HomeMy WebLinkAboutAgenda Packet 08-25-2026
CITY COMMISSION MEETING
AGENDA FOR AUGUST 25, 2026
5:00 PM
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PUBLIC COMMENTS
MAYOR'S REMARKS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A. Approve Minutes for August 11, 2026, Board of Commissioners Meeting
B. Receive & File Documents
C. Personnel Actions
D. Approve a 1.09-acre Permanent Easement for the Joint Sewer Agency for a
project located at the combined sewer outfall in Noble Park - J. HODGES
E. Authorize a Contract with Building Conservation Associates in the amount of
$75,750 for a Historic Structure Report for the Hotel Metropolitan - H.
REASONS
F. Approve FY2027 Contract For Services with Paducah Transit Authority in
the amount of $215,000 - D. JORDAN
G. Authorize the Mayor to execute a contract with Insight Public Sector not to
exceed $108,000 for Microsoft licensing on NASPO contract - E. STUBER
H. Authorize the Application and Acceptance of a Kentucky Division of Waste
Management Litter Abatement Grant - C. YARBER
I. Purchase of Five (5) Police Pursuit Rated SUV's for use by the Paducah
Police Department - C. YARBER
II. MUNICIPAL ORDER
A. Approve FY2027 Contract For Services with GPEDC, INC. (Greater
Paducah Economic Development Council) in the amount of $250,000 - D.
JORDAN
B. Approve FY2027 Contract For Services with Barkley Regional Airport
Authority in the amount of $120,000 - D. JORDAN
C. Approve a Memorandum of Agreement between the City of Paducah and the
Commonwealth of Kentucky, Transportation Cabinet, Department of
Highways in the amount of $151,324.20 for the Coleman Road Sidewalk
Design Project - G. GUEBERT
D. Authorize the Application and Acceptance of a U.S. Department of Housing
and Urban Development Healthy Homes Production Grant in the Amount of
$1,500,000 - C. GAULT
III. ORDINANCE(S) - ADOPTION
A. Authorize a Contract for Services with Lifeline Recovery Center in an
amount of $200,000 - D. JORDAN
B. Closure of Alley between S. 9th St and Walter Jetton Blvd. and parallel to
916 Kentucky Avenue - G. GUEBERT
C. FY2026 Budget Amendment - L. DELANEY
D. Amend Chapter 78 Personnel Ordinance to Remove Retiree Life Insurance
Benefit - S. WILCOX
IV. COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
V. EXECUTIVE SESSION
August 11, 2026
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, August 11,
2026, at 5:00 p.m. CDT, (6:00 p.m. EDT), in the Commission Chambers of City Hall located at
300 South 5th Street, Mayor Bray presided. Upon call of the roll by City Clerk, Lindsay Parish,
the following answered to their names: Commissioners Henderson, Smith, Thomas, Wilson, and
Mayor Bray (5).
INVOCATION
Commissioner Thomas led the Invocation.
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
NEW EMPLOYEE INTRODUCTION
Cathy Bryant-Quimby, Senior Customer Experience Representative, introduced Customer
Experience Representative Lea Ann Armstrong.
PRESENTATION
Emancipation Celebration Overview
Communications Manager Pam Spencer provided the following summary:
Paducah Police Chief Brian Laird provided an overview of the City’s police presence during the
August 8th Emancipation Celebration gatherings held last weekend. In light of last year’s
shooting incident on Boyd Street that led to the death of a 20-year-old woman and her unborn
child, the City of Paducah worked with the Police Department, local businesses, and community
members over the past few months to develop plans for this year’s celebrations, with the goal of
keeping the community safe. Chief Laird reported that there were no shootings, shots fired,
drag racing, noise complaints, or lives lost this year. There was a small number of arrests for
minor offenses. Chief Laird also clarified that State provided a citation to a local coffee shop due
to providing alcohol without a license. He further explained that the Police Department had
received credible information indicating that there could be retaliation attempts related to two
recent shootings in Paducah. Chief Laird thanked the community and businesses for working
together to ensure public safety during the celebrations.
PUBLIC COMMENTS
Marshall Davis made comments concerning the Business License Tax.
Dr. June Jones, Tamara Warren, Benny Heady (NAACP), Rocia Keeling, Stanley Young
and Angela Sanders made comments concerning police presence during the
Emancipation Day celebrations.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for
August 11, 2026
separate consideration. No items were removed. Mayor Bray asked the City Clerk to read
the items on the Consent Agenda.
I(A) Approve Minutes for July 28, 2026, Board of Commissioners Meeting
I(B) Receive and File Documents:
Deed File:
1. Commissioner’s Deed – 926 South 4th Street
2. Commissioner’s Deed – 939 Martin Luther King Jr. Drive
3. Commissioner’s Deed – 281 Clements Street
4. Quitclaim Deed – City of Paducah to Fly By Night Rental, Inc. – MO #3263
Contract File:
1. Contract For Services between City of Paducah and Chad Clark – Paul Bruhn
Sub-Grant Program inspections – no Commission action – signed by Carol
Gault, Planning Director
2. Agreement Between Commonwealth of Kentucky Transportation Cabinet,
Department of Highways and City of Paducah – Levin Avenue – MO #3279
3. Contract For Services – Sprocket, Inc. – MO #3281
Ragland, whose term has expired. Said terms shall expire March 24, 2029.
expire August 22, 2029.
WITH MARY FOLEY, EXECUTIVE DIRECTOR OF WOMEN AWARE, INC. FOR
CERTAIN INCENTIVES AND AUTHORIZING THE MAYOR TO EXECUTE ALL
(MO #3287; BK 15)
WITH KEN STEIN, OF MOUNTAIN COMPREHENSIVE CARE CENTER, INC.
FOR CERTAIN INCENTIVES AND AUTHORIZING THE MAYOR TO EXECUTE
(MO #3288; BK 15)
EXECUTE A CONTRACT WITH PAXTON PARK GOLF BOARD, D/B/A
PAXTON PARK MUNICIPAL GOLF COURSE, IN AN AMOUNT OF $100,000
FOR ADMINISTRATIVE AND MAINTENANCE OPERATIONS AND
AUTHORIZING THE FINANCE DIRECTOR TO ISSUE PAYMENT, (MO #3289;
I(K) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF SOLID WASTE
DUMPSTERS, LIDS AND REPLACEMENT PARTS IN AN AMOUNT NOT TO
August 11, 2026
MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME, (MO #3290;
I(L) A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 7 TO THE
CONSTRUCTION CONTRACT WITH A&K CONSTRUCTION, REDUCING SAID
DOCUMENTS RELATED TO SAME
(MO #3291; BK 15)
Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the items on
the consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor
Bray (5).
ORDINANCE ADOPTIONS
AUTHORIZE INTERLOCAL AGREEMENT BETWEEN THE CITY AND PADUCAH-
McCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE
CONSTRUCTION OF AN INDUSTRIAL PARK WEST SPECULATIVE BUILDING
Commissioner Smith offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt an Ordinance entitled, “AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERLOCAL COOPERATIVE AGREEMENT WITH THE PADUCAH-McCRACKEN
COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY RELATED TO THE
CONSTRUCTION OF A 100,000-SQUARE-FOOT SPECULATIVE INDUSTRIAL
BUILDING TO BE CONSTRUCTED AT 5700 COMMERCE DRIVE IN INDUSTRIAL
PARK WEST.” This Ordinance is summarized as follows: This Ordinance approves and
authorizes the Mayor to execute an Interlocal Cooperative Agreement between the City of
Paducah and the Paducah-McCracken County Industrial Development Authority for the
development and construction of a 100,000-square-foot speculative industrial building at 5700
Commerce Drive. The Agreement establishes the parties’ respective responsibilities for project
management, procurement, construction, administration, funding, reimbursement, compliance
with Kentucky Product Development Initiative requirements, ownership, marketing, sale of the
property, and repayment of the City’s project costs.
Adopted on call of the roll - yeas Commissioners Henderson, Thomas, Wilson and Mayor Bray
(4), no – Commissioner Smith. (ORD NO. 2026-08-8888; BK 37)
AUTHORIZE THE ISSUANCE OF GENERAL OBLIGATION NOTES IN AN AMOUNT
NOT TO EXCEED $6 MILLION TO FINANCE THE COSTS FOR A SPECULATIVE
INDUSTRIAL BUILDING TO BE CONSTRUCTED AT 5700 COMMERCE DRIVE IN
INDUSTRIAL PARK WEST
August 11, 2026
Commissioner Thomas offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, “AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY AUTHORIZING THE ISSUANCE OF ITS CITY OF PADUCAH,
KENTUCKY GENERAL OBLIGATION NOTES, TAXABLE SERIES 2026A IN A
MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $6,000,000 FOR THE PURPOSE OF
FINANCING THE COSTS OF A COMMERCIAL BUILDING AND RELATED
FURNISHINGS AND EQUIPMENT FOR THE PUBLIC PURPOSE OF PROMOTING
ECONOMIC DEVELOPMENT WITHIN THE CITY; APPROVING THE FORM OF THE
NOTES; AUTHORIZING DESIGNATED OFFICERS OF THE CITY TO EXECUTE AND
DELIVER THE NOTES; AUTHORIZING AND DIRECTING THE FILING OF A NOTICE
WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT OF AND
SECURITY FOR THE NOTES; ESTABLISHING A NOTE PAYMENT FUND FOR THE
NOTES; AFFIRMING THE MAINTENANCE OF THE EXISTING SINKING FUND;
AUTHORIZING THE ACCEPTANCE OF THE BID OF THE PURCHASER OF THE NOTES;
AND REPEALING ANY INCONSISTENT ORDINANCES.” This Ordinance is summarized as
follows: This Ordinance authorizes the City of Paducah, Kentucky (the “City”) to issue a series
of general obligation notes to be designated as “General Obligation Notes, Taxable Series
2026A” (the “Notes”) in a maximum aggregate principal amount of $6,000,000 for the purposes
of (i) financing all or a portion of the costs of the acquisition, construction, installation, and
equipping of a commercial building and related furnishings and equipment for the purpose of
promoting economic development within the City (the “Project”); (ii) paying capitalized interest
on the Notes, if desirable; (iii) paying all or a portion of the cost of credit enhancement on the
Notes, if any; and (iv) paying all or a portion of the costs of issuance of the Notes. Provisions are
made in the Ordinance for the payment of the Notes and the security therefor, the application of
the proceeds of the Notes, the establishment of a note payment fund, the continuation of the
City’s previously established sinking fund, and certain covenants of the City with respect to the
Notes. The Notes are to be sold at public, competitive sale, and shall mature on September 1,
2029. The Notes pledge the full faith, credit, and taxing power of the City and provision is made
for the collection of a tax to pay the principal of and interest on the Notes, subject to certain
credits, as provided in Section 17 of the Ordinance. The sale of the Notes is contingent upon the
satisfaction of the requirements and conditions of the City regarding the Project. The following
Section 17 of the Ordinance is set forth in its entirety: “Section 17. General Obligation. The
Notes shall be full general obligations of the City, and the full faith, credit, and taxing power of
the City are hereby pledged for the prompt payment of the Notes and the interest thereon. During
the period the Notes are outstanding, there shall be and there hereby is levied on all of the
taxable property in the City, in addition to all other taxes, without limitation as to rate, a direct
tax annually in an amount sufficient to pay the principal of and interest on the Notes as and when
due, it being hereby found and determined that the current tax rates of the City are within all
applicable limitations. The tax shall be, and hereby is, ordered to be computed, certified, levied,
and extended upon the tax duplicate and shall be collected by the same officers, in the same
manner, and at the same time that taxes for general purposes for each of the years are certified,
extended, and collected. The tax shall be placed before and in preference to all other items and
for the full amount thereof; provided, however, that in each year, to the extent that other lawfully
available funds of the City are available for the payment of the Notes and are appropriated for
such purpose, the amount of such direct tax upon all of the taxable property in the City shall be
reduced by the amount of such other funds so available and appropriated.”
August 11, 2026
Adopted on call of the roll- yeas, Commissioners Henderson, Thomas, Wilson and Mayor Bray
(4). No – Commissioner Smith (1) (ORD NO. 2026-08-8889; BK 37)
ORDINANCE INTRODUCTIONS
AUTHORIZE CONTRACT FOR SERVICES WITH LIFELINE RECOVERY CENTER
IN AN AMOUNT NOT TO EXCEED $200,000
Commissioner Wilson offered Motion, seconded by Commissioner Thomas, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AUTHORIZING AND
APPROVING A CONTRACT FOR SERVICES WITH LIFELINE RECOVERY CENTER,
INC., IN AN AMOUNT NOT TO EXCEED $200,000.00 FOR THE PURCHASE OF FOUR
PASSENGER VANS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT;
AND AMENDING THE FISCAL YEAR 2027 BUDGET TO PROVIDE FOR THE
EXPENDITURE.” This Ordinance is summarized as follows: The Ordinance authorizes a
Contract for Services with Lifeline Recovery Center, Inc., providing a one-time payment of up to
$200,000 for the purchase of four passenger vans to support authorized recovery-related
transportation. Funding will be provided from the Opioid Settlement Fund. The Ordinance also
amends the Fiscal Year 2027 budget to increase expenditures in the Opioid Settlement Fund by
$200,000.
CLOSURE OF ALLEY BETWEEN S. 9TH STREET AND WALTER JETTON BLVD
AND PARALLEL TO 916 KENTUCKY AVENUE
Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE PROVIDING FOR THE
CLOSING OF AN 8,129 SQUARE FOOT ALLEY PARALLEL TO KENTUCKY AVENUE
AND WASHINGTON STREET BETWEEN SOUTH 9TH STREET AND WALTER JETTON
BOULEVARD; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS
RELATING TO SAME.” This Ordinance is summarized as follows: The City of Paducah does
hereby authorize the closure of an 8,129 square foot alley parallel to Kentucky Avenue and
Washington Street between South 9th Street and Walter Jetton Boulevard, authorizes, empowers,
and directs the Mayor to execute quitclaim deeds from the City of Paducah to the property
owners in or abutting the public way to be closed and all other necessary documents to effectuate
the closure.
FY2026 BUDGET AMENDMENT
Commissioner Smith offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AMENDING ORDINANCE NO.
2025-06-8847m ENTITLED, “AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2025,
THROUGH JUNE 30, 2026, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT.” This Ordinance is
summarized as follows: That the annual budget for the fiscal year beginning July 1, 2025, and
August 11, 2026
ending June 30, 2026, as adopted by Ordinance No. 2025-06-8847, be amended by the following
re-appropriations:
• Increase revenue and expenditures for the General Fund by $20,000 and $118,100,
respectively
• Increase expenditures for the Investment Fund by $49,573
• Increase revenue and expenditures for the Room Tax Fund by $158,871
• Increase revenue and expenditures for the Capital Projects Fund by $820,449
• Increase revenue and expenditures for the Grant Fund by $2,913
• Increase expenditures for the Debt Service Fund by $7,127
• Increase revenue for the Fleet Lease Trust Fund by $98,100
• Increase revenue and expenditures for the Health Insurance Fund by $421,154
AMEND CHAPTER 78 PERSONNEL ORDINANCE TO REMOVE RETIREE LIFE
INSURANCE BENEFIT
Commissioner Thomas offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE AMENDING CHAPTER 78
“PERSONNEL” SEC. 40, “GROUP LIFE AND MEDICAL INSURANCE”, OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY.’ This Ordinance is summarized as
follows: This Ordinance amends Section 78-40 of the Code of Ordinances of the City of Paducah
to reflect that retiree life insurance will no longer be offered effective September 1, 2026. Any
retiree taking coverage prior to that date will be grandfathered in according to the terms of the
plan.
CITY MANAGER COMMENTS
The City Manager thanked everyone for their attendance and concerns. The City is committed to
continuing to improve all future events held in the City. Concerns will be addressed.
Commissioner Henderson asked if the Commission will be invited to the review, and the City
Manager commented that they will be invited.
MAYOR COMMENTS
During the meeting, several community members voiced their concerns about the police
presence and perceived harassment. Mayor stated that the City will review body-camera footage
from this year’s events. He also said that, to help ensure next year’s events go smoothly, the City
will work with the community to begin planning well in advance
CITY COMMISSIONERS’ COMMENTS
Commissioner Thomas stated that we support our Police Department but will strive to
hold them accountable.
August 11, 2026
EXECUTIVE SESSION
Commissioner Thomas offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following
topics:
Future sale or acquisition of a specific parcel(s) of real estate, as permitted by
KRS 61.810(1)(b)
Discussions of proposed or pending litigation against or on behalf of the public agency
KRS 61.810(1)(c)
A specific proposal by a business entity where public discussion of
the subject matter would jeopardize the location, retention, expansion
or upgrading of a business entity, as permitted by KRS 61.810(1)(g)
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor
Bray (5).
Commissioner Smith left Executive Session at 7:04 p.m. and did not return to the meeting.
RECONVENE IN OPEN SESSION
Commissioner Thomas offered motion, seconded by Commissioner Henderson, that the Paducah
Board of Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioners Henderson, Thomas, Wilson and Mayor Bray
(4).
ADJOURN
Commissioner Wilson offered Motion, seconded by Commissioner Henderson, that the meeting
be adjourned.
Adopted on call of the roll yeas, Commissioners Henderson, Thomas, Wilson, and Mayor
Bray (4).
MEETING ADJOURNED: 7:22 p.m.
ADOPTED: August 25, 2026.
George Bray, Mayor
August 11, 2026
ATTEST:
Lindsay Parish, City Clerk
August 25, 2026
RECEIVE AND FILE DOCUMENTS:
Contract File:
1. Contract with Cherry Bekaert LLP – audit services for FY ending 2026 – MO #3228
2. Contract Amendment Tyler Technologies – ACFR Statement Builder – MO #3236
3. Sole Source Purchase from Hannan Supply – Light Fixtures – Marine Way Improvement
Project – Letter from City Manager – MO #3248
4. Lease Agreement with W. C. Young Community Center – MO #3286
5. Memorandum of Agreement – Women Aware, Inc. – MO #3287
6. Memorandum of Agreement – Mountain Comprehensive Care Center, Inc. – MO #3288
7. Contract For Services – Paxton Park – MO #3289
8. Franchise Agreement – Windstream KDL (Uniti) – ORD 2026-07-8887
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Approve a 1.09-acre Permanent Easement for the Joint Sewer Agency for a project located at the
combined sewer outfall in Noble Park - J. HODGES
Category: Municipal Order
Staff Work
By: John
Hodges
Presentation
By: John
Hodges
Background Information: The Paducah McCracken Joint Sewer Agency (JSA), formed July 1, 1999,
currently manages the publicly owned sanitary sewer network for McCracken County and the City of
Paducah. The system includes three wastewater treatment plants, 6,400 manholes, 75 sanitary sewer lift
stations within the collection system, 58 miles of sanitary sewer force main and over 385 miles of gravity
sanitary sewer main, of which at least 41 miles are combined storm and sanitary sewers. The former City of
Paducah system includes 11 permitted Combined Sewer Overflows (CSOs). In September of 2007, the JSA
entered into an Agreed Order (Civil Action No. 07-CI-1252) with the Kentucky Division of Enforcement,
addressing Kentucky Division of Water (KDOW) concerns related to CSO remediation and removal of Sanitary
Sewer Overflows (SSOs). The JSA submitted and received approval in 2016 of a required Long Term Control
Plan (LTCP) which proposed approximately $100 million of projects related to CSO remediation spread over a
22 year schedule, the longest period acceptable by DOW and the Environmental Protection Agency
(EPA). The JSA has been actively working these projects, in addition to projects related to the mitigation of
SSOs, since 2010. Currently, the JSA is pursuing a project located at the combined sewer outfall in Noble Park
to pump, screen and disinfect (disinfection is a separate project due for completion in 2038) of approximately
40 million gallons per day (MGD) of wet weather flow. This location is directly adjacent to the City of
Paducah’s floodwall pumping station in Noble Park.
In order to construct the project, an easement is required from the City of Paducah, the owner of the
property. The permanent easement required is approximately 1.09 acres. The easement document and
associated easement exhibits are included.
The project will be funded by a $15,285,000 low interest loan with the Kentucky Infrastructure Authority
(KIA), with roughly 22% principal forgiveness ($3,378,851). In order to comply with KIA funding
requirements, an easement with the City for the work will be required.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. City easement
2. 2235 NOBLE PARK - EXHIBIT NO 1 - DB 207_PG 606
3. 2235 NOBLE PARK - EXHIBIT NO 2 - DB 126_PG 583
4. 2235 NOBLE PARK - EXHIBIT NO 3 - DB 343_PG 507
Page 1 of 2
SANITARY SEWER EASEMENT
THIS SANITARY SEWER EASEMENT made and entered into on this the day of
______________, 2026, by and between CITY OF PADUCAH, a Municipal Corporation of the Home Rule Class,
P.O. Box 2267, Paducah, Kentucky, 42002-2267, hereinafter called “Grantor(s)”(whether one or more), whose in-
care-of address to which the current tax bill for the tax year of 2026, may be sent to City of Paducah, P.O. Box 2267,
Paducah, KY 42002-2267, and the PADUCAH MCCRACKEN COUNTY JOINT SEWER AGENCY, 621
Northview Street, Paducah, KY 42001, hereinafter called “Grantee”;
W I T N E S S E T H :
That for and in consideration of One dollar and no cents ($1.00), cash in hand paid, and other
good and valuable consideration, the receipt of which is hereby acknowledged, Grantor(s) do by these presents
grant, bargain, sell, transfer, and convey unto Grantee, its successors and assigns, a perpetual sanitary sewer
easement with the right to erect, construct, install and lay and thereafter use, operate, inspect, repair, maintain,
replace and remove any and all lines, mains, drains and appurtenances for the improvement of a sanitary sewer with
all rights of ingress and egress over and across real property owned by the Grantor(s) in McCracken County,
Kentucky. Said perpetual sanitary sewer easement shall be described as follows:
SANITARY SEWER EASEMENT
A sanitary sewer easement as shown on Exhibit 1, Exhibit 2 and Exhibit 3 hereto attached and made
part of this document.
The above described Easement contains approximately 1.09 acres.
Being a part of the same property conveyed to the City of Paducah, by deed dated March 31, 1941,
as recorded in Deed Book 207, Page 606, by deed dated June 13, 1921, as recorded in Deed Book
126, Page 583, by deed dated September 16, 1953, as recorded in Deed Book 343, Page 507, and
by deed dated December 1, 1999 as recorded in Deed Book 928 Page 599 in the McCracken County
Clerk’s Office.
The grant of this easement is subject to existing easements for roads and other utilities. Grantee
shall, at its expense, repair all damage and surface damage to Grantor(s)' property occasioned by the construction of
the sanitary sewer lines, mains, drains, and appurtenances, and by its use of the easement areas and occurring within
one year of completion of installation of the sanitary sewer referred to herein, including, but not limited to grading,
filling, compacting, leveling, sodding, and seeding as may be reasonably required to mitigate erosion as mutually
agreed upon by both Grantor and Grantee.
The aforesaid sanitary sewer easements are perpetual and shall remain in full force and effect
unless formally terminated in writing by Grantee. This Agreement together with other provisions of this grant shall
constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns.
TO HAVE AND TO HOLD the aforesaid rights, privileges and easements to the Grantee, its
successors and assigns forever, with covenant of General Warranty.
IN WITNESS WHEREOF, the Grantor(s) and Grantee(s) have executed this instrument on the
date first above written.
Page 2 of 2
_____________________________________
_____________________________________
This instrument was prepared by:
_______________________________
Denton Law Firm, PLLC
P. O. Box 969
Paducah, Kentucky 42002-0969
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Authorize a Contract with Building Conservation Associates in the amount of $75,750 for a
Historic Structure Report for the Hotel Metropolitan - H. REASONS
Category: Municipal Order
Staff Work
By: Hope
Reasons
Presentation
By: Hope
Reasons
Background Information: On August 13, 2024, the Paducah Board of Commissioners accepted an award
from the Mellon Foundation (MO 2949) for capacity building and capital improvements for the Hotel
Metropolitan and Purple Room. As part of that award, a Historic Structure Report is to be completed on the
property to determine the long term structural needs for the Hotel Metropolitan. On February 24, 2026, the
Commission approved the release of a Request for Proposals for the project with MO 3198. Seven proposals
were submitted and the top two candidates were interviewed, with the final decision being in favor of Building
Conservation Associates.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Authorize the contract with Building Conservation Associates and the Mayor to
sign all documentation related to same.
Attachments:
1. MO Contract – Building Conservation Associates – Historic Structure Report – Hotel Metropolitan
2. BCA_Hotel Metropolitan Contract_08 19 2026
MUNICIPAL ORDER NO. _________
Adopted by the Board of Commissioners, ________________________
Recorded by Lindsay Parish, City Clerk, _________________________
MO\Contract – Building Conservation Associates – Historic Structure Report – Hotel Metropolitan
August 19, 2026
Hope Reasons
Projects and Grants Coordinator, City of Paducah
300 South 5th Street
Paducah, KY 42003
Re: Historic Structure Report for the Hotel Metropolitan. Paducah, Kentucky.
Revised BCA Proposal No. 9393
Dear Ms. Reasons:
Building Conservation Associates, Inc. (BCA) is pleased to offer this revised proposal to the City of
Paducah for the creation of a Historic Structure Report (HSR) for the Hotel Metropolitan in Paducah,
Kentucky. Revised text is in red throughout the document. The purpose of the revised proposal is to
align BCA’s scope with the goals of the City of Paducah and the Upper Town Heritage Foundation, as
communicated during a meeting on June 30, while remaining within the project budget. As discussed
during the meeting, BCA’s revised approach to the project includes a reduced focus on performing
original research into historic context, while retaining research into and condition assessment of the
Hotel Metropolitan itself.
Founded in 1985, BCA is one of the country’s oldest historic preservation consulting firms. Our practice
covers historic preservation planning, historic building documentation, conditions assessments, materials
science, restoration design, and preservation regulatory compliance. BCA provides custom preservation
planning and technical services to architects, private institutions, museums, and government entities at
the local, state, and federal levels. BCA is a Small Business Entity (SBE) with offices in New York City,
Boston, Detroit, Philadelphia, and Alexandria, Virginia. BCA’s Philadelphia office will be executing the
work for this contract, and I will serve as the primary point of contact.
BCA’s proposal includes the following sections:
•Introduction
•Project Approach and Schedule
•Project Team and Qualifications (Organizational Chart, Resumes, Firm References)
•Project Fee
Thank you for this opportunity. BCA is inspired by the story of the Hotel Metropolitan and its
association with the African-American experience. We are excited by the possibility of assisting the
Upper Town Heritage Foundation and the City of Paducah with the creation of an HSR for such a
significant historic site for the state of Kentucky.
Sincerely,
Building Conservation Associates, Inc.
