HomeMy WebLinkAboutForest Hills Board Minutes January 2025-November 2025N4INI-]TES OF T}'IE ANNUAL MEETING
OF TT{E BOARD OF DIRECTORS OF
FOREST HILLS VILLAGE, INC.
I.IELD JANUARY 23.2025
Pursuant to written notice to each ofthe directors. the annual meeting olthe Board o1'
Directors of Forest Hills Viltage. [nc., u'as held at 6:00 p.m. on January' 23.2025. at Stella's
restaurant. The tbllowing directors \.r'ere present: Brad Arlerburn. Shirley Walker. and Paul
King. Lori Morgan, James Burgett, Jamie Joyce, and David Denton were also present.
THE FOLLOWING WAS DECIDED:
ITEM I: The approval of the minutes ofthe last monthly board meeting and the annual
election of officers were deferred until the next regular board meeting.
ITEM II: There being no further business to come belbre the Board. the meeting was
adjourned.
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UNANIMOT-IS WRITTEN CONSENT IN LIEU OF
FOREST HILLS VILLAGE, INC.
B()Al{D OF DIREC'IORS MEETIn-G
The undersigned, being 100% ofthe duly appointed and serring board members of Ioresl
Hills Village. Inc. ("FHV") pursuant to KRS Section 27lB-8-210 do hereby consent to take. and
approve of the following:
l he undersigned hereby waive all notice of the meeting and taking action to amcnd the
Articles of Incorporation in the manner written above and further direct that this consent bc
inserted in the minute book ofthe corporation.
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I]NANINIOUS WRITTEN CONSENT IN LIEIT OF
FOREST HILLS VILLAGE, INC.
BOARD OF DIRECTORS MEETING
The undersigned. being 100% ofthe duly appointed and serving board members of Forest
Hills Village, Inc. ("FHV") pursuant to KRS Section 271B-8-210 do herebl consenr io take. and
approve of the following:
RESOLVED. that Article V and Article VI of the Articles of lncorporation.
as previousll' arnended in 1968. are hereby repealed. stricken in their
enlirety. and replaced r.vith the follo*'ing actions:
ARTICLE V
FHV u'ill be governed b1,a Board of Directors consisting of six (6)
individuals olequal standing. Each Director's term of olIice shall
be lbr three (3) years subject to the fbllor.r'ing sections and rvithor:l
salary.
Cornmencing with the 1bllo,'ving appointments to be made by the
May'or o1'the City of Paducah, Kentucky, as subsequentll, app: overl
by a majority vote of the city commission. the Board shall herealier'
bc leconstituted and shall sen e as folloq,s:
Ms. Shirley Walker and Mr. Brad Arterburn. r.vhose tcnrrs
shall expire on May 6,2026:
Mr. Robert ''Buz" Smith and Mr. Bryan Carner whosc
terms shall expire on May 6,2027. and
Mr. Paul King and Ms. Melissa Yates. uhose terms shall
expire on May 6, 2028.
ARTICLE VI
lJpon any, director's term reaching its expiration date. the then
existing board may recommend successor appointments to the
Mayor. The appointments will each serve 1br a three (3) )ear term
pursuant to the rules and articles of FHV
In the event of a board member vacancy. for any other reason than
listcd above, the remainder of said member's terrn shall be
promptly lilled by a majority vote of the remaining directors.
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MINUTES OF MEE'fING
OF THE BOARD OF DIREC'|ORS OI;
FORIT.ST HILLS VILI-AGE. INC.
HELD MARCH 19.2025
Pursuant to written notices to each ofthe directors" the monthly meeting olthe tloard of
Directors of Forest Hills Village. Inc. was held at 7:30 a.m. on March lg. 2025. at 600 Norlh 4rr'
Street. Paducah. The following directors were present: Paul King, Brad Arterbum. Bry'an Carner.
Shirley Walker. Buz Smith, and Melissa Yates. Also present were Lori Morgan. James Bulgett.
and David Denton.
I IIE FOLI,OWING BUSINESS WAS TRANSAC'IED
ITEM ll: President King welcomed new directors Buz Smith and Bryan Carner to the
meeting. Thereafier, Mr. Burgett gave an executive and llnancial report w'hich involred several
matters including the following:
Current llnancials were revierved. An explanation o1'the group insurauce
I-eatures, its cost, bidding, and l'ealures as oifered. l-he current cost decrease is
attributable to the worklbrce being lower than normal. The decrease is cxpectecl
to be temporary. The plan covers group health coverage. short-term. and long-
term disability'and the IIRA plan. Forest I'lills Village participates in the Paducah
Charnber of Commerce Group Plan u'hich has resulted in significant savings.
