HomeMy WebLinkAboutAgenda Packet 05-13-2025
CITY COMMISSION MEETING
AGENDA FOR MAY 13, 2025
5:00 PM
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PROCLAMATION National Police Week - B. LAIRD
PROCLAMATION National Maritime Day - Julie Harris, Propeller Club of Paducah
PRESENTATION Dogwood Trail Awards - Staci Drake, Civic Beautification Board
PUBLIC COMMENTS
MAYOR'S REMARKS
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A. Approve Minutes for the April 21, 2025, Board of Commissioners Meeting
B. Receive & File Documents
C. Reappointment of J. P. Kelly and Joint Reappointment of Charles Leon Owen
to the Paducah-McCracken County Industrial Development Authority (IDA)
D. Personnel Actions
E. Authorize the Mayor to execute a contract with AT&T in the amount of
$180,000 for Vesta 911 phone upgrade - A. KITTY
F. Authorize the Mayor to approve a contract with Xybix in the amount of
$40,170.18 for two dispatch consoles - A. KITTY
G. Authorize the City Manager to release a Request for Proposals for a Cable
Franchise - M. SMOLEN
H. Authorize the Application and Acceptance of a Body Armor Grant through
the KY Office of the Attorney General in the amount of $245,322 - B.
LAIRD
I. Authorize a Contract with Vestis Services, LLC for uniform services for use
by the Public Works Department, Engineering Department, and Parks
Department - C. YARBER
J. Purchase radios for use by the fire department and 911 for use on the new
radio system in an amount of $255,025.98 - D. DENTON
K. Approve the Seaman's Church Institute Sublease with Reliant Maritime
Solutions, LLC. - D. JORDAN
L. Acceptance of 2025 Kentucky Waste Tire Crumb Rubber/Tire-Derived
Products Grant from The Kentucky Division of Waste Management in the
amount of $31,600 - A. CLARK
II. MUNICIPAL ORDER(S)
A. Authorize the City to Release the Application for the Paul Bruhn Grant
Subawards - H. REASONS & P. STROUP
B. Approve 90% design and authorize PFGW to proceed with construction
documents for the Entry Plaza for the Paducah Sports Park - J. CANTER &
A. CLARK
III. ORDINANCE(S) - ADOPTION
A. Adopt an Ordinance Creating a Training Incentive Program for City Officials
- M. SMOLEN & L. PARISH
B. Amend Chapter 118 Vegetation of the Code of Ordinances - A. CLARK &
L. PARISH
IV. ORDINANCE(S) - INTRODUCTION
A. Contract for Professional Services with HDR, Inc. for a Not-to-Exceed cost
of $185,000.00 for Alternatives Analysis for USACE Reevaluation of Permit
#LRL-2008-1267-A - G. GUEBERT
B. Repeal Chapter 2 Division 15 of the Code of Ordinances related to Main
Street - C. GAULT
V. DISCUSSION
A. Southside Update - C. GAULT
B. CDBG Entitlement Discussion - H. REASONS
VI. COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
VII. EXECUTIVE SESSION
April 21, 2025
At a Special Called Meeting of the Paducah Board of Commissioners held on Monday, April 21,
2025, at 5:00 p.m.in the Commission Chambers of City Hall located at 300 South 5th Street,
Mayor George Bray presided. Upon call of the roll by City Clerk, Lindsay Parish, the following
the following answered to their names: Commissioners Henderson, Smith, Thomas,Wilson, and
Mayor Bray (5).
INVOCATION
Commissioner Wilson led the Invocation.
PLEDGE OF ALLEGIANCE
The Mayor led the pledge.
NEW EMPLOYEE INTRODUCTIONS
Parks and Recreation Director Amie Clark introduced Gregory Shelton, Assistant
Director of Parks
City Clerk/Customer Experience Director Lindsay Parish introduced Laura Cowles,
Development Liaison
PROCLAMATIONS
Mayor Bray presented a Proclamation to Ashley Walters, Behavioral Health Operations
Manager at Mercy Health proclaiming May “Mental Health Month”.
Mayor Bray presented a Proclamation to Sarah House proclaiming May “National Tennis
Month.”
PUBLIC COMMENTS
Cheryl Glore Goodwin made comments about the need for improvements and permanent
bathroom facilities at Robert Coleman Park.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for
separate consideration. No items were removed. Mayor Bray asked the City Clerk to read
the items on the Consent Agenda.
I(A)Approve Minutes for the April 8, 2025, Board of Commissioners meeting.