Dorothy S. Krotzer, President
2
Introduction
The Hotel Metropolitan is a restored segregation-era hotel that now serves as a museum and cultural
center. The hotel was listed in the Negro Motorist Green Book and was a part of the famed Chitlin’
Circuit, and it appears today much as it did when it was first constructed in 1909. Given the building’s
historical significance and high degree of integrity, it was listed in the National Register of Historic Places
in 2002. Upper Town Heritage Foundation currently owns the property, but the City of Paducah is
serving as the procuring entity for this project.
The project is being funded by a grant from the Mellon Foundation and therefore it must comply with
the Secretary of the Interior’s Standards for the Treatment of Historic Properties. The Standards are a series of
best-practices developed by the National Park Service (NPS) for preservation work, and include
guidelines for maintaining, repairing, and replacing historic materials, as well as for designing new
additions or making alterations.
The proposed project involves the creation of an HSR in line with NPS Preservation Brief 43: The
Preparation and Use of Historic Structure Reports. The HSR will include research on the history and
significance of the building, as well as an assessment of current architectural and structural conditions. It
will provide recommendations for appropriate preservation treatments accompanied by a cost estimate
for the recommendations. HSRs serve as primary planning tools for museums such as the Hotel
Metropolitan and are intended to guide future maintenance and restoration efforts.
BCA has significant experience working with organizations such as the Upper Town Heritage
Foundation to develop HSRs that comprehensively document a site’s history and provide preservation
recommendations that are both appropriate for the building and aligned with the organization’s goals
and vision for the building.
As the following materials illustrate, BCA devotes its entire practice to the study, preservation,
treatment, and maintenance of historic buildings, ranging from private museums to large building
complexes and historic campuses. Much of BCA’s work involves well-known landmarks, and the
majority of the buildings that we have worked on are listed on the National Register of Historic Places.
We are therefore very familiar with the Standards for the Treatment of Historic Properties and all of our
projects are designed to comply with these important Standards. BCA also has significant experience
with the preparation of HSRs that follow Preservation Brief 43. BCA is currently working on the creation
of HSRs for four nationally significant historic sites, including the Peirce-Klingle House in Washington,
DC and the John Wickham House in Richmond, VA. Our experience provides us with a firm
understanding of the nature and extent of work required to create an HSR for the Hotel Metropolitan.
BCA will be the Prime Consultant for this project and our expertise is bolstered by that of our sub-
consultants, Matteo-Ferran Structural Engineers (MFSE) and International Consultants Inc. (ICI). Matteo-
Ferran has significant experience with historic buildings and construction systems, and will be tasked
with the engineering assessment portion of the project. ICI is a cost estimating firm that specializes in
preservation design projects, so they fully understand the unique costs associated with these types of
projects. Qualifications for the entire BCA Team are provided in the following proposal.
3
Project Approach and Schedule
The goal of the proposed project is to prepare a comprehensive HSR for the entire Hotel Metropolitan
building. In keeping with Preservation Brief 43, the HSR will include: archival research; creation of a
developmental history of the building and landscape; assessment of the building, its systems, and its
structure; and the development of a preservation treatment approach and work recommendations. The
recommendations will be phased to ensure compatibility with the Upper Town Heritage Foundation’s
goals and will be accompanied by a cost estimate. All recommendations will be consistent with the
Secretary of the Interior’s Standards and will prioritize preservation of historic fabric.
Included below are the key tasks involved in BCA’s project approach.
Task 1. Archival Research and Developmental History
Our approach begins with the development of a full understanding of the history and evolution of the
building. BCA will review existing documentation made available by the Upper Town Heritage
Foundation and, in addition, conduct limited research in local and national archival repositories to
identify additional historic drawings, maps, photographs, and written data that document the original and
subsequent construction phases of the Hotel Metropolitan. BCA will generate a bibliography of cited
documents and sources.
To limit scope and to help reduce BCA’s overall fee, the researchers will primarily rely on oral history
interviews with Betty Dobson in discussing the history of the Hotel Metropolitan. BCA will summarize
information gathered from Ms. Dobson’s interviews in the Chronology of Development and Use section
of the report, citing Ms. Dobson as the source. BCA will provide, with Ms. Dobson’s consent,
recordings of any interviews along with the HSR deliverable.
BCA will supplement this information with primary-source research into the building’s evolution as
discussed above. BCA will also identify opportunities for deeper research and will include those as
recommendations.
Using the information collected as part of the archival research phase, BCA will create a description of
the building and its overall construction history. The developmental history will explain and illustrate
how the building has physically changed over time. Its original design and any subsequent alterations will
be identified in a clear and concise manner, using a combination of written architectural chronology
narrative and illustrative graphics.
In addition to documenting the developmental history of the hotel building, the surrounding landscape
will also be studied and documented with the goal being to create a plan for the historic landscape. This
plan will provide contextual understanding of the site as it existed during the building’s period of
significance.
To limit scope, the researchers will perform minimal original research related to historic contexts such
as the development of Paducah, comparable buildings listed in the Green Book, etc. BCA will include
recommendations for topics meriting further research.
4
Task 2. Existing Conditions Assessment and Architectural Evaluation
An important component of the HSR will be an evaluation of the current condition of the historic
building. BCA and Matteo-Ferran will perform this existing conditions assessment by making a site visit
to visually examine the interior and exterior of the building. The goal of the conditions assessment will
be to inventory the building’s existing historic fabric, evaluate its physical condition, and identify any
historic materials that show evidence of deterioration or failure. In addition, BCA will provide a general
description of mechanical systems (heating, lighting, plumbing, electrical).
Identification of problematic areas will provide an understanding of both the type and the extent of
conditions that are present and that require repair. This information will aid the Upper Town Heritage
Foundation and the City of Paducah in both short-term and long-term planning for the repair,
restoration, and maintenance of the historic building. In addition, evaluation of physical condition is
directly related to the evaluation of the architectural integrity of the building.
MFSE will assess the building’s structure and provide recommendations, taking into account the Secretary
of the Interior’s Standards, for compliance with current code provisions. They will assess its foundations,
framing, load-bearing walls, floors, roof systems, and structural connections.
Task 3. Development of Preservation Treatment Approach
BCA will use the 2002 National Register of Historic Places nomination for the Hotel Metropolitan,
combined with the original research performed during the HSR process, to establish an appropriate
Period of Significance. A Period of Significance is the length of time when a property was associated with
important events, activities, or persons, or when it attained the characteristics that qualified it for
Register listing.
Once the most appropriate Period of Significance has been confirmed, BCA will identify the building’s
character-defining features. These are the architectural characteristics that are critical to accurately
conveying the history and significance of the building. The existing conditions assessment and
architectural evaluation in Task 2 will provide information on the degree of integrity of the Hotel’s
character-defining features. As part of this process, non-contributing (i.e., non-character-defining
features) will also be identified.
Once the site’s Period of Significance, character-defining features, and degree of architectural integrity
have been identified, BCA will develop an overarching preservation treatment approach for the site. The
treatment approach will adopt one of the four options identified in the Secretary of the Interior’s Standards
for the Treatment of Historic Properties: Preservation, Restoration, Reconstruction, or Rehabilitation.
BCA’s next step will be to establish “preservation zones” for the building. Preservation zoning is a
technique used to establish a hierarchy of significance to guide the choice of appropriate treatments
based on an understanding of the building and its significance as developed through Tasks 1 and 2. The
zones facilitate preservation of the significant portions of the building, and identify opportunities for new
design that complements and strengthens its historic character. Preservation zones for the Hotel
Metropolitan will be defined in narrative form and supplemented by graphics illustrating the various
zones. BCA will annotate existing floor plans, if available; if existing floor plans are unavailable, BCA will
create schematic floor plans for this purpose.
5
Task 4. Treatment Recommendations
BCA will develop recommendations for any proposed work based on the existing conditions assessment
as well as the preservation treatment approach established for the Hotel. The proposed
recommendations will include a list of prioritized work items, phased to align with the Upper Town
Heritage Foundation’s goals, and estimated costs for architectural and structural work. All
recommendations will be consistent with the Secretary of the Interior’s Standards for the Treatment of
Historic Properties.
In addition, the HSR will include a historic landscape plan with sufficient detail to inform future planning,
preservation, and interpretation efforts. This part of the HSR will include:
• Historic site layout documentation illustrating the general arrangement of the building in relation
to surrounding features at or near the time of construction.
• Identification of character-defining site elements, such as walkways, entrances, outbuildings (if
any), fencing, circulation patterns, and landscape features associated with the building’s historic
use.
• A narrative description of how the building related to its immediate surroundings, including
access points, orientation, and relationship to the neighborhood context.
• A diagrammatic or conceptual site plan reflecting the historic landscape configuration to the
extent it can be reasonably determined from available documentation.
• Identification of data gaps and topics for future research.
Task 5. Compilation of the Draft and Final HSR
Following completion of Tasks I through 4, BCA will issue a digital 90% draft of the HSR to the Upper
Town Heritage Foundation and the City of Paducah for review. The 90% draft will be a compilation of all
deliverables outlined above. It will be illustrated throughout with photographs, graphics, maps, and
diagrams. It will be organized into a useful, comprehensive, and readable document.
Once BCA receives comments back on the 90% draft, we will revise the HSR to address any comments
or questions, and then submit three (3) hard copies and one (1) digital copy of the 100% final HSR on
CD/flash drive.
Task 6. Meetings
BCA will conduct a project kick-off meeting with the Upper Town Heritage Foundation and the City of
Paducah to confirm the work plan and project schedule. BCA will hold monthly meetings to update the
project stakeholders on the progress of the project. These regular meetings will also serve as
opportunities for BCA to get feedback on key aspects of the HSR, if needed, and for the Foundation and
the City to ask questions of or relay pertinent information to BCA.
6
Schedule
Included below is BCA’s proposed timeline for the project. Because completion dates will depend on
the contract award date, overall durations per task have been provided instead of specific dates. It
should be noted that BCA is proposing a 9-month total project duration instead of the 6-month
duration noted in the Request for Proposals (RFP). The reason for this slightly extended schedule is to
allow for sufficient time to perform research, meet with and receive feedback from project stakeholders
and also allow proper review time of the deliverables.
Week 1: Project Kick-off
• Participate in a virtual project kick-off meeting with the Upper Town Foundation Heritage
Foundation and the City of Paducah, and all members of BCA’s team.
• Develop formal work plan and project schedule.
Weeks 2–12: Task 1. Archival Research and Developmental History
• Conduct archival research, including a review of previous research.
• Synthesize archival materials to understand the developmental history of the property.
• Document the physical evolution of the building and landscape. Create an architectural
chronology narrative and graphics.
Week 13: Task 2. Existing Conditions Assessment and Architectural Evaluation
• Perform a site visit to evaluate physical conditions and identify any areas of material
deterioration or failure.
• Perform a structural assessment.
Weeks 14–18: Task 3. Development of Preservation Treatment Approach
• Identify character-defining features.
• Develop the preservation treatment philosophy.
• Create preservation zones and associated significance graphics.
Weeks 19–22 Task 4. Treatment Recommendations
• Identify restoration options, work priorities, and cost estimates.
Weeks 23–36: Task 5. Compilation of the Draft and Final HSR
• Compile 90% draft HSR and submit for review (assume a 2-week review period).
• Revise 90% draft to address comments.
• Submit final HSR in hard copy and digital formats.
7
Project Team and Qualifications
Building Conservation Associates, Inc. (Prime Consultant)
BCA is a nationally recognized preservation consulting firm focused solely on historic buildings. Over
the course of our 40 years in business, we have documented, assessed, and assisted in the preservation
and restoration of hundreds of historically significant structures. BCA specializes in providing
preservation consulting services related to both the technical and historical aspects of restoring buildings
according to the Secretary of the Interior’s Standards for the Treatment of Historic Properties.
A significant portion of BCA’s work includes the preparation of preservation planning documents such
as Historic Structure Reports, Cultural Significance Studies, and Preservation Plans. These important
guiding documents for historic sites are always based on thorough archival research and include
discussion of a site’s developmental history and historic context, and evaluation of its significance under
the National Register of Historic Places Criteria for Evaluation.
Although BCA’s portfolio includes many relevant preservation planning and HSR projects, our most
comparable projects are those cited on the following project sheets including:
• Peirce-Klingle House. Washington, DC. Historic Structure Report.
• The Spanish Ballroom. Glen Echo, MD. Historic Structure Report.
• Hampton National Historic Site Outbuildings. Towson, MD. Three Historic Structure Reports.
• Sellman House (Woodlawn). Edgewater, MD. Historic Structure Report.
• Contee Farm Complex, Smithsonian Environmental Research Center. Edgewater, MD. Historic
Context Study.
• Washington Union Station. Washington, DC. Historic Preservation Plan.
Matteo Ferran Structural Engineers (Sub-Consultant)
Matteo Ferran Structural Engineers, PLLC (MFSE) will be providing a structural assessment of the Hotel
Metropolitan as part of the HSR project. MFSE is a small, woman-owned structural engineering firm in
historic Old Town Alexandria, VA specializing in historic buildings. As preservation engineers, they are
fully conversant with the Secretary of Interior Standards, as well as international standards such as the
Venice Charter and other doctrinal texts for conservation and restoration as adopted by ICOMOS.
They also have experience with HSRs, including a current HSR being prepared for Wilmer’s Park, an 80-
acre rural site established by Arthur Wilmer in Maryland in the early 1950’s that initially served as a
baseball and football park for local Negro League teams. The park became a major stop on the Chitlin’
Circuit.
International Consultants, Inc. (Sub-Consultant)
Founded in 1971, International Consultants, Inc. (ICI) is a professional consulting firm for the design and
construction industries. ICI is experienced in all levels of cost estimating, from preliminary feasibility
estimates to bid document cost estimates. They provide cist estimating for a full range of construction
projects; new construction, renovations, restorations, additions and adaptive reuse for residential,
institutional, commercial, monumental, LEED certified and everything in between.
Located in Old City, the historic district of Philadelphia, ICI was a pioneer and continues to be a leader
in its specialized market, including significant experience with preservation and restoration projects and
HSRs specifically.
8
Organizational Chart
City of Paducah
Procuring Entity and Fiscal Agent
Upper Town Heritage Foundation
Owner
Building Conservation Associates, Inc. (BCA)
Prime Consultant
International Consultants, Inc.
Cost Estimating
Dorothy S. Krotzer
Director/Project Manager
BCA
Michele Boyd
Director of Preservation Services
BCA
Matteo-Ferran Structural Engineers, PLLC
Structural Engineering
Preston Hull
Preservationist
BCA
9
Key Personnel and Resumes
Building Conservation Associates, Inc.
BCA’s individual staff members have extensive experience in the field of historic building preservation.
For the Hotel Metropolitan HSR project, BCA plans to use senior staff members, each of whom brings a
unique set of expertise and years of experience. All staff assigned to this project exceed the Historic
Preservation Professional Qualifications Standards as defined by the U.S. Department of the Interior,
National Park Service in 48 FR 44716 and 36 CFR 61.
Each staff member’s role on the project, as well as their relevant qualifications, are discussed below.
Dorothy S. Krotzer, the Director of BCA’s Philadelphia office, will lead the team as Project Manager for
the work associated with this contract. Ms. Krotzer will provide project management and will serve as
the primary, day-to-day contact with the City of Paducah and the Upper Town Heritage Foundation.
Michele Boyd will serve as BCA’s senior preservationist for this project. Ms. Boyd is BCA’s Director of
Preservation Services and has expertise in architectural history, preservation planning, National Register
nominations, and HSRs. Ms. Boyd will serve as the senior technical staff person for this project.
Preston Hull, Preservationist, will be the primary technical staff person for this project. As such, he will
perform a range of tasks including archival research, creation of a developmental history and treatment
recommendations.
Matteo Ferran Structural Engineers
John Matteo, PE FAAR will serve as the primary structural engineer on the project. He has significant
experience with historic structures and developing recommendations for their repair, including for
comparable HSR projects. John has collaborated with BCA on several historic preservation projects.
International Consultants, Inc.
With more than 45 years of experience, Mike Funk will be the primary cost estimator for the project.
Mike has extensive experience providing pricing for historic preservation projects and is a frequent
collaborator with BCA.
10
Firm References for Building Conservation Associates, Inc.
Carly Bond
Associate Director, Architectural History & Historic Preservation
Smithsonian Institution
(917) 331-1815
BondC@si.edu
Gregory R. Weidman
Curator
Hampton National Historic Site
(410) 823-1309, x205
Gregory_Weidman@nps.gov
Katie Wackrow
Cultural Resources Program Manager
Catoctin Mountain Park
(229) 815-0051
Kathleen_Wackrow@nps.gov
11
Project Fee
The fee for the proposed work is a lump sum of $75,750.00, including expenses and costs associated
with BCA’s sub-consultants. Please the following table for a breakdown of BCA’s fee.
BCA’s current hourly rates are as follows:
Director/Project Manager: $175/hr
Director of Preservation Services: $150/hr
Preservationist: $135/hr
Exclusions
The following services are excluded from the current proposal but can be provided for an additional fee:
thorough research into relevant historic contexts, preparation of interview transcripts, materials testing
and analysis (paint, mortar); identification of hazardous materials; creation of detailed architectural
drawings; civil or site assessment; cultural landscape report or detailed landscape site design; and
transcripts of oral interviews.
Terms & Conditions
1. Attachment A: Terms and Conditions of Professional Service is attached to this
contract and incorporated herein by this reference.
2. BCA can begin work on the above scope of services within 15 business days of
receiving this signed agreement back to our office. This proposal is good for 90 days from the date
of offer. BCA reserves the right to withdraw this letter agreement if not executed and returned to
our office within 90 days of the date of this proposal.
3. This proposal assumes BCA’s current insurance for General Liability and Errors and Omissions.
If the foregoing is acceptable, please sign below and return (1) original executed copy for our files.
Please do not hesitate to contact me with any questions.
Offered by: Accepted by:
__________________________ ___________________________
Building Conservation Associates, Inc. City of Paducah
Dorothy S. Krotzer George Bray
President Mayor
FEE ATTACHMENT
Project Name: Hotel Metropolitan
HSR
Submitted by: BCA - Philadelphia
Submitted to: Paducah, KY
Date: 08/19/26
Totals
$175.00 $150.00 $135.00
Director
Sr.
Preservationist
Preservationist/C
onservator Esc.
SERVICES
01-Historical Research
a-Research and Review $8,425.001160
b-Create Historical Background and Context $1,230.0018
c-Create Chronology of Development and Use $8,250.00160
Sub-total $17,905.00
02-Existing Conditions Assessment
a-Site Visits $5,035.00136
b-Create Physical Description $2,700.0020
Sub-total $7,735.00
03-Develop Treatment Approach
$2,160.0016
Sub-total $2,160.00
04-Recommendations
a-Recommendations $4,015.001424
Sub-total $4,015.00
05-Coordination with Contractor
$1,080.008
Sub-total $1,080.00
06-Prepare Report
a-90% Draft $12,475.0011080
b-100% Final $2,160.0016
Sub-total $14,635.00
07-Meetings
$3,850.0010510
Sub-total $3,850.00
TOTAL SERVICES $51,380.00
CONSULTANTS
Hours
Task Fee Markup
Cost Estimator $4,680.00
Structural Engineering $16,190.00a-Assessment and
Recommendations
Sub-total $20,870.00
TOTAL CONSULTANTS $20,870.00
FEE ATTACHMENT
Project Name: Hotel Metropolitan
HSR
Submitted by: BCA - Philadelphia
Submitted to: Paducah, KY
Date: 08/19/26
Totals
EXPENSES Qty Unit Cost Markup
02-Existing Conditions Assessment
Travel $3,000.001$3,000
Sub-total $3,000.00
05-Prepare Report
Printing and Binding $500.001$500
Sub-total $500.00
TOTAL EXPENSES $3,500.00
TOTAL:$75,750.00
Attachment A
Building Conservation Associates Inc.
Terms and Conditions of Professional Service
Revised 08/26
Standard of Care – Building Conservation Associates, Inc. (“BCA” or
“Consultant”) is a consulting firm, not a licensed professional. The
standard of care for all professional services performed or furnished by
BCA under this Agreement will be the skill and care used by members of
the Consultant's profession practicing under similar circumstances at the
same time and in the same locality. BCA makes no warranties, express
or implied, under this Agreement or otherwise, in connection with the
services provided by BCA.
Compensation – For the scope of services stated in the accompanying
proposal or letter agreement, Client agrees to pay BCA the
compensation stated in the agreement. Any modification to the contract
amount for compensation shall be agreed upon by both parties in
writing. BCA agrees to submit invoices monthly for services rendered in
the manner and format stated in the written proposal. Payment terms
are net 30 days.
Indemnification – To the extent allowed by law, Client and BCA each
agree to indemnify and hold the other harmless, and their respective
officers, employees, agents and representatives, from and against liability
for all claims, losses, damages and expenses, including reasonable
attorneys’ fees, to the extent such claims, losses, damages, or expenses
are caused by the indemnifying party's negligent acts, errors or
omissions. In the event claims, losses, damages or expenses are caused
by the joint or concurrent negligence of Client and BCA, they shall be
borne by each party in proportion to its negligence.
Force Majeure – Neither party shall be deemed in default of this
Agreement to the extent that any delay or failure in the performance of
its obligations results from any cause beyond its reasonable control and
without its negligence.
Dispute Resolution – Client and BCA agree that they shall first submit
any and all unsettled claims, counterclaims, disputes, and other matters
in question between them arising out of or relating to this Agreement to
mediation in accordance with the Construction Industry Mediation Rules
of the American Arbitration Association, effective as of the date of this
Agreement. If mediation is not successful, venue of any dispute shall be
McCracken Circuit Court. This Agreement is governed by the laws of
the Commonwealth of Kentucky. Prevailing party shall be entitled to
payment of its reasonable attorney's fees incurred in the prosecution or
defense of the legal action.
Termination of Contract – Client may terminate this Agreement within
seven days prior written notice to BCA for convenience or cause. BCA
may terminate this Agreement for cause within seven days prior written
notice to Client. Failure of Client to make payments when due shall be
cause for suspension of services or, ultimately, termination, unless and
until BCA has been paid in full all amounts due for services, expenses
and other related charges.
Hazardous Environmental Conditions – It is acknowledged by both
parties that Consultant's scope of services does not include any services
related to the presence at the site of asbestos, PCBs, petroleum, lead,
radioactive or other hazardous waste or materials. Client acknowledges
that BCA is performing professional services for Client, and BCA is not
and shall not be required to become an "arranger," "operator,"
"generator" or "transporter" of hazardous substances, as defined in the
Comprehensive Environmental Response, Compensation, and Liability
Act of 1990 (CERCLA).
Ownership of Documents – All documents prepared or furnished by
BCA pursuant to this Agreement are instruments of BCA’s professional
service, and BCA shall retain an ownership and property interest
therein, including copyright. BCA grants Client a license to use
instruments of Consultant's professional service for the purpose of
constructing, occupying and maintaining the Project alone, and for no
other purpose. Reuse or modification of any such documents by Client,
without BCA’s written permission, shall be at Client's sole risk, and
Client agrees to indemnify and hold BCA harmless from all claims,
damages and expenses, including attorneys’ fees, arising out of such
reuse by Client or by others acting through Client, or from any claim,
damage, or expense, including legal fees, related in any way to any
change in BCA’s instruments of service or deviation therefrom, after the
termination or expiration of this Agreement.
Use of Electronic Media – Copies of documents that may be relied upon
by Client are limited to the printed copies (also known as hard copies)
that are signed by Consultant. Files in electronic media format or text,
data, graphic or other types that are furnished by BCA to Client are only
for convenience of Client. Any conclusion or information obtained or
derived from such electronic files will be at the user's sole risk. When
transferring documents in electronic media format, BCA makes no
representations as to long-term compatibility, usability, or readability of
documents resulting from the use of software application packages,
operating systems or computer hardware differing from those in use by
BCA at the beginning of this assignment.
Construction Phase Services – If this Agreement provides for any
construction phase services by BCA, it is understood that the
Contractor, not BCA, is responsible for the construction of the project,
and that BCA is not responsible for the acts or omissions of any
contractor, subcontractor or material supplier. BCA will not supervise,
direct, control or have authority over or be responsible for
Contractor’s means, methods, techniques, sequences or procedures of
construction, or the safety precautions and programs incident thereto,
or for any failure of Contractor to comply with Laws and Regulations
applicable to the furnishing or performance of the Work.
Opinions of Cost –When included in BCA’s scope of services, opinions
or estimates of probable construction cost are prepared on the basis of
Consultant's experience and qualifications and represent BCA’s
judgement as a professional generally familiar with the industry.
However, since BCA has no control over the cost of labor, materials,
equipment or services furnished by others, over contractor's methods of
determining prices, or over competitive bidding or market conditions,
BCA cannot and does not guarantee that proposals, bids, or actual
construction cost will not vary from Consultant's opinions or estimates
of probable construction cost.
Duration of Agreement – If services under this agreement are not
completed within 18 months, or if the project is put on hold through no
fault of BCA for more than 12 months, BCA reserves the right to
renegotiate the fees and rates.
Equipment Rental – Any prices for the rental of boom lift, scaffolding,
scissor lift, or similar stated in the written proposal are based on verbal
estimates. Prices will be confirmed with the client once services
commence. The actual charge of equipment may vary slightly due to field
conditions (e.g. inclement weather).
Exterior Testing – The temperature must be above 50 degrees Farenheit
for field testing to take place on exterior of a building. Wind chill
temperature must be above 25 degrees Fahrenheit, and wind speeds
must be below 20 miles per hour, for survey or other work to be
performed on the exterior of a building.
Additional Services – This Agreement is based on BCA’s current
understanding of the project and the information available for
Consultant review. If during the course of the project new information
requires a substantial change to the scope of services, BCA will request
a change order for additional services and compensation as required.
These additional services will be provided only upon mutual agreement
between the parties.
Reimbursable Expenses – All reimbursable expenses will be charged at
cost plus a markup stated in the written proposal. Reimbursable
expenses include direct costs to BCA, contractor support, equipment
rentals, and subconsultant fees.
Compliance with Laws; Permits. In the performance of the Work, BCA
shall comply with all applicable laws, codes, ordinances, regulations,
property restrictions and orders of public authorities. Contractor shall
secure and pay for all fees related to, all required permits, licenses and
inspections necessary for proper execution and completion of the
Project. During the entirety of this project, BCA shall procure and retain
a City of Paducah Business License.