As o1'February 2025. Forest t{ills Village has incun'cd $1.594.862.00 in total
expense vs. $ I .701 .460.00 budgeted. resulting in a positive variance o f
$ I 06.s98.00.
a. Foresl Hills received 9 applications for rental units during Februar1 2025. with 3
being approved. 2 being rejected. and 4 r,r'ith no response.
b. Forest Hills has 96 active applicants on the waiting list as of Februarl 2025. 1-he
breakdown of applicants is as lollows: apartments-24; tu'o-bedroom small-25; two-beclroom
large-71 3-bedroom small- l5; 3-bedroom large-2S.
The occupancy rate lbr February' 2025 was 96.32%.
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d. The Februarl' maintenance repon invoh'ed I house. I $'ater heater install. I tile
f'loor removal and installation. 2 seu'er cleanout installs. 9 trucks. 2 tractors. and 2 morvers lvere
serviced. and 93 maintenance requests were completed lor tenants,
ITEM IV:
"Lay OIT Policy"
President King asked for the status of thc drati language concerning a possiblc
Staff presented initial thoughts and suggested that the lau llrm assisl n'ith tlte
ITEM l: Upon Motion made and seconded. the minutes of the meeting ol'December 18.
2024, were approved as written.
t t EM III: Ms. Morgan and Mr. Burgett presented the staff rcport as follo*s:
lcgalese fbr the final language. A dra1l will be ready for the Board to consider at the April
meeting.
ITEN4 V: Ms. Morgan reported that as a result olpai,ing deterioration throughout the
tacilitl. complaints and minor accidents were being reported. To give the direclors an idea of
expense they presented an eslimale ol$355,595.00 by Murray Paving Company. While the
imponancc of the mattcr uas noted. no action was taken at this time.
I'l llN,l VI: The directors and staffall participated in discussions invoh,ing: Iong range
planning and study'. sustainability. necessary capital improven.rents with or without municipal
involvement. adjacent vacant land ou,ned by others. and affordability of all ofrhe foregoing.
While no decisions were made, each of'the topics raised awareness and the necessity of further
deliberation.
I'l'F.NI Vlll: '['he next rneeting is schedr-rled for April 16,2025
'l'here being no furlher business to come before the Board. the meeting adjoumed
Pre dent
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ITEM VII: President King appointed Mr. Arlerbum and Mr. Carner as a budget
committee to collaborate with statT in preparing the budget fbr the next fiscal year. The
conrmittee uill meet Friday, March 21.2025 at l0:30 a.m.
MINUTES OF MEETING
OF TI IE BOARD OF DIREC IORS Ot]
FORITST HILl..S Vlt-l.AGE. lNC.
HIrl.DAPRIL l6.2025
Pursuant to uritten notices to each ofthe directors. the monthll mceting ofthe ilotrd o1'
Dircctors of, [:orest [tills Village. lnc. i.r'as held at 7:30 a.m. on April 16. 2025. at 600 Nonh .l''' Stlcet
Paducah. Kentuckl. The follou'ing dircctors were present: Paul King. Brad Anerburn. Ilr;'arr Carncr.
Shirley Walker, and Buz Smith. Also present were [,oli Morgan. Jarnes Burgett. and David [)enton.
THF- IrOl-I-OWIIr-C BUSINESS WAS TRANSAC] ED:
ITE.M l: Upon urotion made and seconded. the minutes ol'the mecting olMalch 19. 2025 r.rcrc
approved as written.
llEN4 II: Mr. Burgett gave an executive and financial report which involved sevcral mattcrs
irrcluding the following: YTD income remains as budgeted. YTD expenses are $97.7.17.00 beloir
budget. The lease payment to the Cit) ol Paducah represents apploximatell 20% of total cxpclrses to
dale. [.ast month's increase in salaries u as attributed to tirning. -furnovcrs in houses \\ as estirl']ale(l at
J0 t r earl) ri,ith the apartments having a significantll higher rate.
Mr. Carner and Mr. A rte rburn will revierv the companl 's in vestmenls \\, ith L PI- I'iltanc ia l
Consultants. I-hc1'rvill report to President King arrd/or the full board on their findin-ps.
Mr. Denton was asked to review the otnership and other peninent inlbrrnation pertrining to thc
vacant land in the vicinity ol Elmdale Road.
l'fEM lll: Ms. Morgan gave a slafT report as Ibllous
a. Forest Hills received 5 applications lor rental urrits durirrg March 2025. with 3 being
approved. I being rejected. and I with no response.
b. l'-orest Hills has 100 active applicants on the $'aiting list as ol'March 1015. Ihc
breakdown ofapplicants is as follows: apartments-24: two-bedroom srnall-26: two-hedrootr lalge-(r: 3
beclroom srnall- l 7: 3-bedroom larye-27.
