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Home My WebLink About01-09-20260 0 0 Special Meeting Board of Commissioners Housing Authority of Paducah January 9, 2026 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of Paducah met for a special meeting on Thursday, January 9, 2026 at 9:00 a.m. (Central Time) at 2415 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open . Meetings Act. • 2. ~OLLCALL 3. 3.1 4. Board Chair Nunn caH~d the meeting to order at 9:00 a.m. " " '-' ' Upon roll call, those answering present were:• Board Chair Nunn Colllllissioner Parker Commissioner Henderson Commissioner Hely CommissionerV ontesmar X X ·X X X Board Cha,irNunn declared quorum to be present. APPROVAL OF CONSENT AGENDA After brief discussion, upon motion made by Commissioner Henderson, seconded by -Commissioner Vontesmar, and unanimously carried, the Consent Agenda, including the D~cember 2025_ board meeting minutes, was approved as presented. • OPEN DISCUSSION Board Chair Nunn then called for open discussion, 4.1 Anthony Carson was recognized for comment. Mr. Carson expressed concern with the potential switch to Project Based Vouchers for scattered sites along with concerns with the possibility of housing units being tom down and not replaced. Commissioner Nunn and Commissioner Henderson, and Ms. McEwen addressed these concerns, explaining the Project Based Voucher prograI11 process and the restrictions.and rules goverping . HAP. 4.2 Commissioner Hely was recognized and formally requested that capital proje1cts be . prioritized with estim.ates. Ms. Richardson requested that a strategic planning meeting be · Page 1 of 4 0 0 5. scheduled to discuss this and determine HAP pri9rities. A discussion ensued regarding the direction of HAP and the ·need to plan strategically; DEPARTMENT REPORTS Board Chair Nunn then called for department reports. 5.1 Crystal Rothroc~ gave the Compliance Report. She advised that she is currently working on'HUD reports, software setup, and inspections. The final report on the first ROSS Grant will• be due this quarter. Sheanticipates another Getting Ahead Program session will begin in February. 5.2 Dustin Manley gave the Procurement Report. He advised that the RFQ for Engineering and Architect Services was pufout recently. Ms. Rl9hardson noted that revisions to the Procurement Policy are required b~sed on legal changes at both the state and federal levels. These revisions will be presented for approval later in the meeting. 5.3 Latoya Richardson noted that there. is no financial report for the month since the meeting is being held earlier than usual. A financial report will be provided in February. The board discussed Third Quarter Write,..Offs, which will he presented for approval later in . the meeting. • • 5.4 Samantha Brooks gave the Section. 8 Report, noting that 21 _vouch,ers were issued in -December and VASH vouchers-are 70% utilized. She'advised tliatthat no funding was recdved for December, and the waiting list must be closed due to funding decreases. 5.5 Mr. Orr gave the RTR report, directing the board to the written report for review. 5.6 Robyn Tallent gave the_ Properly Management Report. She advised-that several units were cleaned and rented over th~ last month. Ms. McEwen noted that HAP is using all available resources to turn vacap_t units and get them leased. 5~7 Lasica McEwen gave the Executive Director's Report, directing the board to the written report. She advised -that she has be~n working to develop the Annual Plan and • Administrative Plan, which are being presented for approval. 6. ACTION ITEMS 6.1 The board reviewed Resolution #937-26 regarding revisiohs to the Procurement Policy. After discussion~ upon moti~n made by Commissioner Hely, seconded by Commissioner Henderson, and unanimously carried, Resolution #937-26 was adopted. 6.2 The board reviewed Resolution #938-26, which is'an authorization to approve write-offs for the third quarter. After discussion, upon motion inade by Commissioner V ontesmar, Page 2 of 4 0 0 0 6.3 6.4 6.5 6.6 seconded by Commissioner Parker, and unanimously carried, Resolution #938-26 was adopted. The board reviewed Resolution #934-26 for Approval of the Annual Plan FY 2027. After discussion, upon motion made·by Commissioner llenderson, seconded by Commissioner· Parker, and unanimously carried, Resolution #934-26 ·was adopted. The board reviewed Resolution #935-26, which is a Resolution to_Approve Changes to the ACOP. Ms. Rothrock noted that the main change .to the ACOP is making security deposit amounts the same across the board. After discussion, upon motion made by Commissioh~rHely, seconded by Commissioner Vontesmar, and unani~ously carried, Resolution #935-26 was adopted. • The board reviewed R~solution #936-26, which is an Approval of Chang~s to the Section 8 HCVAdministrative Plan. After discussion, upon motion made by Commissioner Voritesmar, second by Commissioner Parker, and unanimously carried, Resolution #936- 26 was. adopted. • • The board reviewed Resolution #933-26, which is an Authorization to Renew Employee lJnit Status .. After discussion, upon motion made by Commissioner Hely, seconded by Commissioner Vontestmar, and unanimously carried, Resolution #933-26 was adopted. 6.7 The board reviewed Resolution #939-26; which is a Resolution-Approving the Amended Capital Fund Program (CFP}Annual Budget Plans for CFP 2021-2023 Awards. Ms. Richardson explained the amendments. She advised that an amendment to CFP 2021 is required to reallocate funds from the Dolly McNutt roof replacement, which was • ultiihately. covered by insurance. This amendment will reallocate these funds to agency wide-key replacement and security-related activities. Amendment to CFP 2023 Budget is also requir_ed, which amendment will direct a portion of capital funds to support eligible _ operational needs. _Redirected funds will ,support critical operational needs including • elevator replacement and major system repairs, substantial plumbing repairs and assessment, roof repairs, and structural.movement and shifting assessments. The proposed amendment also includes application to CFP 2022~2025 funds for HUD - ·.mandated requfred lead-based paint testi:µg. • After discussion, upon motion made by· Commissioner Henderson,. seconded by Commissioner Vontesmar, and unanimously carried, Resolution $939-26 was adopted. 7. • A motion to enter Executive Session was made by Commissioner Henderson, seconded by CotrunissionerVo.ntesmar, and unanimously carried. Thereafter; a motion to leave Executive_ Session w:as made by Coll1lllissioner Henderson;.seconded by Commissioner Hely,.and unanimous.ly.carried. It was noted that no action was taken during executive session. Page 3 of 4 0 I • i, 0 0 8. ADJOURN Board Chair Nunn noted that there was no further business to come before the Board. · Accordingly, Commissioner Hely made a motion to adjourn. It was s~conded by Commissioner Henderson, unanimously carried, and the meeting was adjourned . • ,~ Ml e unn . Board Chair Date · • • Page 4 of 4 Allen McEwen Interim Executive Director ~· JC/,~~ Date . ?1