HomeMy WebLinkAbout08-21-20250
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Special Meeting
Board of Commissioners
Housing Authority of Paducah
August 21, 2025
1. CALL TO ORDER
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The Board of Commissioners of the Housing Authority of Paducah met for a special
meeting on Thursday, August 21, 2025 at 4:00 p.m. (Central Time) at 2415 Ohio Street,
Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open
Meetings Act.
ROLL CALL
Board Nunn called the meeting to order at 4:00 p.m.
Upon roll call, those answering present were:
Board Chair Nunn X
Commissioner Parker X
Commissioner Henderson X
Commissioner Vontesmar X
Board Chair Nunn declared quorum to be present.
APPROVAL OF CONSENT AGENDA
After brief discussion, upon motion made by Commissioner Htmderson, seconded by
Commissioner Vontesmar, and unanimously carried, the consent agenda (board minutes
for meeting held July ·11, 2025 and financial report) was approved as presented. Board
Chair Nunn then called for any open discussion and/or comments .
. 4. OPEN DISCUSSION
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Board Chair Nunn recognized Maria Coplin. Ms. Coplin raised concerns regarding her
request for transfer to a first~floor unit due to health issues. She noted that she has been
on the transfer list for a year and a half. Interim Executive Director McEwen told Ms.
Coplin that she would work diligently to address this. Commissioner Nunn thanked Ms.
Coplin for her comments.
PROGRAM COMPLIANCE
The program compliance report was given by Crystal Rothrock. Ms. Rothrock advised
that HAP's Part 200 application has been withdrawn and the orphan units have now been
taken off the books. These units will no longer count against HAP as vacant units.
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Ms. Rothrock also congratulated Brittany on a successful Community Day and award of a
scholarship for certifica!ion as a Professional Service Coordinator.
PROPERTY MANAGEMENT REPORT
Robin Tallent gave the property management report. Commissioner Nunn inquired about
the waiting list numbers. Ms. Tallent and Ms. Rothrock advised that the list was just
reopened in June -and has now doubled. Ms. McEwen noted the need to have a healthy
waiting list of no more than double the total number of units: The waiting list time is one
year on average, which is shorter than most public housing authorities. Ms. McEwen
advised that there are some projects in the works that will allow a large number of units
to be turned, which should help with the waiting list numbers. Ms. Tallent also advised
that HAP is planning a day for staff to work solely on processing applications, which will
help as well.
7. MAINTENANCE REPORT
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Ms. McEwen gave the maintenance report in Mr. Concentine and Mr. Orr's absence. She
advised that several units are currently under MOD and will be ready in September.
Several new contractors have also been approved.
PROCUREMENT REPORT
Dustin Manley provided the procurement report. He advised there are plans to install
new signage to identify buildings, and HAP is working on new site maps for all
properties. Additionally, HAP is partnering with Paducah Power to put in new exterior
lighting at some sites and has just put in a purchase order for a new trash truck.
SECTION 8 REPORT
Ms. McEwen then offered the Section 8 report. She noted that the programs have
officially merged under KY006. Some funding was incorrectly withheld due to the
transition, which HUD will be refunding. Unfortunately, the migration of information for
the merger took place too early and scores were negatively affected. However, there is
nothing HUD-can do to correct this. Ms. McEwen advised that she is planning another
landlord symposium between September and December.
10. FINANCIAL REPORT
Ms. Richardson briefly reviewed the financial report. She noted that HAP is currently
operating with a budget deficit due to lost revenue, a subsidy shortfall, and bad debt.
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11. EXECUTIVE DIRECTOR'S REPORT
Ms. McEwen then offered the Executive Director's report. She noted that she and staff
are working to fulfill the agency's vision by streamlining operations, fostering
community partnerships, and enhancing staff engagement. She advised that HAP has
received $5000 for from the City for its Wi-Fi initiative and $4999 to support the Getting
Ahead program. She also advised that locks will be updated on the residential units, and
lockboxes are being put on units being worked on by ccmtractors so things can be
streamlined.
12. BOARD MATTERS
The board discussed the need for a special called meeting. It was decided that a special
called meeting will be held on September 8, 2025 at 8:00 a.m.
13. ADJOURN
Board Chair Nunn noted that there was no further business to come before the Board.
Accordingly, Commissioner Vontesmar made a motion to adjourn. It was seconded by
Commissioner Parker, unanimously carried, and the meeting was adjourned.
211u~~'~ Melani Nunn Z
Board Chair Interim Executive Director
Date Date
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