'[ he occupancy rate for March 2025 was 96.48%,C
d. The March maintenance report involved 2 houses" I water heater installed. I tile floor
removal arrd installation. and 102 maintenance requests lrere completed tbr tenants.
e. Providing further guidance to the directors. Ms. Morgan presentcd an altct'nrtiYc
proposal from Murray Paving Company lor labor and materials to pave 168 driveu,ar'-s and oftlce
parking area for $ 110.365.00. Question? Who has thc obligation to pal lbr the planncd par ing'.' \lr.
Carncr noted that Section 6 olthe City l-case provides that "thc citl shall have no obligatir)n trr rcpa,I ,,r
rlaintain the l-ease Premises or any part thereof. exccpting the streets and public utilities.,.' . I he ncu
paving proposal r.r'ill be taken under advisement at the next budgct committee meetirlg.
L Stafl'was requested to cornmence redrafting the personnel handbook. Mr. Denton will
he updating corporate various documents and policies. All such efforts will be subject to board
approval.
ITEM IV: The Budget Committee circulated the first budget draft lor FY 7025-2026. Key
l'eaturcs are a balanced budget ol$2.510.485.00 versus the previous budget ol'$2.273,5 84.00;
S l07.ll-.i.00 will come from cash reserves: $30,00 per month rental increase on all apartments; $20.00
per nronth increase on all houscs; 40% across the board increases lor all wages and $ I 30,365.00 fbr
paving halfol'Forest Hills driveways, President King asked the budget commimee to consider
r!'conlrcndi,]s all the drivcwals at this time to avoid interruptions and tenant concerns.
Alter signilicant discussion. the draft budget was returned to the Budget Committee fbr
lecornnrended adjustments and presentation at the May 2025 meeting but subject to the following
aclion:
a, A motion was rrade by Mr. Smith. seconded by Ms. Walker that by no later than June l,
2015. Forest Il ills shall implement a 3 '/zok service charge on all card transactions for rental payments.'I he rnotion passed unanimously.
b. IJpon motion being made and seconded, rental increases were unanimously approved
corrrncncing June I. 2025, in the lollowing manner: $30.00 per month fbr all apartment units and
S20.(X) pcr month lbr all houses. Staff was directed to immediately send the required Notice of lncrease
t() ailtenants.
ITEM V: While not requestirlg present actioll, Mr. Smith recommended to the directors that we
considcr establishing an increased renlal rate tbr those individuals who become new tenants. Such action
c'rLtkl bc implemented withoLrt altering the recited rates or terms contained in existing lease agreements.
Mr. Srnith leli the meeting at this point.
ITEM Vl: Llpon Stall'lcaving thc meeting the board considered the recommendation ofthe
lluclget Comrnrttee to implernent a 4-%o increase across board lor all employ'ees. The directors reviewed
tirc prcsent and suggested payroll adjustmcnts for all employees. Afler the review and conversation, the
directots r.oicecl no opposilion to the recornmendation of the BudBet Committee. No action was taken.
ITEM Vll: 'l'he next regular meeting is scheduled for May 2 l, 2025
fhere being no fufther business tlre meeting adjourned
Pr idcntA|ll I
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MINUTES OF MEEl'INC
OF THE BOARD OF' DII{ECTORS OF
FOI{ESI FIILLS VILLAGE. INC.
HELD MAY ] ]. :O:5
Pursuant to written notices to each of the direclors. the monthly r.neeting ofthe lloarci o1'
Dircctors of Forest Hills Village. Inc. was held at 7:30 a.m. on Ma1, 21. 2025. at (r00 \orth 4rr'
Street, Paducah. The following directors \\,ere prcsent: Paul King. Brad Arterbr"un. Bryan (. arncr
Shirley Walker. Melissa Yates, and Buz Smith, Also present were Lori Morgan and.lanres
Burgetl.
t l'E.N4 I: Upon Motion made by' Ms. Walker and seconded b-'- Ms. \htes. the nrint(cs ol
the meeting olApril 16. 2025 were approved as written.
ITEM ll: Chair King gave a general executive and financial reporr bl relbrring to the
April Operating Report.
