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HomeMy WebLinkAbout03-20-20250 0 Regular Meeting • Board of Commissioners _ Housing Authority of Paducah ·March 20, 2025 1. CALL TO ORDER The Board of Commissioners of the Housing Authority of Paducah met for a regular meeting· on Thursday, March 20, 2025 at 4:00 p.m. (Central Time) at the Harvey Riley Center for Education, 2304 Ohio Street, Paducah, Ken,tucky. The meeting was held in accordance with the Kentucky Open Meetings Act.. • • 2~ , ROLL CALL Vice Chair Nunn called the meeting to order at 4:00 p.m. Upon roll call, those answering present were: Chairman Narozriiak: absent Vice Chair Nunn x Commissioner J>arker x Commissioner Henderson x Commissioner Vontesmar X 3. Vice Chair Numi declared that a quorum was present. . . 4. CONSENT AGENDA 4J V~ce Chair Nunn noted that there were two (2) sets of minutes for review and approval. One was for the January 16,2025 meeting. The second was for the special called meeting held February 14, 2025. A motion to approve both sets of minutes was ·made by Commissioner Henderson, seconded by Cdmmis~ioner Parker, and unaruniously-carried by all directors present. 4.2 Vice Chair Nunn noted that LaToya Richardson had not yet arrived to the meeting anq advised that the financials would be presented l_ater ·on in the meeting. 4.3 Vice Chair Nunn advised the Board and allthose 1in attendance that Joseph Anderson, Executive Director of the Housing Authority of Paducah, had tendered his resignation wi~ an effective date of March 28, 2025. On behalf of the Bo~d, she expressed 'its thanks and appreciation for the work that he had provided. It was then noted thadt would be appropriate to accept his resignation. Upon • -motion made by Commissioner Vontesmar, seconded by Commissioner Parker, . and· unanimously carried by all directors present, a ·motion fo accept the • Page 1 of6 ( 0 0 0 4.4 . r r;, resignation of Executive Director Jospeh Anderson, effective March 28, 2025, was approved. Vice Chair Nunn then noted that Chairman Narozniak had tendered his resignation.· She noted that Chairman Narozniak had personal reasons pertaining to his resignation and he had sent the appropriate letter of resignation to the Mayor. Vice Chair Nunn expressed the Board's thanks and appreciation for his long tenure and service to the Housing Authority of Paducah. Mayor George· Bray was in the audience and in attendance. It was noted that no acceptance of his resignation was necessary. The. Mayor will begin a search for a replacement appointment forthwith. - 5. -EXECUTIVE DIRECTOR'S REPORT 5.1 Mr. Anderson orally gave his Executive Director's report. He noted that no written report had been provided in the board packet. He advised that since the Board's last meeting, he has been in numerous m,eetings with individuals and discussions about Housing Authority business and operations. During this time period, the Housing Authority of Paducah, in collaboration with Paducah Housing Services, Inc. had reviewed the possibility of purchasing the Cooper-Whiteside property. After· extensive due diligence and investigation, it had been determined that the project was too-costly, and Paducah Housing Services had declined to move forward with its option to purchase the property. This matter was thus closed. Mr. Anderson also advised that Crystal Rothrock had her position reassigned.and that Robyn and Donna have assumed all property management responsibilities. Also, the Housing Authority of Paducah has had to replace two (2) employees .. He welcomed both Michelle and LaDonna to the Housing Authority of Paducah team. In some very good news, Mr. Anderson notified the Board that he had just received an email from Frank McNeil that the Section 8 merger between the Housing Authority of Paducah and the City of Paducah had been approved. It will go into effect July 1. Mr. McNeil had called to personally 5.2 5.3 • relay the good news~ [omitted] Mr. Anderson then provided the Board with an update in regard to the Part 200 project. He advised the Board that he had recently been notified by HUD's regional office that it was perhaps in the Housing Authority's best interest to transition away from a Part 200 solution and go back to a Section 18 disposition. It was noted that this project has been going on for a very, very, very long time. At this tirµe, after further investigation, Mr. Anderson recommended that the Housing Authority bf Paducah stay the course and stay with the Part 200. He noted that if the Housing Authority were to switch and go back to a Section 18- disposition, it would have to start all over again. Cqmmissioner Henderson, Commissioner Vontesmar, and Vice Chrur Nunn asked questions about this -J • Page 2 of 6 0 0 0 5.4 5.5-- strategic decision. In the end, Vice Chair Nunn summed up the sentiment of the Board by saying that the Housing