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Approve FY2027 Contract For Services with Paducah Transit Authority in the amount of
$215,000 - D. JORDAN
Category: Municipal Order
Staff Work By: Daron
Jordan, Claudia Meeks
Presentation By: Daron
Jordan
Background Information: The FY2027 Budget was approved on June 9, 2026, by Ordinance No. 2026-06-
8879. The Budget included payment to Paducah Transit Authority in the amount of $215,000. The Board of
Commissioners is now desirous of entering into a contract with Paducah Transit Authority for FY2027 services
in the amount of $215,000, payable in four quarterly installments of $53,750.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: General Fund
Account Number: 1000 0106 580080
Staff Recommendation: Approve FY2027 Contract For Services with Paducah Transit Authority in the
amount of $215,000. D. JORDAN
Attachments:
1. MO - contract-PATS FY2027
2. PATS - FY2027 Contract
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
WITH PADUCAH AREA TRANSIT SYSTEM IN THE AMOUNT OF $215,000 FOR
PUBLIC TRANSPORTATION SERVICES
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute a contract with Paducah
Area Transit System in the amount of $215,000.00, to be paid in equal quarterly allocations of
$53,750.00, for public transportation services for the Paducah/McCracken County area. This
contract shall expire June 30, 2027.
SECTION 2. This expenditure shall be charged to the General Fund, Account
No.10000106-580080.
SECTION 3. This Municipal Order shall be effective from and after the date of
its adoption.
______________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Claudia S. Meeks, City Clerk, August 25, 2026
\mo\contract-PATS FY2027
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Authorize the Mayor to execute a contract with Insight Public Sector not to exceed $108,000 for
Microsoft licensing on NASPO contract - E. STUBER
Category: Municipal Order
Staff Work
By: Eric Stuber
Presentation
By: Eric Stuber
Background Information: We are currently licensed under a NASPO contract with Carahsoft for Microsoft
365, which includes: Teams, SharePoint, OneDrive, Word, Excel, PowerPoint, and other Microsoft
applications. Carahsoft does not have access to this license vehicle any longer. The State of Kentucky uses
Insight Public Sector for this now. This contract would move us to KY NASPO contract 060025, Master
Agreement 758 2300000427.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: Technology Computer Software
Account Number: 10000501-542110
Staff Recommendation: Authorize the Mayor to execute a contract with Insight Public Sector in the amount
of $98,712.73 for Microsoft licensing on NASPO contract
Attachments:
1. MO Microsoft Licensing NASPO 2026
2. AACOP08132026
MUNICIPAL ORDER NO. _________
Adopted by the Board of Commissioners, ________________________
Recorded by Lindsay Parish, City Clerk, _________________________
MO\Microsoft Licensing NASPO 2026
Disclaimer
The data provided in this PDF is for informational purposes only. Final pricing will be displayed in the
cart upon checkout. Pricing is refreshed on the first of every month and promotions can change at any
time. If you have questions upon your pricing during your checkout, please contact Insight before
placing your order.
B2B Unit ID:10326195
Date created:Aug 13, 2026
Customer name:City of Paducah
Item Unit price Qty Total
Your cart | 4 items Microsoft | 4 items
Enterprise Mobility + Security G3 (Governmental
Community Cloud Pricing)
Insight #CFQ7TTC0LFJ2000QY1
Segment:Government
Community Cloud
USD $119.16
Terms:Annual
70
Frequency:Annual
USD
$8,341.20
Exchange Online (Plan 1) (Governmental
Community Cloud Pricing)
Insight #CFQ7TTC0LH16000TY1
Segment:Government
Community Cloud
USD $44.54
Terms:Annual
70
Frequency:Annual
USD
$3,117.80
Office 365 Extra File Storage (Governmental
Community Cloud Pricing)
Insight #CFQ7TTC0LHS9000JY1
Segment:Government
Community Cloud
USD $2.23
Terms:Annual
4096
Frequency:Annual
USD
$9,134.08
Office 365 G3 (Governmental Community Cloud
Pricing)
Insight #CFQ7TTC0J1Z40003Y1
Segment:Government
Community Cloud
USD $256.13
Terms:Annual
305
Frequency:Annual
USD
$78,119.65
Subtotal USD $98,712.73
Total USD $98,712.73
Excludes any applicable taxes
Promotional pricing is subject to
change without notice.
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Authorize the Application and Acceptance of a Kentucky Division of Waste Management Litter
Abatement Grant - C. YARBER
Category: Municipal Order
Staff Work By: Chris Yarber, Latrisha
Pryor, Hope Reasons
Presentation By: Chris Yarber
Background Information: The Kentucky Division of Waste Management (DWM) provides funds across the
Commonwealth to local jurisdictions for litter abatement. The litter abatement award amount is based on a
street mileage formula with Paducah having 224 miles of city streets. In previous years, DMW has awarded the
Public Works Department an average of $15,000 for the Street Litter Abatement Program. The City uses Litter
Abatement funding for litter/trash pick-up along roadways and within the parks. This grant also funds street
sweeping activities, personnel costs, and disposable costs. The Public Works Department proposes an
application to KY Division of Waste Management for the 2027 Litter Abatement Award. The grant amount will
be based on the formula using the total number of street miles within the City and the number of applicants this
year. This award requires no local cash or in-kind match.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Authorize the application and acceptance of the litter abatement grant and the
Mayor to sign all documents related to same.
Attachments:
1. MO - application & award-2027 Litter Abatement
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
2027 KENTUCKY LITTER ABATEMENT GRANT APPLICATION
THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR
THE PUBLIC WORKS DEPARTMENT’S STREET LITTER ABATEMENT
PROGRAM, ACCEPTING ALL AWARDED GRANT FUNDS, AND
AUTHORIZING THE MAYOR TO EXECUTE ALL AWARD DOCUMENTS
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute a
2027 Kentucky Litter Abatement Program grant application through the Kentucky Division of
Waste Management for the Public Works Department’s Street Litter Abatement program. The
grant amount will be based on a formula using the total number of street miles within the City
and number of applicants.
SECTION 2. That the City of Paducah hereby accepts all grant funds awarded
through Kentucky Division of Waste Management to be used by the Public Works Department
for litter and trash pick-up along roadways and in parks and authorizes the Mayor to execute all
grant award documents. No local match is required.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
__________________________________
George Bray, Mayor
ATTEST:
____________________________
Lindsay Parish, Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, August 25, 2026
MO\grants\application & award-2027 Litter Abatement
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Purchase of Five (5) Police Pursuit Rated SUV's for use by the Paducah Police Department - C.
YARBER
Category: Municipal Order
Staff Work By: Jim
Scutt, Debbie Collins
Presentation By: Chris
Yarber
Background Information: On July 23, 2026, sealed written bids were opened for the purchase of Five (5)
Police Pursuit Rates SUV's to be used by the Paducah Police Department. One bid was received. Linwood
Motors was the responsive and responsible bidder in accordance with the specifications, with four (4) Patrol
SUV's at $57,166.00 each, and one (1) Detective SUV at $52,745.00 each, for a total price of $281,409.00. In
addition, Linwood Motors agreed to allow the City to purchase up to two (2) additional police SUV's in
accordance with the specifications at the unit bid price listed above, in the event the City may need to purchase
additional police SUV's prior to June 30, 2027, due to loss of a SUV. The delivery time will be 180 days after
contract execution.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: Rolling Stock/Vehicle Fleet Lease Trust Fund
Account Number: 71000210 540050
Staff Recommendation: To receive and file the bid and adopt a Municipal Order authorizing the Mayor to
execute an agreement with Linwood Motors for the purchase of Five (5) Police Pursuit Rated SUV's for use by
the Police Department in accordance with the specifications in the total amount of $281,409.00 with the option
of additional purchase if needed.
Attachments:
1. MO - police SUV’s 8-2026
2. 00020 - Invitation to Bid
3. Bid Tab - Five (5) Police Pursuit - Police
4. 0050 - Proposed Agreemet
5. Spec Pick Up list
6. LINWOOD MOTORS - BID 7-23-26
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER ACCEPTING THE BID OF LINWOOD MOTORS
FOR SALE TO THE CITY OF PADUCAH FOUR (4) PATROL SUVS IN THE
AMOUNT OF $57,166 EACH AND ONE DETECTIVE SUV IN THE
AMOUNT OF $52,745, FOR A TOTAL AMOUNT OF $281,409, FOR USE
BY THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah accepts the bid of Linwood Motors for four (4)
Patrol SUVs at $57,166 each and one (1) Detective SUV in the amount of $52,745, for a total
price of $281,409, for use by the Paducah Police Department, said bid being in substantial
compliance with bid specifications, and as contained in the bid of Linwood Motors of July 23,
2026.
SECTION 2. The Mayor is hereby authorized to execute a contract with Linwood
Motors for the purchase of a total of five (5) Police SUV’s, authorized in Section 1 above,
according to the specifications, bid proposal and all contract documents heretofore approved and
incorporated in the bid. In addition, Linwood Motors agrees to allow the City to purchase up to
two (2) additional police SUVs at the unit bid price, in the event the City may need to purchase
additional police SUVs prior to June 30, 2027.
SECTION 3. These purchases shall be charged to Rolling Stock/Fleet Lease
Vehicles Account No. 71000210-540050.
SECTION 4. This Order shall be in full force and effect from and after the date
of its adoption.
_____________________________
George Bray, Mayor
ATTEST:
____________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, City Clerk, August 25, 2026
MO\police SUV’s 8-2026
00020
INVITATION TO BID
PAGE 1 OF 1
INVITATION TO BID
RECEIPT OF PROPOSALS:
The City of Paducah, Public Works Department will receive sealed bids for the purchase of FIVE
(5) POLICE PURSUIT RATED SUV’S for use by the PADUCAH POLICE DEPARTMENT on Thursday,
July 23, 2026 at 1:00 P.M. CST. All Bids received will be publicly opened and read aloud in the
Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.
OBTAINING CONTRACT DOCUMENTS
Copies of specifications may be obtained at the office of the Public Works Fleet Department
located at 1120 North 10th Street.
BID EVALUATION - AWARD OF CONTRACT
After reasonable consideration of all bids received, a Notice of Award will be given to the
responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance
with the specifications.
PREFERENCE TO KENTUCKY BIDDERS
In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the
Commonwealth shall be given a preference against a non-resident bidder registered in any state that
gives or requires a preference to bidders from that state. The preference shall be equal to the preference
given or required by the state of the non-resident bidder.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall ensure that employees and applicants for employment are not discriminated
against because of their race, religion, color, sex, national origin, age or disability.
DRUG FREE WORKPLACE
The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with
803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited. All contractors
and subcontractors doing business for the City of Paducah shall adhere to this policy.
OWNER'S RIGHTS RESERVED:
The City reserves the right to reject any and all bids in accordance with the City of Paducah’s
Code of Ordinances and the Specifications.
CITY OF PADUCAH, KENTUCKY
PUBLIC WORKS DEPARTMENT
Five (5) Police Pursuit Rated SUV's - Police
LOWEST EVALUATED BID
OFFICIAL BIDDER OF RECORD Linwood Motors
Contact: Jake Brenningmeyer
Mailing Address: 3345 Park Ave
Paducah, KY 42001
Five (5) Police Pursuit Rated SUV's
4 @ 57,166
1 @ 52,745
TOTAL $281,409.00
Delivery Time 3-6 Months
Manufacturer:Dodge
DOCUMENTS REQUIRED FOR COMPLIANCE SUBMITTED:
1. Bidder's Required Certification Yes
2. Manufacturer Specifications Yes
3. Warranty Information Yes
4. Compliance with Tech Specs form Yes
5. Deviations with Information None
6. Addendum Signed and Included N/A
Kentucky State Bidder Yes
Responsive & Responsible Bidder:Yes
Evaluation Score:100.00
BID RECOMMENDED FOR ACCEPTANCE Yes
BID OPENING: 1:00 p.m. CST on Thursday, July 23, 2026
00500AGREEMENT
Pao®'of f
CITY OF PADUCAH,KENTUCKY
PUBLIC WORKS DEPARTMENT
AGREEMENT TO PURCHASE FIVE (5)POLICE PURSUIT RATED SUV’s
THIS AGREEMENT,made this _____day of __,20 by and between the CITY OFPADUCAH,hereinafter called the OWNER,and LINWOOD MOTORS hereinafter called the VENDOR,for the consideration hereinafter named,agrees as follows:
ariicle l_ scope of work
The Vendor shall provide FIVE (5)POLICE PURSUIT RATED SUV’s to be used by the PoliceDepartmentInfullcompliancewiththeBidProposalDatedJuly23,2026,and with this Agreement,theSpecificationsandanyAddendum(s)issued.
ARTI£LE .l TIME FOR QQMPLEW^DAMAGESTheVendorherebyagreestocommenceworkunderthisContract and to fully complete thedeliveryoftheaforementionedVehicle(s)within 90-1 80 consecutive calendar days thereafter from thedateofthisAgreement.
ARTICLE ^,IHE CONTRACT SUMTheOwneragreestopaythe Vendor the following,subject to additions and deductions providedtherein:Two Hundred Eighty One Thousand,Four Hundred and Nine Dollars ($281 ,409.00)asquotedintheaforementionedVendor's Bid Proposal and as approved by the Board of Commissioners onbyMunicipalOrder#.
articlo^ymentsTheOwnerwillmake Payment in full upon satisfactory delivery in accordance with the Contract
Documents and the Specifications.The Payment shall constitute full compensation for the work andservicesauthorizedherein.
ARTICLE S.GQygRNJNG LAW
The Parties agree that this Agreement and any legal actions concerning its validity,interpretationandperformanceshallbegovernedbythelawsoftheCommonwealthofKentucky.The parties furtheragreethatthevenueforanylegalproceedingrelatingtothisAgreementshallexclusivelybeinMcCrackenCounty,Kentucky.
ARW^^
The Specifications and any addendum that may have been issued are fully a part of this Contractasiftheretoattachedorhereinrepeated.
IN WITNESS WHEREOF:The parties hereto have executed this Agreement,the day and year firstabovewritten.
VENDOR
ADDRESS:
CITY OF PADUCAH,KENTUCKY
BY
George Bray,Mayor
ADDRESS:
Post Office Box 2267
Paducah,Kentucky 42002-2267
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Approve FY2027 Contract For Services with GPEDC, INC. (Greater Paducah Economic
Development Council) in the amount of $250,000 - D. JORDAN
Category: Municipal Order
Staff Work By: Daron
Jordan, Claudia Meeks
Presentation By: Daron
Jordan
Background Information: The FY2027 Budget was approved on June 9, 2026, by Ordinance No. 2026-06-
8879. The Budget included payment to GPEDC, Inc. (Greater Paducah Economic Developmente Council) in
the amount of $250,000. The Board of Commissioners is now desirous of entering into a contract with GPEDC
for FY2027 services in the amount of $250,000, payable in four quarterly installments of $62,500.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: Investment Fund
Account Number: 2400 0401 580800
Staff Recommendation: Approve FY2027 Contract For Services with GPEDC, Inc. in the amount of
$250,000
Attachments:
1. MO - contract-GPEDC FY27
2. GPEDC - FY2027 Contract
MUNICIPAL ORDER NO. _____
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SERVICES WITH THE GREATER PADUCAH
ECONOMIC DEVELOPMENT COUNCIL IN AN AMOUNT OF $250,000
FOR SPECIFIC SERVICES
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a contract with
Greater Paducah Economic Development Council in the amount of $250,000, to be paid in equal
quarterly allocations of $62,500, for performance of services as outlined in said Contract. This
contract shall become effective July 1, 2026 and expire June 30, 2027.
SECTION 2. This expenditure will be charged to the Investment Fund, Account
Number 24000401-580800.
SECTION 3. This Municipal Order shall be effective from and after the date of
its adoption.
______________________________
George Bray, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, City Clerk, August 25, 2026
\mo\contract-GPEDC FY27
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Approve FY2027 Contract For Services with Barkley Regional Airport Authority in the amount
of $120,000 - D. JORDAN
Category: Municipal Order
Staff Work By: Daron
Jordan, Claudia Meeks
Presentation By: Daron
Jordan
Background Information: The FY2027 Budget was approved on June 9, 2026, by Ordinance No. 2026-06-
8879 The Budget included payment to the Barkley Regional Airport Authority in the amount of $120,000. The
Board of Commissioners is now desirous of entering into a contract with Barkley Regional Airport Authority
for FY2027 services in the amount of $120,000, payable in four quarterly installments of $30,000 each.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: Investment Fund
Account Number: 2400 0401 580820
Staff Recommendation: Approve FY2027 Contract with Barkley Regional Airport Authority in the amount
of $120,000
Attachments:
1. MO - Contract - Barkley Regional Airport FY2027
2. Barkley Airport - FY2027 Contract
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH BARKLEY REGIONAL AIRPORT IN THE AMOUNT OF
$120,000 FOR GENERAL AVIATION AND AIR CARRIER SERVICES
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a contract
with Barkley Regional Airport in the amount of $120,000 payable in quarterly
installments of $30,000, for providing general aviation and air carrier services to the
citizens of McCracken County and surrounding regions. This contract shall expire
June 30, 2027.
SECTION 2. This expenditure shall be charged to the Investment Fund,
Account No. 24000401-580820.
SECTION 3. This Municipal Order shall be effective from and after the
date of its adoption.
______________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, City Clerk, August 25, 2026
\mo\contract-barkley regional airport FY2027
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Approve a Memorandum of Agreement between the City of Paducah and the Commonwealth of
Kentucky, Transportation Cabinet, Department of Highways in the amount of $151,324.20 for the Coleman
Road Sidewalk Design Project - G. GUEBERT
Category: Municipal Order
Staff Work
By: Melanie
Townsend
Presentation
By: Greg
Guebert
Background Information: The Infrastructure Investment and Jobs Act establishes the Carbon Reduction
Program (CRP), which provides funds for projects designed to reduce transportation emissions, defined as
carbon dioxide (CO2) emissions from on-road highway sources.
On January 13, 2026, the Board of Commissioners approved Municipal Order #3170 for the application and
acceptance of CRP funds. The Paducah-McCracken County Metropolitan Planning Organization, through the
Kentucky Transportation Cabinet, has allocated $151,324.20 in Federal funds to the city for the design,
engineering, and permitting of a sidewalk and pedestrian bridge along the west side of Coleman Road, from the
railroad tracks to Hinkleville Road. The required local match is $37,831.05.
The Board of Commissioners does hereby ratify and adopt all statements, representations, warranties,
covenants, and agreements contained in said Agreement and does hereby accept the funds provided in said
Agreement and by such acceptance agrees to all the terms and conditions therein stated.
The Mayor of the City of Paducah is hereby authorized and directed to sign said Agreement as set forth on
behalf of the Board of Commissioners of the City of Paducah, and the City Clerk of Paducah is hereby
authorized and directed to certify thereto.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name: MAP
Account Number: 23002217 542270
Staff Recommendation: Adopt and approve the execution of a Memorandum of Agreement with the
Commonwealth of Kentucky in the amount of $151,324.20 for the Coleman Road Sidewalk Project and
authorize the Mayor to sign the same.
Attachments:
1. MO - MOU-Kentucky Transportation Cabinet - Coleman Road Sidewalk Project
2. Paducah- Coleman Rd 1-224
3. Carbon Reduction_MO3170_Coleman Rd
4. Paducah- Coleman Rd 1-224
MUNICIPAL ORDER NO. ______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PADUCAH
AND THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET,
DEPARTMENT OF HIGHWAYS, IN THE AMOUNT OF $151,324.20 FOR THE
COLEMAN ROAD SIDEWALK DESIGN PROJECT.
WHEREAS, Municipal Order #3170, adopted by the Paducah Board of
Commissioners on January 13, 2026, for the application and acceptance of Carbon
Reduction Program (CRP) funds; and
WHEREAS, the Paducah-McCracken County Metropolitan Planning
Organization through the Kentucky Transportation Cabinet, has allocated $151,324.20 to
the city for the design, engineering and permitting of a sidewalk and pedestrian bridge
along the west side of Coleman Road, from the railroad tracks to Hinkleville Road; and
WHEREAS, the City is responsible for a required local match, totaling
$37,831.05, to be paid from the MAP Fund.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The Board of Commissioners does hereby ratify and adopt all
statements, representations, warranties, covenants, and agreements contained in said
Agreement and does hereby accept the funds provided in said Agreement and by such
acceptance agrees to all the terms and conditions therein stated.
SECTION 2. The Mayor of the City of Paducah is hereby authorized and directed
to sign said Agreement as set forth on behalf of the Board of Commissioners of the City
of Paducah, and the City Clerk of Paducah is hereby authorized and directed to certify
thereto.
SECTION 3. Required match funds in the amount of $37,831.05 shall be paid
from the MAP Fund, Account Number 2300 2217 542270.
SECTION 4. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
Mayor George Bray
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, City Clerk, August 25, 2026
\mo\MOU-Kentucky Transportation Cabinet - Coleman Road Sidewalk Design Project
AGREEMENT BETWEEN
THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET
AND
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT/ ITEM NO. 01-00224.00
FEDERAL PROJECT NUMBER 6000-354
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 1 of 21
This AGREEMENT is made and entered into by and between the Commonwealth of Kentucky,
Transportation Cabinet, hereinafter the "CABINET" and the City of Paducah, hereinafter the
"SUBRECIPIENT".
WITNESSETH:
WHEREAS, the Federal Highway Administration (FHWA), through the CABINET, has approved
$151,324.20 in federal funding for the Coleman Road Multi-Use Path Project hereinafter the “PROJECT”,
known as Federal Project Number 6000-354 and the applicable Assistance Listing number is 20.265-
Carbon Reduction Program,
WHEREAS, the Federal-aid Highway Program is a State Administered Reimburs ement Program
and the SUBRECIPIENT shall carry out this PROJECT in accordance with applicable Federal and State
laws and regulations including all of Title 49 United States Code (USC), Title 23 United States Code (USC),
49 Code of Federal Regulations (CFR), 23 Code of Federal Regulations (CFR), and 2 CFR 200,
WHEREAS, the SUBRECIPIENT must comply with applicable CABINET policies and procedures,
WHEREAS, Federal-aid projects are to serve a public purpose, the SUBRECIPIENT is responsible
for maintaining any real property or facilities improved pursuant to the PROJECT on a non-profit basis,
WHEREAS, the SUBRECIPIENT shall refer to the CABINET’S Local Public Agency (LPA) Guide,
hereinafter the “GUIDE”, and any future revisions for assistance in complying with this AGREEMENT,
WHEREAS, the SUBRECIPIENT shall outline, undertake, and complete the work as described in
the Scope of Work and Budget Summary (Attachment A) in accordance with the terms and conditions of
this AGREEMENT, and consistent with the FHWA Contract Administration Manual, the CABINET/FHWA
Stewardship Agreement, FHWA Form 1273 and all applicable State and Federal laws and regulations,
WHEREAS, the SUBRECIPIENT shall demonstrate and shall maintain adequate staff, provide
delivery systems, and sufficient accounting control to complete the PROJECT in accordance with all
Federal and State laws and regulations addressed herein, and
WHEREAS, the SUBRECIPIENT has agreed to provide a minimum of 20% matching funds and to
accept responsibility for all administration, staffing, maintenance and operation costs for the PROJECT as
identified under this AGREEMENT;
NOW THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the
CABINET and the SUBRECIPIENT hereby agree as follows:
Section 1. Scope of Work & Budget Summary. It is understood that the PROJECT will enhance
the transportation system as further described in the Scope of Work and Budget Summary (Attachment A,
attached hereto and made a part of this AGREEMENT ). In the Scope of Work and Budget Summary, the
SUBRECIPIENT is to include detailed expectations, individual activities, estimates, and a schedule with
milestones which the CABINET will use as checkpoints for the PROJECT. Further, the SUBRECIPIENT is
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 2 of 21
to define the roles, responsibilities, and authorities of the various entities and/or organizational units
regarding the project development and project delivery processes specific to this PROJECT in the Scope
of Work and Budget Summary.
The SUBRECIPIENT shall identify and provide a point of contact, including adequate contact
information, for who shall be responsible to manage this PROJECT on the SUBRECIPIENT’s behalf, submit
the Scope of Work and Budget Summary to the CABINET, and be responsible for ensuring that the
SUBRECIPIENT adheres to all terms and conditions of this AGREEMENT. The SUBRECIPIENT shall
have final design plans, specifications, and a total estimate prepared by a Professional Engineer licensed
to practice in the Commonwealth of Kentucky and approved by the CABINET prior to any construction. The
Project Development Checklist (LPA-PDC) (Appendix 1 of the GUIDE) shall be submitted by the
SUBRECIPIENT and certified by the CABINET prior to construction.
Section 2. Effective Date of Agreement and Term of Eligible Reimbursement. It is understood the
effective date of this AGREEMENT is the date the AGREEMENT is signed by the Secretary of the
CABINET. After execution of the AGREEMENT, the CABINET will return a copy of the AGREEMENT to
the SUBRECIPIENT and issue a Notice to Proceed to begin work on a particular Phase of the PROJECT.
Expenditures made prior to the effective date of the AGREEMENT and before the Notice to Proceed for the
particular Phase covering the expenditure shall not be eligible for reimbursement. The Term of Eligible
Reimbursement under this AGREEMENT shall end January 31, 2028 unless that Term is extended or
amended by written agreement in accordance with the provisions of KRS 45A and 2 CFR Part 200 as to
period of performance. Any and all funding obligated for any Phase of this PROJECT defined by the original
Scope of Work and authorized changes shall be available to reimburse the SUBRECIPIENT for eligible
work activities completed and costs incurred after the effective date of this AGREEMENT and the Notice to
Proceed covering that Phase of the PROJECT. If the PROJECT cannot be completed during the Term of
Eligible Reimbursement under this AGREEMENT, the SUBRECIPIENT must provide justification why the
PROJECT end date should be extended and identify the new Term of Eligible Reimbursement being
requested.
Section 3. Funding Out Provision. The CABINET may terminate this contract if funds are not
appropriated to the contracting agency or are not otherwise available for the purpose of making payments
without incurring any obligation for payment after the date of termination, regardless of the terms of the
contract. The CABINET shall provide the SUBRECIPIENT thirty (30) calendar days written notice of
termination of the contract.
This AGREEMENT is contingent upon the continued availability of appropriated Federal funding.
If the funding appropriated for any Phase of the PROJECT becomes unavailable for any reason including
the Kentucky General Assembly’s failure to appropriate the funding, by operation of law or as the result of
a reduction in Federal funding, further reimbursement of PROJECT expenditures may be denied, the
PROJECT may be cancelled, the timeline extended or the scope amended by the CABINET either in whole
or in part without penalty. Denial of further reimbursement, PROJECT cancellation, extension or
amendment because of an interruption in the appropriated funding is not a default or breach of this
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ITEM NO. 01-00224.00
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AGREEMENT by the CABINET nor may such denial, cancellation, extension or amendment give rise to
any claim against the CABINET.
Section 4. Duration of Project. It is understood and agreed by the parties hereto that the Scope of
Work shall be completed within the period set forth herein under Section 2. In the event the
SUBRECIPIENT fails to perform the Scope of Work within the time allotted, or at any time the
SUBRECIPIENT fails to maintain adequate staff, project delivery systems, or sufficient accounting control,
the CABINET reserves the right to cancel further reimbursements related to the PROJECT under the
AGREEMENT. In the event the CABINET denies further reimbursement under this section, the
SUBRECIPIENT shall refund all reimbursements made by the CABINET to the SUBRECIPIENT under this
AGREEMENT.