ITEM III: Mr. Burgett ot}'ered a more detailed operating report that endcd riith a
discussion about water. sewer, and rcfuse billings by both Paducah Water \\brks and the ('it1 ol
Padr,rcah. ln the past, neither has charged Forest Hills tbr rl'ater. se$er. and refuse on emptv
rental (not rented) units.'l'he City is determined to change its policl and charge tirr relirsc on
non-rcnted units. Paducah Water is not changing its policy. It was agreed that Forest Ilills stall'
wilI address this issue with the City. and thal Mr. Smith will set r"rp a meeting with the Cit) t(, tlrrl
end.
b. Forest Hills has 99 active applicants on the,*aitir.rg list as olthe end o1'.\prrl
2025.'l-he breakdoun of applicants is as lollous: apanments-23: tt'o-bedroom snrall-17: trro-
hedroom large-5: 3- bedroom small- 16: 3-bedroom large-2S.
1'he occupancy' rate for April 2025 was 96.84%L
d. Ms. Morgan stated that l-orest I Iills is not taking anl more applications lirr houscs
or apartrnents at lhis 1ime. The waiting list is long. and therefore the rvaiting time is krng. so lonu
that thc Iist has become non-productive. possibly counler-productive.
l l tlM V: Mr. tsurgett submitted an April maintcnancc rcporl that involvcd I lrouscs an.l
I apafiment: 3 u,ater hcaters r.vere installed. 1 tile floor w'as removed and reinstalled. I scrrcr
clcanout uas installed. and 83 maintenance requests rvere completed tbr tenants.
.IIIF] FOI-I,OWING BUSINESS WAS'I'RANSACTED:
Il EM IV: Ms. Morgan gave a stail'report as tbllows:
a. Forest Hills received 5 applications fbr rcntal units during April 2025. rvith nonc
being approved.4 being rejected. and I uith no response.
Il E l\1 Vl: There was a long discussion about rent increases. The discussion covered not
onlv an1 annual increases based on operating expenses. but Forest Hills'rental rates versus
private scctor latcs. Higher rental rates fbr new tenants. but not existing tenants, were discussed
as rr erc upgrades to units betbre raising rates. No aclion was taken. but all agreed that this is a
preJsing rnatter.
At this tirne Mr. Smith left the meeting" but not belbre affirming that he n'as in agreement
* ith thc 1025/2026 lludget. as proposed. same to be voted on later at this meeting.
I'l t:\1 VIII: Mr. Burgett submitted a proposed, balanced 202512026 Budget in the amount
o1 Sl.l5,l.7-12.00. IIe contlrmed that a S10.200.00 bid lbr the 20512026 audit had been received
Il'rrrr \\'illianrs. \!'illiams & Lentz and is included in the 202512026 Budget. Alter some
discussion the lbllouing motion was made:
Upon motion b1 Ms. \\hlker and seconded b1' Mr. Camer. it u,as agreed to accept and
appror c tlrc l-0251702.6 Budget as submitted with onc amcndment: Line 640, Telephone, to be
changcd lir,:n $ I 8.000.00 to S I .800.00 tbr the tlscal year. The motion carried unanimousll.
I'l tl\.1 IX: Mr. Carner reported that he and Mr. Afterburn had met with Caroline Korte a1
I l)l- lrinancial Consuhants to review F-orcst Hills'bond lund position olapproximately
S7()3.000.00. Accordingly. Mr. Carner recommended selling the bond funds and investing in
lJ S, '[ rcasun, issucs. staggering the investment by investing one-half(1/2) Ibr six (6) months
anci thc sccond hall'fbr one ( 1) 1car. with a view to reinvesting in similar Treasurys every six (6)
r'lrr)nLhs as thc issucs mature.
Subscqur-ntlv. upon motion bt Ms. \[hlker, seconded by Ms. Yates, and unanimously
agreed upon by'all present to accept Mr. Carner's recommendation and to have Mr. Arterburn
anci \1s. Walker continue to be signatories on this account. Mr. Camer will replace Bruce
IJxrckenboloush as a signatory',
llt:\l X: NIs, Nlorgan proposed raising the late f'ec for late rcnt payments liom $i0.00 to
$4(t.00 pcr month. Afler a very blief discussion the Ibllowing motion passed unanimously':
[,iptrn motion b1 Ms. Walker, seconded by Mr, Carner, and unanimously agreed upon by
all plcscnt. to raisc thc iate 1'ee on late renl paymcnts tiorn $30.00 to $40.00 per month.
I'l tjNI XI: Mr. Afierbrrn reported that Mr. Denton's firm has reviewed the ownership and
other nerlincnt inlbrmation pcnaining to the vacant land in the vicinity olElmdale Road in
pr!'parill.i()r.r 1br Forest []ills'June meetir.rg. Mr. King agreed to coordinale a meeling with the
r arious par:ies 1tl preparc tbr the Forcst Hills' June meeling.