Authority of Paducah should keep what it has already done and not start all overa Mr. Anderson thanked the Board for its guidance and advised that he will send Frank McNeiLat HUP an email to let him know that the Housing Authority.would continue on with the Part 200 process. Mr. Anderson then presented the Board with some information from Bedrock Property Management. Bedrock Property Management had recently come in for a meeting with Mr. Anderson, Ms. Rothrock, and Ms; McEwen. He advised that Bedrock is a tax credit deal service provider. They could assist the Housing Authority of Paducah with analyzing deals. This led to a discussion between the -directors and management in regard to how programs have worked at other agenci~s. Ms. McEwen noted that the Housing Authority of Paducah should continue to look at opportunities involving project based vouchers so it would allow the Housi_ng Authority to take advantage of any future opportunities. Mr. Anderson then revisited with the Board a recent effort to deal with its various scattered sites and 36.units through Section 8 disposition.· He noted that this had , originally been sentto the field office back on December 12, 2023. The Housing _ Authority has continued to push ·and prod HUD to try and move the needle. Mr. Anderson expressed his frustration with this particular project and advised that he had recently received an email from Frank McNeil asking where this project . stands. At the present time, the Housing Authority cont1nues to try and push this forward. 5.6 • Mr. Anderson updated the Board in regard to C.M.E.C. Enyironmental. He noted _ that the Housing Authority recently had difficulty in finding its testing _ -information. He was pleased to report that the Housing Authority has now had-its _ . review completed andirecommendations will be coming with regard to remediation efforts in Anderson ·and Elmwood. Commissioner Henderson inquired as f() what those recommendations might be. Mr: Anderson advised that . he was not yet aware of what they might be. - 5. 7 Mr.· Anderson then asked the Board for permission to make parting comments. He told the Board, his management team, and all of those in attendance that he , wanted to thank them for allowing him the opportunity to serve as the Executive Director. He said thank you to the Board and to the staff for their assistance during his tenure. After cortcludin$ his remarks, Mr. Anderson left the meeting., 6. OPEN DISCUSSION • Vice Chair Nunn called upon Commissioner Parker to offer comments in regard to the recent R.A.C. meeting. Commissioner Parker noted that he had recently attended the R.A.C. monthly,meeting. He stated that he was_ pleased that it was now up and running. Page 3 of6_ J 0 0 0 7. * He believes it is off to a good start. Vice Chair Nunn thanked Commissioner Parker for · attending. Vice Chair Nunn then recognized Anthony."Tony" Carson. Mr.-carson adyised that he would be addressing the Board as an individual and not in any official capacity. He • presented to the Board a couple ofdiffererit proposals. Be handed out these proposals to Mr. Anderson and to legal counsel, prior to the.meeting. He noted that these proposals pertain to policy changes regarding marijuana and in regard to homelessness. Mr. Carson then went over the proposals with the Board. He asked the Board to consider same. Vice Chair Nunn thanked him for his comments and advised that they would be considered. PRO PERY ~AGEMENT Donna Bennett noted that the property management teport had been previously prov_ided to the Board in their' packet. This consisted of the occupancy reports for the months of January and February 2025. She asked if the Board had any questions. After a brief . discussion, Ms; Bennett was thanked for her report. . . . Vice Chair Nunn then recognized Ms. LaToya Richardson, who had now joined the meeting. Ms. Richardson presented the financial reports. She also handed out the fiscal year.2026 budget. .She then went over with the Board pertinent and significant changes in regard to the 2026 budget. The Boa,rd then entered into a discussion in regard to the maintenance line item, plumbing issues and extraorafoary maintenance related to insurance claims. After. additional discussion, upon motion made Oby Commissioner Vontesmar, seconded by Commissioner Henderson, and unanimously carried by all those present, a motion to approve the financials was made and· affirmed. 8. MAINTENANCE Jeff Concentine then provided the maintenance report. This included the vacancy and "ready to rent" reports for January and February 2025. He asked the Board if they had.· any qu¢stions. Vice. Chair Nunn inquired about the continued use of the forced labor account. The Board also entered into a discussion in regard to how many units were . being turned over and put back out for rent and the backlog associated with same. Mr. C<:mcentine was thanked for his report. 