HomeMy WebLinkAboutMO #3098MUNICIPAL ORDER NO. 3098
A MUNICIPAL ORDER ADOPTING CONTRACT MODIFICATION NO. 1 TO THE
CONTRACT WITH COMMUNICATIONS INTERNATIONAL, INC., EXTENDING THE
TIMING OF THE TESTING OF RADIO COVERAGE, AND AUTHORIZING THE MAYOR
TO EXECUTE THE CHANGE ORDER
WHEREAS, by Municipal Order No. 2836, the City of Paducah entered into an
Agreement with Communications International and the County of McCracken for the
Paducah/McCracken County 911 radio upgrade project; and
WHEREAS, it was previously stated in the Contract that radio coverage testing would
occur within the period of September and November (2025) for coverage acceptance; and
WHEREAS, the timing of the testing conflicts with the contractual mandatory
requirement for foliage coverage; and
WHEREAS, through consultation with Federal Engineering and Communications
International, the attached contract amendment (Exhibit "A") has been agreed upon as best practice, and
does not compromise system performance or the project implantation timeline.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission hereby approves Change Order No. 1 to
Contract 2023-001 between the City of Paducah, Communications International, Inc., and
McCracken County and authorizes the Mayor to execute Change Order No. 1 on behalf of the
City.
of its adoption.
SECTION 2.
This Order shall be in full force fect from and after the date
George Bray, Mayor
ATTE T:
Lindsay Parish, City erk
Adopted by the Board of Commissioners, August 12, 2025
Recorded by Lindsay Parish, City Clerk, August 12, 2025
mo\change order 1 -Paducah-McCracken Contract 2023-001 with Communications International
CHANGE ORDER NO. 1
TO CONTRACT NO. PADUCAH/MCCRACKEN 2023-001
The parties do hereby agree to Change Order No. 1 to the Contract No.
Paducah/McCracken County 2023-001 ("Contract') dated the 15`h day of December, 2023,
which change order shall be an amendment of Attachment C — Compliance Matrix, Section
5.12.17 relating to coverage testing of equipment and Schedule A — Fee Pricing Schedule,
Infrastructure, Milestone Payments.
1. Change Order. It is agreed between the parties that the Compliance Matrix
relating to coverage testing of equipment, set forth in Attachment C, Section 5.12.17 shall be
modified as follows:
Coverage testing shall be initially conducted by Ci in 2025 outside the full foliage season
by performing the RSSI, BER, and in -building coverage tests. These results shall be shared with
the County and City and their consultant. If the results of these tests are acceptable to City and
County, the equipment will be conditionally accepted which shall allow the County and City to
have full operational and beneficial use of the equipment. Ci shall then perform a second
coverage test in May 2026 during the full foliage season. This testing shall include BER data
collection for areas where coverage is believed to be impacted by full foliage (to be mutually
agreed upon by Ci, County and City). The BER data from these areas shall replace the BER data
in those same areas obtained during the original coverage test and the combined data shall pass
the coverage requirements of the contract. If the results of these tests are acceptable to City and
County, the equipment will be finally accepted.
2. Adjustment to Milestone Pam. It is further agreed that this Change Order
shall cause an adjustment to be made to Schedule A — Fee Pricing Schedule — Infrastructure,
Milestone Payments as follows:
The last bullet point shall state that Ten percent (10%) of the Total Infrastructure Price
plus any remaining Agreement Value for Hardware, Software, and Services shall be paid as
follows: Conditional acceptance following the first test shall cause one-half of the remaining
10% payment milestone (or 5% of the total) to come due. The remaining 5% of the payment
milestone shall come due when the equipment is finally accepted following the second test.
3. Reaffirmation of Terms and Conditions. Except for the modifications made under
this Change Order, all other terms and conditions of the Contract shall remain in full force and
effect.
Date of Change
AGREED TO BY:
Communications International, Inc.
By:
Title:
City of Paducah
McCracken County