I'l IlM VII: Mr. Burgett presented a revised paving bid tiom Muray Paving, Inc. He
erplained that Mumay Paving was the best of three (3 ) bids submitted. The Munay Paving bid is
as lolkrws: strcet areas, parking areas. employee lot, and maintenance shop - $121,750.00,
dril'cuays lol all houses - $233,845.00. for a total ol'$355.595.00. Mr. Burgett slated that this
*olk is includcd in thc 2025/2026 Forest I Iills' Budget.
ITE,M Xll: Upon stafl leaving the meeting, the Board considercd staff rccornrrcndatiorrs
concerning employee compensation. lt was agreed to table further discussion unlil a l'uturc
meeting. No action was taken.
ITEM XIII: The next tegular meeting is scheduled lor June 18, 2025
There being no further business the meeting adjourned.
I'rc dent
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MINUTES O}, MEEfING
OF I'HE BOARD OF DIRECI'ORS OF
FOREST HILLS VILI-AGtr. INC.
IIELD Jt'NE I8. :()]5
Pursuant to written notices 1o each of the directors. thc monthly rreeting o1-thc Boarcl of
Directors of Forest Hills Village. Inc. uas held at 7:30 a.nt. on .hme 18. 2025. at (r00 \orth 4r1
Street. Paducah, -l'he follo*'ing directors $ ere present: Paul King, Brad Arterburn. Brl an ( arner
Shirley Walker. and Buz Smith. Also present was Lori Morgan.
I' I ] I] F O L I - O U' IN G t] LI S tN t-- S S U'A S T I{AN S A (- -
I' E D
I'l'tiM I: Upon Motion rnade by Ms. Walker and seconded bv Mr. Carncr^ the rninuti:s ot
the mecting of May 2 I , 2025 were approved as ,'r'ritten.
I'l EM II: Mr. King gave an executive and financial reporl colering the Ma1' Ope:ating
Report. the Ma1'repofi representing Forest Hills'24/25 flscal 1,ear-end report. Ile leported that
o en thing Iooked good.
IIEM III: Ms. Morgan gave a staff reporl as tbllor,rs
a. In accordance with a neu polic.v implemented bl stafT and appror cd bl thc l)oard
at the May 2025 board meeting. Forest Hills receivcd no applications lbr rcntal units during Mar
2025.
b. Forest Hills has 98 active applicants on the \\'aiting list as olthc end ol \!a1 2{)25'fhe breakdo*'n of applicants is as Ibllows: apartmenls-21: two-bedroonr srnall-l()r tr.rrr-ircdroonr
large-5: 3- bedroom small-15: 3-bedroom large-28.
TIre occupancy rate lbr April 2025 u,as 96.98%.
Murray Paving is scheduled to begin paving rvork on drivervavs in.luly 2t)J5
ITEM lV: Ms. Morgarr submitted the ibllowing May maintenance repolt: I house rntl 1
apafiment u'ere uorked and made ready tbr rental: 1 neu'tile lloor uas removcd and a neu <lrte
installed: 2 \\'ater heaters nere installed: I nerv set ofkitchen cabincts'rras installed: and 87
maintcnance recluests \\'ere completed lor teuants,
I'ft--M V: Severance package discussions *ere tabled b1't1ie lirllouing rrotion
Llpon motion by Ms. Walker. wilh a sccond by Mr. Catner. it rvas
unanimously agreed to table any scverance package discussion
and/or implementation until legal cor"rnsel is consulled.
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I TENI VI: Mr. Camer agreed to deliver a copy of the signed Minutes of the May Board
\4ecting to LP[. Financial Scrvices. authorizing him to replace Bruce Brokenborough as
signature on F ore st Hills' account with LPL.
I'l EN{ VII: Mr. King announced that the July 16.2025, Board Meeting is cancelled. The
next regular meeting is scheduled lbr August 20, 2025.
1'herc being no further business the meeting adjoumed.
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MINUTES OF- MEtrl'lNG
OF THE BOARD OF DIRIIC'IORS OF
FOREST t]ILLS VII-I-A(JE. INC,
HELD AUGUST 20.2025
Pursuant to written notices 10 each of the directors. the monthly,meeting ol'1hc Board o1'
Directors of Forest Hills Village. lnc. uas held at 7:30 a.n1. on August 20. 2025. a1 60() Nofih .+rr'
Street. Paducah. The follo*,ing directors were present: Paul King. Brad Arterburn. Brlan Carncr
Shirlel'Walker. alld Buz Smith. Also present were Garrett Rackley'. CPA. Lori Molgan. Jantes
Llurgett. and David Denton.