I(B) Receive and File Documents:
Minute File:
1. Determination of Noncompetitive Negotiation – Emergency Procurement –
April 4, 2025, HESCO bastions due to river elevation forecast
April 21, 2025
2. Determination of Noncompetitive Negotiation – Emergency Procurement –
April 4, 2025, temporary pumps
3. Declaration of a Local State of Emergency – April 4, 2025 – flooding issues
4. Letter dated April 8, 2025 from Cabinet For Economic Development –
Minimum Capital Investment and Activation – Tax Increment Financing
(TIF)
5. Certificate of Liability Insurance – Digital Insurance LLC – Communications
International, Inc.
Contract File:
1.Addendum to Development Agreement –C.I.R.CO Condominiums
Association –
MO #3032
Financials:
1. Sprocket – March 26, 2025
I(C) Personnel Actions
I(D)A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH TEMPSPLUS, INC., FOR TEMPORARY, SEASONAL AND
TEMP-TO-HIRE EMPLOYEES(MO #3033; BK 14)
I(E) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH TESCO SOLUTIONS TO REWIRE DATA CABLING IN
CITY HALL (MO #3034; BK 14)
I(F) A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY
MANAGER TO INITIATE A REQUEST FOR PROPOSALS FOR THE REPAIR
AND REPLACEMENT OF EXISTING LIGHT POLES AND LIGHTING IN
DOLLY MCNUTT PLAZA(MO #3035; BK 14)
I(G)A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY
MANAGER TO INITIATE A REQUEST FOR PROPOSALS FOR CUSTODIAL
SERVICES IN CITY PARKS FACILITIES(MO #3036; BK 14)
I(H)A MUNICIPAL ORDER AUTHORIZING PAYMENT TO ACKLEY DEFENSE,
INC., FOR 220 UNITS OF HESCO BASTIONS IN THE AMOUNT OF $123,450,
TO PROTECT THE JULIAN CARROLL CONVENTION AND EXPO CENTER
DURING THE 2025 FLOOD
I(I) A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY
MANAGER TO INITIATE A REQUEST FOR PROPOSALS FOR RECRUITMENT
SERVICES FOR THE HOTEL METROPOLITAN EXECUTIVE DIRECTOR
POSITION (MO #3037; BK 14)
April 21, 2025
Commissioner Henderson offered Motion, seconded by Commissioner Smith, that the items
on the consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and
Mayor Bray (5).
ORDINANCE ADOPTION
AMEND FY25 CITY BUDGET TO INCREASE REVENUES AND EXPENDITURES FOR
THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND BY $200,000
Commissioner Smith offered Motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt an Ordinance entitled: AN ORDINANCE AMENDING ORDINANCE
NO. 2024-06-8815, ENTITLED, “AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2024,
THROUGH JUNE 30, 2025, BY ESTIMATING REVENUES AND RESOURCES AND
APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT.” This
Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1,
2024, and ending June 30, 2025, as adopted by Ordinance No. 2024-06-8815, be amended by the
following re-appropriations:
Increase revenues and expenditures for the CDBG Fund by $200,000
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson, and
Mayor Bray (5).(ORD No. 2025-04-8842; BK 37)
ORDINANCE INTRODUCTIONS
ORDINANCE CREATING A TRAINING INCENTIVE PROGRAM FOR CITY
OFFICIALS
Commissioner Thomas offered Motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, “AN ORDINANCE ADOPTING AN
INCENTIVE PROGRAM FOR CITY OFFICIALS TO OBTAIN TRAINING RELATED TO
CITY GOVERNMENT.” This Ordinance is summarized as follows: This ordinance establishes
a training incentive program for elected officials of the City of Paducah, in accordance with KRS
64.5278. Under the program, officials are required to complete 15 hours of approved training
annually. Up to 10 unused training hours may be carried over to the following year. Elected
officials who fulfill the annual training requirement will receive a $500 incentive for each year of
completion. These payments may accumulate annually, up to a maximum of $2,000. Additionally,
the Ordinance designates the Kentucky League of Cities as the administrator of the program.
April 21, 2025
AMEND CHAPTER 118 – “VEGETATION” – OF THE CODE OF ORDINANCES
Commissioner Wilson offered Motion, seconded by Commissioner Thomas, that the Board of
Commissioners introduce an Ordinance entitled, ““AN ORDINANCE AMENDING CHAPTER
118 ‘VEGETATION’ OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH.”
