9, 2025 board.meeting minutes and fina.11:cials, was approved as presented. Page 1 _of 4 0 -o 0 5. OPEN DISCUSSION Board Chair Nunn then called for open discussion. 5.1 Anthony Carson was recognized for comment. Mr. Carson expressed concern with -hanging wires at one of the HAP sites. Ms. Gray advised that the hanging wires are phone lines and she has reported the issue to maintenance to be addressed. Mr. Carson also noted broken lights at Ella Munal. Mr. Orr advised that he is working on equipment rental to address this issue. Ms. McEwan suggested adding this issue to the preventative maintenance program. 5.2 Commissioner Nunn noted a concern that HAP vehicles are not identifiable as belonging to HAP. She suggested ensuring that all HAP vehicles have appropriate signage. ·6. DEPARTMENT REPORTS 6.1 6.2 6.3 Board Chair Nunn then called for department reports. Robyn Tallent gave the property management report. She advised that J~uary was a slower month with 2 vacancies and 3 rentals. There are 18 units ready to rent. A waitlist purge was_ completed this week, which will help to fill the current ·available units by narrowing the list down to only those applicants who are still interested in renting. Discussion ensued regarqing the sta;tus of scattered sited and getting them back to ready to rent status. It was noted that several of the scattered sites are subject to HARC guidelines. • • Samantha Brooks gave the Section 8 Report. She advised that the program received a SEAMAP-score of 99 and 99% on its PIC submission. Demoi1tay Orr gave the maintenance report. H~ advised that the department is currently working on assessments of scattered sites. Commissioner V ontesmar inquired about the condition of the units. Mr. Orr noted that mqst of the units need new windows, d.oors and cabinets. Commissioner Henderson asked staff if they feel like things are moving forward in a • -" -• • _ positive direction. Comments were made by present staff, with some noting that they feel things are on the rise and feel positive about current leadership. Others noted that ~mployees are tired from working through the current challenges and uncertainty. L 6.4 -Cry~tal Rothrock directed the board's attention to the written compliance report. There were no que_stions from the.board. Page 2 of 4 0 0 0 6.5 Dustin Manley provided the procurement report. He advised that he has received estimates for access control upgrades .• The·opening of bids.for architect and engineering services was pushed.to February, and those bids will be evaluated tomorrow. 6.6 Lasica McEwen gave the Executive Director's Report, directing the board to the written • report. She a9visedthat HUD recently conducted technical assistance with HAP to address elevated.vacancy levels and ensure·alignment oetween operational plans,budget strategy, arid HUD reporting systems.-HUD is requesting detailed, unit ... level information to confirm that HAP has a realistic, trackable plan to reduce vacancies.· 7. • ACTION ITEMS . • 7.1 The board reviewed Resolution #933-26 regarding amending arid extending the paid time off(PTO) usage period for the cU11"ent year. The purpose of this change is to allow an . extension through December 31, 2026 for employees to use their PTO without-losing it. Curr~ntly, PTO expires atthe end of the fiscal year. This change is needed due to current staff workloads leading to difficulty taking time off. After discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Parker, and unanimously carried, Resolution #933'-26 was adopted; " 8. EXECUTIVKSESSION A motion to enter Executive Session was made by Commissioner Vontesmar, seconded by Commissioner Henderson,. and unanimously carried. The board then left the :r;oom for discussion. Thereafter, a motion to.leave Executive Session was made by Commissioner Henderson, seconded by Commissioner Parker, and unanimously carried. It was noted that no action was taken during executive session. • • A mqtion was made by Commissioner Henderson, seconded by Commissioner Votitesmar, and unanimously carried to offer the permanent Executive Director position to Lasica McEwen. • , The board noted that a formal·employment agreement offer would be forthcoming for Ms .. McEwan' s consideration. • 9. . ADJOURN Board Chair Nunn noted that there was no further business to come before the Board. Accordingly, Commissioner Henderson made a motion-to adjourn. It was seconded by Commissioner \Tontesmar, unanimously carried, and the meeting was adjourned. Page 3 of 4 C @ M V¼ /ij/4A t{c ~n ·• Lasia Allen McEwen - Interim Executive Director • Date'~ ··/ .o s· /1 9 / ;;-e;~ Date I 0 0 Page 4 of 4