HomeMy WebLinkAboutMO #3259MUNICIPAL ORDER NO. 3259
A MUNICIPAL ORDER AUTHORIZING AND APPROVING AMENDMENT
NO. 11 AND 12 TO THE PROFESSIONAL CONSULTING AGREEMENT
WITH FEDERAL ENGINEERING, INC., FOR PROFESSIONAL SERVICES
RELATED TO IMPLEMENTATION SUPPORT FOR THE PADUCAH-
MCCRACKEN COUNTY 911 RADIO UPGRADE PROJECT IN AN
AMOUNT NOT TO EXCEED $120,000 AND AUTHORIZING THE MAYOR
TO EXECUTE THE AMENDMENT
WHEREAS, by Ordinance No. 2016-8-8401, the City of Paducah retained
Federal Engineering, Inc., to perform consulting work for the City of Paducah related to the
upgrade of the Paducah 911 System; and
WHEREAS, by Ordinance No. 2018-4-8528, the City of Paducah authorized
amendments to the Professional Consulting Agreement; and
WHEREAS, by Municipal Order No. 2457, the City authorized a refresh to the
report for the upgrade of the Paducah 911 System; and
WHEREAS, by Municipal Order No. 2491, the City of Paducah approved a
Memorandum of Agreement with McCracken County Fiscal Court for the formation of the Joint
911 Communication Services Oversight Committee to make recommendations and reports to the
City of Paducah and McCracken Fiscal Court for the funding, upgrades and governance of 911 in
Paducah/McCracken County; and
WHEREAS, the City approved Municipal Order No. 2572 on May 10, 2022, for
professional services related to the request for proposal preparation, proposal evaluations, and
contract negotiations; and
WHEREAS, the City approved Municipal Order No. 2837 on December 10,
2023, for Amendment 10, which took the project from initiating, planning and design review
phases through installation, testing, and final cutover; and
WHEREAS, Amendment No. 11 authorized a contract continuance through the
end of calendar year 2026; and
WHEREAS, Amendment 12 authorizes a contract continuance through FY2027.
This contract includes projected labor, travel and other direct costs through FY2027.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
SECTION 1. Authorizations & Recitals. That the City hereby authorizes and
approves Amendment No. 11 to the Professional Consulting Agreement with Federal
Engineering, Inc., extending the contract through December, 2026, and Amendment No. 12,
which authorizes a contract continuance through FY2027 in an amount not to exceed $120,000
for professional services related to implementation related to the 911 radio upgrade, the Paducah -
McCracken County 911 Radio Project in substantially the form attached hereto and made part
hereof (Exhibits A and B, respectively) and authorizes the Mayor to execute said Amendments.
SECTION 2. Expenditures. This agreement shall be funded through Account
Number 200 -40 -4001 -PS -523070.
SECTION 3. Effective Date. This order shall be in full force and effect from and
after the date of its adoption. ( I
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, June 9, 2026
Recorded by Lindsay Parish, City Clerk, June 9, 2026
\MO\911 Federal Engineering Amendments 11 and 12
EXHIBIT "A"
Federal Engineering, Inc.
R Federal 10560 Arrowhead Drive
~Fairfax, VA 22030
J Englneeringll 703-359-8200
ATTACHMENT TO
Issued: March 26, 2025 PROFESSIONAL CONSULTING AGREEMENT
Dated: February 21, 2017
Dated: August 18, 2016
0_ Ti14►1.1i,14kit"
CITY OF PADUCAH/McCRACKEN COUNTY .
RADIO SYSTEM IMPLEMENTATION SUPPORT- 2023/2027
1. In accordance with the Statement of Work titled "Radio System Implementation
Support" Section 5, Cost, ratified on December 13, 2023, this Amendment
extends Federal Engineering's support of the expected project implementation
through December 31, 2026.
