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HomeMy WebLinkAbout11-25 Minutes Paducah Transit Authority Board of Directors Meeting Minutes November 19, 2025 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Vice Chair Tommy Whittemore, Chip Bohle, Mark Davis, Leigh Ann Ballegeer, and Patrick White. Exec. Director – Jeremi Bumpus, CFO -Samantha Sanders, and Chuck Simpson HR Director/Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the October, 2025 minutes Mr. Mark Davis made a motion to accept the October meeting minutes. Ms. Leigh Ann Ballegeer moved to second the motion and it passed with all members voting yes. Executive Session: Mr. Tommy Whittemore made a motion to go into executive session as permitted by KRS 61.810 (1) (c), Mr. Chip Bohle moved to second the motion and all board members approved. Mr. Mark Davis made a motion to come out of executive session. Mr. Tommy Whittemore moved to second the motion and all members voted to come out of executive session. No business items transacted during the executive session. REVIEW OF BANK STATEMENTS – credit card charges, vendor payments: The complete updated reviews for periods ending October 31, 2025 were conducted by Board Chair- Chip Cox and CFO – Samantha Sanders. Each cash account statement for October, 2025 had been reviewed and initialed. Board members then reviewed the P&L, Balance Sheet, Credit Card Charges, and Vendor Payments. Ms. Sanders also reported the interest earned on the newly established money market account. Following the completion of the reviews Mr. Chip Bohle made a motion to approve the reconciliation and review of expenses. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT – Jeremi Bumpus Review of Monthly Summary, Ridership, and Cash Forecast (P&L) Total operating expenses = $314,248.01 and total farebox = $13,908.70. Total contract revenue = $89,622.28, total Federal funds expended = $150,169.00 and total local funds expended = $150,170.31. There were no incidents or vehicle accidents to report for the November meeting. It was also noted that now that PATS is transitioning to 5307 funding future reporting will be separated by 5307 urban vs. 5311 rural expenses. The total fixed route ridership for October = 12,604, the most utilized route for the month was the blue line. Mr. Bumpus provided a brief review of the cashflow forecast page noting the appearance of the financial data display (income vs. expenses) is due to the nature of the required reimbursement structure. PATS incurs the expenses and is then allowed to bill for reimbursement the following month. Old Business: Annual Compliance Review - KY-OTD site visit went well, PATS is presently waiting on the official written report. Fixed Route App – is now live, up and running. Jeremi recently attended a city commission meeting to announce/report the availability of the app during the meeting as well as to answer various questions related to the use of the app. New Business: Board Compensation – the Board was informed that per City Ordinance, the City will begin providing basic compensation for all appointed board members. This is being done as an incentive to promote as well as track attendance. Cost /Revenue Allocation Plan – was to have been presented to the Board, however, due to a recent phone call with FTA further clarity from FTA and KY-OTD will be necessary prior to revising and presenting the information to the Board. Holiday Performance Pay – the Board was informed and invited to the annual holiday luncheon on December 19th. Jeremi then requested Board approval to provide $125 performance awards for PATS staff. Following the discussion among Board members Mr. Mark Davis made a motion to approve the 2025 performance awards in the amount of $125 per employee. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Next Board Meeting: December 17, 2025 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.