TII E FOI-LOWING B I.-I SINESS WAS TfuA,N SACl'ED :
ITEM I: Upon Motion made b1'Mr'. Arterburn and seconded by Ms. \\'alkcr. the minute r
ol'the meeting ol'June 18. 2025 u'ere approved as writlen.
ITEM II: CPA Rackley reported that the audit olthe corporatioll's financial posilion as ol
May 31.2024. had been complcted. Copies of the report and accompan)ing advisor'1 letters
were circulated and lully discussed. Mr. Rackley contlrmed that the audit was unclualitied.
*hich is thc hrghest rating his llrrn can conl'er. After ans*ering sevcral qucstions. l\1r. I{acklei
made tllo reconrnrendations: (l ) a reminder to staff that [ionn 990 bc llled as in thc past. anrl 1l )
fbr luture guidance purposes, the directors should fbrmall.'" adopt a policl claril) ing vacati(,n
pay-ouls. Mr. Rackley lefl the meeting at this point.
Chair King directed stalT to prepare the claritlcation language suggested bl the CPA.
Stafl'will circulate the draft to all directors so that the language might be studied before taking a
votc at the Septenrber meeting.
ITEM III: l'he Chair conducted an executive report including the culreut operating ancl
llnancials status ofForest Hills Village. Concurring uith thejust presented CPA audit leport. ali
matters are perlbrming as expecled and in solid position.
Previously approved paving expenses have not vet commenced.'Ihe contractor nou
anticipates the project to commence not later than Labor Day, Staff will notif) tcnants.
neighbors. and others so that vehicles and other obstacles are removed in advancc.
ITEM IV: Ms. Morgan repofied that Forest Hills is still not accepting applications as thc
r^, aiting list remains high.
a. Forest Hills has 86 active applicants on the waiting list as of the cnd ot',luiy 2015.
The breakdown olapplicants is as follows: apartments-15i two-bedroorn srnall-27: turr-bedroonr
large-4: 3- bedroorn small-l 1: 3-bedroom large-29.
b. The occupanc) rate 1br .lul1' 2025 u'as 97. I I %
Il El\'l V: 1he July maintenancc report included:
One (l ) tile floor and onc (1) water heater installed. one (1) hardwood lloor refinished
and one (1 ) drain.iob completed, Also, required asbestos training has been completed and all
nraintenance crnploy'ees are up to date.
I-l H\1 VI: Ms. \Lhlker. Mr. Carner. and Mr. Arterburn were unanimously approved as
authorized signatories on behallol'Forest llills Village with LPL Financials.
Il El\1 Vll: Responding to previous requests by directors, Mr. Burgett presented. as an
cslin)are. thc fbllorving breakdosn lbr periodic unit renovations.
Wlndow Replacement
Panel Upgrade(200amp)
HVAC System
Blow-id lnsulotlon
Machineil time cost)
lnsutation(1/2 pallet)
Sidlns
41,/2" Dutchlap(grey)
5offit
Coil Stock
Fa nfold
Starter Strip
l-channel
SealTrim
Outside Corner
TOTAL:
t.tt N.hi". .ost ^ott.c lotwodt:
s 4,080.00s 3,800.00
s 8,144.00
S 6,999.0o
S 66s.oo
5 1,332.00S 7o.oo5 12o.oos 240.00t 42.00
5 52.00s 48.00
5 88.00
S 2s,G8o.oo
S 18,681.00
Aflct discr.rssion. the board directed staff to select a unil and perfbrm a renovation. Stafi
is Io usc' tl.rc abor e suggested costs as a probable guideline. Upon completion olthe lirst unit a
detailed iternization of actual expenditures will be presented to the directors to serve as guidance
lbr future activities. 'l he dircctors unanimously agreed with Ms. Walker's statement to "get
slarlcd no$,"
ITENI VIII:After many. ntany years, the otlice space at 238 Highland Boulevard has
been completell surpassed- Stafl endorses commencing expansion at this time. Assorted options
rvcre consiclcrcd. At the conclusion of discussion, the directors agreed with staff's
rccornmcndation. A nrotion r.r'as madc by Mr. Arterburn and seconded by Ms. Walker for staffto
direct an expansion of238 Highland Boulevard. lbr the cstimated surn of'$27,000.00. The
nrotion passed unanimously.
ll EI\1 IX: The next regular meeting is scheduled lbr September 17.2025
Unit Renovaton Cost Breakdown
MINUTES OF MEETING
OF THE BOARD OF DIRECTORS OF
FOREST HILLS VILLAGE. INC.
