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Home My WebLink About05-15-2025 (no April 2025 meeting)0 0 0 -S~1'U!'U;\ - _ -~t'-$,! :9 __ Regular Meeting Board of Commissioners Housing Authority of Paducah May 15, 2025. 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of P'ad cah met for a regular meeting on Thursday, May 15, 2025 at 4:00 p.m. (Central Time)at the Harvey Riley Center for Educati01;1, 2304 Ohio Street, Paducah, Kentucky. The meeting was held in accordance with the Kentucky Open Meetings Act. 2. -ROLL CALL 3. Vice Chair Nunn called the meeting to order at 4:00 p.m. Upon roll call, those answering present -~ere: ' . ; . Chairinai:J_ Narnzniak Vice Chair Nunn Commissioner Parker Commissioner Henderson Commissioner Vontesmar X X X X Vice Chair Nunn declared quorum to qe present. ' -APPROVAL OF CONSENT AGENDA After brief discussion, upon motion made by Commissioner Parker, seconded by -Commissioner Henderson, and .unanimously carried, the consent agenda (board minutes for meeting held March 20, 2025 and financial reports) was approved as presented. Vice Chair Nunn then called for any open discussion and/or comments. -'4. OPEN DISCUSSION -I Vice Chair.Nunn recognized Ms. Huff who expressed her concerns for seniors within the Housing Authority and programs for seniors. Ms. McEwen responded to her questions. , Vice Chair Nunn thanked Ms. Huff for lier comments. 5. PROGRAM COMPLIANCE The program compliance for both March and April were then given. The Board held a discussion in regard to both the Part 200 project and the Section 8 project. Ms. McEwen_ offereq comments to the Board in regard to certain policy changes and the anticipated award of a new Ross grant. Page 1 of 5 - 0 0 6. PROPERTY MANAGEMENT REPORT The property management report was called next. The occupancy report.s for both March and April 2025 were presented. Donna presented comments and responded to questions in regard to rent calculations and the number of inspections completed. It was noted that recently both Elmwood and Pierce Lackey had completed their annuals. The Board then entered into a discussion in regard to what the Housing Authority of Paducah was doing to collect unpaid rental amounts. It was explained that the Housing Authority is currently handing out payment notices making demand and making phone calls/personal contacts. Commissioner Henderson asked-whether or not the Housing Authority was going to have "tough enough skin" to commence with evictions. Ms. McEwen answered in the affirmative. <;ommissioner Nunn inquired about the wait list and its closure. She was advised that the wait list would open back up in June. 7. MAINTENANCE REPORT 8. Demonte Orr then offered the maintenance report. The maintenance report was for both March and April. Commissioner Vontesmar asked the question as to whether or not we are gaining ground with vacant units. Mr. Orr explained that they were not. The Board and Mr. Ort then held a discussion in regard to staffing which included maintenance staff, forced labor, account staff, and maintenance assistance. Commissioner Nunn noted that this problem needed to be constantly worked and that consistency is the key. PROCUREMENT REPORT The procurement report was then offered. The Board was advised that procurement projects were proceeding forward in regard to the pest control contract, soffit repairs due to the storm damage, the utility allowance study, pigging backing with the Lexington Housing Authority in regard to environmental inspections, and replacing security cameras. 9. SECTION 8 REPORT Ms. McEwen offered the Section 8 report for Ma,rch and April. She noted that there had not been 'many changes. An explanation in regard to the shortage of funds was given and it was explained that they were simply not used. Ms. McEwen was pleased to note that the program is not in a shortfall. 10. EXECUTIVE DIRECTOR'S REPORT Interim Executive Director Lasica McEwen offered the executive director's report. She touched on two (2) items outside of her report involving both HOTMA and NSPIRE. The Board and Ms. McEwen hf ld a lengthy discussion in regard to these items. Page 2 of 5 0 0 0 /. 11. PHS BOARD MEMBERSHIP Vice Chair Nunn noted that with the resignation of Eddie Narozniak a vacancy now ·exists on the Paducah Hou~ing Services, Inc. board. She advised that a board member ·from the Housing Authority board was needed to fill this vacancy.