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Home My WebLink About12-18-20250 ·special Meeting 0 0 Board of Commissioners Housing Authority_ of P_aducah December 18, 2025 1. ·cALLTOORDER The Board of Commissioners of the Housing Authority of Paducah met for a special meeting on Thursday, Dec~mber 18, 2025 at 4:00.p.ni. (Central Time) at2415 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky -Open _Meetings Act. _2. ROLL CALL Board Chair Nunn called th,e meeting to order at 4:00 p.m. · Upon rolU:all, those answering present were: • Board Chair Nunn X ·Commissioner Parker x • Commissioner Henderson absent Commissioner Hely x Commissioner Vontesmar absent Board_ Chair Nunn declared guorum to be present. 3~ • APPROVAL OF CONSENr AGENDA 3.1 After brief discussion, upon motion made by Commissioner Hely, seconded by _ Commissioner Parker, and unanimously carried, the board minutes from the November 20, 2025 board meeting were approved as presented: • • 3.2 . The board reviewed the financial report provided by Latoya Burton-Richardson. After -discussion, upon made by Commissioner Parker, seconded by CoIIllllissioner Hely, and unanii:rn;msly carried, -the financial report was approved as presented. -4.. --OPEN DISCUSSION 4.1 Board Chai: ~unn then caHed for open discussion. Anthony Carson inquired about the merger of Section.8 and public housing andwhether there is a resident advisory board equivalent for the Section 8 program. Ms. McEwen advised· that such a bo_ard does exist and agreed to put Mr. Carson in touch with the board· representatives. • Page 1-of3 0 4.2 4.3 4.4. 4.5 5. 5.1 .. 5.2 . 5.3 -5.4 5.6 0 Commissioner Bely inquired as to whether HAP is meeting its requirements to obligate • funds .within HU:El'' s ·required timelihe._ Ms: Richardson advised that HAP is ·currently _ meeting all obligations: • • . Commissioner Hely asked about the annual plan and funding associated with each activity. He suggested putting a 3:..5 year capital plan in place. Ms. Richardson explai_ned that no firm numbers are included in the annual plan because capital funding has not qeen awarded for 2026. Rather, the items must be listed on the annual report before funding can be awarded. CoriunissionerHely requested permission to join HAP staff for a day to get acquainted with tlie various properties. All were in agreement. -• CommissionerHely advised that Mayor Bray has asked him to meet with individuals involved iri youth program at Anderson Court. The leaders of ~his program are interested in expanding to·othei-locations. Ms. RiGhardson noted the need for a Memorandum of -Understanding regarding this program. -DEPARTMENT REPORTS Bo·ard Chair Nunn then called for department reports. Crystal Rothrock gave the Compliance Report. She directed the board to the written report,:highlighting that the latest session of the Getting Ahead program wrapped up·last week with six graduates and a total of nine participants. The next ses~ion will start in February. She also_ advised that at least 30 residents attended.HAP_'s holiday event. Robin Tallent. gave the property management report,· directing the board's attention to the written report. She noted that 11 units were-rented, and only 5 were vacated. • Dustin-Manley gave the procurement report. He advised that heis· looking into interior lighting improvements at HC Mathis. -Chad White gave the RTR Report. He advised that his team is moving forward on reh~bilitation ofunits and contractors are running oil time. Ms: McEwan advised the board of issue:;; with waitlist applicants not responding to notices that units are available ornotshowing up io sign leases once accepted. Despite this,s,staff is working· diligently to move on to the next family on the waitlist to fill - available.linits. • • • -• SamanthaBrooks,Interim Section 8-Manager, gave the VMS/Section 8 Report. She_ directed the boar9-'s-att_ention to tlie written report and-advised that the program is Page 2 of3 0 0 0 5.7 6. 6.1 6.2 operating normally; She noted that HOTMA lias riot beenfully implemented by HUD, but Section 8 has_impf emented it to the extent possible. -i . . Lasica McEwan gave/the Executive Director's Report She noted that she is meeting with staff to discuss HAPs !strategic vision and continu_ing to work on assessments and.make . improve111.ents. The wp.ole team is working diligently fo achieve set goals, with . l • ' • --- modernization as a top priority. · • I ACTION ITEMS_ Ms. Richardson re~ie{ved Resolution #931-25 regarding~revisions to the Operating Budget for Fiscal Yea'r2026. After discussion, upon motion made by Commissioner Hely, seconded by cdmmissioner Parker, and unanimously carried, Resolution #931-2·5 -was· adopted. 1 --- The board reviewed Ii.esolution #932-25, which is an Authorization to Adopt and Implement-an Update~ Utility and Consumption Allowances.Schedule. Ms. Rothrock noted th_at this authorization was put out for comment and no comments were received. After discussion, upc)]l motion made by Commissioner Parker, seconded by Commissioner Hely, and unanimously carried, Resolution #932-25 was adopted. -: 7. • ADJOURN . -I -- Board Chair Nunn noted that there was no further business to come before the Board. -r • • -Accordingly, Cori:uni~sioner Parker made a motion to adjourn. It was seconded by _ Coniri:tissioner Hely, fuianimously carried, and the meeting was adjourned. I ecutive Director --, er, -/;HJ :J.-!o Date -_ Page 3 of3-