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HomeMy WebLinkAbout06-23-20251 | P a g e BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS JUNE 23, 2025 I. Call to Order and Roll Call At 3:32pm on June 23, 2025, the regular meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Dann Patterson, Vice-Chair of the Board. The meeting was held in person at the airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting for the purpose of conducting business, either in person or over Microsoft Teams (as noted below). Directors in Attendance: Jason Crockett; George Cumbee; Marshall Davis; Kelly Scruggs; Jeff James; Dann Patterson; and Emily Roark (via Teams). Directors Absent: Lanie Fearon; Kevin Kauffeld; Dan Knowles Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Luci Aguilera; Kat Byers; David Riley, Secretary and Board Attorney; Jake Marshall (CMT); and Noah Harman (Four Rivers Aviation). II. Pledge of Allegiance The Pledge of Allegiance was conducted. III. Changes to the Agenda Order Although changes to the order of the agenda were contemplated, none were needed throughout the meeting. IV. Approval of Board Minutes a. Special BRAA Board Meeting Minutes – 5/27/2025 Having had an opportunity to review the minutes and comment thereon, Director Crockett moved to approve the minutes of the meeting of the special meeting on May 27, 2025. The motion was seconded by Director James and passed by unanimous voice acclamation without opposition. V. Finance Committee Report This item was presented by the Executive Director and Director Scruggs, Board treasurer. a. Finance Committee Minutes – 06/11/2025 Having had an opportunity to review the minutes and comment thereon, Director Scruggs moved to approve the minutes of the meeting of the meeting of the Finance Committee on June 11, 2025. The motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. 2 | P a g e VI. Approval of May 2025 Financial and Statistical Report The BRAA’s current financial statements (with month-to-month and year-to-year comparisons were reviewed). The Board also reviewed current accounts receivable. The Board also reviewed statistical reports for: (a) passenger counts; (b) parking lot revenues; (c) car rental revenues; (d) air traffic counts; (e) jet A fuel sales; and (f) avgas fuel sale. Of the foregoing statistics, the Executive Director made special comment on declining Jet A and AvGas sales. He estimated that lower sales were due to the extremely rainy weather. Also, the Executive Director noted that, as the Authority approaches the end of its fiscal year, income is over budget by approximately $4,500.00 and expenses are under budget by approximately $93,000.00. Having had an opportunity to review this information and ask questions, Director Scruggs moved to approve the April 2025 financial and statistical reports. The motion was seconded by Director Cumbee and passed by unanimous voice acclamation without opposition. VII. Airport Director’s Report These items were presented by the Executive Director with the input of others, as noted. a. Air Service Development Bids for the new EAS service period were due to the DOT today. The Executive Director does not yet know which airlines have bid. He will be checking. There will be a special called Board meeting on July 8, 2025, at 3:30pm to discuss. b. Construction Project Update These items were presented by Executive Director with input and comment by Jake Marshall from CMT. i. FBO Renovations This project is currently underway with many civil engineering projects starting and progressing. A new paved entrance is being installed and fencing is being repaired. There was a discussion about the trailer being provided to house the FBO while the renovations are being completed. The trailer was not the type or quality expected to be delivered. The Executive Director is working through the implications of this, including considering a reduction in the price paid for the trailer. The wet weather has somewhat slowed the overall project, but it is expected to increase in pace as the weather has now improved. ii. Fuel Farm The preconstruction meeting with the contractor will be held on June 24, 2025. The goal is to complete all site and foundational work while waiting on lead time for the new fuel tanks to arrive. iii. Runway Rehab, Phase III The preconstruction meeting for this project was held on June 23, 2025. During Phase II, as much airfield grading was done as possible with the current storm drainage system. Phase III’s goal is to improve the drainage system and finish the grading to FAA standards. The schedule for this project is not firm and is predicated on when concrete piping for the drainage system arrives. 3 | P a g e iv. Airfield Aviation Service Road The preconstruction meeting for this project was held on June 23, 2025. The project will consists of rehabbing the current, existing road and extending it to the new terminal apron. This will allow the FBO to deliver fuel to new terminal without crossing an active runway. Mobilization will start before the end of June and the project will begin after the 4th of July holiday. c. Four River’s Aviation Report/Update This item was presented by the Executive Director with input by FRA representative, Noah Harman. In May, the FBO sold 27,968 gallons of Jet A and 2,417 gallons of AvGas. Air traffic and fuel sales were down, likely due to wet weather. Noah continues to remind pilots of the reward point system for fuel sales. FRA also waives rent fee for jets that buy fuel here. FRA does not charge rent for piston engines planes. FRA has seen a slight increase in military traffic and is expecting expecting three black hawks and potentially five ospreys in coming weeks. Noah is working on improving customer experience, like parking aircraft close to the front of the FBO, keeping the facility much cleaner, and providing snacks and drinks. Through AMS, Noah was able to travel to an FBO in Panama City in order to get a “customer experience.” He learned a lot from that experience and brought back a lot of ideas for FBO improvements. Director Crockett asked questions to Mr. Harman about whether FRA is making any progress in hiring a mechanic. Mr. Harman responded that they have not, to the best of his knowledge. VIII. New Business a. Approval of the BRAA FYE June 30th, 2026, Operational and Capital Budget This item was presented by the Executive Director. Having received the presentation and had an opportunity to ask questions, Director Scruggs moved to approve the FYE June 30, 2026, Operational and Capital Budget. The motion was seconded by Director James and passed by unanimous voice acclamation without opposition. Of note, Director Davis asked questions about the Authority’s financial position into 2026 and 2027, given that it is well known that the Authority and Airport operate at a deficit. The Executive Director explained that he believes the Authority is in a position to continue through this budget but that additional revenue sources and/or support from the City and County will likely be needed into 2027. b. Approval of the proposed revision to Section 04.06 – Holidays/BRAA Personnel Policy Manual This item was presented by the Executive Director. The goal is to bring the Airport’s holiday schedule in line with the City and County. This item was reviewed with the finance committee. It was recognized the additional holidays may help offset the Authority’s inability to give significant raises. It will help with staff retention and morale. Having received this presentation and had an opportunity to ask questions, Director Crockett moved to approve the changes to the holiday schedule. The motion was seconded by Director Patterson and passed by unanimous voice acclamation without opposition.