2. In accordance with the referenced Statement of Work, Section 6, Basis for our
Scope of Work, Number 6, Federal Engineering will notify the City should
additional funding be required to complete the approved tasks. The authorized
funding will be increased by a written modification to this task duly executed by
both the City and Federal Engineering,
3. Amendment 11 updates the Long -Term Consulting Rates in Schedule A with
those contained within Exhibit A of this Amendment for services provided
beginning April 1, 2025.
4. All other terms and conditions remain the same and in full force.
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FEDERAL ENGINEERING, INC.
F.
Si nature
John E. Murray
Executive Vice President
Chief Operating Officer
(Printed Name and Title)
July 10, 2025
Date
CITY OF PADUCAH, KENTUCKY
Signature
Amr�9�o G � ati� �rca.fG��e{
(Printed N me and Title)
y�o%S
Date
Remainder of Page Intentionally Left Blank
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AMENDMENT EXHIBIT A
LONG-TERM CONSULTING RATES
Effective January 1. 2025 through December 31. 2026
Principal
$ 420.00 per hour
Vice President
$ 380.00 per hour
Director/Chief Consultant
$ 295.00 per hour
Senior Consultant
$ 245.00 per hour
Consultant
$ 210.00 per hour
Senior Analyst
$ 175.00 per hour
Analyst
$ 130.00 per hour
Administrative Services
$ 100.00 per hour
TERMS AND CONDITIONS
1. Long-term rates do not include state or local taxes.
2. Travel and meals: on per diem basis will be invoiced at actual cost plus: 20 percent to account for general and
administrative costs,
3. Hours expended for travel In support of any time and materials task ordersarebillable hours.
4. Invoices will be rendered monthly. All Invoices are due and payable 30 days from issuance. Late balances are
subject to a finance charge of 1.5 percent per month (or fraction thereol).
This document is proprietary to Federal Engineering, Inc. and shall not be disclosed to third
parties without prior written permission from Federal Engineering, Inc.
01-01-25
Page 3 of 3
EXHIBIT "B"
"Unlemhing fhe Pmver of Technology"
P� AIL
Federal
Engineering®
STATEMENT OF WORK (SOW)
Issued: February 13, 2026
Revised: May 29, 2026
Federal Engineering, Inc.
1800 Alexander Bell Drive
Suite P-120
Reston, VA 20191
ATTACHMENT TO:
ROFESSIONAL CONSULTING AGREEMENT
DATED: August 18, 2016
AMENDMENT 12
CITY OF PADUCAH/McCRACKEN COUNTY
RADIO SYSTEM OPERATIONS & MAINTENANCE SUPPORT:
2026/2027
1.0 INTRODUCTION AND ISSUES
1.1 Project Overview
The City of Paducah and McCracken County, Kentucky (Paducah -McCracken) is
nearing the completion of the implementation of a new standards-based public safety
radio system. Paducah -McCracken would like to continue their longstanding relationship
with Federal Engineering, Inc. (FE) by leveraging their programmatic and technical
oversight support during the decommissioning, operations, and maintenance periods of
the system.
This Statement of Work (SOW) describes the work to be completed by FE in support of
Paducah-McCracken's public safety radio system during the decommissioning,
operations, and maintenance periods.
2.0 TASKS TO BE PERFORMED
FE will provide the following radio system implementation support tasks in support of the
Paducah -McCracken project.
2.1 Decommissioning Support
FE will assist Paducah -McCracken by providing programmatic and technical
coordination support throughout the legacy system decommissioning process. We will
coordinate with the selected contractors to catalogue and schedule the
decommissioning of legacy equipment not being reused in the new system including
base station repeaters, voters, microwave radios, control stations, subscriber radios,
cables, antenna systems, tower and compound equipment.
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Inclusive of the process, FE will oversee contractor compliance with the following:
1. Removal of electronic equipment ("e -waste") compliance with Federal
Resource Conservation and Recovery Act (RCRA) and/or Kentucky (Health
and Safety Code) hazardous waste laws.
2. Equipment purchased by contractor as trade-in shall be removed and handled
according to the terms of any applicable trade-in agreement.
