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HomeMy WebLinkAbout05.28.24 Board Minutes .docx Q.4 (MAY-JULY) BOARD MEETING MINUTES Location: PMCCC – In Person Date: 05.28.2024 Time: 12:00 PM CST Facilitator: Mark Whitlow (Chair), Michelle Campbell (Executive Director) Attendees: *Mark Whitlow *Darryl Pea *Michelle Campbell *Bill Bartleman *Ryan Gardner *Jo Brown *Sheryl Chino *Chris Hill Agenda Topics: Presenter: Mark Whitlow Discussion: Called meeting to order. Mark made motion to approve the minuets. Conclusion: (1)? (2) Bill Bartleman – Unanimously Approved Presenter: Michelle Campbell Discussions: Directors Report Michelle Campbell reports on the recent AQS Quilt Show. Operational aspects were successful, except for an HVAC unit at the Dome was damaged by a lightning strike $14,719 to repair, insurance expected to cover most. Need for new audio/visual equipment due to outdated technology is identified. Michelle Campbell has received a quote and will explore financing options with Ryan and Joe. Bill Bartleman emphasizes getting multiple quotes. Final profit and loss statement for the AQS quilt show not yet received but will have by our next meeting. Facilities Report Update roof is completed although Michelle Campbell confirms 4 leaks and has contacting Mentor Roofing to address the issue. Presenter: Bill Bartleman Discussions: Energy Audit and Bond Funding Bill Bartleman discusses upcoming bond funding for HVAC and other upgrades. He proposes an energy audit by Steve Doolittle to identify areas for improvement and estimate cost savings (potential energy performance contract). Discussion revolves around allocation of cost savings from the project. The board agrees to proceed with the energy audit proposed by Steve Doolittle. The county will fund the audit and potentially issue bonds to cover recommended HVAC and otherupgrades. A key point of contention is how the cost savings from these improvements will be allocated. Bill Bartleman argues that the convention center should retain a portion for operational improvements. Michelle Campbell expresses concerns that the county requires all savings for bond repayment. Presenter: Ryan Gardner Discussion: Treasurer Report Rent income exceeding budget by $44,000 this month. Interest earned on money market account: $19,000 (April) and $2,000 (savings). Payment of $46,000 to Smith Contracting for dome installation. Expected additional payment of $26,000 to Smith Contracting in June for dome takedown (city will likely reimburse half, but not until after fiscal year end). Net loss for the month of $17,456. Unexpected grant of $30,000 from Venue Works boosted operating income. 5% of county transient tax moved to money market account (around $20,000). Presenter: Mark Whitlow Discussion: Closing Remarks and Adjournment The meeting concluded with closing remarks from Mark Whitlow, thanked the attendees for their participation and contributions to the discussions. Bill Bartleman made a motion to adjourn the meeting. Darryl Pea seconded. Unanimously approved by all attendees.