9. • SECTION 8 REPORT Lasica McEwen gave the Section 8 report .. She noted with great pride thaf the Housing Authority of Paducah is one.of the only agencies not to have a shortfall in its Section 8 program. She also noted that she had recently attended a conference and NSPIRE and • HOTMA rul~s are still a hot topic of discussion. ·she was also pleased to report that a riew employee, Chad White, had been added to the team as a new inspector. He is Page 4.of6 0 0 0 10. ,, ' currently working_in Section 8 on Mondays and Tuesdays. The Board thanked Ms. McEwen for her report. ACTION ITEMS 10.1 Vice Chair Nunn then called for the presentation of the fiscal year 2026 operating budget. Ms. Richardson again 1presented the budget and answered any and all · questions. Vice Chair Nunn inquired in regard to grant income. Ms. Richardson ·explained. She again emphasized that the Ho~sing Authority budgets very. ( 'conservative estimates; ' ' • After additional discussion, upon motion made by Commissioner Parker,. seconded by Commissioner Vontesmar, and unanimously carried, Resolution 908- 25~ the fiscal year 2_026 operating budget was approved. • • 10.2 • Vice Chair Nunp,_ then called for the presenuitiori of the resolution pertaining to write-offs. After discussion and a review of the historical ~te-offs, a motion was made by Comniissio_nerHenderson, seconded by Commissioner Vontesmar, and unanimously carried, thatResolution 909-25, the authority to write-off· collection losses for the _fourth quarter, was affirmed. 10.3 After a very brief discussion, a motion was made by Commissioner V ontesmar, seconded. by· Commissioner Henderson, and unanimously carried that the emergency work van policy be approved as presented. • • 10.4 .After discussion, upon motion made by Commissioner Henderson, seconded by ( Commissioner Vontes:qiar, and unanimously carried, the Housing Authority of. Paducah Board of Directors. authorizedJhe purchase of the two (2) Ford Mavericks as presented. • 11. Upon motion made by Commissioner Henderson; seconded by Commissioner Vontesmar, and unanimously .carried, a motion was made to go· into executive session to . discuss personnel matters. · Upon motion made by Commissioner Vontesmar, sec01ided by Commissioner Henderson, a motion was made to exit executive sessfon. It was· unanimously carried. s ' " , '- Vice Chair Nunn noted that no action was taken in executiye session .. Vice Chair Nunn advised that she would entertain a mption to approve the appointment • of Lasica McEwen as the interim,executive director:· Upon motion made by • Commissioner Henderson, seconded by Commissioner Vontesmar, and unanimously carried,the Housing Authority of Paducah approved Resolution 907:.25 appointing Lasica McEwen as interim executive director effective March 29, 2025. The specifics of • the resolution are as follows: Page 5of 6 r 0 0 0 \ RESOLUTION NO. 907-25 RESOL TUION APPOINTING LASICA ALLEN MCEWEN AS INTERIM EXECUTIVE DIRECTOR OF THE HOUSING AUTHORITY OF PADUCAH AND MAKING MANAGEMENT ASSIGNMENTS AND SALARY ADWSTMENTS DURING INTERIM PERIOD 'WHEREAS, Joseph Anderson is the current executive director of the Housing Authority of Paducah; and WHEREAS, 'Joseph Anderson has given his notice to take a new position outside of the Housing Authority of Paducah's employ, with his last day being March 28, 2025; and WHEREAS, there is an immediate need to:inake arrangements for a transition; NOW, THEREFORE, be it resolved by the Board of Commissioners of the Housing Authority of Paducah, that: 1. 2. 3. 4. 5. The Board of Commissioners now appoints_,i;.;asica Allen McEwen as the Interim Executive Director, effective March 29, 2025 in consideration to allow pr9per turnover. The Board of Commissioners directs that Lasica McEwen work with the HAP's other managers (LaToya Burton Richardson and Crystal Rothrock) • collaboratively during this interim transition period. Effective March 31, 2025, Lasica McEwen's hourly rate shall increase, as to be determined by H.K, to compensate for appointment to Interim ED. Effective March 31, 202s; subsequent to the appointment of the Section 8 director to Interim ED, the positions and compensation structure within the Section 8 department will be realigned to reflectthe departmental changes as identified by H.R.; to include the hiring of a temporary employee. The Board intends to reevaluate and/or change and/or rescind the (1) job titles, (2) assigned or assumed additional duties and (3) hourly rate increase within 6 months, or-sooner, and conduct periodic reviews. 12. ADJOURN Vice Chair Nunn noted that there was no further business to come before the Board. Accordingly, Commissioner Henderson made a motion to adjourn. It was seconded by Commissioner Vontesmar. It was then unanimously carried, and the meeting was adjourned. Date Page 6 of 6