3. Proper administration of Federal Communications Commission (FCC) license
modifications and filings.
2.2 Operations & Maintenance Management Support
Paducah -McCracken has entered a contract with the public safety radio system
contractor to provide the initial five (5) years of system maintenance and software support
upgrades. In addition to the contractor -provided infrastructure and subscriber equipment,
this operations and maintenance support service encompasses the following third -party
system, subscriber, and software components including:
• Aviat Microwave Backhaul
• Bard Shelter HVAC
• Cisco Networking Equipment
• CommScope Dehydrators
• DBSpectra Combiners,
Antennas, Tower -Top
Amplifiers, Multicouplers
• Dell Desktop PC and Laptops
• Eltek Rectifiers
• Enersys DC Plant Batteries
• Eupen Transmission Lines
• Eupen Connectors
• VFP Shelters
• Kohler Generators
• Core Servers/Control
• Dispatch Console Systems
• Equipment Terminals
• Power Distribution
• Viewsonic Displays
• Commscope Microwave
Antennas
Paducah -McCracken will benefit from FE's 43 years of experience overseeing contractor
fulfillment of preventative and repair maintenance services. During this engagement, we
will coordinate with the selected contractor to develop a routine preventive maintenance
schedule for the infrastructure, subscriber, dispatch console system, software, and third -
party provided equipment to minimize disruptions to public safety operations.
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Furthermore, we will provide quality assurance and control oversight of the selected
contractor's following tasks:
• 24/7/365 remote system monitoring, management, and service dispatch by
factory -trained technical professionals.
• Alert tracking and analysis.
• Alarm clearing.
• Trouble report management and escalation to technical support.
• Notification of environmental issues.
• Summary reporting of alerts, trouble reports, and response times.
We will review and report to Paducah -McCracken via a health dashboard monthly of the
selected contractor's compliance with the contract and established plans pertaining to
remote equipment monitoring including servers, workstations, repeaters, controllers, IP
equipment, and other systems furnished by the selected contractor.
Preventative and Corrective Maintenance Compliance
FE will review the selected contractor's monthly preventative, corrective, on-call, and onsite
maintenance and response logs and provide programmatic and technical oversight to
confirm that Paducah -McCracken receives the contracted services and products during the
operations and maintenance periods, including:
• On -Call Emergency
Response.
• Onsite Infrastructure
Response.
• Software Troubleshooting and
Maintenance Response.
On -Call Technical Support
• Subscriber Troubleshooting,
Maintenance, and
Reinstallation Response.
• Remote Monitoring Service
and Response.
• Spare Parts Service and
Response.
As an option and as requested by Paducah -McCracken, FE can also provide additional
assistance with wireline and wireless 911 and public safety communications technologies
on either a firm fixed price or time and material basis in accordance with the rates shown
in the attached Schedule A.
3.0 SCHEDULE
This support agreement will begin on June 10, 2026 and remain active through June 30,
2027.
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4.0 STAFFING/ORGANIZATION
Mr. Travis LePage who has supported this project since 2018, will serve as the Director
of Operations along with Project Manager Edward Cittadino. They will be supported by
other FE staff as necessary.
5.0 COST
Assignments will be performed on a time and materials basis in accordance with the rates
in Schedule A. This SOW initially authorizes a maximum of $109,414 which includes
estimated labor, travel, and other direct costs through June 30, 2027. Any remaining
funding from the current contract will be credited towards Amendment 12. The estimated
level of effort equates to four hours per week during the decommissioning and operations
and maintenance support periods.
Invoices will be submitted monthly. The invoices will detail each task assignment, the
personnel assigned, the number of hours charged, and details regarding travel and other
direct costs. A minimum of one hour of project management time per week will apply for
the duration of the agreement for project administration and to maintain project continuity.
Invoices will be submitted as directed by the purchase order for processing.
