HomeMy WebLinkAboutMO #3261MUNICIPAL ORDER NO. 3261
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SERVICES BETWEEN THE CITY OF PADUCAH AND THE UPPERTOWN HERITAGE
FOUNDATION FOR OPERATIONAL SUPPORT, CAPACITY BUILDING, AND RELATED
SERVICES FOR THE HOTEL METROPOLITAN AND PURPLE ROOM
WHEREAS, pursuant to Municipal Order No. 2949, the City of Paducah accepted
Mellon Foundation Humanities in Place Grant funds and pledged funding in the amount of
$250,000 per year for three years, contingent upon approval through the annual budgeting
process and approval of a Co -Stewardship Agreement between the City of Paducah and the
Uppertown Heritage Foundation; and
WHEREAS, on March 4, 2025, the City and the Uppertown Heritage Foundation
entered into a Hotel Metropolitan Co -Stewardship Agreement providing, among other things, for
annual City funding in the amount of $250,000 to support the preservation, operation,
programming, and long-term stewardship of the Hotel Metropolitan and Purple Room; and
WHEREAS, by Municipal Order No. 3210, the City authorized a one-time
advance payment of $25,000 to the Uppertown Heritage Foundation, which was to be credited
against the first annual $250,000 allocation under the Co -Stewardship Agreement; and
WHEREAS, the City and the Uppertown Heritage Foundation now desire to enter
into a Contract for Services providing for payment of the remaining $225,000 of the first annual
allocation for operational support, capacity building, programming, staffing, and related services
for the Hotel Metropolitan and Purple Room through June 30, 2026.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a Contract for
Services between the City of Paducah and the Uppertown Heritage Foundation, in substantially
the form attached hereto and made part hereof as Exhibit A, providing for a lump -sum payment
in the amount of $225,000 for operational support, capacity building, programming, staffing, and
related services associated with the Hotel Metropolitan and Purple Room.
SECTION 2. The payment authorized herein shall constitute the balance of the
City's first annual $250,000 allocation under the Hotel Metropolitan Co -Stewardship Agreement
dated March 4, 2025, after crediting the previously authorized advance payment of $25,000.
Funding shall be provided from Account Number MRO 102.
SECTION 3. The term of the Contract for Services shall commence upon
execution by the parties and continue through June 30, 2026.
SECTION 4. This Order shall be in full force and effec and after the date
of its adoption. n
George P. Bray, Mayor
ATTE T:
(_J,ddsay Parish ity Clerk
Adopted by the Board of Commissioners, June 9, 2026
Recorded by Lindsay Parish, City Clerk, June 9, 2026
\mo\agree — Contract for Services — Uppertown Heritage Foundation FY26
CONTRACT FOR SERVICES
—7 t�
This Contract for Services, effective this WMday of, 2026, by and between the CITY OF
PADUCAH ("City") and the UPPERTOWN HERITAGE FOUNDATION.
WITNESSETH:
WHEREAS, the City of Paducah and Uppertown Heritage Foundation have entered into
a Co -Stewardship Agreement for capital improvements and capacity building for the Hotel
Metropolitan and Purple Room; and
WHEREAS, the City of Paducah has authorized $225,000 for the 2025-2026 fiscal year
for capacity building and capital improvements, along with operational support for the Hotel
Metropolitan and Purple Room;
NOW THEREFORE, in consideration of the foregoing premises and the mutual
covenants as herein set forth, the patties do covenant and agree as follows:
SECTION 1: TERM The term of this contract for services shall be from the effective
date of the contract until �OaIQ
SECTION 2: TERMINATION Either party may terminate this Contract for Services
upon failure of any reason by providing no less than thirty (30) calendar days' written notice to
the other party.
SECTION 3: OPERATIONS PAYMENT - The City agreed in the Co -Stewardship
Agreement to pay The Upper Town Heritage Foundation $250,000 within thirty (30) days after
an Executive Director was hired. However, the City previously advanced payment in the amount
of $25,000 to the Uppertown Heritage Foundation, which the parties agreed would be deducted
from the first $250,000 payment. Consequently, the City shall pay the Uppertown Heritage
Foundation $225,000 within 30 days after the Uppertown Heritage Foundation hires an
Executive Director.
SECTION 4: OBJECTIVES AND SERVICES - The Uppertown Heritage
Foundation, d/b/a The Hotel Metropolitan, plans to use these funds for the following purposes:
• Salary and benefits for a ftdl-time Curator of Interpretation and Engagement
• Acquisition strategy for land parcels adjacent to the Hotel
• Capital improvements to the Hotel Metropolitan and Purple Room not covered by the
Mellon Foundation Grant
• General operating and programming expenses
• Additional benefits or salary costs for the Executive Director not covered by the Mellon
Foundation Grant
• Any other objectives as defined by the Co -Stewardship Agreement that are not covered
by the Mellon Foundation Grant.
SECTION 5: ACCOUNTING
(A)The Uppertown Heritage Foundation shall be responsible for all accounting, payroll, and
financial management in cooperation with their designated accounting firm.
(B)The Uppertown Heritage Foundation shall furnish an amival financial audit to the City
within two (2) weeks of its completion.
(C) The Uppertown Heritage Foundation shall furnish its most recent profit and loss
statements, balance sheets, and programmatic reports to the City on a monthly basis
beginning in �ut�Q_ 2026.
(D) Notwithstanding the foregoing provisions of this Section, City shall have the right to
inspect the operations of Uppertown Heritage Foundation at any time, including
reviewing its books, records, ledgers, transaction analyses, or other documents,
without prior notice of said inspection.
SECTION 6: WITHDRAWAL OF FUNDS Notwithstanding any other provision in
this Contract for Services, in the event it is determined that any funds provided to the Uppertown
Heritage Foundation are used for any purpose other than in furtherance of the services described
herein and/or in the Co -Stewardship Agreement, the City shall have the right to immediately
withdraw any and all further funding and shall immediately have the right to terminate this
Contract for Services without advance notice and shall have the right to all remedies provided in
the law to seek reimbursement for all monies not properly accounted.
SECTION 7: CO -STEWARDSHIP AGREEMENT Unless expressly stated herein,
all other provisions of the Co -Stewardship Agreement shall remain in full force and effect and
are hereby incorporated by reference as if fully set forth herein.
SIGNTATURES ON NEXT PAGE
Witness the signature of the parties as of the year and date first written above.
CITY OF PADUCAH
GEORGE P. BRAY
MAYOR
UPPERTOWN HERITAGE FOUNDATION
Signature
Printed Name D
Title L�?C tC ccli'y c ��i�. U '/ /4 is