HELD SEPTEMBER I7,2025
Pursuant to written notices to each ofthe directors, the monthly meeting of the Board of
Directors of Forest Hills Village, Inc. was held at 7:30 a.m. on September 17. 2025. at 600
North 4th Street. Paducah. The following directors were present: Paul King, Brad Arterbum,
Melissa Yates. Bryan Camer, Shirley Walker, and Buz Smith. Also present were Lori Morgan,
James Burgett, and David Denton.
THE FOLLOWING BUSINESS WAS TRANSACTED:
ITEM I: Upon motion made by Ms. Walker, seconded by Mr. Arterbum, the minutes of
the meeting ofAugust 20,2025 were approved as written.
ITEM II: Mr. Burgett gave an executive report. The current operating repon was
reviewed. Wide-ranging questions were asked and answered regarding bad debt expenses (61 8)
and office expenses (636). Mr. Burgett noted that neither renovation expenses or main office
extension expenses were recorded in August.
Work for renovating the 3-bedroom large at 122 Glenwood is now underway. There was
discussion regarding subcontracting for HVAC and windows. Once work is completed Staffwill
give the directors recommendations for renting including a rental rate and lease changes.
The asphalt paving program has commenced. Sixry percent (60%) of the driveways have
been addressed. There have been no complaints or issues, and the contractor has been attentive to
the work.
ITEM III: Ms. Morgan presented the staffreport as follows
a. Forest Hills has 85 active applicants on the waiting list as of the end ofAugust
2025, The breakdown of applicants is as follows: apartments- 14; two-bedroom small-27; two-
bedroom large-4; 3-bedroom small-l ll 3-bedroom large-29.
b. The occupancy rate for August 2025 was 97 .35%.
ITEM IV: The August maintenance report included:
Two (2) houses, three (3) apartments, two (2) water heaters installed, one ( t ) tile floor
installed, and 85 maintenance requests for tenants.
ITEM V: Upon motion by Ms. Yates, seconded by Ms. Walker, the following Vacation
Plan was unanimously adopted:
FIIV I'AiCATI(,'{ TOLICY
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v-.tid i..*.d.d ertly o! ruu,, I of.i.oryya wt !odplorc,4lB.6il6bc .Div.a&, ,.r. rhc, will Gciw E.ddiriml *E& of vgrid.tn @l'Bpo.!r,qrh !i' ..6ql r.ltl. o6 .rEn hin A @iva{r, id $ll @rrire b @ dE +6i6cdlbd ol ttdi.n 6. qrrl @rh.. mrle. @v.t.ry i, :Eh.i
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S.i.dotlt V,.o.rr.
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ITEM VI : At the October meeting staff shall present a plan for digitizing corporation
documents, including tools needed.
ITEM VII
adjoumed.
There being no further business to come before the Board, the meeting
P
ST
ident
(2
N,IINU]'ES OF MEETING
OF TFIE BOARD OF DIRECTORS OI-
FOREST HILLS VILLAGE. INC.
HELD OCTOBER I5.2025
Pursuant to written notices to each of the directors, the montl.rll, meeting olthe Board of
Directors of Forest Hills Village. Inc. was held at 7:30 a.m. on Ocrobcr 15. 2025. at 600 North
4l'Street. Paducah. The following directors were present: Paul King. Brad Arterburn. \,lelissa
Yates. Shirley Walker, and Buz Smith. Also present were Lori lvlorgan, James Burgert. anci
David Denton,
THE FOLLOWINC BUSINESS WAS TRANSACTED:
ITEM I: Upon motion made by Ms. Walker, seconded by Mr. Arlerburn. thc ntint(cs ol
tlre meeting of September 17 ,2025 were approved as vvrittcn.
ITLN{ II: Mr. Burgett gave an executive repofi. The operating report has been levier.r,ccl.
Numerous line items in the Septernber Operating Report were singled out lbr discussion. fo uit
Line 510. Interest lncome is elevated due to quarterly posting; Line 602. Salaries and \Vages
reflects fir,e (5) pay periods in the past month; Line 608. Contract Lahor is highcr duc lo tree
serr.icesi t.ine 612, Major Items includes purchasing a server and scanner: and Line 63.1. Legrl
and Accounting includes paying the CPA firm lbr annual audit serviccs. 1-he operating report
concluded r.r'ith a briefdiscussion regarding late fees and historl olsame.
