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Home My WebLink About07-17-20250 0 Regular Meeting . Board of Commissioners Housing Authority of Paducah July 17, 2025 • • 1. CALL TO ORDER The _Board of Commissioners of the Housing Authority of Paducah met for a regular --· meeting on Thursday, July 17, 2025 at.4:00 p.m. (Central Time). Due to discovery of a water leak at the Harvey-Riley Education Center, the meeting was moved to 2415 South 25 th Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. ROLL CALL . Vice Chair Nunn called the meeting to order at 4.:00 p.m. Upon roll call, those answering present were: Vice Chair Nunn Commissioner Parker Commissioner Henderson Commissioner Vontesmar X X X ... X Vice Chair Nunn declared quorum to be present. 3. API>ROVAL OF CONSENT AGENDA After brief discussion, upon motiori ~ade hy Commissioner Henderson, seconded by Commissioner Parker, and unanimously carried, the board minutes for the meeting held June 26, 2025 were approved as presented. • LaToyaBurton Richardson presented the financial~. After discussion, upon motion made by Commissioner Vontesmar; seconded.by Commissioner Henderson, and unanimously -carried, the financials were approved as presented. Vice Chair Nunn then called for any'open discussion and/or comments. 4. OPEN DISCUSSION Commissioner Voniesmar advised that he Will be having an HVAC training session athis office and invited HAP's maintenance department to attend at no cost. Mr. Orr apvised that 4 employees will be attending the training. • Page 1 of 4 -I Vice Chair Nunn inquired with Mayor Bray about the'status of appointing a new board. member. Mayor Bray advised that he has had discussions with several possible appointees, but no one has been appointed yet. 5. PROGRAM COMPLIANCE 6. 7. The program compliance report was given by Crystal Rothrock. She noted that HAP was awarded a grant from: the City's Grant in Aid Program which will be used for the Getting Ahead Program, arid that HAP is also applying· for a lead-based paint remediation grant. PROPERTY MANAGEMENT REPORT Donna Bennett then gave the property management report. She advised that the waitlist is now back open, with 460 applicants on it. Vice Chair Nunn requested informatiop. regarding the average time on the wait list. Mayor Bray inquired about HAP's eviction policies and practices. Ms. McEwan advised that HP A follows HUD guidance, and has been more.strictly enforcing lease terms as of May of 2025. Mayor Bray then asked about vacancies and turning units. Mr. Orr advised that there have been significant staffing issues, with only six staff members·available to flip units at this time. MAINTENANCE REPORT Demonte Orr then offered the maintenance report. He noted that in addition to the maintenance department's usual tasks, other completed projects included repairing a sidewalk, pressure washing at HC Mathis, and termite treatments. He also advised that signage wasdnstalled at Pierce LackeY! to addre,ss residents' concerns with speeding vehicles. • ' • • 1 8. PROCUREMENT REPORT The procurement report was then offered by Dustin Manley. He advised that there are currently 7 units in MOD and greatprogress is being made. He invited all board members and the Mayor to come see the units in progress. He also noted that several responses were received to the request for proposals for the annual audit. 9. SECTION 8 REPORT Ms. McEwen offered the Sec;tion 8 report. She noted that funding was cut in June, and • that the reported numbers are skewed because of the program merging. HUD will be correcting this mistake and increasing funding. The program is expecting a new homeowner in 2026. Page 2 of 4 0 0 0 0 0 0 10. EXECUTIVE DIRECTOR'S REPORT Ms. McEwen then offen~d the executive.director's report. Ms. McEwan reviewed the written report. She advised that Adam Housh with HUD has conducted a review of HAP and the Section 8 program and proviqed insight. HAP continues to work ort TAR scores to _increase funding. Vice Chair Nunn then called for a motion to approve all reports. A motion to approve all • repoi,:swas made by.Cofumis-sioner Henderson, seconded by'.Commissioner Vonte~maJ'. and unanimously ·carried by all directors present. • ti. ACTION ITEMS .... ... ' . Vice Chair Nunn note.d that there were several action items for the Board to consider. She then called for the first action· item. 11.1 After discussion, upon motion made by Commissioner Parker, seconded by . . Commissioner Henderson, and unanimously carried, the following was adopted: MOVED, to approve Resolution 921 ... 25 regarding Quarter 1- FYE2026 Write-Offs. 11.2. After discussion, 1;1pon motion made by Commissioner Vontesrilar, seconded by Commissioner Parker, and unanimously carried, the following was adopted: MOVED, to approve Resolution 922-25 authorizing execution of an ACHOrigination Application and ACH Originator Agreement. 11.3 After discussion, upon motion made by Commissioner Vontesmar, seconded by Commissioner Parker, and unanimously .carried~ the following was adopted: MOVED, to approve Resolution 923-25 regarding approval of the Annual Action Plan and Budget for CFP 2025. 11.4 After discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried, the following was adopted: MOVED, to approve Resolution 924-25 regarding . amendments to the CFP Annual _Statements for Emergency Security Upgrades. Page 3 of 4 12. ADJOURN Vice Chair Nunn noted that there was no further business to come before the Board. Accordingly, Commissioner Vontesmar made a motion to adjourn. It was seconded by Commissioner Henderson, unanimously carried, and the ·meeting was adjourned. Vice Chair f~/~{){)5 Date Page 4 of 4 r-V euu:, ~ ~nMcEwen Interim Executive Director Date i/Oli!OG 0 0