This Ordinance is summarized as follows: This Ordinance amends Chapter 118 “Vegetation” of
the Code of Ordinances of the City of Paducah to modify the role of the appointee to assist with
developing a tree planting and replacement plan for City owned lots & rights-of-way, and serve
as the official staff support for the Tree Advisory Board. The amendment reduces the number of
members on the Tree Advisory Board from nine (9) to five (5) members by removing the Parks
Director, City Engineer, Planning Director, and Public Works Director as members of the board.
The board is required to provide an annual report on its activities and goals to the City
Commission. This amendment creates a tree voucher program for the purpose of enhancing the
City’s tree canopy. The amendment delegates authority to the Fire Prevention Division to cite
and abate vegetation on private property that projects onto public ground through Chapter 42 of
the Code of Ordinances.
DISCUSSIONS
Communications Manager Pam Spencer offered the following summaries:
Budget Discussion – Timeline
As the Fiscal Year 2026 budget is being developed for implementation on July 1, budget topics
are being discussed at various Commission Meetings. Topics discussed at previous meetings
include the investment fund and personnel. At this meeting, Finance Director Jonathan Perkins
provided an update on the budget timeline. Perkins stated that the budget process starts each year
in January and ends in July when the budget book is posted on the City’s website.
A few of the monthlyhighlights to complete the process are listed below:
January – develop the budget calendar with target dates; costs estimates are developed
for health and liability insurance; and the fleet acquisition plan is developed.
February – grant-in-aid process is launched; revenue projections are started; Board of
Commissioners sets priorities; and personnel population count is verified with
departments.
March – completion of revenue projections; departments begin their individual budget
entries; 911 board submits budget; and grant-in-aid process closes.
April – department budget meetings with finance departments; department budget
meetings with City Manager; and one-on-one budget meetings with Board of
Commissioners.
May – budget adjustments resulting from meetings; multi-year project projections
completed; draft budget ordinance created; and first reading of budget ordinance.
June and July – adoption of budget ordinance and posting of final budget book to
website.
April 21, 2025
Activating the Paducah Tax Increment Financing District
Finance Director Jonathan Perkins celebrated with the Paducah Board of Commissioners the fact
that Paducah has reached the capital investment threshold necessary to activate the State’s
portion of the tax increment financing district (TIF) for downtown Paducah. The TIF agreement,
as authorized under KRS 154.30, is between the City and the Kentucky Economic Development
Finance Authority (KEDFA). The goal of Paducah’s TIF is to revitalize the downtown area by
capturing state dollars and reinvesting local dollars.
Regarding the activation of the State’s portion of the TIF district Mayor Bray said, “Downtown
Paducah is one of the crown jewels of Paducah, and it keeps on growing. It’s a healthy sign that
we have a really strong downtown, and we will have more money to invest in public
infrastructure going forward as the years go by.”
As part of the agreement to fully activate the TIF so that Paducah would receive distributions
from the State, a milestone of reaching $20 million of capital investment (public and private
investment) was set. Since the City met the milestone before the March 2025 deadline, the TIF is
now activated and the State will begin making payments to the City.
In 2019, the City established the TIF district footprint in downtown Paducah and received
preliminary approval from KEDFA. The district incorporates approximately 315 acres of
downtown Paducah and the riverfront. Also, in 2019, a baseline of state revenue generated in the
district was calculated at $575,117 which includes property, sales, and withholding taxes. Now
that the TIF is activated, beginning this year and every year following for 20 years, a new state
revenue number will be established, and each year, half of the difference between the State’s
new revenues and the baseline revenues (adjusted with the consumer price index) will be
available to be distributed to the City. This “increment” will be used to improve the district.
The maximum amount that the State would pay to the City of Paducah over the life of the 20-
year agreement is $21 million.
REMARKS:
Mayor Bray: The river is receding and the floodgates are coming down around the Convention
Center. This will help with the flow of traffic for the Quilt Show.
City Manager: There will be a lot of cleanup around the riverfront after the water level goes
down. Safety precautions will need to be put into place for cleanup.
Commissioner Thomas: Invited the public to come to City Hall to see the Art (Quilts) on
display.
Commissioner Wilson: There will be a lot of visitors in town for Quilt Week.
EXECUTIVE SESSION
Commissioner Thomas offered motion, seconded by Commissioner Smith, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topic:
April 21, 2025
A specific proposal by a business entity where public discussion of
the subject matter would jeopardize the location, retention, expansion
or upgrading of a business entity, as permitted by KRS 61.810(1)(g)
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson and Mayor
Bray (5).
RECONVENE
CommissionerThomas offered motion, seconded by CommissionerSmith, that the Paducah
Board of Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson, and Mayor
Bray (5).