As of nou', the checking account of Forest Hills Village is S132.000.00. 1he Munay
Paving contract is complete and the company has been paid in full a1 the approved contract Frice
No change orders were claimed.
Il trlvl lll: Ms. Morgan presentcd the staff report as lbllorvs
a. Forest Hills has 81 active applicants on the waiting iist as ofthe end o1'Scpteurher
2025. The breakdown ofapplicanls is as follows: apartments-g: two-bedroom small-28lnro-
bedroom large-3; 3^bedroom small-12: 3-bedroom largc-29.
b. 'fhe occupancy rate lor September' 2025 rvas 97 .10%.
c. Due to lengthy and time delays, the application waiting list remains closed u'i1h
no delinite date fixed lor reopening.
ITIIM IV: Renovations at 122 Glenw'ood are nearing conrpletion. Ms. Walker reportui
that she had visited the premises and was pleased by the significant improvernents. Atter
discussion, it was recommended that Windorv World be retained to finish out the siding.
u.indos's. and shutters fbr the sum of $ 1 7,400.00. A motion to approve the reconmertdation rr as
made hy Mr. Arterburn. seconded by Ms. Yates. and unanimously approved.
The previously authorized improvements to the main office have not comrtrcnced.
Il ENI V: 'lhe September maintenance report included
One (1) tile f'loor removed and replaced, four (4) water heaters installed, one (1) complete
drain job. 103 maurtenance requesls for tenants, and rebuilding the tile room and repairing the
roofat the shop. AIso performed was finalizing assistance in the completion ofthe paving
pro ject.
ITEV VI: lJpon motion by Ms. Yates, seconded by Ms. Walker, the following Vacation
Plan was unanimously adopted:
i'l EM VII: The next board meeting will be November 19,2025. As is customary, there
will be no I)ecen.rber meeting, unless called. The annual meeting will be in January at a date and
place to be determined.
I]'EM VIII
adjournecl.
There being no lurther business to come before the Board, the meeting
Pre ent
AT l [St':
Sec tar)'
L
MII.i"UTES OF MEETING
OI,'TT]E BOAI{D OF DII{ECTORS OF
FOREST HII-LS VILLAGE. INC].
HELD NOVEMBER 19,2025
Pursuant to written notices to each olthe directors. the rnonthll'meeting tl1'the Board ol
Directors o1'Forest Hills Village. Inc. was held at 7:30 a.m. on Novenrber 19. 2015. at 600 ),Jol1h
,1'l'Street, Paducah. The following directors were present: Paul King. Brad Aflerburn. and
Shirley Walker. Also present was Lori Morgan.
THE FOLLOWING BUSINESS WAS TRANSACTED:
No motions were made or tbrmal business transacted due to lack ol'a quorunr.
ITEM I: No motion was made to approve the October 2025 ntinutes due to lack of
quorunl
ITEM Il: Mr. King gave an executive report based on the October Operating Report.
Numerous line items in the October Operating Reporl u,ere singled out for discussion. Tb ri it:
On the lncome Account - Line 5 1 0, bank balance income dropped significant)1 due to driverval
pavement. and interest income rates dropped from 4.4% to 3.85%l Line 515. lvlakl la \\iarncr
paid offher balance in full. On the Expense Account Line 617 increased due 1o repaving o1';rJl
drivewaysl Line 620 reflects cost of materials and tools for renovation at 122 Glenrvood: Lrnc
634 is legal fees for several evictions; Line 639 approximately doubled because of two (2)
ruronths water bills.
ITEM III: Ms, Morgan presented the staff repofi as tbllows
b. The occupancv rate lor October 2025 was 96.73o1,.
c. Due to lengthy and time delays, the application waiting list remains closed'"vith
no definite date fixed lor reopening.
ITtrM l\z: The October maintenance report supplied in ririting b1" Mr. Burgett includerl
One (l) tile floor removed and replaced. and two (2) rvatcr hoaters reuroved and inslallcd
Two (2) houses were darnaged by a tree that lell and hit both. Tlterc \'r'as no catastrophic
damage^ but both need siding, facia boards, roofdecking and shinglc repails. 1\'laintcnancc
requests for 88 tenants were completed. HVAC installarior.r is complete.387 l'untaces lere
serviced. and work has started at 122 Glenrvood.
ITEM V: There will be no December meeting. unless called. The annual rneeling will bc
in January at a date and place to be determined.
a. Forest Hills has 79 active applicants on the waiting list as olthe eud ofOctober
2025. The breakdown of applicants is as fbllows: apartmerlts-gr two-bedroom small-26: tuo-
bedroom large-31 3-bedroom small-12; 3-bedroom large-29.