Section 5. Project Funding. It is expressly understood that Federal funding for this PROJECT is
being provided by the Federal Highway Administration (FHWA) through the CABINET, specifically through
the Assistance Listing Number 20.265, Carbon Reduction Program. The Federal share of the total cost of
this AGREEMENT shall not exceed $168,138 (the amount indicated on Attachment A) unless otherwise
approved in writing by the CABINET with the concurrence of FHWA. If the SUBRECIPIENT completes the
PROJECT for less than this amount, the remaining funds may only be used by the SUBRECIPIENT upon
written agreement of the CABINET and may only be used for eligible PROJECT costs within the original
PROJECT scope. Unless otherwise stated, the funding for the PROJECT shall be authorized in Phases
and no reimbursement shall be considered for expenditures made before a Notice to Proceed for that Phase
has been received. Reimbursement requests will be considered only for and up to the funding amount and
type of work described in the approved Scope of Work and Budget and authorized by the Notice to Proceed
for that Phase. The SUBRECIPIENT has agreed to accept up to $151,324.20 in Federal reimbursement
funding available as authorized for the Design Phase for eligible PROJECT costs. The SUBRECIPIENT
shall be responsible for any ineligible costs, the required 20% local match funds ($37,831.05), and any
costs in excess of $151,324.20 necessary for completion of the approved Scope of Work and any
authorized changes to the PROJECT.
The SUBRECIPIENT has agreed to make available up to $16,813.80 of the total PROJECT
funding to the CABINET for direct costs related to PROJECT oversight and management activities. If any
funding made available to the CABINET is not used, the CABINET may permit the remaining funding to
be obligated to the SUBRECIPIENT for eligible PROJECT costs as evidenced in writing at the mutual
consent of both parties.
The SUBRECIPIENT shall pay all PROJECT expenses and only upon meeting all terms and
conditions of this AGREEMENT will be eligible to receive Federal reimbursement funding. All charges to
the PROJECT shall be supported by properly executed invoices, contracts, vouchers, or monthly
employment data evidencing in proper detail the nature and propriety of the charge. The CABINET or
FHWA may require additional documentation at their discretion.
Section 6. Allowable Costs. Funding may be used for restoration, repair, construction and other
activities eligible under the Surface Transportation Program (STP) as defined within 23 USC
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ITEM NO. 01-00224.00
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133(b). Funding may also be used for passenger and freight rail transportation and port infrastructure
projects eligible for assistance under subsection 23 USC 601(a)(8). The PROJECT costs referred to in this
AGREEMENT shall be those costs included in th e Scope of Work (Attachment A) and submitted to the
CABINET on the Reimbursement Request Form. The SUBRECIPIENT shall follow 2 CFR 200.
The SUBRECIPIENT is responsible for adhering to all Federal and State laws and regulations listed
in this AGREEMENT and all documents referred to herein. The CABINET shall reimburse the
SUBRECIPIENT upon request by the SUBRECIPIENT providing proof of payment through appropriate
documentation, which includes but is not limited to the following: work progress completed to date,
expenses, cancelled checks, bank statements, verified affidavits, and employment reports. Unless
otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within
thirty (30) working days after receipt of a SUBRECIPIENT’s invoice in accordance with KRS 45.453 and
KRS 45.454. For the purpose of this provision, a working day is any weekday except for Commonwealth
employee holidays up to the agency close of business. The Commonwealth may make a partial payment
of goods or services that it has received according to the terms of the contract. The SUBRECIPIENT shall
also certify the work shown on the invoice has been performed in accordance with the terms of this
AGREEMENT and approved plans and specifications, the cost(s) shown are verified and are true and
correct, and the request for reimbursement in no way represents any degree of duplication of payments
that have or will be received from other funding sources. Payments are predicated upon successful
completion and acceptance of the described work, services, supplies, or commodities, and delivery of the
required documentation. Invoices for payment shall be submitted to the agency contact person or agency
representative and shall include the following information, as applicable:
• Contract and/or delivery order number;
• Name of Contractor Entity or Individual;
• Contractor designated point of contact;
• Unique Invoice Number;
• Invoice Date;
• Item numbers;
• Descriptions of goods or services provided;
• Sizes of goods provided;
• Quantities provided;
• Unit prices; and
• Extended totals (unit price x quantity) for invoiced line items.
This formal letter must be signed by the designated project manager for the SUBRECIPIENT in
responsible charge. The CABINET will make a good faith effort to notify the SUBRECIPIENT within fifteen
(15) working days of the SUBRECIPIENT’s failure to submit a proper invoice or a dispute of the goods or
services provided. The SUBRECIPIENT shall address the CABINET’s concerns within ten (10) calendar
days and resubmit a corrected invoice with a new invoice number for payment. If the SUBRECIPIENT has
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ITEM NO. 01-00224.00
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not rectified the problem with the invoice or the good or service within the ten (10) calendar day correction
period, any revised submitted invoice shall be considered a new invoice with a new date of submission for
calculation of any late payment penalty.
If the CABINET has not notified the SUBRECIPIENT of any issue with the invoice or the
goods and/or services and the SUBRECIPIENT has not received payment by the twenty -fifth (25th)
business day after the SUBRECIPIENT submitted the invoice, the SUBRECIPIENT should notify its
CABINET contract representative that its invoice is still pending payment.
Except as otherwise explicitly provided in the contract, payments shall be issued to the
SUBRECIPIENT within thirty (30) working days of receipt of SUBRECIPIENT 's invoice or of acceptance of
goods and/or services. In the event of an invoice payment dispute between the Contractor and purchasing
agency, the SUBRECIPIENT shall first attempt resolution of the dispute via submission to the purchasing
agency in accordance with the payment dispute process posted on the Finance and Administration Cabinet
website, located at:
https://finance.ky.gov/office-of-the-secretary/office-of-general-counsel/Pages/procurement-and-protest-
resources.aspx
If submission to the purchasing agency fails to resolve the payment dispute, the SUBRECIPIENT
may submit a contract dispute regarding payment to the Finance Secretary for resolution. In accordance
with KRS 45.454, and except as provided by KRS 371.405, there shall be payable to the SUBRECIPIENT
a penalty of one-percent (1%) on any undisputed amount each month or fraction thereof owing to the
SUBRECIPIENT after 30 working days following the receipt of the goods or services and receipt of the
invoice unless otherwise agreed between the CABINET and the SUBRECIPIENT. After a resolution is
determined, the purchasing agency shall begin to assess penalties due the SUBRECIPIENT and remit the
penalty payment to the SUBRECIPIENT within ten (10) working days.
Reimbursement by the CABINET is also subject to the provisions of Sections 35 and 38 of this
Agreement hereof. The CABINET or FHWA reserves the right to require additional documentation.
Section 7. Reporting and Monitoring. The SUBRECIPIENT shall maintain and comply with all
reporting requirements outlined by the CABINET and FHWA.
This Federal-aid project is subject to the reporting requirements contained in the Federal Funding
Accountability and Transparency Act (Transparency Act) of 2006 Public Law No. 109-282 and/or 31 USC
6101 and its associated amendments. The Transparency Act requires entities receiving Federal awards
such as Federal contracts, sub-contracts, grants and sub-grants, to disclose certain information. This
Agreement is subject to 31 USC 6101, 2 CFR 170, and 2 CFR Subtitle A, Chapter I and Part 25. The
CABINET may require that the SUBRECIPIENT provide a completed Federal Funding Accountability and
Transparency Act form prior to execution of this Agreement.
The making, recording and reporting of any purchases shall be undertaken in accordance with the
requirements of KRS 45A and applicable federal guidelines. All checks, invoices, contract records,
vouchers, orders, purchasing documents, and monthly employment data pertaining in whole or in part to
the PROJECT shall be clearly identified and readily accessible. The SUBRECIPIENT shall permit the
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ITEM NO. 01-00224.00
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CABINET and/or FHWA to conduct periodic site visits to ascertain compliance with Federal and State laws
and regulations. The SUBRECIPIENT shall maintain financial records for three years after the latest of
project completion, the execution of the Project Closure Form by KYTC, Final Acceptance and final
reimbursement.
Section 8. Environmental Requirements. With the advice and assistance of the CABINET, the
SUBRECIPIENT shall ensure that all applicable environmental requirements are met including the
preparation of appropriate environmental documentation prepared pursuant to the National Environmental
Policy Act (NEPA) of 1969 addressing the social and environmental effects of the proposed PROJECT.
Adequate resources must be devoted to ensuring that all applicable environmental reviews under NEPA
are completed on an expeditious basis and that the shortest existing applicable process under NEPA shall
be utilized. Compliance with NEPA 42 USC 4321 et seq, Section 4(f) of 49 USC 303, Section 106 of the
National Historic Preservation Act 54 USC 300101 et seq, Sections 401 and 404 of the Clean Water Act,
Section 7 of the Endangered Species Act, and any other applicable environmental laws and regulations
must be received to permit funding authorization by the FHWA. Specifically, Phase I design activities will
be allowed to proceed without a valid environmental document; however, the commencement of any Phase
II design, right-of-way acquisition, utility relocation, or construction activities shall not be permitted prior to
approval of the appropriate environmental document. Federal funds will be available for reimbursement of
construction costs upon successful completion of design activities.
Section 9. Land Acquisition. Should the PROJECT require the acquisition of any interest in real
property by the SUBRECIPIENT; the SUBRECIPIENT must comply with the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (49CFR part 24), State Law and KYTC Division of Right
of Way & Utilities Right of Way Guidance Manual and Relocation Assistance Manual. In the event
condemnation occurs, the CABINET shall require prior written approval prior to the institution of any
condemnation proceedings by the SUBRECIPIENT.
The SUBRECIPIENT shall ensure that all real property acquisition, relocation assistance, and
property management are completed in a fair, equitable and approved manner consistent with all State and
Federal laws and regulations governing the acquisition of real property for public use using State or Federal
highway funding. (1) The SUBRECIPIENT shall either adopt in writing the CABINET’s written Policies and
Procedures for Right of Way Acquisition and Relocation Assistance or present its own written Policies and
Procedures for approval by the CABINET’s Division of Right of Way and Utilities and, if applicable, the
FHWA. (2) The SUBRECIPIENT shall conduct all appraisals and appraisal reviews using personnel
meeting the CABINET's minimum qualifications and listed on the CABINET’s pre -qualified appraiser and
reviewer list. (3) The SUBRECIPIENT must use an acquisition consultant, prequalified by the CABINET,
on all or any portion of the PROJECT, unless given prior approval by the CABINET to acquire property
utilizing the SUBRECIPIENT’s staff. The selection of the consultant shall be in accordance with the
CABINET’s Division of Right of Way Guidance Manual. (4) All appraisals must be reviewed and approved
by the CABINET’s Central Office review appraisers, failure to do so will result in the PROJECT being
ineligible for reimbursement. (5) The SUBRECIPIENT shall provide property management in accordance
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ITEM NO. 01-00224.00
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with approved procedures and be responsible for the abatement of any asbestos containing materials and
removal of contaminated soils pursuant to applicable State and Federal laws and regulations. (6) The
SUBRECIPIENT shall provide the CABINET and, when applicable, FHWA, necessary assurance that all
real property has been acquired and all displaced individuals, businesses, non-profit organizations and
farms have been offered relocation assistance according to applicable State and Federal laws and
regulations. (7) The SUBRECIPIENT shall provide the CABINET, and when applicable, FHWA, necessary
documentation for review and approval at various stages of the acquisition process, as described in the
CABINET’s Right of Way Relocation Assistance Guidance Manual.
The CABINET shall: (1) Review all appraisal reports to ensure proper appraisal practice and
procedures as well as compliance with State and Federal laws and regulations, and (2) Approve the final
value conclusion through the Director, Division of Right of Way and Utilities.
The SUBRECIPIENT shall provide to the CABINET the following information on each parcel of real
property to be acquired:
• A title opinion for the Property,
• An accurate legal description and plat delineating the shape and location of the Property to be
acquired, (In accordance to KYTC Division of Design Specifications)
• The total area of the Property,
• The Property interest to be acquired
Should the acquisition of real property result in the displacement of a tenant-occupant, such
displacement shall be subject to the requirements of the URA, as set out in implementing regulations 49
CFR Part 24. A displaced tenant shall be eligible for moving expenses and any other relocation ex penses
for which they might qualify.
Section 10. Restrictive Easements. The SUBRECIPIENT acknowledges that the CABINET may
require the placement of a restrictive easement approved by and in favor of the CABINET in the chain of
title of any real property acquired or improved pursuant to the PROJECT in favor of the CABINET. If the
Owner of any real property acquired or improved pursuant to the PROJECT is different from the
SUBRECIPIENT, then the Owner shall sign and be made a party to this AGREEMENT and the Owner
hereby acknowledges, covenants and consents to the placement of a restrictive easement for perpetual
maintenance of the property acquired or improved pursuant to the PROJECT in the chain of title in favor of
the CABINET prior to final reimbursement by the CABINET.
Section 11. Reimbursable Utility Relocations. When conducting a utility relocation, KRS 177.035
and KRS 179.265 determine the necessity of payment on behalf of the utility company in question. When
law requires the reimbursement of the work, the cost of constructing the most economical type of faci lities
that satisfactorily meet the service requirements of the former facilities is negotiated, and an agreement is
executed between the SUBRECIPIENT and the utility company. Utility relocations shall be designed by
the utility company and shown on the PROJECT’s survey and general plan sheets. The impacted utility
company, with its regular construction or maintenance personnel, and/or with an approved contractor or
subcontractor, will furnish all engineering, administration, labor, and materials to make and complete all
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ITEM NO. 01-00224.00
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necessary adjustments of its facilities to accommodate the PROJECT. The SUBRECIPIENT shall inspect
the relocation and document the proper installation of the facilities. If it is determined that the utility
relocation work is best conducted within the PROJECT’s construction contract, the SUBRECIPIENT or the
authority designated by the SUBRECIPIENT will negotiate, execute the agreement, and inspect the
relocation work. If a conflict of interest arises between the SUBRECIPIENT and a utility company, the
CABINET shall intercede to provide the utility coordination.
Section 12. Non-Reimbursable Utility Relocations. When KRS 179.265 indicates the work is not
reimbursable, the utility company shall design their relocation plan on the PROJECT’s survey and general
plan sheets. The SUBRECIPIENT shall perform a review and approval of the relocation per agency policy
and procedure. The SUBRECIPIENT shall inspect the relocation and document the proper installation of
the facilities. If a conflict of interest arises between SUBRECIPIENT and a utility company, the CABINET
shall intercede to provide the utility coordination.
Section 13. General Railroad Coordination. The SUBRECIPIENT shall be charged with any
railroad coordination for the PROJECT, the execution of a contract with the impacted railroad and oversight
of the execution. All work related to the PROJECT shall be done in accordance with the CABINET’s
Standards, Specifications, Standard Drawings, and the Utilities and Rail Manual. Correspondence
pertaining to railroad coordination may impact both the project development and construction of the
PROJECT. Therefore, any and all correspondence regarding railroad coordination activities must be
provided to both contracted parties. The CABINET’s representative in such matter is the Central Office
Rails Coordinator.
The SUBRECIPIENT shall provide the following with the bid package for the PROJECT: a railroad
coordination note defining any and all special project terms and conditions due to the involvement of the
railroad company and an estimate of the PROJECT expenses for railroad coordination.
Section 14. General Utility Coordination. The SUBRECIPIENT shall be charged with the
identification of utility facilities in conflict with the PROJECT, the execution of a remedy for said conflict, and
oversight of the execution. The CABINET encourages dutiful consideration of utility avoidance via design
considerations. When avoidance is impossible, uneconomical or otherwise invalid, utility relocation is an
acceptable remedy for conflict. All work related to the PROJECT shall be done in accordance with the
CABINET’s Standards, Specifications, Standard Drawings, and the Utilities and Rail Guidance Manual.
Correspondence pertaining to utility coordination may affect both the project development and construction
of the PROJECT. Therefore any and all correspondence regarding utility coordination activities must be
provided to both contracted parties. The CABINET’s representative on these matters is the District Office
Utility Supervisor.
The SUBRECIPIENT shall provide the following upon full execution of the utility relocation for the
PROJECT: 3 sets of as-built plans for each utility company that completes facility relocation on the project
prior to the construction letting, a utility and rail certification note defining the utilities and railroad identified
in the PROJECT scope, relocations that have been performed, incomplete relocations, and completion
schedules for the incomplete work. If no railroad is involved the note shall indicate as such.
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ITEM NO. 01-00224.00
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Section 15. Permits and Licenses. The SUBRECIPIENT is responsible for obtaining all permits
and licenses required to initiate, perform and complete all phases of the PROJECT in an appropriate and
timely manner. Per the CABINET/FHWA Stewardship Agreement, the PROJECT may require more
involvement from the FHWA.
Section 16. Design and Construction Standards. All Federal and State design and construction
criteria for the type of work shall be followed, including but not limited to 23 CFR 625, the CABINET’s
Highway Design Manual, the CABINET’s Standard Drawings, the CABINET’s Standard Specifications for
Road and Bridge Construction, the CABINET’s Drainage Manual, the CABINET’s Structural Design Manual,
the American Association of State Highway Transportation Officials’ (AASHTO) “Policy on Geometric
Design of Highways and Streets”, and the FHWA’s Manual on Uniform Traffic Control Devices (MUTCD).
All work performed shall be in accordance with the most recent edition of the CABINET’s Standard
Specifications for Road and Bridge Construction, as revised, and as provided in Subsection 105.01 of said
Specifications. All materials furnished shall be in accordance with Subsection 106 of said Specifications to
include all CABINET List of Approved Materials. These standards, specifications, and criteria are
incorporated in this AGREEMENT by this reference.
Section 17. Consultant Selection. The SUBRECIPIENT shall be responsible for all PROJECT
design activities, which shall be completed by a CABINET prequalified consultant. The SUBRECIPIENT,
with the oversight and approval of the CABINET, shall be responsible for the advertisement, selection, and
contracting for consultant engineering and related services for the PROJECT in compliance with the Federal
requirements set forth in the Brooks Act USC 40 1101, Public Law 92-582, the FHWA policy outlined in 23
CFR 172, CABINET policies and procedures, the CABINET procurement policies, and the Kentucky Model
Procurement Code as defined within KRS 45A.730-750. This requires the use of a Qualifications Based
Selection (QBS) process for the selection of all engineering and related services. By complying with KRS
45A.730-750, the required Federal provisions of the Brooks Act will be satisfied. All plans and specifications
must be prepared by a professional engineer or architect licensed in the Commonwealth of Kentucky and
prequalified by the CABINET to practice the type of work to be done. If no CABINET prequalification
category exists, a consultant must receive approval by the CABINET prior to working on the PROJECT.
The SUBRECIPIENT may choose to enter into a letter agreement with a consultant that has a statewide
contract with the CABINET instead of going through the procurement process itself.
Section 18. Contractor Procurement. The SUBRECIPIENT shall be responsible for all PROJECT
construction activities. The SUBRECIPIENT shall be responsible for the advertisement, opening of bids,
selection, and contracting for contractor services for the PROJECT, with the concurrence of the CABINET,
in accordance with the Federal contract provisions listed in FHWA Form 1273 which take precedence over
the Kentucky Model Procurement Code provisions KRS 45A.343 and KRS 45A.345 -460, as well as KRS
424, 23 CFR 635, 23 USC 112. Bid proposals must be accepted for a minimum of 21 days from the date
of the first advertisement for award. Contractors and subcontractors must be pre-qualified by the CABINET
for the type of work prior to being awarded a contract. If no CABINET prequalification category exists, the
SUBRECIPIENT must receive the approval of the CABINET prior to advertisement.
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ITEM NO. 01-00224.00
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The SUBRECIPIENT shall prepare an independent engineer’s estimate in accordance with 23 CFR
630, Subpart B to compare against the contractors’ bids for reasonableness. The SUBRECIPIENT shall
thoroughly review all bids and obtain concurrence from the CABINET prior to the award or the rejection of
any contract of bids for work or materials to be used on this PROJECT. Factors that should be considered
and documented in reviewing submitted bids are: a comparison of the bids against the engineer’s estimate,
the number of bids submitted, the distribution or range of bids received, the geographic location of bidders,
any potential savings from readvertising the PROJECT, a comparison of bids against other recent bids for
the same item or service, the urgency of the PROJECT, the number of times previously advertised or
contracted for, the current market conditions, a comparison of unit bids versus engineer’s estimate unit
bids, the funding available. Determining whether the bids received are adequate involves considering any
critical safety improvements, emergency repair or replacement of damaged facilities, the opening of
otherwise completed facilities to traffic, furthering a phased construction schedule, or any other factors
deemed important by the CABINET or FHWA. Specific Federal requirements defined within 23 CFR 635
require that the award be made to the lowest responsive bidder meeting the criteria of responsibility
established by the CABINET.
Section 19. Contract Administration and Inspection. It is understood that the SUBRECIPIENT
shall be responsible for all aspects of administration, testing, and inspections to ensure the materials and
construction meet CABINET specifications and Federal quality assurance specifications referenced in 23
CFR 637 and 23 CFR 635.105 (a) or (b). This includes providing daily on-site inspection of contractor work
activities and prompt processing of all paperwork associated with the construction contract, including any
change orders. The SUBRECIPIENT must receive prior written CABINET approval for all change orders,
but such approval shall not increase the funding obligated to the SUBRECIPIENT under this AGREEMENT
or otherwise.
The SUBRECIPIENT shall use the most recent edition of the CABINET’s Regional Highway and
Bridge Construction Inspection advertisement for construction inspectors or must receive CABINET
approval to submit an Alternative Construction Inspection Plan. If the SUBRECIPIENT does not have
adequate, certified staff to perform this work, the SUBRECIPIENT may hire a consultant or enter into an
agreement with another governmental agency to provide these services. The CABINET must review and
approve the Construction Engineering and Inspection agreement and the agreement with the service
provider and a copy of both in the PROJECT file as required by FHWA. If the SUBRECIPIENT elects to
hire a consultant, the SUBRECIPIENT must ensure that the consultant staff is competent and certified in
construction inspection and performs all work under the direct supervision of a registered professional
engineer or architect licensed in the Commonwealth of Kentucky. The use of a consultant does not relieve
the SUBRECIPIENT of ultimate responsibility for the proper administration and inspection of the
construction. If a consultant is used to provide inspection services, the SUBRECIPIENT must also provide
an appropriate SUBRECIPIENT employee to be in responsible charge of the PROJECT and oversee the
inspections.
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ITEM NO. 01-00224.00
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When an Alternative Construction Inspection Plan is submitted, the SUBRECIPIENT must ensure
sufficient quantity and quality are delivered and that proper inspection documentation is maintained. The
Alternative Construction Inspection Plan must be performed under the supervision of a Professional
Engineer licensed in the State of Kentucky, include credentials and experience of inspectors, indicate
testing consistent with the CABINET’s Sampling Manual, detail the frequency, who will be responsible, and
what will be included in reports, and coordinat e with the CABINET’s construction inspector.
The CABINET and/or the FHWA may conduct an announced or unannounced field review of the
PROJECT at any time. This field review is intended to verify conformance with all laws, regulations, and
policies applicable to the Federal-aid Highway Program and provide assistance to the SUBRECIPIENT
where necessary.
Section 20. Davis-Bacon and Related Acts. The 1931 Davis-Bacon Act (prevailing Federal wage)
requires the SUBRECIPIENT of all Federal-aid construction projects to comply with contractor and
subcontractor payment rates and fringe benefits as determined by the Secretary of Labor for corresponding
classes of laborers and mechanics engaged on similar construction, alteration, and/or repair of public
buildings or public works, painting, or decorating projects in the locality. Specific wage rates shall be
included in the construction contract between the SUBRECIPIENT and the contractor, which must also
include a contract provision that overrides the general applicability provisions in Form FHWA -1273,
Sections IV and V.
Section 21. The Contract Work Hours and Safety Standards Act. During the construction of the
PROJECT, the SUBRECIPIENT shall comply with the Contract Work Hours and Safety Standards Act
which contains weekly (after 40 hours) overtime pay requirements and applies to most Federal contracts
which may require or involve the employment of laborers and mechanics, including watchmen and guards.
Section 107 of the Act provides health and safety standards on covered construction work which are
administered by the Occupational Safety and H ealth Administration (OSHA). The SUBRECIPIENT shall
refer to the Contract Work Hours and Safety Standards Act for the requirements under this provision.
Section 22. The Copeland "Anti-Kickback" Act. The SUBRECIPIENT shall comply with the "Anti-
Kickback" section of the Copeland Act, which makes it punishable to induce any person working on a
Federally funded or assisted construction project to "give up any part of the compensation to which he is
entitled under his contract of employment." The SUBRECIPIENT shall refer to the Copeland Act for the
requirements under this provision.
Section 23. Title VI - Civil Rights Act of 1964. The SUBRECIPIENT shall comply with all
requirements imposed by Title VI of the Civil Rights Act of 1964 (78 Stat. 252), the Regulations of the United
States Department of Transportation issued thereunder (CFR Title 49, Subtitle A, Part 21), and the
assurance by the SUBRECIPIENT pursuant thereto, including prohibition regarding discrimination.
Section 24. Equal Employment Opportunity (Equal Opportunity Act of 1972). In connection with
the execution of this AGREEMENT, the SUBRECIPIENT shall not discriminate against any employee or
applicant for employment to ensure that applicants are employed, and that employees are fairly treated
during their employment. Such actions shall include, but not be limited to the following: employment,
CITY OF PADUCAH
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ITEM NO. 01-00224.00
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upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection of training including apprenticeship. The SUBRECIPIENT
shall incorporate the foregoing requirements of this paragraph in all subcontracts for services covered by
this AGREEMENT.
Section 25. Non Discrimination . Discrimination (because of race, religion, color, national origin,
sex, sexual orientation, gender identity, age, veteran status) is prohibited. This section applies only to
contracts utilizing federal funds, in whole or in part. During the performance of this contract, the
SUBRECIPIENT agrees as follows:
a. The SUBRECIPIENT will not discriminate against any employee, applicant, contractor or
consultant for employment because of race, religion, color, national origin, sex, sexual orientation,
gender identity, veteran status, or age. The SUBRECIPIENT further agrees to comply with the
provisions of the Americans with Disabilities Act (ADA) 42 USC 12101 et seq, Public Law 101-336,
and applicable federal regulations relating thereto prohibiting discrimination against otherwise
qualified disabled individuals under any program or activity. The SUBRECIPIENT agrees to
provide, upon request, needed reasonable accommodations. The SUBRECIPIENT will ensure that
applicants are employed and that employees are treated during employment without regard to their
race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or
disability. Such action shall include, but not be limited to the following; employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensations; and selection for training, including apprenticeship. Th e
SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
b. The SUBRECIPIENT will, in all solicitations or advertisements for work placed by or on behalf of
the SUBRECIPIENT; state that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, sex, sexual orientation, gender identity,
veteran status, age or disability.
c. The SUBRECIPIENT will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding, a notice advising the
said labor union or workers' representative of the SUBRECIPIENT's commitments under this
section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment. The SUBRECIPIENT will take such action with respect to any contract,
subcontract or purchase order as the CABINET or FHWA may direct as a means of enforcing such
provisions, including sanctions for noncompliance.
d In the event of the SUBRECIPIENT's noncompliance with the nondiscrimination clauses of this
Agreement or with any of the said rules, regulations or orders, this Agreement may be cancelled,
terminated or suspended in whole or in part.
e. The SUBRECIPIENT shall, for the length of the AGREEMENT or at the point at which the
AGREEMENT is covered by the Act and until its conclusion, furnish such information as required
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 13 of 21
by the Act and any rules, regulations and orders issued pursuant thereto and permit access to all
books and records pertaining to its employment practices and work sites by the CABINET to
ascertain compliance with the Act.