ADJOURN
CommissionerHenderson offered Motion, seconded by Commissioner Thomas, that the
meeting be adjourned.
Adopted on call of the roll yeas, Commissioners Henderson, Smith, Thomas, Wilson, and Mayor
Bray (5).
TIME ADJOURNED: 7:07 p.m.
ADOPTED: May 13, 2025.
George Bray, Mayor
ATTEST:
Lindsay Parish, City Clerk
May 13, 2025
RECEIVE AND FILE DOCUMENTS:
Minute File:
1. City of Paducah/McCracken County Joint Comprehensive Plan (digital copy can be
found in LaserFiche) – ORD 2025-01-8835
2. Letter from Collins & Company Re: Defense of Counterclaim - Rains Group v. City of
Paducah
Deed File:
1. Deed in Lieu of Foreclosure – KBD Rentals – City of Paducah – 854 Main Street –
MO #2997
2. Deed of Conveyance – City of Paducah to Paducah Alliance of Neighbors –
1131 Tennessee Street –MO #3014
3. Quitclaim Deed – Street Closure –North Third Street – ORD 2025-03-8836
Contract File:
1. Contract For Services with AvantiRestaurant Solutions – Food Service Equipment -
Paducah Sports Park - MO #3007
2. Contract with Peck, Flannery, Gream Warrant (PFGW) for Paducah Sports Park Design
Package – MO #3023
3. Contract Agreement with TESCO Solutions – MO #3034
Bidsand ProposalsFile:
1. Rewiring of data cabling in City Hall
a. TESCO Solutions * Bid Awarded –MO #3034
b. Total Tech Solutions
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize the Mayor to execute a contract with AT&T in the amount of $180,000 for Vesta 911
phone upgrade - A. KITTY
Category: Municipal Order
Staff Work By: Ariana Kitty, Patrick Bugg, Anthony
Copeland, Eric Stuber, Brian Laird
Presentation By: Ariana Kitty
Background Information:
The AT&T Vesta system is responsible for routing all 911 calls from the community into the 911 center. When
a 911 call is placed, it is directed through a selective routing infrastructure and central office components that
appropriately route 911 calls to The Paducah Police Department 911 Communications Services Division. From
there, the call travels through designated trunk lines and is processed through the computerized Vesta call-
handling solution.
Currently, the five Vesta phone solutions at PCSD are running on out-of-date software and hardware systems.
The Vesta system follows a five-year upgrade lifecycle, which was planned for with the FY2024/2025 budget
cycle. The last upgrade took place during the FY2017/2018 budget year. PCSD requires the addition of two
AT&T Vesta systems to support the expansion of two fully functional dispatch console positions.
Project information:
’s Commonwealth of Kentucky “Kentucky Information Highway 3 (KIH3) The Next Generation
Network” contract number is MA-758-1300000727, which expires 6/30/2028
The participation agreement with AT&T is for five years
Five existing Vesta call-taking position upgrades (hardware and software): $110,000
Five existing Vesta recurring monthly cost: $2,779.73 (no change in what is currently paid with existing
system)
Two additional Vesta call-taking positions to outfit new dispatch console furniture: $70,000
Two additional Vesta recurring monthly cost: $680.00 (charge goes into effect when phones are
connected)
Total non-recurring charge for this upgrade project = $180,000
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name: 911 Equipment-Communication
Funds Available:
Account Number: 542-130
Staff Recommendation: Authorize the Mayor to execute a contract with AT&T in the amount of $180,000
for Vesta 911 phone upgrade.
Attachments:
1. MO contract-AT&T – Vesta 911 phone upgrade
2. Participation_Agreement_CONTRACT_ID_5137730_Signed_
MUNICIPAL ORDER NO. ___________
A MUNICIPAL ORDER AUTHORIZING THE FINANE DIRECTOR TO MAKE
PAYMENT TO AT&T IN THE AMOUNT OF $180,000 FOR A VESTA 911 PHONE
UPGRADE
WHEREAS, this purchase shall be made from AT&T’s Master Agreement
with the Commonwealth of Kentucky (contract number is MA-758-1300000727), so
competitive bidding is not required.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Finance Director is hereby authorized to make
payment to AT&T in the amount of $180,000, for a Vesta 911 phone upgrade. This amount
shall be paid from the 911 Equipment-Communications Account Number 2000-40-4001-PS-
00000-00000-542130. Further, the Mayor is authorized to execute all documents necessary to
effectuate the purchase.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
______________________________
George P. Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish City Clerk, May 13, 2025
MO\\contract-AT&T – Vesta 911 phone upgrade
Sales Contact Information
OShell; Chad
248-986-8449
chad@nordicomtech.com
Contract Id: 5137730
eSign F a x C o v e r S h e e t
To: From:
AT&T Automated Fax Handling Service
Fax:
877-374-4632 or 877-eSignFax Total Pages: 3
(Excluding Fax Cover Sheet)
esign@att.com
Or with Copiers / Scanners w/ email, Send To:
To sign via fax:
1. Sign, Title and Date the document where applicable,
2. Fax back documents in the following order:
Contract Id: 5137730
I. eSign Fax Cover Sheet for
Contract Id: 5137730
II. All Pages stamped with
3. If there are additional documents, use the corresponding eSign Fax Cover Sheet(s) as
separator(s) and Fax back as in 2.I and 2.II.