During the assignment, if situations arise that cause a change in the estimated cost, FE
will notify Paducah-McCracken's Project Manager or their designee of the revised
estimate and the reason for the change.
6.0 BASIS FOR OUR SCOPE OF WORK
1. FE professionals will be directed by the Paducah -McCracken Project Manager or
their designee according to the assignments to be performed. The scheduling of
FE resources will be mutually agreed upon based on the needs of Paducah -
McCracken and the availability of the specific FE consultants.
2. This proposal assumes that FE will perform tasks called out in Section 2.0
(excluding any optional tasks or services). The deletion of a task or significant
change in the scope of one or more tasks may affect the overall price. Optional
tasks can be priced at Paducah-McCracken's request and added to this SOW via
a mutually agreeable contract modification.
3. FE will provide draft and final deliverables electronically to Paducah -McCracken.
4. This SOW assumes that Paducah-McCracken's Project Manager will schedule
meetings, provide meeting facilities, notify attendees, and arrange for onsite
visits.
5. Any optional or additional tasking will be authorized by mutual agreement of
Paducah -McCracken and FE. Such tasking will be performed on a time and
materials basis in accordance with the rates in Schedule A or on a fixed price
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basis as mutually agreed to in an additional task order by Paducah -McCracken
and FE.
6. FE will notify Paducah -McCracken should additional funding be required to
complete the approved tasks. The authorized funding will be increased by a
written modification to this task duly executed by both Paducah -McCracken and
FE.
7. This proposal is based upon a start date of June 10, 2026 and assumes a 13 -
month overall schedule during the contracted maintenance and support period.
Delays to the project schedule due to actions or lack of actions on the part of
Paducah -McCracken, Paducah -McCracken participants, third parties, and others
including, but not limited to vendor protests, protracted contract negotiations,
vendor delays that impact the program schedule and/or costs to Paducah -
McCracken will be brought to the attention of Paducah-McCracken's Project
Manager in a timely manner and will be reduced to writing via a mutually agreed
upon contract amendment.
8. FE's ability to fulfill this task depends, in part, on the willingness and ability of
Paducah -McCracken, Paducah -McCracken participants, equipment vendors,
service providers, third parties, and others to provide information in a timely
manner, and upon the accuracy of the information as supplied. The accuracy of
input data, whether provided in electronic or hard copy form, and the
recommendations, actions, system designs, and license filings resulting
therefrom cannot, therefore, be warranted by FE nor can the performance,
suitability, or reliability of said systems be warranted by FE. FE accepts no
responsibility or liability to any third party in respect to any information or related
content delivered by FE. This information is subjective in certain respects, and,
thus, susceptible to multiple interpretations and may need periodic revisions
based on actual experience and subsequent developments.
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Submitted by FE
F.
!n�t ure
John E. Murray
Executive Vice President
Chief Operating Officer
29, 2026
Authorization to begin work by the City of
Paducah, Kentucky
Signature
Printed name and title
Date Date
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SCHEDULE A
LONG-TERM CONSULTING RATES
Effective January 1. 2025 throuch June 30. 2027
Principal
$ 420.00 per hour
Vice President
$ 380.00 per hour
Director/Chief Consultant
$ 295.00 per hour
Senior Consultant
$ 245.00 per hour
Consultant
$ 210.00 per hour
Senior Analyst
$ 175.00 per hour
Analyst
$ 130.00 per hour
Administrative Services
$ 100.00 per hour
TERMS At
1. Long-term rates do not include state or local taxes
2. Travel and meals on a per them basis will be invok
administrative costs.
3. Hours expended for travel in support of any time ai
4. Invoices will . be rendered monthly. All invoices�are
subject to a finance charge of 1..5,percent per mon
t actual cost plus;20 percent for general and
_Y
3terials task orders are billable hours.
and payable 30;days from;issuance. Late balances are
fraction therBof)„
This document is proprietary to Federal Engineering, Inc. and shall not be disclosed to third
parties without prior written permission from Federal Engineering, Inc.
01-01-25
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