Section 26. Disadvantaged Business Enterprise (DBE) Requirements. The SUBRECIPIENT
agrees to comply with 49 CFR Part 26 as amended by the October 3, 2025, Interim Final Rule. During the
UCP reevaluation period, as outlined in 49 CFR § 26.111, no DBE contract goals shall be set on any project.
Any portion of a DBE program plan that relied on prior presumptions of disadvantage, DBE goals, or any
aspect of the previous DBE goal is no longer valid. DBE participation may not be counted toward any project
or overall goal until the UCP has completed the reevaluation process. All prior DBE goal-setting procedures
are suspended until new procedures are approved after UCP reevaluation. Any participating DBE firm must
be certified as a DBE firm. Certified DBEs may perform work, but their participation cannot be counted
toward goals until reevaluation is complete. Any participating DBE firm must be prequalified with the
CABINET. The SUBRECIPIENT agrees to comply with the DBE Requirements contained within 23 CFR
635 Subpart A, Section 1101(b) of Public Law 109-59 and 49 CFR Part 26 to ensure equal opportunity to
socially and economically disadvantaged small businesses, as defined in accordance with the regulations
as amended by the Interim Final Rule.
Assurance. The contractor, SUBRECIPIENT or subcontractor shall not discriminate in the
performance of this AGREEMENT. The contractor shall carry out applicable requirements of 49 CFR Part,
as amended by the Interim Final Rule effective October 3, 2025, in the award and administration of contracts
assisted by the United States Department of Transportation. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract o r
such other allowable remedy the CABINET deems appropriate. Each contract signed with a contractor
(and each subcontract the prime contractor signs with a subcontractor) must include this provision.
DBE Prompt Payment Requirement. The contract between the SUBRECIPIENT and the contractor
shall include a contract provision that requires the contractor to comply with 49 CFR 26.29 and pay its
subcontractors within ten (10) working days from receipt of ea ch payment SUBRECIPIENT makes to the
contractor. The SUBRECIPIENT shall prohibit the contractor from withholding retainage on any
subcontract on this PROJECT to ensure prompt and full payment from the contractor to the subcontractor
within 30 days after the subcontractor's work is satisfactorily completed.
Section 27. Prohibited Interest. No member, officer, or employee of the CABINET or the
SUBRECIPIENT during his tenure or for one (1) year thereafter shall have any financial interest, direct or
indirect, in this AGREEMENT or the proceeds thereof as identified in KRS 45A.340. The CABINET and
the SUBRECIPIENT shall comply with the requirements of the Executive Branch Code of Ethics KRS
Chapter 11A. No member, officer, or employee of the CABINET or SUBRECIPIENT shall collude or lobby
on behalf of this PROJECT without penalty, including but not limited to suspension or debarment.
The SUBRECIPIENT further represents that, pursuant to KRS 45A.328, they have not procured an
original, subsequent, or similar contract while employing an executive agency lobbyist who was convicted
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 14 of 21
of a crime related to the original, subsequent, or similar contract within five (5) years of the conviction of the
lobbyist.
Section 28. Covenant Against Contingent Fees. The SUBRECIPIENT warrants that no person,
selling agency or other organization has been employed or retained to solicit or secure this AGREEMENT
upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For
breach or violation of this warranty, the CABINET shall have the right to annul this AGREEMENT without
liability or, in its discretion, to deduct from the compensation, or otherwise recover, the full amount of such
commission, percentage, brokerage, or contingent fee.
Section 29. Interest of Members of or Delegates to Congress. No funding has been or will be paid
to a member or delegate to the Congress of the United States in connection with the awarding of this
Federal contract. Nor shall any member of or delegate to the Congress of the United States receive any
benefit arising out of this Federal contract.
Section 30. Standards for the Treatment of Historic Properties. Projects including but not limited
to Historic preservation, impacting properties on or eligible for the National Register of Historic Places shall
meet applicable Secretary of the Interior's Standards for the Treatment of Historic Properties, the Standards
and Guidelines for Archeology and Historic Preservation, and all other applicable federal or state historic
property requirements prior to the payment of any monies under this AGREEMENT.
Section 31. Maintenance as Public Facilities. The SUBRECIPIENT agrees to maintain the facilities
in an acceptable condition and for a public purpose in accordance with the Maintenance Plan. In addition,
any applicable landscaping in any project shall be maintained in an acceptable condition to include mowing,
trimming, or other maintenance. In the event that the property is not maintained as a public facility, the
SUBRECIPIENT shall reimburse the FHWA for all proceeds provided for in this PROJECT including any
applicable interest, unless such change in use is approved in writing by the CABINET and FHWA, if
applicable. The SUBRECIPIENT shall obtain concurrence from the CABINET’s District 1 Chief District
Engineer in Paducah of a Maintenance Plan for any facilities to be constructed, prior to the awarding of any
contract to construct such facilities.
Section 32. Americans with Disabilities Act. 42 USC 1210 et seq. The SUBRECIPIENT agrees
to comply with the provisions of the Americans with Disabilities Act of 1990 (ADA) and Section 504 of the
Rehabilitation Act of 1973, P.L. 93-112, and other applicable Federal regulations relating hereto, issued by
the U.S. Department of Transportation. ADA prohibits discrimination against otherwise qualified individuals
under any program or activity receiving Federal financial assistance covered by this AGREEMENT and
imposes requirements that affect the design, construction, and maintenance of all transportation projects,
to provide access to all facilities.
Section 33. Applicable Laws. This AGREEMENT shall be in accordance with the laws of the
United States Department of Transportation, Federal Highway Administration, the United States of America,
and the Commonwealth of Kentucky.
Section 34. Hold Harmless Clause. To the extent permitted by law, the SUBRECIPIENT shall
indemnify and hold harmless the FHWA and the CABINET and all of its officers, agents, and employees
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 15 of 21
from all suits, actions, or claims of any character arising from any injuries, payments or damages received
or claimed by any person, persons, or property resulting from implementation of any phase of the PROJECT
or occurring on or near the PROJECT site.
Section 35. Contract Completion. The SUBRECIPIENT is responsible for ensuring that all
PROJECT construction activities have been completed and is responsible for providing all of the necessary
paperwork as required by the construction contract. This involves conducting a pre -audit of all contract
items and associated paperwork. When complete, the SUBRECIPIENT’s project engineer in responsible
charge of the PROJECT shall notify the CABINET the PROJECT is ready for final inspection. The
SUBRECIPIENT will conduct, document and submit to the CABINET a field inspection to verify completion
of the work in substantial conformance with the AGREEMENT. The SUBRECIPENT’s project manager
shall certify the PROJECT was constructed in accordance with the plans and specifications and that the
contractor has paid all suppliers and subcontractors in full.
In accordance with 2 CFR 200, the SUBRECIPIENT shall maintain all PROJECT records for three
(3) years after final payment.
Section 36. Audit and Inspection. The SUBRECIPIENT, contractor and any subcontractors shall
permit the CABINET, the Comptroller General of the United States and the Secretary of the United States
Department of Transportation, or their authorized representatives, to inspect and approve all phases of the
PROJECT and all relevant PROJECT data and records, including any audit(s) of the SUBRECIPIENT
pertaining to the PROJECT.
The SUBRECIPIENT hereby acknowledges its duty to the CABINET to determine whether it is
subject to the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L.
104-156. The SUBRECIPIENT shall follow 2 CFR 200. In Accordance with 2 CFR Subpart F, If the
SUBRECIPIENT has expended more than $1,000,000 in Federal funding from all sources in the
SUBRECIPIENT’s fiscal year, the SUBRECIPIENT shall provide the CABINET copies of their 2 CFR 200
Subpart F audit reports within 9 months of their fiscal year end.
The SUBRECIPIENT hereby acknowledges it is responsible to inform any entity it intends to hire
or use as a contractor, as defined in KRS 45A.030(10), that the contracting agency, the Finance and
Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their
duly authorized representatives, shall have access to any of the contractor’s books, documents, papers,
records, or other evidence, which are directly pertinent to th is AGREEMENT for the purpose of financial
audit or program review. Furthermore, any of the contractor’s books, documents, papers, records or other
evidence provided to the contracting agency, the Finance and Administration Cabinet, the Auditor of Public
Accounts, or the Legislative Research Commission which are directly pertinent to the AGREEMENT shall
be subject to public disclosure regardless of the proprietary nature of the information, unless specific
information is identified and exempted and agreed to by the Secretary of the Finance and Administration
Cabinet as meeting the provisions of KRS 61.878(1)(c) prior to the execution of the AGREEMENT. The
Secretary of the Finance and Administration Cabinet shall not restrict the public release of any information,
which would otherwise be subject to public release if a State government agency were providing the service.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 16 of 21
Section 37. Campaign Finance. The SUBRECIPIENT shall certify that the contractor swears under
the penalty of perjury, as provided by KRS 523.020, that neither he/she nor the entity which he/she
represents has knowingly violated any provisions of the campaign finance laws of the Commonwealth, and
that the award of a contract to him/her or the entity which he/she represents will not violate any provisions
of the campaign finance laws of the Commonwealth.
Section 38. Violations. Pursuant to KRS 45A.485, the SUBRECIPIENT shall certify that all
contractors shall reveal to the CABINET any final determination of a violation within the previous five (5)
year period pursuant to KRS Chapter 139, 136, 141, 337, 338, 341 and 342. These statutes relate to the
State sales and use tax, corporate and utility tax, income tax, wages and hours laws, occupational safety
and health law, unemployment compensation law, and workers compensation insurance law, respectively.
The SUBRECIPIENT shall certify that all contractors agree to be in continuous compliance with the
provisions of KRS Chapters 136, 139, 141, 337, 338, 341 and 342 for the duration of this AGREEMENT.
Failure to reveal a final determination of a violation of the reference d statutes or to comply with these
statutes for the duration of this AGREEMENT shall be grounds for the cancellation of the contract or
subcontract and disqualification of the contractor from eligibility for future State contracts for a period of two
(2) years.
The SUBRECIPIENT represents that pursuant to KRS 45A.607 they are not currently engaged
in,and will not for the duration of the contract engage in, the boycott of a person or an entity based in or
doing business with a jurisdiction with which Kentucky can enjoy open trade . Note: The term Boycott does
not include actions taken for bona fide business or economic reasons, or actions specifically required by
federal or state law.
Section 39. Personal Service Contracts and Memoranda of Agreement. If this AGREEMENT
comes under the purview of KRS 45A.690 - 45A.725, payments on personal service contracts and
memoranda of agreement shall not be authorized for services rendered after disapproval of the Government
Contract Review Committee unless the decision of the committee is overridden by the Secretary of Finance
and Administration Cabinet or agency head, if the agency has been granted delegation authority.
Section 40. Disputes. Any dispute concerning a question of fact in connection with the work , not
disposed of by agreement between the SUBRECIPIENT and the CABINET, shall be referred to the
Secretary of the Transportation Cabinet of the Commonwealth of Kentucky, or his duly authorized
representative, whose decision shall be final. Regulations concerning any claims to be filed by a contractor
are referenced in 23 CFR 635.124.
Section 41. Agreement Change. Any proposed change to the Scope of Work or time extension to
this AGREEMENT shall comply with 23 CFR 635.120 and 635.121 and shall be evidenced in writing at the
mutual consent of the SUBRECIPIENT and the CABINET.
Section 42. Termination. The CABINET may cancel all reimbursements under this AGREEMENT
at any time deemed to be in the best interest of the CABINET by giving thirty (30) calendar days written
notice of such cancellation to the SUBRECIPIENT. If reimbursement under this AGREEMENT is canceled
under this section by reason other than violation of this AGREEMENT or any applicable law by the
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 17 of 21
SUBRECIPIENT, its agents, employees and contractors , the CABINET shall reimburse the
SUBRECIPIENT according to the terms hereof for all expenses incurred under this AGREEMENT to the
date of such cancellation of reimbursement. The SUBRECIPIENT may seek to cancel its obligations under
this AGREEMENT at any time deemed to be in the best interest of the SUBRECIPIENT by giving thirty (30)
calendar days written notice of such request to the CABINET. If the CABINET agrees to allow the
SUBRECIPIENT to cancel the PROJECT or cancel its obligations under this AGREEMENT, the
SUBRECIPIENT shall reimburse the CABINET for all Federal funding reimbursements made under this
AGREEMENT.
Section 43. Artificial Intelligence (AI). SUBRECIPIENT agrees to adhere to CIO-126 Artificial
Intelligence Policy, which includes but is not limited to, the required written disclosure, in advance, of
every use of generative AI and/or integrations with generative AI system. SUBRECIPIENT agrees to
disclose all parts of contracted work that is expected to be or will be performed with the assistance of
AI. Further, SUBRECIPIENT understands and agrees to take appropriate measures to ensure Generative
AI shall not be used for any activities that are illegal or in violation of state policy, COT policy, or agency
policy per CIO-126. SUBRECIPIENTS may not use Commonwealth confidential or internal data in
generative AI queries or for building or training proprietary generative AI programs unless explicitly
approved in writing by the agency head with consultation from the COT Chief Information
Officer. SUBRECIPIENT agrees to provide reasonable written notice of any issue of noncompliance with
these requirements.
Section 44. Resolution. The SUBRECIPIENT shall pass a resolution authorizing the Mayor to sign
this AGREEMENT on behalf of the SUBRECIPIENT. An acceptable Resolution shall contain the Project
name, description, amount of funds being provided and an acknowledgement that the SUBRECIPIENT
agrees to ratify and adopt all statements, representations, warranties, covenants, and agreements
contained in the AGREEMENT. Furthermore, by accepting the funds the SUBRECIPIENT agrees to all
terms and conditions stated in the AGREEMENT. A copy of the resolution shall be attached to the
AGREEMENT (Attachment B) and returned to the CABINET prior to full execution of this AGREEMENT.
Section 45. Responsible Charge. The SUBRECIPIENT shall designate a Person in Responsible
Charge of this PROJECT according to the terms outlined in Attachment C. The SUBRECIPIENT will
provide the name and contact information for t he Person in Responsible Charge prior to full execution of
this PROJECT. The Attachment C information must be current for the SUBRECIPIENT to be in compliance
with the federal regulations and an eligible SUBRECIPIENT of federal funds. Should a change occur, the
SUBRECIPIENT must submit a revised Attachment C within 7 days. Failure to comply can result in
cancellation of the PROJECT.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 18 of 21
IN TESTIMONY WHEREOF, the parties have hereto caused this AGREEMENT to be executed upon
signature by their proper officers and representatives.
COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET:
Approved as to form and legality:
___________________________________ ___________________________________
Attorney Rebecca Goodman, Secretary
Date: ______________________________ Date: ______________________________
CITY OF PADUCAH:
Approved as to form and legality:
___________________________________ ___________________________________
Attorney George P. Bray, Mayor
Date: ______________________________ Date: ______________________________
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 19 of 21
ATTACHMENT A
SCOPE OF WORK AND BUDGET SUMMARY
Scope of Work:
SUBRECIPIENT UEI NUMBER: C13BAJNDEUC5
The Coleman Road Sidewalk Project will construct 0.45 miles of sidewalk and a pedestrian bridge
along Coleman Road and over Perkins Creek from Hinkleville Rd (US60) to the P&L railroad tracks . This
agreement approves a total of $189,155.25 for the Design Phase. This includes up to $151,324.20 in
Federal Carbon Reduction Program (CRP) funding for the City of Paducah to be matched with
$37,831.05 in local funds. It also includes $16,813.80 in Federal CRP funding for KYTC oversight to be
matched with $4,203.45 in state funding.
The scope of work under this agreement will include activities related to the Design phase. The City
of Paducah shall be the lead agency and maintain all improvements upon completion.
Budget:
Federal Funds Local Funds State Match Total
Current MOA
Design Phase
Funding:
SUBRECIPIENT
Program# 2152901D
$151,324.20 $37,831.05 - $189,155.25
Design Phase
Funding: Cabinet
Program# 2152902D
$16,813.80 - $4,203.45 $21,017.25
Design Phase Total for City of Paducah $151,324.20 $37,831.05 - $189,155.25
Design Phase Total for Cabinet $16,813.80 - $4,203.45 $21,017.25
All federally-funded projects are set up in phases (design, ROW, utilities, construction). No work can begin on any phase of a project until the CABINET provides a written notice
to proceed for that phase. Funding for this project will be programmed with FHWA as each phase is approved. Effective December 26, 2014, FHWA requires a project end date
for each federal project phase programmed. As each phase of the project is programmed with FHWA a supplemental agreement wil l be sent to the project sponsor to add the
funding and adjust the project end date. Any expenditure incurred by the project sponsor after the end date will not be eligible for reimbursement. If the project sponsor requires
an extension, they must notify the Administering Office thirty (30) days before the p roject end date.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 20 of 21
ATTACHMENT B
ATTACH A RESOLUTION HERE
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 21 of 21
ATTACHMENT C
PERSON IN RESPONSIBLE CHARGE
Upon federal-aid project delegation to the SUBRECIPIENT by the CABINET, the undersigned hereby
certifies the following, to the best of his or her knowledge and belief, on behalf of the SUBRECIPIENT:
1. Pursuant to 23 CFR 635.105(c) (4), the SUBRECIPIENT acting as a SUBRECIPIENT of federal
transportation funds must provide an employee of that agency, who is available full time, to be in
responsible charge of the PROJECT. The individual in responsible charge of the PROJECT is held
accountable for ensuring that all applicable Federal and State regulations are followed on the
PROJECT. This person will have the authority and resources to manage the PROJECT and will be
the primary point of contact with the CABINET. This person may be the project engineer provided that
the project engineer is a full-time employee of the SUBRECIPIENT. If the project engineer is a
consultant, the person in responsible charge must be a full-time employee of the SUBRECIPIENT.
2. The undersigned and the designated SUBRECIPIENT’s person in responsible charge of this
PROJECT has read and understands the contract administration and inspection responsibilities
described in the CABINET’s Federal-Aid Highway Program Project Development Guide for Local
Public Agencies (LPA Guide).
3. The undersigned will carry out this PROJECT in accordance with the applicable Federal and
State laws and associated regulations identified in the LPA Guide.
4. The undersigned will enforce compliance with the above-mentioned laws, regulations, policies,
and guidelines by its consultants, contractors, and subcontractors.
5. The undersigned certifies the designated person in responsible charge will:
• Have the ability to visit the PROJECT or attend meetings related to the PROJECT as needed.
• Be responsible for ensuring that the PROJECT is delivered on time in accordance with established
milestones and the terms of the contract between the SUBRECIPIENT and the CABINET.
6. In accordance with the requirements outlined above, SUBRECIPIENT has selected the
following individual as the person in responsible charge for the PROJECT:
Name:
Position with SUBRECIPIENT:
E-mail:
Phone:
Signature:
7. Should the SUBRECIPIENT require a change to the Person in Responsible Charge, they will
notify the CABINET, designate a new Person in Responsible Charge, and resubmit the
Attachment C within 7 days of the change. The new Attachment C will be incorporated into th is
Agreement upon approval by the CABINET.
__________________________________________________________
George P. Bray, Mayor Date
AGREEMENT BETWEEN
THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET
AND
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT/ ITEM NO. 01-00224.00
FEDERAL PROJECT NUMBER 6000-354
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 1 of 21
This AGREEMENT is made and entered into by and between the Commonwealth of Kentucky,
Transportation Cabinet, hereinafter the "CABINET" and the City of Paducah, hereinafter the
"SUBRECIPIENT".
WITNESSETH:
WHEREAS, the Federal Highway Administration (FHWA), through the CABINET, has approved
$151,324.20 in federal funding for the Coleman Road Multi-Use Path Project hereinafter the “PROJECT”,
known as Federal Project Number 6000-354 and the applicable Assistance Listing number is 20.265-
Carbon Reduction Program,
WHEREAS, the Federal-aid Highway Program is a State Administered Reimburs ement Program
and the SUBRECIPIENT shall carry out this PROJECT in accordance with applicable Federal and State
laws and regulations including all of Title 49 United States Code (USC), Title 23 United States Code (USC),
49 Code of Federal Regulations (CFR), 23 Code of Federal Regulations (CFR), and 2 CFR 200,
WHEREAS, the SUBRECIPIENT must comply with applicable CABINET policies and procedures,
WHEREAS, Federal-aid projects are to serve a public purpose, the SUBRECIPIENT is responsible
for maintaining any real property or facilities improved pursuant to the PROJECT on a non-profit basis,
WHEREAS, the SUBRECIPIENT shall refer to the CABINET’S Local Public Agency (LPA) Guide,
hereinafter the “GUIDE”, and any future revisions for assistance in complying with this AGREEMENT,
WHEREAS, the SUBRECIPIENT shall outline, undertake, and complete the work as described in
the Scope of Work and Budget Summary (Attachment A) in accordance with the terms and conditions of
this AGREEMENT, and consistent with the FHWA Contract Administration Manual, the CABINET/FHWA
Stewardship Agreement, FHWA Form 1273 and all applicable State and Federal laws and regulations,
WHEREAS, the SUBRECIPIENT shall demonstrate and shall maintain adequate staff, provide
delivery systems, and sufficient accounting control to complete the PROJECT in accordance with all
Federal and State laws and regulations addressed herein, and
WHEREAS, the SUBRECIPIENT has agreed to provide a minimum of 20% matching funds and to
accept responsibility for all administration, staffing, maintenance and operation costs for the PROJECT as
identified under this AGREEMENT;
NOW THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the
CABINET and the SUBRECIPIENT hereby agree as follows:
Section 1. Scope of Work & Budget Summary. It is understood that the PROJECT will enhance
the transportation system as further described in the Scope of Work and Budget Summary (Attachment A,
attached hereto and made a part of this AGREEMENT ). In the Scope of Work and Budget Summary, the
SUBRECIPIENT is to include detailed expectations, individual activities, estimates, and a schedule with
milestones which the CABINET will use as checkpoints for the PROJECT. Further, the SUBRECIPIENT is
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 2 of 21
to define the roles, responsibilities, and authorities of the various entities and/or organizational units
regarding the project development and project delivery processes specific to this PROJECT in the Scope
of Work and Budget Summary.
The SUBRECIPIENT shall identify and provide a point of contact, including adequate contact
information, for who shall be responsible to manage this PROJECT on the SUBRECIPIENT’s behalf, submit
the Scope of Work and Budget Summary to the CABINET, and be responsible for ensuring that the
SUBRECIPIENT adheres to all terms and conditions of this AGREEMENT. The SUBRECIPIENT shall
have final design plans, specifications, and a total estimate prepared by a Professional Engineer licensed
to practice in the Commonwealth of Kentucky and approved by the CABINET prior to any construction. The
Project Development Checklist (LPA-PDC) (Appendix 1 of the GUIDE) shall be submitted by the
SUBRECIPIENT and certified by the CABINET prior to construction.
Section 2. Effective Date of Agreement and Term of Eligible Reimbursement. It is understood the
effective date of this AGREEMENT is the date the AGREEMENT is signed by the Secretary of the
CABINET. After execution of the AGREEMENT, the CABINET will return a copy of the AGREEMENT to
the SUBRECIPIENT and issue a Notice to Proceed to begin work on a particular Phase of the PROJECT.
Expenditures made prior to the effective date of the AGREEMENT and before the Notice to Proceed for the
particular Phase covering the expenditure shall not be eligible for reimbursement. The Term of Eligible
Reimbursement under this AGREEMENT shall end January 31, 2028 unless that Term is extended or
amended by written agreement in accordance with the provisions of KRS 45A and 2 CFR Part 200 as to
period of performance. Any and all funding obligated for any Phase of this PROJECT defined by the original
Scope of Work and authorized changes shall be available to reimburse the SUBRECIPIENT for eligible
work activities completed and costs incurred after the effective date of this AGREEMENT and the Notice to
Proceed covering that Phase of the PROJECT. If the PROJECT cannot be completed during the Term of
Eligible Reimbursement under this AGREEMENT, the SUBRECIPIENT must provide justification why the
PROJECT end date should be extended and identify the new Term of Eligible Reimbursement being
requested.
Section 3. Funding Out Provision. The CABINET may terminate this contract if funds are not
appropriated to the contracting agency or are not otherwise available for the purpose of making payments
without incurring any obligation for payment after the date of termination, regardless of the terms of the
contract. The CABINET shall provide the SUBRECIPIENT thirty (30) calendar days written notice of
termination of the contract.
This AGREEMENT is contingent upon the continued availability of appropriated Federal funding.
If the funding appropriated for any Phase of the PROJECT becomes unavailable for any reason including
the Kentucky General Assembly’s failure to appropriate the funding, by operation of law or as the result of
a reduction in Federal funding, further reimbursement of PROJECT expenditures may be denied, the
PROJECT may be cancelled, the timeline extended or the scope amended by the CABINET either in whole
or in part without penalty. Denial of further reimbursement, PROJECT cancellation, extension or
amendment because of an interruption in the appropriated funding is not a default or breach of this
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 3 of 21
AGREEMENT by the CABINET nor may such denial, cancellation, extension or amendment give rise to
any claim against the CABINET.
Section 4. Duration of Project. It is understood and agreed by the parties hereto that the Scope of
Work shall be completed within the period set forth herein under Section 2. In the event the
SUBRECIPIENT fails to perform the Scope of Work within the time allotted, or at any time the
SUBRECIPIENT fails to maintain adequate staff, project delivery systems, or sufficient accounting control,
the CABINET reserves the right to cancel further reimbursements related to the PROJECT under the
AGREEMENT. In the event the CABINET denies further reimbursement under this section, the
SUBRECIPIENT shall refund all reimbursements made by the CABINET to the SUBRECIPIENT under this
AGREEMENT.
