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HomeMy WebLinkAbout05-22-2025CCC Meeting Minutes May 22nd, 2025 at 4:00 pm Paducah City Hall Teams Room Meeting was called to order by Chairman Michael Cochron at 4:00 pm on May 22, 2025 in the Teams Room at Paducah City Hall. Roll Call Attendees: Chad Clark, Michael Cochran, Cheryl Sullivan, Basil Drossos, and Cindy Ragland Absent: Ashlea McMillan Staff: Carol Gault – Director of Planning; Morgan Dennis – Planner I; Hope Reasons – Grants Administrator Guest: Rhoda McCorry, Jalyn Glore, Jeffery Williams, Glenn Denton Approval of Minutes The minutes were passed with minor change to spelling of name. Planner I Morgan Dennis will make the corrections before submitting to the City Clerk. The motion was made by Chairman Cochron to approve the minutes; the motion was second by Council Member Clark. Southside Art Project Update Chairman Cochran informed the Council that Glenn Denton, the Planning Department legal counsel, recently discovered a potential procurement issue with the selected art piece. Chairmen Cochran asked for the Council to table the topic until the June meeting. The motion to table the Southside Art Project until the June was made by Council Member Clark; the motion was second Council Member Drossos. Bylaws Update Chairman Cochran moved on to the next item of business which was the Bylaws. Since the two items of New Business, Ordinance Amendment and City Procurement Process, could be discussed alongside the Bylaws. The discussion of the bylaws was turned over to Glenn Denton for the legal explanation of the bylaw. Mr. Denton went through the proposed bylaws, explain each section. There was discussion regarding Membership and Term Limits. It was first noted that bylaws can not supersede the City Ordinance for the CCC. Any change in membership in the bylaws would require changes in the Ordinance. Currently the Ordinance reads that the Council has five appointed citizens, the Director of Planning, the Paducah Neighborhood Project Planner, and the Paducah Grants Administrator. The bylaws would propose a change in membership to be seven citizens of the City of Paducah and two members of City staff at that Council wished to have alongside the Council. This being said, there is consideration of Grant Administrator Hope Reasons appointed as a voting member to the Council. Grants Administrator Reason said that received a letter regarding her membership to the Council from the Mayor. Mr. Denton requested to look at letter to affirm Ms. Reasons position on the Council Mr. Denton suggested that the bylaws be reviewed at on an annual basis to see what needs to modified to the CCC needs. This review would happen in the first quarter of the year to ensure that the Council is ready for the rest of the year. It was understood that these would be a vote to adopt the bylaws at the CCC retreat in July if there are no new proposals to the bylaws. To address the vacancy for the Vice-Chair, Chairman Cochran nominated Coucnil Member Ashlea McMillan to be Vice-Chair. There were no other nominations. Council Member Drossos made the motion to make Council Member McMillan the Vice-Chair; the motion was seconded by Council Member Ragland. It was passed with a vote of five (5) ayes, no opposing votes. There was further discussion about meeting times. The 4:00 pm meeting time is inconvenient for the working members of the CCC. Upon that information, the next meeting will be held at 5:00 pm to accommodate those members. Mr. Denton took over the conversation about City Procurement Statue that the CCC need to follow since they receive city funding. That brought up topic was review of the financials at the meeting for future meeting and the continuation that practice. Website Update Chairman Michael presented Austin Madding of Horizon Media outline and proposed timeline for the website being completed. The current date for the completion the website is to be September 5. There was mention of limiting the number of people that would operate the website for the sake of clarity. Council Member Clark asked about Artist Page and if it will be simplified. Chairman Cochran explained that there would be an artist directory with a small amount of information about the artist and a link to their website to the directory. There was also discussion about grants surrounding public art. It was clarified that grants that would be shown on the website would be various organization along with city grants. Links to the organization that were calling for artist to apply to these grants would be posted on the website for local artist. Chairman Cochran continued to clarify that this website would be an informational website. Retreat Update The Council was informed that the retreat would by on Saturday, July 12th with Constance Alexander. Before Chairman Cochran could call for a motion to adjourn Council Member Cheryl Sullivan interrupted to ask about a discussion regarding the Southside Art Project. Chairman Cochran answered that the project was tabled from discussion at the beginning of the meeting. Council Member Sullivan expressed dismay regarding the proceedings surrounding the Southside Art Selection Committee. Due to the actions surrounding the Selection Committee, Council Member Sullivan tendered her resignation from the Creative and Cultural Council. Adjourn Council Member Clark made a motion to adjourn the meeting; Council Member Ragland second the motion. Meeting was adjourned at 4:35 pm.