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HomeMy WebLinkAbout04-28-2025 1 | P a g e BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS APRIL 28, 2025 I. Call to Order and Roll Call At 3:30pm on April 28, 2025, the regular monthly meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Emily Roark, Board Chair. The meeting was held in person at the airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting for the purpose of conducting business. Directors in Attendance: Jason Crockett; George Cumbee; Marshall Davis; Kelly Scruggs; Lanie Fearon; Jeff James; Kevin Kauffeld; Dan Knowles; Dann Patterson; and Emily Roark. Directors Absent: None Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Luci Aguilera; David Riley, Secretary and Board Attorney; Mike Reiter (CMT); Jake Marshall (CMT) (via Teams); Luke Schmidt; Representatives of Four Rivers Aviation. II. Pledge of Allegiance For time constraints, the Pledge of Allegiance was not conducted. III. Executive Session Pursuant to KRS 61.810(1)(g) Director Roark made a motion to enter executive session pursuant to KRS 61.810(1)(g). The motion was seconded by Director Crockett and passed by unanimous voice acclamation without opposition. The Board entered executive session at 3:28pm. The Board having concluded its discussions, Director Crockett made a motion to exit executive session. The motion was seconded by Director Patterson and passed by unanimous voice acclamation without opposition. The Board exited executive session at 4:19pm. No final action was taken in the executive session. IV. Approval of Board Minutes a. BRAA Board Meeting Minutes of 03/24/2025 Having had an opportunity to review and comment on the minutes of the meeting of 03/24/2025, Director Crockett moved to approve those minutes. The motion was seconded by Director Scruggs and passed by unanimous voice acclamation without opposition. V. Approval of March 2025 Financial and Statistical Reports This item was presented by the Executive Director. The Authority has received $2.5 million from state government to go toward renovations of the FBO. The Executive Director reviewed profit and loss statements from July 2024 through March 2025, which show income is above 2 | P a g e budget and expenses are below budget. The Executive Director also reviewed pending accounts receivables, and the usual statistics reviewed at each Board meeting, including passenger on/off counts, parking lot revenues, car rentals, air traffic counts, avgas sales, and jet A sales. Having had an opportunity to review this information and ask questions, Director Scruggs moved to approve this information. The motion was seconded by Director Patterson and passed by unanimous voice acclamation without opposition. VI. Executive Director’s Report a. Air Service Development i. Survey The Authority has received approximately 1,500 responses to the air service development survey and will be processing those responses. b. Four Rivers Aviation Report/Update Noah Harmon of Four Rivers Aviation provided this update. Fuel sales since April 1st were reported. The Executive Director requested FRA to update its website to include Barkley. Mr. Harmon estimated that avgas sales are down because of weather and because lots of planes are currently in maintenance. i. FBO Renovations 1. $400k Contingency ii. Underground Utilities Found The Executive Director and Mike Reiter of CMT provided an update on this matter. Previously unrecorded unground utilities have been found as part of the FBO renovations. The renovations will require a temporary drive in order to fix regular drive out onto the apron. The Authority is waiting on MP Lawson to provide an estimate of costs arising for these unknown utilities. c. Chamber Legislative Luncheon (Please Attend) The Executive Director has reserved a table for 8 to the luncheon on May 1, 2025, and requested that directors attend with him. t d. Additional Funding Request The Executive Director and Director Scruggs recently met with Deputy Judge/Executive Doolittle of McCracken County to discuss the Authority’s budget. They reported hearing encouraging things in this meeting and believe the County is willing to support the Authority with additional funds. The Executive Director made the specific request for monetary support to “white box” the old Simmons hangar. The County hasn’t yet responded. Director Scruggs reported that additional support for the County is likely contingent upon matching funds from the City. e. FAA Staff Changes The Executive Director updated the Board on significant staffing changes to FAA employees that work regularly with the airport. These changes may be related to the federal government's “return to work” policies. f. Insurance Quotes for New Fiscal Year The Executive Director circulated an email with insurance quotes received. This will be considered as the Authority puts together next year’s budget. 3 | P a g e g. New Staff (Kat Byars) The Executive Director introduced Kat Byars; who started in March 2025. Kat provided the Board with a portfolio of items accomplished since starting in position and explained that she comes from a background with WPSD. h. May BRAA BOD Meeting In light of the Memorial Day holiday, the next meeting of the Board of Directors will be Special Meeting on 5/27 @ 3:30pm. VII. New Business a. Approval of the Hangar E10 lease assignment from Midwest Grocery, Inc. to Mr. Keith Murt, Sr. This item was presented by the Executive Director, Sullivan, and Keith Murt. Following the presentation, Director Roark moved to approve the assignment of the Midwest Grocery Lease to Keith Murt. The motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. b. Approval of contract with Jim Smith Contracting, Inc. for Runway 5/23, Phase III rehab project for a not to exceed amount of $4,128,389.00. This item was presented by the Executive Director and Mike Reiter of CMT. This item will be funded by the FAA at 90%, with a 10% local share. The Executive Director’s intention is to pay the Authority’s 10% from the $5.3 million received from KYTC. Following the presentation, Director Knowles moved to approve the contract with Jim Smith for a not to exceed amount of $4,128,389.00. The motion was seconded by Director Patterson and passed by unanimous voice acclamation without opposition. c. Approval of a CMT Task Order No. FY2025-05 for professional services rehabilitate runway 5/23 – Phase 3 (Construction) at a not to exceed amount of $773,004.00. This item was presented by the Executive Director and Mike Reiter of CMT. This item will be paid from AIP Grant 64, and the remaining 10% will be paid from the $5.3 million received from the KYTC. Following the presentation, Director Cumbee moved to approve CMT Task Order FY2025-05 in a not to exceed amount of $733,004.00. The motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. d. Approval of a CMT Task Order No. FY2025-04 for professional services, rehabilitate airfield lighting (design) at a not to exceed amount of $299,560.00. This item was presented by the Executive Director and Mike Reiter of CMT. This project will be funded 95% by the FAA. The local share will be 5%, which is to be paid out of the Authority’s reserves. CMT has agreed to invoice this project half now and then half with the design is completed. Director Crockett raised a question about why perform the design work before receiving a grant to either complete the design work or construct the project. The Executive Director explained that having the design already done increases likelihood of project being funded and given grant approval. Following the presentation, Director Roark moved to approve CMT Task Order FY2025-04 in a not to exceed amount of $299,560.00. The motion was seconded by Director James. A voice vote was held. There was one dissenting voice vote.