Section 5. Project Funding. It is expressly understood that Federal funding for this PROJECT is
being provided by the Federal Highway Administration (FHWA) through the CABINET, specifically through
the Assistance Listing Number 20.265, Carbon Reduction Program. The Federal share of the total cost of
this AGREEMENT shall not exceed $168,138 (the amount indicated on Attachment A) unless otherwise
approved in writing by the CABINET with the concurrence of FHWA. If the SUBRECIPIENT completes the
PROJECT for less than this amount, the remaining funds may only be used by the SUBRECIPIENT upon
written agreement of the CABINET and may only be used for eligible PROJECT costs within the original
PROJECT scope. Unless otherwise stated, the funding for the PROJECT shall be authorized in Phases
and no reimbursement shall be considered for expenditures made before a Notice to Proceed for that Phase
has been received. Reimbursement requests will be considered only for and up to the funding amount and
type of work described in the approved Scope of Work and Budget and authorized by the Notice to Proceed
for that Phase. The SUBRECIPIENT has agreed to accept up to $151,324.20 in Federal reimbursement
funding available as authorized for the Design Phase for eligible PROJECT costs. The SUBRECIPIENT
shall be responsible for any ineligible costs, the required 20% local match funds ($37,831.05), and any
costs in excess of $151,324.20 necessary for completion of the approved Scope of Work and any
authorized changes to the PROJECT.
The SUBRECIPIENT has agreed to make available up to $16,813.80 of the total PROJECT
funding to the CABINET for direct costs related to PROJECT oversight and management activities. If any
funding made available to the CABINET is not used, the CABINET may permit the remaining funding to
be obligated to the SUBRECIPIENT for eligible PROJECT costs as evidenced in writing at the mutual
consent of both parties.
The SUBRECIPIENT shall pay all PROJECT expenses and only upon meeting all terms and
conditions of this AGREEMENT will be eligible to receive Federal reimbursement funding. All charges to
the PROJECT shall be supported by properly executed invoices, contracts, vouchers, or monthly
employment data evidencing in proper detail the nature and propriety of the charge. The CABINET or
FHWA may require additional documentation at their discretion.
Section 6. Allowable Costs. Funding may be used for restoration, repair, construction and other
activities eligible under the Surface Transportation Program (STP) as defined within 23 USC
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ITEM NO. 01-00224.00
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133(b). Funding may also be used for passenger and freight rail transportation and port infrastructure
projects eligible for assistance under subsection 23 USC 601(a)(8). The PROJECT costs referred to in this
AGREEMENT shall be those costs included in th e Scope of Work (Attachment A) and submitted to the
CABINET on the Reimbursement Request Form. The SUBRECIPIENT shall follow 2 CFR 200.
The SUBRECIPIENT is responsible for adhering to all Federal and State laws and regulations listed
in this AGREEMENT and all documents referred to herein. The CABINET shall reimburse the
SUBRECIPIENT upon request by the SUBRECIPIENT providing proof of payment through appropriate
documentation, which includes but is not limited to the following: work progress completed to date,
expenses, cancelled checks, bank statements, verified affidavits, and employment reports. Unless
otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within
thirty (30) working days after receipt of a SUBRECIPIENT’s invoice in accordance with KRS 45.453 and
KRS 45.454. For the purpose of this provision, a working day is any weekday except for Commonwealth
employee holidays up to the agency close of business. The Commonwealth may make a partial payment
of goods or services that it has received according to the terms of the contract. The SUBRECIPIENT shall
also certify the work shown on the invoice has been performed in accordance with the terms of this
AGREEMENT and approved plans and specifications, the cost(s) shown are verified and are true and
correct, and the request for reimbursement in no way represents any degree of duplication of payments
that have or will be received from other funding sources. Payments are predicated upon successful
completion and acceptance of the described work, services, supplies, or commodities, and delivery of the
required documentation. Invoices for payment shall be submitted to the agency contact person or agency
representative and shall include the following information, as applicable:
• Contract and/or delivery order number;
• Name of Contractor Entity or Individual;
• Contractor designated point of contact;
• Unique Invoice Number;
• Invoice Date;
• Item numbers;
• Descriptions of goods or services provided;
• Sizes of goods provided;
• Quantities provided;
• Unit prices; and
• Extended totals (unit price x quantity) for invoiced line items.
This formal letter must be signed by the designated project manager for the SUBRECIPIENT in
responsible charge. The CABINET will make a good faith effort to notify the SUBRECIPIENT within fifteen
(15) working days of the SUBRECIPIENT’s failure to submit a proper invoice or a dispute of the goods or
services provided. The SUBRECIPIENT shall address the CABINET’s concerns within ten (10) calendar
days and resubmit a corrected invoice with a new invoice number for payment. If the SUBRECIPIENT has
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not rectified the problem with the invoice or the good or service within the ten (10) calendar day correction
period, any revised submitted invoice shall be considered a new invoice with a new date of submission for
calculation of any late payment penalty.
If the CABINET has not notified the SUBRECIPIENT of any issue with the invoice or the
goods and/or services and the SUBRECIPIENT has not received payment by the twenty -fifth (25th)
business day after the SUBRECIPIENT submitted the invoice, the SUBRECIPIENT should notify its
CABINET contract representative that its invoice is still pending payment.
Except as otherwise explicitly provided in the contract, payments shall be issued to the
SUBRECIPIENT within thirty (30) working days of receipt of SUBRECIPIENT 's invoice or of acceptance of
goods and/or services. In the event of an invoice payment dispute between the Contractor and purchasing
agency, the SUBRECIPIENT shall first attempt resolution of the dispute via submission to the purchasing
agency in accordance with the payment dispute process posted on the Finance and Administration Cabinet
website, located at:
https://finance.ky.gov/office-of-the-secretary/office-of-general-counsel/Pages/procurement-and-protest-
resources.aspx
If submission to the purchasing agency fails to resolve the payment dispute, the SUBRECIPIENT
may submit a contract dispute regarding payment to the Finance Secretary for resolution. In accordance
with KRS 45.454, and except as provided by KRS 371.405, there shall be payable to the SUBRECIPIENT
a penalty of one-percent (1%) on any undisputed amount each month or fraction thereof owing to the
SUBRECIPIENT after 30 working days following the receipt of the goods or services and receipt of the
invoice unless otherwise agreed between the CABINET and the SUBRECIPIENT. After a resolution is
determined, the purchasing agency shall begin to assess penalties due the SUBRECIPIENT and remit the
penalty payment to the SUBRECIPIENT within ten (10) working days.
Reimbursement by the CABINET is also subject to the provisions of Sections 35 and 38 of this
Agreement hereof. The CABINET or FHWA reserves the right to require additional documentation.
Section 7. Reporting and Monitoring. The SUBRECIPIENT shall maintain and comply with all
reporting requirements outlined by the CABINET and FHWA.
This Federal-aid project is subject to the reporting requirements contained in the Federal Funding
Accountability and Transparency Act (Transparency Act) of 2006 Public Law No. 109-282 and/or 31 USC
6101 and its associated amendments. The Transparency Act requires entities receiving Federal awards
such as Federal contracts, sub-contracts, grants and sub-grants, to disclose certain information. This
Agreement is subject to 31 USC 6101, 2 CFR 170, and 2 CFR Subtitle A, Chapter I and Part 25. The
CABINET may require that the SUBRECIPIENT provide a completed Federal Funding Accountability and
Transparency Act form prior to execution of this Agreement.
The making, recording and reporting of any purchases shall be undertaken in accordance with the
requirements of KRS 45A and applicable federal guidelines. All checks, invoices, contract records,
vouchers, orders, purchasing documents, and monthly employment data pertaining in whole or in part to
the PROJECT shall be clearly identified and readily accessible. The SUBRECIPIENT shall permit the
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CABINET and/or FHWA to conduct periodic site visits to ascertain compliance with Federal and State laws
and regulations. The SUBRECIPIENT shall maintain financial records for three years after the latest of
project completion, the execution of the Project Closure Form by KYTC, Final Acceptance and final
reimbursement.
Section 8. Environmental Requirements. With the advice and assistance of the CABINET, the
SUBRECIPIENT shall ensure that all applicable environmental requirements are met including the
preparation of appropriate environmental documentation prepared pursuant to the National Environmental
Policy Act (NEPA) of 1969 addressing the social and environmental effects of the proposed PROJECT.
Adequate resources must be devoted to ensuring that all applicable environmental reviews under NEPA
are completed on an expeditious basis and that the shortest existing applicable process under NEPA shall
be utilized. Compliance with NEPA 42 USC 4321 et seq, Section 4(f) of 49 USC 303, Section 106 of the
National Historic Preservation Act 54 USC 300101 et seq, Sections 401 and 404 of the Clean Water Act,
Section 7 of the Endangered Species Act, and any other applicable environmental laws and regulations
must be received to permit funding authorization by the FHWA. Specifically, Phase I design activities will
be allowed to proceed without a valid environmental document; however, the commencement of any Phase
II design, right-of-way acquisition, utility relocation, or construction activities shall not be permitted prior to
approval of the appropriate environmental document. Federal funds will be available for reimbursement of
construction costs upon successful completion of design activities.
Section 9. Land Acquisition. Should the PROJECT require the acquisition of any interest in real
property by the SUBRECIPIENT; the SUBRECIPIENT must comply with the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (49CFR part 24), State Law and KYTC Division of Right
of Way & Utilities Right of Way Guidance Manual and Relocation Assistance Manual. In the event
condemnation occurs, the CABINET shall require prior written approval prior to the institution of any
condemnation proceedings by the SUBRECIPIENT.
The SUBRECIPIENT shall ensure that all real property acquisition, relocation assistance, and
property management are completed in a fair, equitable and approved manner consistent with all State and
Federal laws and regulations governing the acquisition of real property for public use using State or Federal
highway funding. (1) The SUBRECIPIENT shall either adopt in writing the CABINET’s written Policies and
Procedures for Right of Way Acquisition and Relocation Assistance or present its own written Policies and
Procedures for approval by the CABINET’s Division of Right of Way and Utilities and, if applicable, the
FHWA. (2) The SUBRECIPIENT shall conduct all appraisals and appraisal reviews using personnel
meeting the CABINET's minimum qualifications and listed on the CABINET’s pre -qualified appraiser and
reviewer list. (3) The SUBRECIPIENT must use an acquisition consultant, prequalified by the CABINET,
on all or any portion of the PROJECT, unless given prior approval by the CABINET to acquire property
utilizing the SUBRECIPIENT’s staff. The selection of the consultant shall be in accordance with the
CABINET’s Division of Right of Way Guidance Manual. (4) All appraisals must be reviewed and approved
by the CABINET’s Central Office review appraisers, failure to do so will result in the PROJECT being
ineligible for reimbursement. (5) The SUBRECIPIENT shall provide property management in accordance
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ITEM NO. 01-00224.00
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with approved procedures and be responsible for the abatement of any asbestos containing materials and
removal of contaminated soils pursuant to applicable State and Federal laws and regulations. (6) The
SUBRECIPIENT shall provide the CABINET and, when applicable, FHWA, necessary assurance that all
real property has been acquired and all displaced individuals, businesses, non-profit organizations and
farms have been offered relocation assistance according to applicable State and Federal laws and
regulations. (7) The SUBRECIPIENT shall provide the CABINET, and when applicable, FHWA, necessary
documentation for review and approval at various stages of the acquisition process, as described in the
CABINET’s Right of Way Relocation Assistance Guidance Manual.
The CABINET shall: (1) Review all appraisal reports to ensure proper appraisal practice and
procedures as well as compliance with State and Federal laws and regulations, and (2) Approve the final
value conclusion through the Director, Division of Right of Way and Utilities.
The SUBRECIPIENT shall provide to the CABINET the following information on each parcel of real
property to be acquired:
• A title opinion for the Property,
• An accurate legal description and plat delineating the shape and location of the Property to be
acquired, (In accordance to KYTC Division of Design Specifications)
• The total area of the Property,
• The Property interest to be acquired
Should the acquisition of real property result in the displacement of a tenant-occupant, such
displacement shall be subject to the requirements of the URA, as set out in implementing regulations 49
CFR Part 24. A displaced tenant shall be eligible for moving expenses and any other relocation ex penses
for which they might qualify.
Section 10. Restrictive Easements. The SUBRECIPIENT acknowledges that the CABINET may
require the placement of a restrictive easement approved by and in favor of the CABINET in the chain of
title of any real property acquired or improved pursuant to the PROJECT in favor of the CABINET. If the
Owner of any real property acquired or improved pursuant to the PROJECT is different from the
SUBRECIPIENT, then the Owner shall sign and be made a party to this AGREEMENT and the Owner
hereby acknowledges, covenants and consents to the placement of a restrictive easement for perpetual
maintenance of the property acquired or improved pursuant to the PROJECT in the chain of title in favor of
the CABINET prior to final reimbursement by the CABINET.
Section 11. Reimbursable Utility Relocations. When conducting a utility relocation, KRS 177.035
and KRS 179.265 determine the necessity of payment on behalf of the utility company in question. When
law requires the reimbursement of the work, the cost of constructing the most economical type of faci lities
that satisfactorily meet the service requirements of the former facilities is negotiated, and an agreement is
executed between the SUBRECIPIENT and the utility company. Utility relocations shall be designed by
the utility company and shown on the PROJECT’s survey and general plan sheets. The impacted utility
company, with its regular construction or maintenance personnel, and/or with an approved contractor or
subcontractor, will furnish all engineering, administration, labor, and materials to make and complete all
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ITEM NO. 01-00224.00
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necessary adjustments of its facilities to accommodate the PROJECT. The SUBRECIPIENT shall inspect
the relocation and document the proper installation of the facilities. If it is determined that the utility
relocation work is best conducted within the PROJECT’s construction contract, the SUBRECIPIENT or the
authority designated by the SUBRECIPIENT will negotiate, execute the agreement, and inspect the
relocation work. If a conflict of interest arises between the SUBRECIPIENT and a utility company, the
CABINET shall intercede to provide the utility coordination.
Section 12. Non-Reimbursable Utility Relocations. When KRS 179.265 indicates the work is not
reimbursable, the utility company shall design their relocation plan on the PROJECT’s survey and general
plan sheets. The SUBRECIPIENT shall perform a review and approval of the relocation per agency policy
and procedure. The SUBRECIPIENT shall inspect the relocation and document the proper installation of
the facilities. If a conflict of interest arises between SUBRECIPIENT and a utility company, the CABINET
shall intercede to provide the utility coordination.
Section 13. General Railroad Coordination. The SUBRECIPIENT shall be charged with any
railroad coordination for the PROJECT, the execution of a contract with the impacted railroad and oversight
of the execution. All work related to the PROJECT shall be done in accordance with the CABINET’s
Standards, Specifications, Standard Drawings, and the Utilities and Rail Manual. Correspondence
pertaining to railroad coordination may impact both the project development and construction of the
PROJECT. Therefore, any and all correspondence regarding railroad coordination activities must be
provided to both contracted parties. The CABINET’s representative in such matter is the Central Office
Rails Coordinator.
The SUBRECIPIENT shall provide the following with the bid package for the PROJECT: a railroad
coordination note defining any and all special project terms and conditions due to the involvement of the
railroad company and an estimate of the PROJECT expenses for railroad coordination.
Section 14. General Utility Coordination. The SUBRECIPIENT shall be charged with the
identification of utility facilities in conflict with the PROJECT, the execution of a remedy for said conflict, and
oversight of the execution. The CABINET encourages dutiful consideration of utility avoidance via design
considerations. When avoidance is impossible, uneconomical or otherwise invalid, utility relocation is an
acceptable remedy for conflict. All work related to the PROJECT shall be done in accordance with the
CABINET’s Standards, Specifications, Standard Drawings, and the Utilities and Rail Guidance Manual.
Correspondence pertaining to utility coordination may affect both the project development and construction
of the PROJECT. Therefore any and all correspondence regarding utility coordination activities must be
provided to both contracted parties. The CABINET’s representative on these matters is the District Office
Utility Supervisor.
The SUBRECIPIENT shall provide the following upon full execution of the utility relocation for the
PROJECT: 3 sets of as-built plans for each utility company that completes facility relocation on the project
prior to the construction letting, a utility and rail certification note defining the utilities and railroad identified
in the PROJECT scope, relocations that have been performed, incomplete relocations, and completion
schedules for the incomplete work. If no railroad is involved the note shall indicate as such.
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ITEM NO. 01-00224.00
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Section 15. Permits and Licenses. The SUBRECIPIENT is responsible for obtaining all permits
and licenses required to initiate, perform and complete all phases of the PROJECT in an appropriate and
timely manner. Per the CABINET/FHWA Stewardship Agreement, the PROJECT may require more
involvement from the FHWA.
Section 16. Design and Construction Standards. All Federal and State design and construction
criteria for the type of work shall be followed, including but not limited to 23 CFR 625, the CABINET’s
Highway Design Manual, the CABINET’s Standard Drawings, the CABINET’s Standard Specifications for
Road and Bridge Construction, the CABINET’s Drainage Manual, the CABINET’s Structural Design Manual,
the American Association of State Highway Transportation Officials’ (AASHTO) “Policy on Geometric
Design of Highways and Streets”, and the FHWA’s Manual on Uniform Traffic Control Devices (MUTCD).
All work performed shall be in accordance with the most recent edition of the CABINET’s Standard
Specifications for Road and Bridge Construction, as revised, and as provided in Subsection 105.01 of said
Specifications. All materials furnished shall be in accordance with Subsection 106 of said Specifications to
include all CABINET List of Approved Materials. These standards, specifications, and criteria are
incorporated in this AGREEMENT by this reference.
Section 17. Consultant Selection. The SUBRECIPIENT shall be responsible for all PROJECT
design activities, which shall be completed by a CABINET prequalified consultant. The SUBRECIPIENT,
with the oversight and approval of the CABINET, shall be responsible for the advertisement, selection, and
contracting for consultant engineering and related services for the PROJECT in compliance with the Federal
requirements set forth in the Brooks Act USC 40 1101, Public Law 92-582, the FHWA policy outlined in 23
CFR 172, CABINET policies and procedures, the CABINET procurement policies, and the Kentucky Model
Procurement Code as defined within KRS 45A.730-750. This requires the use of a Qualifications Based
Selection (QBS) process for the selection of all engineering and related services. By complying with KRS
45A.730-750, the required Federal provisions of the Brooks Act will be satisfied. All plans and specifications
must be prepared by a professional engineer or architect licensed in the Commonwealth of Kentucky and
prequalified by the CABINET to practice the type of work to be done. If no CABINET prequalification
category exists, a consultant must receive approval by the CABINET prior to working on the PROJECT.
The SUBRECIPIENT may choose to enter into a letter agreement with a consultant that has a statewide
contract with the CABINET instead of going through the procurement process itself.
Section 18. Contractor Procurement. The SUBRECIPIENT shall be responsible for all PROJECT
construction activities. The SUBRECIPIENT shall be responsible for the advertisement, opening of bids,
selection, and contracting for contractor services for the PROJECT, with the concurrence of the CABINET,
in accordance with the Federal contract provisions listed in FHWA Form 1273 which take precedence over
the Kentucky Model Procurement Code provisions KRS 45A.343 and KRS 45A.345 -460, as well as KRS
424, 23 CFR 635, 23 USC 112. Bid proposals must be accepted for a minimum of 21 days from the date
of the first advertisement for award. Contractors and subcontractors must be pre-qualified by the CABINET
for the type of work prior to being awarded a contract. If no CABINET prequalification category exists, the
SUBRECIPIENT must receive the approval of the CABINET prior to advertisement.
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ITEM NO. 01-00224.00
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The SUBRECIPIENT shall prepare an independent engineer’s estimate in accordance with 23 CFR
630, Subpart B to compare against the contractors’ bids for reasonableness. The SUBRECIPIENT shall
thoroughly review all bids and obtain concurrence from the CABINET prior to the award or the rejection of
any contract of bids for work or materials to be used on this PROJECT. Factors that should be considered
and documented in reviewing submitted bids are: a comparison of the bids against the engineer’s estimate,
the number of bids submitted, the distribution or range of bids received, the geographic location of bidders,
any potential savings from readvertising the PROJECT, a comparison of bids against other recent bids for
the same item or service, the urgency of the PROJECT, the number of times previously advertised or
contracted for, the current market conditions, a comparison of unit bids versus engineer’s estimate unit
bids, the funding available. Determining whether the bids received are adequate involves considering any
critical safety improvements, emergency repair or replacement of damaged facilities, the opening of
otherwise completed facilities to traffic, furthering a phased construction schedule, or any other factors
deemed important by the CABINET or FHWA. Specific Federal requirements defined within 23 CFR 635
require that the award be made to the lowest responsive bidder meeting the criteria of responsibility
established by the CABINET.
Section 19. Contract Administration and Inspection. It is understood that the SUBRECIPIENT
shall be responsible for all aspects of administration, testing, and inspections to ensure the materials and
construction meet CABINET specifications and Federal quality assurance specifications referenced in 23
CFR 637 and 23 CFR 635.105 (a) or (b). This includes providing daily on-site inspection of contractor work
activities and prompt processing of all paperwork associated with the construction contract, including any
change orders. The SUBRECIPIENT must receive prior written CABINET approval for all change orders,
but such approval shall not increase the funding obligated to the SUBRECIPIENT under this AGREEMENT
or otherwise.
The SUBRECIPIENT shall use the most recent edition of the CABINET’s Regional Highway and
Bridge Construction Inspection advertisement for construction inspectors or must receive CABINET
approval to submit an Alternative Construction Inspection Plan. If the SUBRECIPIENT does not have
adequate, certified staff to perform this work, the SUBRECIPIENT may hire a consultant or enter into an
agreement with another governmental agency to provide these services. The CABINET must review and
approve the Construction Engineering and Inspection agreement and the agreement with the service
provider and a copy of both in the PROJECT file as required by FHWA. If the SUBRECIPIENT elects to
hire a consultant, the SUBRECIPIENT must ensure that the consultant staff is competent and certified in
construction inspection and performs all work under the direct supervision of a registered professional
engineer or architect licensed in the Commonwealth of Kentucky. The use of a consultant does not relieve
the SUBRECIPIENT of ultimate responsibility for the proper administration and inspection of the
construction. If a consultant is used to provide inspection services, the SUBRECIPIENT must also provide
an appropriate SUBRECIPIENT employee to be in responsible charge of the PROJECT and oversee the
inspections.
CITY OF PADUCAH
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ITEM NO. 01-00224.00
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When an Alternative Construction Inspection Plan is submitted, the SUBRECIPIENT must ensure
sufficient quantity and quality are delivered and that proper inspection documentation is maintained. The
Alternative Construction Inspection Plan must be performed under the supervision of a Professional
Engineer licensed in the State of Kentucky, include credentials and experience of inspectors, indicate
testing consistent with the CABINET’s Sampling Manual, detail the frequency, who will be responsible, and
what will be included in reports, and coordinat e with the CABINET’s construction inspector.
The CABINET and/or the FHWA may conduct an announced or unannounced field review of the
PROJECT at any time. This field review is intended to verify conformance with all laws, regulations, and
policies applicable to the Federal-aid Highway Program and provide assistance to the SUBRECIPIENT
where necessary.
Section 20. Davis-Bacon and Related Acts. The 1931 Davis-Bacon Act (prevailing Federal wage)
requires the SUBRECIPIENT of all Federal-aid construction projects to comply with contractor and
subcontractor payment rates and fringe benefits as determined by the Secretary of Labor for corresponding
classes of laborers and mechanics engaged on similar construction, alteration, and/or repair of public
buildings or public works, painting, or decorating projects in the locality. Specific wage rates shall be
included in the construction contract between the SUBRECIPIENT and the contractor, which must also
include a contract provision that overrides the general applicability provisions in Form FHWA -1273,
Sections IV and V.
Section 21. The Contract Work Hours and Safety Standards Act. During the construction of the
PROJECT, the SUBRECIPIENT shall comply with the Contract Work Hours and Safety Standards Act
which contains weekly (after 40 hours) overtime pay requirements and applies to most Federal contracts
which may require or involve the employment of laborers and mechanics, including watchmen and guards.
Section 107 of the Act provides health and safety standards on covered construction work which are
administered by the Occupational Safety and H ealth Administration (OSHA). The SUBRECIPIENT shall
refer to the Contract Work Hours and Safety Standards Act for the requirements under this provision.
Section 22. The Copeland "Anti-Kickback" Act. The SUBRECIPIENT shall comply with the "Anti-
Kickback" section of the Copeland Act, which makes it punishable to induce any person working on a
Federally funded or assisted construction project to "give up any part of the compensation to which he is
entitled under his contract of employment." The SUBRECIPIENT shall refer to the Copeland Act for the
requirements under this provision.
Section 23. Title VI - Civil Rights Act of 1964. The SUBRECIPIENT shall comply with all
requirements imposed by Title VI of the Civil Rights Act of 1964 (78 Stat. 252), the Regulations of the United
States Department of Transportation issued thereunder (CFR Title 49, Subtitle A, Part 21), and the
assurance by the SUBRECIPIENT pursuant thereto, including prohibition regarding discrimination.
Section 24. Equal Employment Opportunity (Equal Opportunity Act of 1972). In connection with
the execution of this AGREEMENT, the SUBRECIPIENT shall not discriminate against any employee or
applicant for employment to ensure that applicants are employed, and that employees are fairly treated
during their employment. Such actions shall include, but not be limited to the following: employment,
CITY OF PADUCAH
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ITEM NO. 01-00224.00
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upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection of training including apprenticeship. The SUBRECIPIENT
shall incorporate the foregoing requirements of this paragraph in all subcontracts for services covered by
this AGREEMENT.
Section 25. Non Discrimination . Discrimination (because of race, religion, color, national origin,
sex, sexual orientation, gender identity, age, veteran status) is prohibited. This section applies only to
contracts utilizing federal funds, in whole or in part. During the performance of this contract, the
SUBRECIPIENT agrees as follows:
a. The SUBRECIPIENT will not discriminate against any employee, applicant, contractor or
consultant for employment because of race, religion, color, national origin, sex, sexual orientation,
gender identity, veteran status, or age. The SUBRECIPIENT further agrees to comply with the
provisions of the Americans with Disabilities Act (ADA) 42 USC 12101 et seq, Public Law 101-336,
and applicable federal regulations relating thereto prohibiting discrimination against otherwise
qualified disabled individuals under any program or activity. The SUBRECIPIENT agrees to
provide, upon request, needed reasonable accommodations. The SUBRECIPIENT will ensure that
applicants are employed and that employees are treated during employment without regard to their
race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or
disability. Such action shall include, but not be limited to the following; employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensations; and selection for training, including apprenticeship. Th e
SUBRECIPIENT agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
b. The SUBRECIPIENT will, in all solicitations or advertisements for work placed by or on behalf of
the SUBRECIPIENT; state that all qualified applicants will receive consideration for employment
without regard to race, religion, color, national origin, sex, sexual orientation, gender identity,
veteran status, age or disability.
c. The SUBRECIPIENT will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding, a notice advising the
said labor union or workers' representative of the SUBRECIPIENT's commitments under this
section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment. The SUBRECIPIENT will take such action with respect to any contract,
subcontract or purchase order as the CABINET or FHWA may direct as a means of enforcing such
provisions, including sanctions for noncompliance.
d In the event of the SUBRECIPIENT's noncompliance with the nondiscrimination clauses of this
Agreement or with any of the said rules, regulations or orders, this Agreement may be cancelled,
terminated or suspended in whole or in part.
e. The SUBRECIPIENT shall, for the length of the AGREEMENT or at the point at which the
AGREEMENT is covered by the Act and until its conclusion, furnish such information as required
CITY OF PADUCAH
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ITEM NO. 01-00224.00
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Page 13 of 21
by the Act and any rules, regulations and orders issued pursuant thereto and permit access to all
books and records pertaining to its employment practices and work sites by the CABINET to
ascertain compliance with the Act.