· After additional discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Parker, and unanimously carried, the following was adopted: MOVED, that the Housing Authority of Paducah Board of Commissioners appoint Buzz Vontesmar to serve as a director of • Paducah Housing Services, Inc. • 12. ACTION ITEMS Vice Chair Nunn noted that there were several action items for the Board to consider. She then called for-the first action item. 12.1 .After discussion, up~n motio~ made by Commissioner Y~=:::onde 12.2 12.3 12.4 Commissioner Parker, and unanimously carried, th~lowing was adopted: MOVED, that the Housing Authority of Paducah Board of Commissioners approve t_he annual five (5) year plan and administrative plan pertaining to the Section 8 HCB program. After ,discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried, the following was adopted: MOVED, that the Housing Authority of Paducah Board of Commissioners approve Board Resolution 912-25 pertaining to signatories on the Housing Authority of Paducah's bank accounts. The Board then entered into a lengthy discussion in regard to its Part 200 application. Ms. M.cEwen provided the guidance that had been given from HUD . .After a lengthy discussion in regard to same; no action was taken in regard to the Part 200 application. Ms. McEwen advised that she will further consult with HUD and get a letter from HUD pertaining to_ same. The empl9yee insurance renewal was then presented to the Board. A discussion was held ih regard to the employee split, how many employees utilize the group insurance, and how many utilize the health savings account only. After discussion, upon motion made by Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried, a motion was made to renew the Housing Authority of Paducah's employee insurance covera$e and health Page 3 of 5 0 o. 0 12.5 \ savings account plan and authorize Lasica McEwen as Interim Executive Director . to sign same. The next item was presented by _La Toya Richardson who explained the annual plan capital fund budget. Commissioner Vontesmar asked in regard to BVAC up.its. ' • \ After additional discussion, upon motion by Commissioner Vontesmar, seconded by CommissionerHenderson, and unanimously carried, the following was - adopted: MOVED, that the Housing Authority of Paducah Board of Commissioners approve the annual capital plan fund budget. 12.6 _ In_furtherance of the consolidation of the Housing Authority of Paducah and City of Paducah's Section 8 program, Resolution 917-25 was presented. Ms. McEwen explained that this resolution was needed to try and move forward with the consolidation of the programs by July 1. Upon motion made by Commissioner Vontesmar, seconded_by Commissioner Parker, and unanimously carried, the • following was adopted: MOVED, that Resolution 917-25 authorizing the absorption of the Cify of Paducah Section 8 program was approved. 12.7 Ms. McEwen presented Resolution 918-25. Afte_r discussion with all board members previously, it was agreed that the Housing Authority of Paducah board meetings would return to monthly meetings. Accordingly, it was advised that a resolution setting a new regular meeting date, location, and time was needed. • Commissioner Vontesmar thanked and support all for this item. ' . . Upon motion by Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried; Resolution 918-25 was approved setting the I • . regular monthly meeting of the Housing Authority of Paducah to the third Thursday of every month at 4:00 p.m. at the Harvey Riley Center for• Education, 2304 Ohio Street, Paducah, KY. 12.8 Ms. McEwen and Ms. Richardson then advised that the Board need to approve the revised operating budgetfor fiscal year 2026. Ms._ McEwen asked the Board to c.onsider Resolution 919-25. The Board then entered into'·a discussion with Ms. McEwen in regard to fundi_ng levels and the energy performance contract soon to . ._) be paid off. An additional discussion was held in regard to new guidance received by the Housing Authority from HUD' in regard to interest income. ' After additional discussion, upon motion by Commissioner Hendersqn, seconded by Commissioner Parker, and unanimously carried, the Housing Authority of PageAof5 J 0 0 13. 14. Paducah Board of Commissioners approve the revised operating budget for f1scal y~ar 2026. 1 Before adjourriment, Commissioner Parker drew to the Board's attention a new matter involving the,changing of bus routes by Paducah Area Transit Services. He asked if the Housing Authority of Paducah could look further into it. ADJOURN Vice Chair Nunn noted that there was no further business to come before the Board. Accordingly, Commi~sioner Vontesmar requested a inotion to adjourn. It was seconded by Commissioner Henderson, unanimously carried, and the meeting was adjourned. ~.~ lv(r~~ La.sicAlkn McEwen • ~ Interim Executive Director Date!/ . Date \ Page 5 of 5