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HomeMy WebLinkAbout09-22-2025BARKLEY REGIONAL AIRPORT AUTHORITY MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS SEPTEMBER 22, 2025 I. Call to Order and Roll Call At 3:33pm on September 22, 2025, the regular meeting of the Board of Directors of the Barkley Regional Airport Authority was called to order by Emily Roark, Chair of the Board. The meeting was held in person at the airport terminal after being properly advertised and noticed. A quorum of Directors was present throughout the meeting for the purpose of conducting business, either in person or over Microsoft Teams (as noted below). Directors in Attendance: Jason Crockett; George Cumbee; Marshall Davis; Kelly Scruggs; Lanie Fearon; Kevin Kauffeld (by phone); Dan Knowles; Dann Patterson; and Emily Roark. Directors Absent: Jeff James. Others in Attendance: Executive Director, Dennis Rouleau; Carol Creason; Luci Aguilera; Kat Byers; David Riley, Secretary and Board Attorney; and others. II. Pledge of Allegiance Pledge was conducted. III. Approval of Board Minutes a. BRAA Board Meeting Minutes 08/25/2025 The minutes of the meeting of August 25, 2025 that were supplied to the Board by the Secretary were the draft version of the minutes and not the final version. The Secretary represented to the Board that the final minutes would contain the same substantive information as the draft minutes but would be in a cleaner form. With that understanding in place, and so long as the final minutes of the meeting of August 25, 2025 were substantively the same, Director Roark moved to approve those minutes. The motion was seconded by Director Cumbee and passed by unanimous voice acclamation without opposition. The Secretary will provide the final minutes to the Executive Director. IV. Approval of August 2025 Financial and Statistical Reports This information was presented by the Executive Director. The Airport is currently in a credit card transaction dispute regarding changes by or for Adobe that may have been unauthorized. The credit card company is asking for additional information, which will be provided by the Executive Director, and the Airport will continue to dispute the charges. The Airport’s income year-to-date is $5,000 more than budgeted, likely due to tenant services, charter flights, and parking lot income. The Executive Director will coordinate upcoming work on Runway 5/23 in order to avoid disrupting charter flights. The Airport’s expenses year-to- date are slightly higher than budgeted, primarily because of employee benefits. Income YTD is about $5k more than budgeted (tenant services/charter and parking lot income); Coordinating airport runway 5/23 to avoid disrupting charters; expenses are slightly higher than budgeted (primarily because of employee benefits) The Airport’s current financial statements (with month-to-month and year-to-year comparisons) were reviewed. The Board also reviewed current accounts receivable. The Board also reviewed statistical reports for: (a) passenger counts; (b) parking lot revenues; (c) car rental revenues; (d) air traffic counts; (e) jet A fuel sales; and (f) avgas fuel sales. Having had an opportunity to review this information and ask questions, Director Crockett moved to approve the August 2025 financial and statistical reports. The motion was seconded by Director Scruggs and passed by unanimous voice acclamation without opposition. V. Airport Director’s Report a. Air Service Development The Airport is still waiting on a decision by the DOT on the Airport’s recommendation to award the new EAS service contract to SkyWest with service to Chicago and Huston. The Executive Director expects to hear something from the DOT soon and still expects to have service by SkyWest beginning on December 1, 2025. i. USDOT Meeting on Friday ii. Sports Charters Recently, sports charters have been very strong at the Airport and reinforces the need to elevate the Airport’s firefighting index to accommodate larger aircraft. b. Chamber DC Trip Recap The Executive Director provided a recap of his recent trip with the Chamber of Commerce to Washington, DC. Prior to the trip, the Airport provided a list of funding/legislative priorities to the Chamber, and the Chamber forwarded those to policy makers as part of the community’s comprehensive plan. The recent FAA grant received by the Airport was a direct result of those efforts. c. Four Rivers Aviation Report No report was given by Four Rivers because its representative had to leave the meeting early. d. ARFF The Executive Director reported that the Airport is back up to a full staff of five firefighters, and the Airport is working to get them fully trained and working on their own. e. Marketing Kat Byers, Marketing Manager & Public Information Officer. Gave the Board a report on recent events at the Airport, like Touch-a-Truck, and recent media engagement. f. Airfield Construction i. Runway 5/23 Rehabilitation Project – Phase III This item was presented by the Executive Director and Jake Marshall of CMT. Most of the drainage work and infrastructure for this project has been installed, and the contractors are working closely with the Airport to avoid any charter flight disruption. ii. Airfield Service Road Rehabilitation and Extension Project This item was presented by the Executive Director and Jake Marshall of CMT. This project is making significant progress. Paving was completed last week and fuel trucks can now reach the new terminal without having to cross any active runway. Cosmetic work, like seeding and final drainage remains to be completed. Finally, in addition to the construction of the new road extension, the old service road has received a new overlay. iii. Fuel Farm Project This item was presented by the Executive Director and Jake Marshall of CMT. A progress meeting with the contractor will be held tomorrow to determine the schedule for site work and for getting the project completed before potential weather-related slowdowns. iv. FBO Renovations This item was presented by the Executive Director and Jake Marshall of CMT. A monthly progress meeting is scheduled for tomorrow. A lot of the wall framing has been completed, and HVAC system work has started. At present, the project is expected to be completed by the end of February 2026. g. November 24th (Thanksgiving Week)/December 22nd (Week of Christmas) Board Meeting Date Discussions The Board has a discussion about its end-of-the-year meeting. The Board decided to keep November’s meeting scheduled for November 24, 2025, and revisit the discuss about the need for a December meeting later. h. Nominating Committee Meeting Chair Roark announced to the Board her decision to resign from the Board at the end of 2025. The new year will require a new slate of officers. VI. New Business a. Approval of the FAA Airport Capital Improvement Projects (ACIP) List for 2026-2030. This item was presented by the Executive Director and Mike Reiter of CMT. Following the presentation and having had an opportunity to ask questions, Director Roark moved to approve the FAA Airport Capital Improvement Projects List for 2026-2030. That motion was seconded by Director Davis and passed by unanimous voice acclamation without opposition. b. Approval of the 2027-2031 Kentucky Transportation Cabinet – Department of Aviation Project Needs Request (PNR). This item was presented by the Executive Director and Mike Reiter of CMT. The list of items presented are for purely 100% state-funded projects. Following the presentation and having had an opportunity to ask questions, Director Crockett moved to approve the 2027- 2031 Kentucky Transportation Cabinet – Department of Aviation Project Needs Request (PNR). That motion was seconded by Director Patterson and passed by unanimous voice acclamation without opposition.