Section 26. Disadvantaged Business Enterprise (DBE) Requirements. The SUBRECIPIENT
agrees to comply with 49 CFR Part 26 as amended by the October 3, 2025, Interim Final Rule. During the
UCP reevaluation period, as outlined in 49 CFR § 26.111, no DBE contract goals shall be set on any project.
Any portion of a DBE program plan that relied on prior presumptions of disadvantage, DBE goals, or any
aspect of the previous DBE goal is no longer valid. DBE participation may not be counted toward any project
or overall goal until the UCP has completed the reevaluation process. All prior DBE goal-setting procedures
are suspended until new procedures are approved after UCP reevaluation. Any participating DBE firm must
be certified as a DBE firm. Certified DBEs may perform work, but their participation cannot be counted
toward goals until reevaluation is complete. Any participating DBE firm must be prequalified with the
CABINET. The SUBRECIPIENT agrees to comply with the DBE Requirements contained within 23 CFR
635 Subpart A, Section 1101(b) of Public Law 109-59 and 49 CFR Part 26 to ensure equal opportunity to
socially and economically disadvantaged small businesses, as defined in accordance with the regulations
as amended by the Interim Final Rule.
Assurance. The contractor, SUBRECIPIENT or subcontractor shall not discriminate in the
performance of this AGREEMENT. The contractor shall carry out applicable requirements of 49 CFR Part,
as amended by the Interim Final Rule effective October 3, 2025, in the award and administration of contracts
assisted by the United States Department of Transportation. Failure by the contractor to carry out these
requirements is a material breach of this contract, which may result in the termination of this contract o r
such other allowable remedy the CABINET deems appropriate. Each contract signed with a contractor
(and each subcontract the prime contractor signs with a subcontractor) must include this provision.
DBE Prompt Payment Requirement. The contract between the SUBRECIPIENT and the contractor
shall include a contract provision that requires the contractor to comply with 49 CFR 26.29 and pay its
subcontractors within ten (10) working days from receipt of ea ch payment SUBRECIPIENT makes to the
contractor. The SUBRECIPIENT shall prohibit the contractor from withholding retainage on any
subcontract on this PROJECT to ensure prompt and full payment from the contractor to the subcontractor
within 30 days after the subcontractor's work is satisfactorily completed.
Section 27. Prohibited Interest. No member, officer, or employee of the CABINET or the
SUBRECIPIENT during his tenure or for one (1) year thereafter shall have any financial interest, direct or
indirect, in this AGREEMENT or the proceeds thereof as identified in KRS 45A.340. The CABINET and
the SUBRECIPIENT shall comply with the requirements of the Executive Branch Code of Ethics KRS
Chapter 11A. No member, officer, or employee of the CABINET or SUBRECIPIENT shall collude or lobby
on behalf of this PROJECT without penalty, including but not limited to suspension or debarment.
The SUBRECIPIENT further represents that, pursuant to KRS 45A.328, they have not procured an
original, subsequent, or similar contract while employing an executive agency lobbyist who was convicted
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 14 of 21
of a crime related to the original, subsequent, or similar contract within five (5) years of the conviction of the
lobbyist.
Section 28. Covenant Against Contingent Fees. The SUBRECIPIENT warrants that no person,
selling agency or other organization has been employed or retained to solicit or secure this AGREEMENT
upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For
breach or violation of this warranty, the CABINET shall have the right to annul this AGREEMENT without
liability or, in its discretion, to deduct from the compensation, or otherwise recover, the full amount of such
commission, percentage, brokerage, or contingent fee.
Section 29. Interest of Members of or Delegates to Congress. No funding has been or will be paid
to a member or delegate to the Congress of the United States in connection with the awarding of this
Federal contract. Nor shall any member of or delegate to the Congress of the United States receive any
benefit arising out of this Federal contract.
Section 30. Standards for the Treatment of Historic Properties. Projects including but not limited
to Historic preservation, impacting properties on or eligible for the National Register of Historic Places shall
meet applicable Secretary of the Interior's Standards for the Treatment of Historic Properties, the Standards
and Guidelines for Archeology and Historic Preservation, and all other applicable federal or state historic
property requirements prior to the payment of any monies under this AGREEMENT.
Section 31. Maintenance as Public Facilities. The SUBRECIPIENT agrees to maintain the facilities
in an acceptable condition and for a public purpose in accordance with the Maintenance Plan. In addition,
any applicable landscaping in any project shall be maintained in an acceptable condition to include mowing,
trimming, or other maintenance. In the event that the property is not maintained as a public facility, the
SUBRECIPIENT shall reimburse the FHWA for all proceeds provided for in this PROJECT including any
applicable interest, unless such change in use is approved in writing by the CABINET and FHWA, if
applicable. The SUBRECIPIENT shall obtain concurrence from the CABINET’s District 1 Chief District
Engineer in Paducah of a Maintenance Plan for any facilities to be constructed, prior to the awarding of any
contract to construct such facilities.
Section 32. Americans with Disabilities Act. 42 USC 1210 et seq. The SUBRECIPIENT agrees
to comply with the provisions of the Americans with Disabilities Act of 1990 (ADA) and Section 504 of the
Rehabilitation Act of 1973, P.L. 93-112, and other applicable Federal regulations relating hereto, issued by
the U.S. Department of Transportation. ADA prohibits discrimination against otherwise qualified individuals
under any program or activity receiving Federal financial assistance covered by this AGREEMENT and
imposes requirements that affect the design, construction, and maintenance of all transportation projects,
to provide access to all facilities.
Section 33. Applicable Laws. This AGREEMENT shall be in accordance with the laws of the
United States Department of Transportation, Federal Highway Administration, the United States of America,
and the Commonwealth of Kentucky.
Section 34. Hold Harmless Clause. To the extent permitted by law, the SUBRECIPIENT shall
indemnify and hold harmless the FHWA and the CABINET and all of its officers, agents, and employees
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 15 of 21
from all suits, actions, or claims of any character arising from any injuries, payments or damages received
or claimed by any person, persons, or property resulting from implementation of any phase of the PROJECT
or occurring on or near the PROJECT site.
Section 35. Contract Completion. The SUBRECIPIENT is responsible for ensuring that all
PROJECT construction activities have been completed and is responsible for providing all of the necessary
paperwork as required by the construction contract. This involves conducting a pre -audit of all contract
items and associated paperwork. When complete, the SUBRECIPIENT’s project engineer in responsible
charge of the PROJECT shall notify the CABINET the PROJECT is ready for final inspection. The
SUBRECIPIENT will conduct, document and submit to the CABINET a field inspection to verify completion
of the work in substantial conformance with the AGREEMENT. The SUBRECIPENT’s project manager
shall certify the PROJECT was constructed in accordance with the plans and specifications and that the
contractor has paid all suppliers and subcontractors in full.
In accordance with 2 CFR 200, the SUBRECIPIENT shall maintain all PROJECT records for three
(3) years after final payment.
Section 36. Audit and Inspection. The SUBRECIPIENT, contractor and any subcontractors shall
permit the CABINET, the Comptroller General of the United States and the Secretary of the United States
Department of Transportation, or their authorized representatives, to inspect and approve all phases of the
PROJECT and all relevant PROJECT data and records, including any audit(s) of the SUBRECIPIENT
pertaining to the PROJECT.
The SUBRECIPIENT hereby acknowledges its duty to the CABINET to determine whether it is
subject to the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L.
104-156. The SUBRECIPIENT shall follow 2 CFR 200. In Accordance with 2 CFR Subpart F, If the
SUBRECIPIENT has expended more than $1,000,000 in Federal funding from all sources in the
SUBRECIPIENT’s fiscal year, the SUBRECIPIENT shall provide the CABINET copies of their 2 CFR 200
Subpart F audit reports within 9 months of their fiscal year end.
The SUBRECIPIENT hereby acknowledges it is responsible to inform any entity it intends to hire
or use as a contractor, as defined in KRS 45A.030(10), that the contracting agency, the Finance and
Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their
duly authorized representatives, shall have access to any of the contractor’s books, documents, papers,
records, or other evidence, which are directly pertinent to th is AGREEMENT for the purpose of financial
audit or program review. Furthermore, any of the contractor’s books, documents, papers, records or other
evidence provided to the contracting agency, the Finance and Administration Cabinet, the Auditor of Public
Accounts, or the Legislative Research Commission which are directly pertinent to the AGREEMENT shall
be subject to public disclosure regardless of the proprietary nature of the information, unless specific
information is identified and exempted and agreed to by the Secretary of the Finance and Administration
Cabinet as meeting the provisions of KRS 61.878(1)(c) prior to the execution of the AGREEMENT. The
Secretary of the Finance and Administration Cabinet shall not restrict the public release of any information,
which would otherwise be subject to public release if a State government agency were providing the service.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 16 of 21
Section 37. Campaign Finance. The SUBRECIPIENT shall certify that the contractor swears under
the penalty of perjury, as provided by KRS 523.020, that neither he/she nor the entity which he/she
represents has knowingly violated any provisions of the campaign finance laws of the Commonwealth, and
that the award of a contract to him/her or the entity which he/she represents will not violate any provisions
of the campaign finance laws of the Commonwealth.
Section 38. Violations. Pursuant to KRS 45A.485, the SUBRECIPIENT shall certify that all
contractors shall reveal to the CABINET any final determination of a violation within the previous five (5)
year period pursuant to KRS Chapter 139, 136, 141, 337, 338, 341 and 342. These statutes relate to the
State sales and use tax, corporate and utility tax, income tax, wages and hours laws, occupational safety
and health law, unemployment compensation law, and workers compensation insurance law, respectively.
The SUBRECIPIENT shall certify that all contractors agree to be in continuous compliance with the
provisions of KRS Chapters 136, 139, 141, 337, 338, 341 and 342 for the duration of this AGREEMENT.
Failure to reveal a final determination of a violation of the reference d statutes or to comply with these
statutes for the duration of this AGREEMENT shall be grounds for the cancellation of the contract or
subcontract and disqualification of the contractor from eligibility for future State contracts for a period of two
(2) years.
The SUBRECIPIENT represents that pursuant to KRS 45A.607 they are not currently engaged
in,and will not for the duration of the contract engage in, the boycott of a person or an entity based in or
doing business with a jurisdiction with which Kentucky can enjoy open trade . Note: The term Boycott does
not include actions taken for bona fide business or economic reasons, or actions specifically required by
federal or state law.
Section 39. Personal Service Contracts and Memoranda of Agreement. If this AGREEMENT
comes under the purview of KRS 45A.690 - 45A.725, payments on personal service contracts and
memoranda of agreement shall not be authorized for services rendered after disapproval of the Government
Contract Review Committee unless the decision of the committee is overridden by the Secretary of Finance
and Administration Cabinet or agency head, if the agency has been granted delegation authority.
Section 40. Disputes. Any dispute concerning a question of fact in connection with the work , not
disposed of by agreement between the SUBRECIPIENT and the CABINET, shall be referred to the
Secretary of the Transportation Cabinet of the Commonwealth of Kentucky, or his duly authorized
representative, whose decision shall be final. Regulations concerning any claims to be filed by a contractor
are referenced in 23 CFR 635.124.
Section 41. Agreement Change. Any proposed change to the Scope of Work or time extension to
this AGREEMENT shall comply with 23 CFR 635.120 and 635.121 and shall be evidenced in writing at the
mutual consent of the SUBRECIPIENT and the CABINET.
Section 42. Termination. The CABINET may cancel all reimbursements under this AGREEMENT
at any time deemed to be in the best interest of the CABINET by giving thirty (30) calendar days written
notice of such cancellation to the SUBRECIPIENT. If reimbursement under this AGREEMENT is canceled
under this section by reason other than violation of this AGREEMENT or any applicable law by the
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 17 of 21
SUBRECIPIENT, its agents, employees and contractors , the CABINET shall reimburse the
SUBRECIPIENT according to the terms hereof for all expenses incurred under this AGREEMENT to the
date of such cancellation of reimbursement. The SUBRECIPIENT may seek to cancel its obligations under
this AGREEMENT at any time deemed to be in the best interest of the SUBRECIPIENT by giving thirty (30)
calendar days written notice of such request to the CABINET. If the CABINET agrees to allow the
SUBRECIPIENT to cancel the PROJECT or cancel its obligations under this AGREEMENT, the
SUBRECIPIENT shall reimburse the CABINET for all Federal funding reimbursements made under this
AGREEMENT.
Section 43. Artificial Intelligence (AI). SUBRECIPIENT agrees to adhere to CIO-126 Artificial
Intelligence Policy, which includes but is not limited to, the required written disclosure, in advance, of
every use of generative AI and/or integrations with generative AI system. SUBRECIPIENT agrees to
disclose all parts of contracted work that is expected to be or will be performed with the assistance of
AI. Further, SUBRECIPIENT understands and agrees to take appropriate measures to ensure Generative
AI shall not be used for any activities that are illegal or in violation of state policy, COT policy, or agency
policy per CIO-126. SUBRECIPIENTS may not use Commonwealth confidential or internal data in
generative AI queries or for building or training proprietary generative AI programs unless explicitly
approved in writing by the agency head with consultation from the COT Chief Information
Officer. SUBRECIPIENT agrees to provide reasonable written notice of any issue of noncompliance with
these requirements.
Section 44. Resolution. The SUBRECIPIENT shall pass a resolution authorizing the Mayor to sign
this AGREEMENT on behalf of the SUBRECIPIENT. An acceptable Resolution shall contain the Project
name, description, amount of funds being provided and an acknowledgement that the SUBRECIPIENT
agrees to ratify and adopt all statements, representations, warranties, covenants, and agreements
contained in the AGREEMENT. Furthermore, by accepting the funds the SUBRECIPIENT agrees to all
terms and conditions stated in the AGREEMENT. A copy of the resolution shall be attached to the
AGREEMENT (Attachment B) and returned to the CABINET prior to full execution of this AGREEMENT.
Section 45. Responsible Charge. The SUBRECIPIENT shall designate a Person in Responsible
Charge of this PROJECT according to the terms outlined in Attachment C. The SUBRECIPIENT will
provide the name and contact information for t he Person in Responsible Charge prior to full execution of
this PROJECT. The Attachment C information must be current for the SUBRECIPIENT to be in compliance
with the federal regulations and an eligible SUBRECIPIENT of federal funds. Should a change occur, the
SUBRECIPIENT must submit a revised Attachment C within 7 days. Failure to comply can result in
cancellation of the PROJECT.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 18 of 21
IN TESTIMONY WHEREOF, the parties have hereto caused this AGREEMENT to be executed upon
signature by their proper officers and representatives.
COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET:
Approved as to form and legality:
___________________________________ ___________________________________
Attorney Rebecca Goodman, Secretary
Date: ______________________________ Date: ______________________________
CITY OF PADUCAH:
Approved as to form and legality:
___________________________________ ___________________________________
Attorney George P. Bray, Mayor
Date: ______________________________ Date: ______________________________
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 19 of 21
ATTACHMENT A
SCOPE OF WORK AND BUDGET SUMMARY
Scope of Work:
SUBRECIPIENT UEI NUMBER: C13BAJNDEUC5
The Coleman Road Sidewalk Project will construct 0.45 miles of sidewalk and a pedestrian bridge
along Coleman Road and over Perkins Creek from Hinkleville Rd (US60) to the P&L railroad tracks . This
agreement approves a total of $189,155.25 for the Design Phase. This includes up to $151,324.20 in
Federal Carbon Reduction Program (CRP) funding for the City of Paducah to be matched with
$37,831.05 in local funds. It also includes $16,813.80 in Federal CRP funding for KYTC oversight to be
matched with $4,203.45 in state funding.
The scope of work under this agreement will include activities related to the Design phase. The City
of Paducah shall be the lead agency and maintain all improvements upon completion.
Budget:
Federal Funds Local Funds State Match Total
Current MOA
Design Phase
Funding:
SUBRECIPIENT
Program# 2152901D
$151,324.20 $37,831.05 - $189,155.25
Design Phase
Funding: Cabinet
Program# 2152902D
$16,813.80 - $4,203.45 $21,017.25
Design Phase Total for City of Paducah $151,324.20 $37,831.05 - $189,155.25
Design Phase Total for Cabinet $16,813.80 - $4,203.45 $21,017.25
All federally-funded projects are set up in phases (design, ROW, utilities, construction). No work can begin on any phase of a project until the CABINET provides a written notice
to proceed for that phase. Funding for this project will be programmed with FHWA as each phase is approved. Effective December 26, 2014, FHWA requires a project end date
for each federal project phase programmed. As each phase of the project is programmed with FHWA a supplemental agreement wil l be sent to the project sponsor to add the
funding and adjust the project end date. Any expenditure incurred by the project sponsor after the end date will not be eligible for reimbursement. If the project sponsor requires
an extension, they must notify the Administering Office thirty (30) days before the p roject end date.
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 20 of 21
ATTACHMENT B
ATTACH A RESOLUTION HERE
CITY OF PADUCAH
COLEMAN ROAD MULTI-USE PATH PROJECT
ITEM NO. 01-00224.00
$151,324.20 FEDERAL CARBON REDUCTION FUNDS
Page 21 of 21
ATTACHMENT C
PERSON IN RESPONSIBLE CHARGE
Upon federal-aid project delegation to the SUBRECIPIENT by the CABINET, the undersigned hereby
certifies the following, to the best of his or her knowledge and belief, on behalf of the SUBRECIPIENT:
1. Pursuant to 23 CFR 635.105(c) (4), the SUBRECIPIENT acting as a SUBRECIPIENT of federal
transportation funds must provide an employee of that agency, who is available full time, to be in
responsible charge of the PROJECT. The individual in responsible charge of the PROJECT is held
accountable for ensuring that all applicable Federal and State regulations are followed on the
PROJECT. This person will have the authority and resources to manage the PROJECT and will be
the primary point of contact with the CABINET. This person may be the project engineer provided that
the project engineer is a full-time employee of the SUBRECIPIENT. If the project engineer is a
consultant, the person in responsible charge must be a full-time employee of the SUBRECIPIENT.
2. The undersigned and the designated SUBRECIPIENT’s person in responsible charge of this
PROJECT has read and understands the contract administration and inspection responsibilities
described in the CABINET’s Federal-Aid Highway Program Project Development Guide for Local
Public Agencies (LPA Guide).
3. The undersigned will carry out this PROJECT in accordance with the applicable Federal and
State laws and associated regulations identified in the LPA Guide.
4. The undersigned will enforce compliance with the above-mentioned laws, regulations, policies,
and guidelines by its consultants, contractors, and subcontractors.
5. The undersigned certifies the designated person in responsible charge will:
• Have the ability to visit the PROJECT or attend meetings related to the PROJECT as needed.
• Be responsible for ensuring that the PROJECT is delivered on time in accordance with established
milestones and the terms of the contract between the SUBRECIPIENT and the CABINET.
6. In accordance with the requirements outlined above, SUBRECIPIENT has selected the
following individual as the person in responsible charge for the PROJECT:
Name:
Position with SUBRECIPIENT:
E-mail:
Phone:
Signature:
7. Should the SUBRECIPIENT require a change to the Person in Responsible Charge, they will
notify the CABINET, designate a new Person in Responsible Charge, and resubmit the
Attachment C within 7 days of the change. The new Attachment C will be incorporated into th is
Agreement upon approval by the CABINET.
__________________________________________________________
George P. Bray, Mayor Date
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Authorize the Application and Acceptance of a U.S. Department of Housing and Urban
Development Healthy Homes Production Grant in the Amount of $1,500,000 - C. GAULT
Category: Municipal Order
Staff Work By: Carol Gault, Palmer Stroup,
Hope Reasons
Presentation By: Carol Gault
Background Information: The purpose of the Healthy Homes Production Grant Program is to reduce
housing-related health and safety hazards through a comprehensive approach. The funding will focus on
protecting vulnerable populations such as children, older adults, and persons with disabilities by identifying and
remediating hazards in low-income housing. Homes will be assessed for hazards and then those identified
hazards will be remediated. This project aligns with the Southside Revitalization Plan and increases
opportunities for low-income owner-occupied homes and rental properties to receive much needed safety and
health improvements. The City of Paducah is requesting $1.5 million in funding to remediate up to 65 homes in
the Southside Census Tracts. The grant does not require matching funds, but will require the City to leverage at
least 10% of the federal request from other cash or in-kind sources.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Southside Revitalization, Quality Housing, Quality of Life
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the application and acceptance of the US Department of Housing and
Urban Development Healthy Homes Production Grant and for the Mayor to sign all documentation related to
same.
Attachments:
1. MO - application & award-Healthy Homes Production Grant
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HEALTHY
HOMES GRANT IN THE AMOUNT OF $1,500,000, ACCEPTING ALL
AWARDED GRANT FUNDS, AND AUTHORIZING THE MAYOR TO
EXECUTE ALL AWARD DOCUMENTS
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute a
U. S. Department of Housing and Urban Development Health Homes Production Grant in the
amount of $1,500,000. The purpose of this Health Homes Production Grant Program is to
reduce housing-related health and safety hazards. Homes will be assessed for hazards and those
identified hazards will be remediated. The City is requesting $1.5 million to remediate up to 65
homes in the Southside Census Tracts.
SECTION 2. That the City of Paducah hereby accepts all grant funds awarded
through the U. S. Department of Housing & Urban Development and authorizes the Mayor to
execute all grant award documents. No local match is required; however, the City will be
required to leverage at least 10% of the federal request from other cash or in-kind sources.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
__________________________________
George Bray, Mayor
ATTEST:
____________________________
Lindsay Parish, Clerk
Adopted by the Board of Commissioners, August 25, 2026
Recorded by Lindsay Parish, August 25, 2026
MO\grants\application & award – Healthyc Homes Production Grant
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Authorize a Contract for Services with Lifeline Recovery Center in an amount of $200,000 - D.
JORDAN
Category: Ordinance
Staff Work By: Lindsay Parish, Daron
Jordan, Audra Kyle
Presentation By: Daron Jordan
Background Information: Lifeline Recovery Center provides long-term residential recovery services for
individuals affected by addiction. Lifeline uses passenger vans to transport clients to treatment and recovery
services, healthcare appointments, employment, court obligations, job training, volunteer opportunities,
recovery meetings, and other activities supporting recovery and successful reentry.
The proposed Contract for Services provides Lifeline with a one-time payment of $200,000 to purchase four
passenger vans. Lifeline will be responsible for any costs exceeding the City’s contribution and must return any
funds not used toward the purchase of the four vans. The agreement requires Lifeline to use the funding and
vehicles for authorized opioid remediation purposes and to provide information necessary for the City’s annual
opioid settlement reporting.
Funding for this contract will be provided through Opioid Settlement Funds. A budget amendment will be
needed to increase expenditures for the Opioid Settlement Fund by $200,000.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Funds Available: Account Name:
Account Number: 22000209 523070
Staff Recommendation: Approval.
Attachments:
1. ORD Lifeline Recovery Vans Budget Amendment FY27
2. CONTRACT FOR SERVICES - Opioid Recovery - Lifeline Recovery Center 2026
3. Lifeline's Paducah Transportation Proposal v2 Final
the City of Paducah has received proceeds from national opioid settlements
to be used for opioid remediation and other authorized purposes in accordance with KRS 15.291
and applicable settlement requirements; and
Lifeline Recovery Center, Inc. provides long-term residential recovery
services for individuals affected by addiction and provides transportation supporting access to
treatment, recovery services, healthcare, employment, court obligations, job training, volunteer
opportunities, recovery meetings, and other recovery-related activities; and
Lifeline Recovery Center, Inc. has requested a one-time award of Two
Hundred Thousand Dollars ($200,000.00) from the City to purchase four (4) passenger vans to
provide reliable transportation in support of client recovery; and
the Board of Commissioners finds that the proposed expenditure serves a
public purpose and is consistent with authorized opioid remediation purposes, subject to the
terms, reporting requirements, and repayment provisions set forth in the Contract for Services
and Opioid Settlement Funding Agreement.
The City of Paducah hereby
approves the Contract for Services and Opioid Settlement Funding Agreement between the City
of Paducah, Kentucky, and Lifeline Recovery Center, Inc., in substantially the form attached
hereto and made part hereof (Exhibit A), providing a one-time payment in an amount not to
exceed Two Hundred Thousand Dollars ($200,000.00) for the purchase of four (4) passenger
vans to support transportation for authorized recovery-related purposes.
The Mayor is hereby authorized to
execute the Contract for Services and any other documents reasonably necessary to carry out the
purposes of this Ordinance, provided that such documents are consistent with the terms approved
herein and not substantially adverse to the City.
The expenditure authorized by this
Ordinance shall be paid from Opioid Settlement Funds and charged to account number 22000209
523070, or to such successor account as may be designated by the Finance Department. The
funds shall be used solely for the purchase of four (4) passenger vans in accordance with the
Agreement.
SECTION 4. BUDGET AMENDMENT. That the annual budget for the fiscal year
beginning July 1, 2026, and ending June 30, 2027, as adopted by Ordinance No. 2026-06-8879,
be amended by the following re-appropriations:
• Increase expenditures in the Opioid Settlement Fund by Two Hundred Thousand
Dollars ($200,000.00) to provide for the expenditure authorized by this
Ordinance.
SECTION 5. REPORTING AND COMPLIANCE. Lifeline Recovery Center, Inc.
shall maintain records documenting the expenditure of City funds and the use of the vans for
authorized opioid remediation purposes and shall provide the City with information reasonably
necessary for annual opioid settlement reporting. Failure to use the funds for an authorized
purpose or to comply with the Agreement may result in repayment to the City as provided in the
Agreement.
SECTION 6. SEVERABILITY. If any provision of this Ordinance is held invalid, the
invalidity shall not affect other provisions that can be given effect without the invalid provision,
and to this end the provisions of this Ordinance are severable.
SECTION 7. EFFECTIVE DATE. This Ordinance shall become effective upon its
adoption, approval, and publication as required by law.
ATTEST:
CONTRACT FOR SERVICES
This Contract for Services and Opioid Settlement Funding Agreement (the “Agreement”) is made
effective as of the ____ day of ____________, 2026 (the “Effective Date”), by and between the CITY
OF PADUCAH, KENTUCKY, a Kentucky municipal corporation with a mailing address of P.O.
