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HomeMy WebLinkAbout07-28-20251 | P a g e BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS JULY 28, 2025 I. Call to Order and Roll Call At 3:29pm on July 28, 2025, the regular meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Dann Patterson, Vice-Chair of the Board. The meeting was held in person at the airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting for the purpose of conducting business, either in person or over Microsoft Teams (as noted below). Directors in Attendance: Jason Crockett; George Cumbee; Marshall Davis; Kelly Scruggs; Jeff James; Dann Patterson; and Emily Roark; Kevin Kauffeld; Dan Knowles; and Lanie Fearon (via Teams). Directors Absent: None. Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Luci Aguilera; Kat Byers; Ben Stewart, acting Secretary and Board Attorney; Jake Marshall (CMT); and Noah Harman (Four Rivers Aviation), and Mike Reiter (CMT). In David Riley’s absence, a motion was made by Director Patterson to appoint Ben Stewart as special secretary for this meeting. That motion was seconded by Director Davis and the motion passed by unanimous voice acclamation without opposition. II. Pledge of Allegiance The Pledge of Allegiance was conducted. III. Changes to the Agenda Order In order to meet the scheduling need of guests, a presentation by member of the Kentucky Aviation Association preceded all business. IV. Approval of Board Minutes a. Regular BRAA Board Meeting Minutes – 6/23/2025. Having had an opportunity to review the minutes and comment thereon, Director Crocket moved to approve the minutes of the meeting of the special meeting on June 23, 2025. The motion was seconded by Director Kauffeld and passed by unanimous voice acclamation without opposition. b. Special BRAA Board Meeting Minutes – 7/8/2025 Having had an opportunity to review the minutes and comment thereon, Director Crocket moved to approve the minutes of the meeting of the special meeting on July 8, 2025. The motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. 2 | P a g e V. Kentucky Aviation Association presentation. Tristan Durbin, president of the Kentucky Aviation Association addressed the Board. The new board of the Kentucky Aviation Association is formed to have 15 members in 5 districts. One of its chief goals is to effectively inform the legislature on issues affecting aviation in Kentucky. They have met with 44 airports; and 37 have been in favor of proposed plan to hire executive director. They have hired Jonathan Dixon. Jonathan Dixon, Executive Director of KAA also presented. He has been in his current role for approximately one month. He expressed the KAA’s goal of increasing communication and to prevent bad and promote good legislation for general aviation. There is a $20,000 request for funding to establish a solid association as part of the capital campaign. He was formerly a legislator and a vice chair of the transportation committee in the General Assembly. Mark Carter, Commissioner of the Kentucky Department of Aviation presented and expressed his support for KAA and brining data and information to the legislature. VI. Approval of June 2025 Financial and Statistical Report This item was presented by the Executive Director. Year ended with $3,000 more in income and $65,000 less in expenses. Contour still owes outstanding rent. Roark approved. Kevin seconded. Having had an opportunity to review this information and ask questions, Director Roark moved to approve the June 2025 financial and statistical reports. The motion was seconded by Director Kauffeld and passed by unanimous voice acclamation without opposition. VII. Airport Director’s Report These items were presented by the Executive Director with the input of others, as noted. a. Air Service Development Executive Director is going to put together a meeting to come up with a flight schedule that will be the most impactful. Specifically, which time slot will allow passengers from Paducah to meet the first or second bank of planes to provide the most passengers to fill the planes. b. Four Rivers Aviation Report/Update Noah Harman of Four Rivers Avaition updated the Board. FAA sold 3,058 gallons of jet fuel and 34,863 gallons of AvGas for 37,921 gallon fuel total. Three Degrees Aviation is doing very well and has customers lined up out the door. Tomorrow FRA will be trained on nitrogen and oxygen. Also tomorrow, someone coming to the site with Corey to look around the FBO for a potential maintenance person. Kevin said if that does not work out, they will issue a public RFP. c. Washington Update/Airfield Lighting Project Senator McConnell’s office called and the airfield lighting process has survived so far but has decreased from $3.4 to 3.1 million. Continuing resolutions, however, are likely through the year and earmarks may not make it through that process. d. Airfield Construction i. Runway 5/23 Rehabilitation Project – Phase III. Mike Reiter presented. Field construction is expected mid-August. Jim Smith is contractor. 3 | P a g e ii. Airfield Service Road Rehabilitation and Extension Project. Mike Reiter presented. One month into the project and is expected to take five months total, resulting in completion around Thanksgiving. Jim Smith is contractor. The plan is to also resurface the road from FBO to old terminal. iii. Fuel Farm Project. Mike Reiter presented. Project began one month ago. Contractor TPM continues to work on submittal and get those turned in. He hasn’t submitted any yet. TPM may have some subcontracts performed by Jim Smith. Electrical and piping are due but has not yet received a firm committal on timing. e. FEMA Earthquake Disaster Plan. Wednesday, FEMA will be here along with the Commissioner of Aviation. There are concerns with the consequences of the New Madrid fault. f. Engineering Selection process to begin soon (to be done every five years). RFP will be put out any day now. VIII. New Business a. Approval of a Contract for Services with the City of Paducah This item was presented by the Executive Director. Having received the presentation and had an opportunity to ask questions, Director Scruggs moved to approve the Contract for Services with the City of Paducah. The motion was seconded by Director Crockett and passed by unanimous voice acclamation without opposition. b. Approval of a Contract for Services with McCracken County This item was presented by the Executive Director. Having received the presentation and had an opportunity to ask questions, Director Davis moved to approve the Contract for Services with McCracken County. The motion was seconded by Director Knowles and passed by unanimous voice acclamation without opposition. c. Approval of a CMT Task Order No. FY2026-02 for ARFF Vehicle Design in an amount not to exceed $49,975.00 This item was presented by the Executive Director. Director Crockett expressed concern that this was too expensive for simply being told what it is that needs to be purchased. He referenced a recent trip he took to the OshKosh factory in Wisconsin where they have people on staff that can provide these specifications. Mike Rieter said FAA has the guidance but not the specifications. There is also a bidding and a Buy American waiver process. Approximately $24,000 is for specifications work; approximately $10,000 is bidding and waiver; and approximately $12,000 is for grant applications and grant management services. Accordingly, $12,000 is owed whether this item is approved or not because the grant management is duration based and includes two other projects (runway lighting and potentially a fire station). References throughout included a likely price tag for the truck of approximately one million dollars. The Executive Director urged passage in order to start the process because, as a government agency, the product cannot be sole-sourced procurement. Having received the presentation and had an opportunity to ask questions, Director Kauffeld moved to approve the CMT Task Order No. FY2026-02 for ARFF Vehicle Design in