Box 2267, Paducah, Kentucky 42002-2267 (the “City”), and LIFELINE RECOVERY CENTER,
INC., a Kentucky nonprofit corporation with a mailing address of
________________________________ (“Lifeline”). The City and Lifeline may each be referred to as
a “Party” and collectively as the “Parties.”
the City has received funds from national opioid settlements to be used for opioid
remediation and other authorized purposes in accordance with KRS 15.291 and applicable settlement
requirements; and
Lifeline provides long-term residential recovery services for individuals affected by
addiction and provides transportation supporting access to treatment, recovery services, healthcare,
employment, court obligations, job training, and other recovery-related activities; and
Lifeline has requested Two Hundred Thousand Dollars ($200,000.00) from the City
to purchase four (4) passenger vans to provide reliable transportation for client recovery; and
the City desires to provide funding for the purchase of the four (4) vans pursuant to
the terms of this Contract for Services; and
this Contract was authorized by Municipal Order No. ____________, adopted by
the Board of Commissioners of the City of Paducah on __________________, 2026.
, in consideration of the foregoing premises and the mutual covenants as
herein set forth, the parties do covenant and agree as follows:
The term of this Contract shall begin on the Effective Date and continue until Lifeline has purchased
and taken delivery of the four (4) passenger vans and completed the reporting obligations required
under this Contract. Lifeline shall purchase and take delivery of the four (4) passenger vans within six
(6) months after receiving payment from the City, unless the City Manager approves an extension in
writing due to vehicle availability, manufacturing delays, or other circumstances beyond Lifeline’s
reasonable control.
The City shall provide Lifeline a one-time payment of Two Hundred Thousand Dollars ($200,000.00)
within sixty (60) days of receiving an invoice from Lifeline. The payment shall be used to purchase four
(4) passenger vans for transportation supporting Lifeline’s recovery program. The vans may be new or
used, provided they are suitable and reliable for the purposes described in this Contract. Lifeline shall
be responsible for any purchase costs exceeding the amount provided by the City and shall return to the
City any portion of the payment not used for the purchase of the four (4) vans.
SECTION 3: OBJECTIVES AND SERVICES
SECTION 4: REPORTING AND RECORDS
SECTION 5: NONDISCRIMINATION
SECTION 6: INDEPENDENT CONTRACTOR AND INDEMNIFICATION
SECTION 7: TERMINATION
SECTION 8: COMPLIANCE AND RETURN OF FUNDS
provide information reasonably necessary for the City’s required opioid settlement reporting, the City
may require Lifeline to return the affected portion of the payment. If a governmental, judicial, or
settlement authority determines that any portion of the payment is not an authorized opioid remediation
expenditure because of Lifeline’s use of the funds or failure to comply with this Contract, Lifeline
shall reimburse the City for that portion upon written demand.
SECTION 9: ENTIRE AGREEMENT
SECTION 10: GOVERNING LAW
CITY OF PADUCAH
LIFELINE RECOVERY CENTER, INC.
BUILDING A STRONGER PADUCAH
A $2 0 0 ,0 0 0 O P I O I D A B A T E M E N T F U N D S R E Q U E S T :
P U R C H A S I N G F O U R N E W V A N S F O R L I F E L I N E R E C O V E R Y C E N T E R
A N I N V E S T M E N T I N C L I E N T R E C O V E R Y A N D T H E C I T Y O F P A D U C A H
C o m m u n i t i e s a r e s t r o n g e r
w h e n m o r e p e o p l e r e c o v e r ,
r e t u r n t o w o r k , s u p p o r t
t h e i r f a m i l i e s a n d c o n t r i b u t e
t o t h e C i t y o f P a d u c a h .
$107 million
The net benefit to the community over a
five-year period, $4.57 for every $1 spent
$75,666
The community benefit of one person in
recovery per year.
Recovery Program Cost-Benefits
Avoided Healthcare Costs
Avoided Criminal Justice Costs
Avoided Productivity Costs
Value of Mortality and Morbidity Risk Reduction
*Economic impact dat a prov ided by the Fletcher Group (third-pa rty resea rch)
for Lifeline Recovery Center, May 12, 2026
Lifeline’s Community Impact
ABOUT:
Lifeline is a Christ-centered, nationally accredited, long-
term residential treatment center for men and women
struggling with addiction. We provide a safe, structured
environment where faith, counseling, and community lead
to transformation and lifelong recovery.
MISSION:
To provide men and women with Christ-centered
solutions to addiction — helping them become spiritually
alive, mentally sound, and physically well.
VALUES:
• Accountability
• Faith
• Obedience to Christ
BY THE NUMBERS:
200+ clients served annually
50+ clients graduate annually
50+ employees
70+ volunteers annually
3 campuses
44 local employer partnerships
50 local church partners
60% of graduates remain sober one year after graduation
Lifeline clients return to Paducah
ready to contribute.
Lifeline clients work and volunteer at local businesses, they come into the city
for recovery meetings, healthcare, and church services, and most clients are
Paducah residents.
Growing Our Community
Impact Together
Lifeline impacts Paducah through:
Workforce development
Accessing healthcare services
Volunteer service
Employement
Long-term recovery
Lifeline’s Impact on Paducah:
Lifeline clients volunteer an average of
20,800 hours of Paducah community
service each year, or the equivalent of
866 days.
On average, 80 clients are employed in
Paducah on a weekly basis totaling over
100,000 hours of employment annually.
Employment Partners
Volunteer Partners
Community Kitchen
Act's House
Hope Unlimited
Starfish
Stuff the Bus-United Way
Ambulance Medical Billing
Atlas Doors
Ben Kennedy Construction
Big River Propeller
Bob's Drive Inn and Catering
Burger King
Central Paving
Chick Fil A
Containment Systems Incorporated
Cornerstone Auto Repair
Darling Ingredients
Dip N Dots
Dunkin Donuts
Genova
Goodwill
Graceland Portable Building
Hughes Meat Market
I Hop
James Marine
Kitmo
Logan's
Matt's Home Solutions
McDonalds 'Lone Oak"
McDonalds "Hinkleville"
Midtown Alliance of Neighbors
Millwork Products, LLC
MSN Construction
Office Pride Commerical Cleaning
Paducah Housing Authority
Paducah Rigging
Panera Bread
Southgate Nursing and Rehab
Steadfast R&R
The H.T. Hackney Co.
Townsend Tree Service
Triangle Enterprises Inc
Tropical Smoothie
Wendy's
Lifeline’s 100+ Weekly Community Trips
Court hearingsMedical appointmentsEmployment opportunities
Recovery servicesChurch services
Job training programs Volunteer opportunities
Over 100,000 miles driven annually
Goods and services shopping
A LIFELINE RECOVERY CENTER,
TRANSPORTATION INVESTMENT PROPOSAL:
Lifeline Recovery Center would like to ask the City of
Paducah to contribute $200,000 from the city’s
Opioid Recovery Funds, to purchase four new vans
to provide reliable transpor tation for client recovery.
This investment will strengthen one of Kentucky's
premier long-term residential recovery programs
while expanding access to treatment, employment,
healthcare, and recovery services throughout
Paducah.
Thank You City of Paducah!
We are incredibly grateful for our years-long partnership
with Paducah and we look forward to discussing this
opportunity further.
Contact Information:
Ashley Miller, Executive Director
270.448.0961
amiller@lifelinerecoverycenter.org
lifelinerecoverycenter.org
“Lifeline Recovery Center may seem like the
last stop for many individuals coming to us.
Help us show them, instead, that it is
the first step to a new life.”
- Steve Powless, Lifeline board chair
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Closure of Alley between S. 9th St and Walter Jetton Blvd. and parallel to 916 Kentucky Avenue
- G. GUEBERT
Category: Ordinance
Staff Work By: Josh Fowler-Sommer, Melanie Townsend
Presentation By: Greg Guebert
Background Information: The adjacent property owners:
Purchase District Health Department
Richard Mark Edwards, 1369 Properties, LLC
Charlie McKenzie, e-Tel, LLC
have submitted an executed application requesting the alley extending from S. 9th St to Walter Jetton Blvd be
closed.
On August 3, 2026, the Planning Commission held a Public Meeting and made a positive recommendation to
the City Commission for this closure. All of the utility companies have agreed to this closure.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: To adopt an ordinance authorizing the closure of the alley extending between S.
9th St and Walter Jetton Blvd. and authorizing the Mayor to execute the closure plat and all necessary
documents related to same.
Attachments:
1. Ord - alley – between South 9th Street and Walter Jetton Blvd
2. Alley behind 916 Kentucky Ave_application
3. PC Resolution_btw S 9th-WJB
4. Plat-HealthDeptAlleyClosurePreliminary
ORDINANCE NO. 2026-______-________________
AN ORDINANCE PROVIDING FOR THE CLOSING OF AN 8,129 SQUARE FOOT
ALLEY PARALLEL TO KENTUCKY AVENUE AND WASHINGTON STREET
BETWEEN SOUTH 9TH STREET AND WALTER JETTON BOULEVARD; AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO
SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah does hereby authorize the closing of An 8,129
square foot alley parallel to Kentucky Avenue and Washington Street between South 9th Street and
Walter Jetton Boulevard, as follows:
ALLEY CLOSURE (TRACT 1) - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located south of
Kentucky Avenue, west of South 9th Street, north of Washington Street, and east of Walter Jetton Boulevard, in
Paducah, McCracken County, Kentucky, more particularly described as follows:
Beginning at a mag nail (found), said point being 160.00 ft. south of the intersection of the south right-of-way of
Kentucky Avenue and the east right-of-way of Walter Jetton Boulevard, said point also being the southwest corner
of the McCracken County Health Department (recorded in Deed Book 383, Page 318);
Thence along the south property line of the above said McCracken County Health Department property,
N64º57’28”E a distance of 346.50 ft. to a chiseled “X” (found), said point being in the west right-of-way of South
9th Street;
Thence along the above said right-of-way and with a new property line, S25º02’32”E a distance of 17.38 ft. to a
chiseled “X” (found), said point being the northeast corner of the Paducah-McCracken County Board of Health,
Inc. property (recorded in Deed Book 600, Page 746, Tract A-6);
Thence along the north property line of the above said Paducah-McCraken County Board of Health, Inc. property
(Tract A-6), S64º57’28”W a distance of 115.50 ft. to a mag nail (found), said point being the northwest corner of
the above said Paducah-McCracken County Board of Health, Inc. property (Tract A-6);
Thence along the west property line of the above said Paducah-McCracken County Board of Health, Inc. property
(Tract A-6), S25º02’32”E a distance of 9.12 ft. to a mag nail (found), said point being the northeast corner of the
Paducah-McCracken County Board of Health, Inc. property (recorded in Deed Book 600, Page 746 Tract A-3);
Thence along the north property line of the above said Paducah-McCracken County Board of Health, Inc. property,
S64º57’28”W a distance of 115.50 ft. to a ½” rebar and cap stamped “BFW KJW #3445” (found), said point being
the northwest corner of the Paducah-McCracken County Board of Health, Inc. property (recorded in Deed Book
600, Page 746, Tract A-4), said point also being the northeast corner of the E-Tel/Murray, LLC property (recorded
in Deed Book 1280, Page 653);
Thence along a new property line, N25º02’32”W a distance of 13.25 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set);
Thence along a new property line, S64º57’28”W a distance of 57.75 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set);
Thence along a new property line, S64º57’28”W a distance of 57.75 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set), said point being in the east right-of-way of Walter Jetton Boulevard;
Thence along the above said right-of-way, N25º02’32”W a distance of 13.25 ft. to the POINT OF BEGINNING.
The above-described Tract contains 6,599 square feet (0.151 acres).
ALLEY CLOSURE (TRACT 2) - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located south of
Kentucky Avenue, west of South 9th Street, north of Washington Street, and east of Walter Jetton Boulevard, in
Paducah, McCracken County, Kentucky, more particularly described as follows:
Beginning at a mag nail with shiner stamped “KJW BFW #3445” (set), said point being 160.00 ft. north of the
intersection of the north right-of-way of Washington Street and the east right-of-way of Walter Jetton Boulevard,
said point also being the northwest corner of the 1369 Properties, LLC property (recorded in Deed Book 1159, Page
206);
Thence along the above said right-of-way, N25º02’32”W a distance of 13.25 ft. to a mag nail with shiner stamped
“BFW KJW #3445” (set);
Thence along a new property line, S64º57’28”W a distance of 57.75 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set);
Thence along a new property line, S25º02’32”E a distance of 13.25 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set), said point being the northeast corner of the above said 1369 Properties, LLC property, said point
also being the northwest corner of the E-Tel/Murray, LLC property (recorded in Deed Book 1280, Page 653);
Thence along the north property line of the above said 1369 Properties, LLC property, S64º57’28”W a distance of
57.75 ft. to the POINT OF BEGINNING.
The above-described Tract contains 765 square feet (0.018 acres).
ALLEY CLOSURE (TRACT 3) - LEGAL DESCRIPTION
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located south of
Kentucky Avenue, west of South 9th Street, north of Washington Street, and east of Walter Jetton Boulevard, in
Paducah, McCracken County, Kentucky, more particularly described as follows:
Beginning at a mag nail with shiner stamped “KJW BFW #3445” (set), said point being 160.00 ft. north of the
intersection of the north right-of-way of Washington Street and the east right-of-way of Walter Jetton Boulevard,
said point also being the northwest corner of the 1369 Properties, LLC property (recorded in Deed Book 1159, Page
206);
Thence along the above said right-of-way, N25º02’32”W a distance of 13.25 ft. to a mag nail with shiner stamped
“BFW KJW #3445” (set);
Thence along a new property line, N64º57’28”E a distance of 57.75 ft. to a mag nail with shiner stamped “BFW
KJW #3445” (set), said point being the TRUE POINT OF BEGINNING;
Thence from the TRUE POINT OF BEGINNING and along a new property line, N64º57’28”E a distance of 57.75
ft. to a mag nail with shiner stamped “BFW KJW #3445” (set);
Thence along a new property line, S25º02’32”E a distance of 13.25 ft. to a ½” rebar and cap stamped “BFW KJW
#3445” (found), said point being the northeast corner of the E-Tel/Murray, LLC property (recorded in Deed Book
1280, Page 653), said point also being the northwest corner of the Paducah-McCracken County Board of Health,
Inc. property (recorded in Deed Book 600, Page 746, A-4);
Thence along the north property line of the above said E-Tel/Murray, LLC property, S64º57’28”W a distance of
57.75 ft. to a mag nail with shiner stamped “BFW KJW #3445” (set), said point being the northwest corner of the
above said E-Tel/Murray, LLC property, said point also being the northeast corner of the above said 1369
Properties, LLC property;
Thence along a new property line, N25º02’32”W a distance of 13.25 ft. to the TRUE POINT OF BEGINNING.
The above-described Tract contains 765 square feet (0.018 acres).
SECTION 2. In support of its decision to close the aforesaid public way, the Board of
Commissioners hereby makes the following findings of fact:
a. Purchase District Health Department, Richard Mark Edwards (1369 Properties LLC)
and Charlie McKEnzie, (e- LLC) are owners of property abutting the public way which the Board of
Commissioners has authorized to be closed; and a Public Right-of-Way Closure Application and Guarantee
has been filed.
b. On August 3, 2026, the Paducah Planning Commission of the City of Paducah adopted
a resolution recommending to the Mayor and Board of Commissioners of the City of Paducah closure of the
aforesaid alley and public way.
c. The property owners of property abutting the public way have given their written and
notarized consent to the closing as is evidenced by the Public Right-of-Way Closure Application attached
hereto and made part hereof (Exhibit A).
SECTION 3. All requirements of KRS 82.405(1) and (2) having been met, the Board of
Commissioners of the City of Paducah hereby concludes that the aforesaid public way, as described above,
should be closed in accordance with the provisions of KRS 82.405.
SECTION 4. The Mayor is hereby authorized, empowered, and directed to execute all
documents necessary related to the alley closing as authorized in Section 1 above.
SECTION 5. This ordinance shall be read on two separate days and will become effective
upon summary publication pursuant to KRS Chapter 424.
___________________________________
George Bray, Mayor
ATTEST:
___________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, August 11, 2026
Adopted by the Board of Commissioners, _______________________________
Recorded by Lindsay Parish, City Clerk, ____________________________
Published by The Paducah Sun, _____________________________________
\ord\eng\st close\alley – between South 9th Street and Walter Jetton Blvd.
CERTIFICATION
I, Lindsay Parish, hereby certify that I am the duly qualified and acting Clerk of the City of Paducah,
Kentucky, and that the foregoing is a full, true and correct copy of Ordinance No. 2026-_____-
_____________, adopted by the Board of Commissioners of the City of Paducah at a meeting held on
_____________________________.
___________________________________
City Clerk
EXHIBIT A
PUBLIC RIGHTOF-WAY CLOSURE APPLICATION
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: FY2026 Budget Amendment - L. DELANEY
Category: Ordinance
Staff Work By: Audra Kyle,
Lauren Delaney
Presentation By: Lauren
Delaney
Background Information: This agenda item presents a mid-year budget amendment to address adjustments
identified since the adoption of the FY2026 budget. The proposed amendment reflects necessary changes
across multiple funds and budget categories resulting from updated information, operational needs, and timing
of projects. This action aligns with best practices in municipal financial management and allows staff to ensure
the budget remains accurate, transparent, and aligned with Commission direction.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: We recommend the Commission approve FY2026 mid-year budget amendment.
Attachments:
1. ORD budget amend FY26 Final August
2. FY2026 Budget Amendment Descriptions #3
ORDINANCE NO. 2026-____-_________
th of July; and
WHEREAS, $154,000 was transferred from the investment fund into a project for the
FY26 IDA allocation to be paid in a future year;
WHEREAS, lien recoveries provided an additional $48,262 for reinvestment;
WHEREAS, FY2026 annual contributions totaling $67,755 were received to support GIS
operations; and
WHEREAS, the City received $72,184.82 from the Commonwealth of KY, which will be
used to pay for underground storage tank cleanup expenses; and
WHEREAS, donations totaling $2,913 were received to support non-grant Warrior
Wednesday and Nextop Veterans event expenditures; and
WHEREAS, expenditures increased by $5,901 in the debt service fund to reflect the cost
of professional services related to the redemption of Bond Series 2013A and the defeasance of
Bond Series 2018B approved by Municipal Order No. 3212; and
WHEREAS, additional budget is required to reflect increased health insurance activity,
with both revenues and expenditures rising by $421,154.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the annual budget for the fiscal year beginning July 1, 2025, and
ending June 30, 2026, as adopted by Ordinance No. 2026-06-8847, be amended by the following
re-appropriations:
• Increase revenue and expenditures for the General Fund by $20,000 and $118,100,
respectively
• Increase expenditures for the Investment Fund by $49,573
• Increase revenue and expenditures for the Room Tax Fund by $158,871
• Increase revenue and expenditures for the Capital Projects Fund by $820,449
• Increase revenue and expenditures for the Grant Fund by $2,913
• Increase expenditures for the Debt Service Fund by $7,127
• Increase revenue for the Fleet Lease Trust Fund by $98,100
• Increase revenue and expenditures for the Health Insurance Fund by $421,154
SECTION 2. This ordinance shall be read on two separate days and will become effective
upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
Introduced by the Board of Commissioners, ________________________
Adopted by the Board of Commissioners, __________________________
Recorded Lindsay Parish, City Clerk, ______________________________
Published by The Paducah Sun, __________________________________
\ord\finance\budget amend FY26 Final August
FY2026 BUDGET AMENDMENT #3
GENERAL FUND (1000)
Transfer out to fleet lease trust fund for proceeds from sale of fire trucks.
Increase: Transfer out to Fleet Lease Trust Fund (exp) 10009999 597100 $98,100
Establish additional budget for July 4th sponsorships.
Increase: Other Income - Parks (rev) 1000 480750 $20,000
Increase: Parks Appropriations (exp) 10002405 535270 $20,000
INVESTMENT FUND (2400)
Transfer out to debt service fund for expenses related to 2013A & 2018B bond
redemption/defeasance.
Increase: Transfers out to Debt Service Fund (exp) 24009999 593000 $24,573
ROOM TAX FUND (2800)
Establish additional budget for transient room tax revenue and related expenditures.
Increase: Room Tax (rev) 2800 410450 $158,871
Increase: CVB Appropriations (exp) 28000217 580770
$119,153
Increase: PMCCC Appropriations (exp) 28000217 580780 $39,718
CAPITAL PROJECTS FUND (4000)
Transfer in from general fund to open a project for the purchase of technology equipment
that will be received after 6/30/26.
Increase: Transfer in from General Fund (rev) 40009999 491000 $144,164
GRANT FUND (2600)
Establish budget for sponsorships (WORC Grant).
Increase: Private Donations (rev) 2600 481300 $2,913
Increase: Grant Appropriations (exp) 26000212 523070 $2,913
Establish budget for professional services related to redemption of Bond Series 2013A and
defeasance of Bond Series 2018B.
Increase: Debt Service Appropriations (exp) 30000209 523070 $5,901
Establish budget for adjustments to KIA principal & interest payments.
Increase: Principal KIA 2018 30000209 550810 $1,131
Increase: Interest KIA 2018 30000209 550820 $95
Establish additional budget for health insurance revenue and expenses.
Increase: Insurance – Cancel/Refunds (rev) 7300 472100 $257,076
Increase: Insurance – City of Paducah (rev) 7300 472550 $24,087
Increase: Insurance – Retiree Life (rev) 7300 472600 $962
Decrease: Administrative (exp) 73000208 520010 $22,863
Increase: Claims (exp) 73000208 521070 $484,248
Decrease: Premiums paid (exp) 73000208 521080 $16,279
Decrease: Death Benefits (exp) 73000208 521090 $8,782
Decrease: Other Contractual Service (exp) 73000208 523070 $12,111
Decrease: Medical Spending Accounts (exp) 73000208 524400 $3,059
Increase: Use of prior year rev/unreserved fund balance (rev) $139,029
Agenda Action Form
Meeting Date: August 25, 2026
Short Title: Amend Chapter 78 Personnel Ordinance to Remove Retiree Life Insurance Benefit - S.
WILCOX
Category: Ordinance
Staff Work
By: Stefanie
Wilcox
Presentation
By: Stefanie
Wilcox
Background Information: The Chapter 78 Personnel Ordinance is being amended to eliminate the retiree
life insurance benefit effective September 1, 2026.
For many years, the City provided retirees with access to life insurance coverage through an insurance carrier at
a discounted rate. In 2024, the City's insurance carrier discontinued this coverage, requiring the City to self-
insure the benefit. Since that time, the cost of providing the benefit has increased to a level that is no longer
financially sustainable.
Accordingly, the retiree life insurance benefit was removed from all collective bargaining agreements effective
July 1, 2026, and this ordinance amendment aligns the Personnel Ordinance with those changes.
Current participants and employees who retire before the September 1, 2026, effective date will be
grandfathered into the program and will continue to receive the benefit.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Funds Available: Account Name:
Account Number:
Staff Recommendation: Approve the amended ordinance removing retiree life insurance effective
September 1, 2026.
Attachments:
1. ORD 78-40 Group Life and Medical Insurance
2. Sec._78_40.___Group_life_and_medical_insurance REDLINED
ORDINANCE NO. 2026-______-_____________
AN ORDINANCE AMENDING CHAPTER 78 “PERSONNEL” SEC. 40, “GROUP LIFE
AND MEDICAL INSURANCE”, OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH, KENTUCKY
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That Sec. 78-40 “Group Life and Medical Insurance” of the
Code of Ordinances of the City of Paducah, Kentucky, is hereby amended to read as
follows:
Sec. 78-40. Group life and medical insurance.
(a) The City shall provide group life and medical insurance for all full-time permanent
employees of the City in accordance with applicable insurance contract
specifications and as set forth and established by the City from time to time. Any
benefits that differ from what the City offers permanent full-time employees will
be defined in the Collective Bargaining Agreements.
(b) Upon retirement of an employee participating in the group life insurance plan, the
employee may continue coverage in the amount of $4,000.00, for which the
retiree shall pay fifty (50) percent of the total monthly premium. In no event shall
the City pay more than fifty (50) percent of any such premium. Retiree Life
Insurance will no longer be offered effective September 1, 2026. Any retiree
taking coverage prior to that date will be grandfathered in according to the terms
of the plan.
(c) Any retiree of the Police and Firemen's Fund who elects to remain a member of the
City's group health insurance shall pay the premiums attributable to that retiree,
monthly, in advance. Eligibility for retirees is pursuant to the City of Paducah
Medical, Prescription Drug, Vision and Dental Master Plan Document as accepted
and effective July 1, 1999, and as may be amended from time to time.
(d) Pursuant to an agreement between the City and the Fraternal Order of Police
bargaining unit, the City's group life insurance policy shall contain a rider
providing for double indemnity for a police officer killed in the line of duty and
additional benefits for loss of limb or sight. These additional benefits shall
become effective May 1, 1996.
SECTION 2. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
ATTEST:
__________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners August 11, 2026
Adopted by the Board of Commissioners _________________________________
Recorded by Lindsay Parish, City Clerk, _______________________
Published by The Paducah Sun, _______________________
\ord\pers\78-40
Created: 2026-07-09 15:07:26 [EST]
(Supp. No. 16)
Page 1 of 1
Sec. 78-40. Group life and medical insurance.
(a) The City shall provide group life and medical insurance for all full-time permanent employees of the City in
accordance with applicable insurance contract specifications and as set forth and established by the City
from time to time. Any benefits that differ from what the City offers non-union permanent full-time
employees will be defined in the Collective Bargaining Agreements.
(b) Upon retirement of an employee participating in the group life insurance plan, the employee may continue
coverage in the amount of $4,000.00, for which the retiree shall pay fifty (50) percent of the total monthly
premium. In no event shall the City pay more than fifty (50) percent of any such premium. Retiree Life
Insurance will no longer be offered effective September 1, 2026. Any retiree taking coverage prior to that
date will be grandfathered in according to the terms of the plan.
(c) Any retiree of the Police and Firemen's Fund who elects to remain a member of the City's group health
insurance shall pay the premiums attributable to that retiree, monthly, in advance. Eligibility for retirees is
pursuant to the City of Paducah Medical, Prescription Drug, Vision and Dental Master Plan Document as
accepted and effective July 1, 1999, and as may be amended from time to time.
(d) Pursuant to an agreement between the City and the Fraternal Order of Police bargaining unit, the City's
group life insurance policy shall contain a rider providing for double indemnity for a police officer killed in the
line of duty and additional benefits for loss of limb or sight. These additional benefits shall become effective
May 1, 1996.
(Code 1968, §§ 2-28, 2-29; Code 1996, § 35.23; Code 1997, § 78-40; Ord. No. 96-4-5484, 4-23-1996; Ord. No. 99-7-
6072, § 1, 7-13-1999; Ord. No. 2009-4-7530, § 9, 4-14-2009; Ord. No. 2024-11-8826, § 1, 10-22-2024)