(see Picture below)
Request Id: 3326780
Contract Id: 5137730
Contract Id: 5137730
MA 758 1300000727
20250430-2052
MA 758 1300000727
PCS ID#:__________
PARTICIPATION AGREEMENT
MA 758 1300000727
PCS ID: 20250430-142
CUSTOMER AT&T ("AT&T")
Customer: City of Paducah AT&T Enterprises, LLC
Street Address: 1400 Broadway
City: PaducahState: KY Zip Code: 42003
Billing Address (if different)
Street Address:
City: State: Zip Code:
CUSTOMER Contact (for Contract Notices) AT&T Sales Contact Information and
for Contract Notices Primary Sales Contact
Name:Ariana Kitty Name: Craig Bennett
Title: Application Specialist E911
Title: E911 Manager
Telephone: 3179979705
Telephone:2704448624 Fax:
Fax:
Email:
Email: cb7368@att.com
Address for Notices
Street Address: 240 North Meridian Street, Room 1670
Same as Cust. Address above Same as Billing
City: State: Zip Code: 46204
Address
With a copy to:
Address for Notices (if different)
AT&T
Street Address:
208 S. Akard Street
City: State: Zip Code:
Dallas, TX 75202
ATTN: Master Agreement Support Team
Email: mast@att.com
AT&T Authorized Agent or Representative Information (if applicable) Primary Sales Contact
Name: Company Name:
Agent Street Address: City: State: Zip Code:
Telephone:Fax: Email:Agent Code
1.Adoption of
.Customer andAT&T Enterprises, LLC
(AT&T) agree that the Service, as specified below, shall be provided pursuant to the rates, charges,
terms and conditions set forth in this Agreement and the contract between AT&T Enterprises, LLC
and the Commonwealth of Kentucky, identified asMA 758 1300000727,signed on February 21,
2013as amended , to the extent applicable to Participant..The Master Contract
is incorporated herein by reference. Participant agrees to be bound the rates, terms and conditions
of thiscontractand any subsequent modifications and amendments..
2.AT&T shall provide the services described in Attachment
time to time) to Customer solely pursuant to the terms and conditions contained in MA 758
1300000727
3.Payment:Participant is exclusively responsible for all payments due and owing to AT&T for the
Services provisioned hereunder and the Commonwealth of Kentucky shall not be deemed to be
responsible for any such payments. Participantshall pay for the Services ordered hereunder
of the Master Contractand KRS 45.454.
4.Rates:The services set forth Attachment1 shall be provided at the prices as set forth in the Master
Contract.
AT&T/ Commonwealth of Kentucky Participation Agreementjx6354062014
Contract Id: 5137730
MA 758 1300000727
PCS ID#:__________
PARTICIPATION AGREEMENT
MA 758 1300000727
5.E-Rate:For services which are E-rate eligible, Participant agrees to execute and be bound by the
terms and conditions of the Attachment to this ParticipationAgreement for Services and/or Products
S--.For purposes of the E-Rate
Participant.In the event that E-rate eligible
services are to be purchased, an E-Rate Rider will be provided for signature.
.
IN WITNESS WHEREOF, the parties hereto have caused this Participation Agreement to be executed by
their respectively authorized representatives.
AT&T Enterprises, LLCCustomer:
eSigned - Laura Williams
By: __________________________________By: __________________________________
Print Name: ___________________________Print Name: ___________________________
Contractor CS, as signer for AT&T
Title: _________________________________Title: _________________________________
02 May 2025
Date Signed: ___________________________Date Signed: ___________________________
ma3889
AT&T/ Commonwealth of Kentucky Participation Agreementjx6354062014
Contract Id: 5137730
MA 758 1300000727
PCS ID#:__________
PARTICIPATION AGREEMENT
MA 758 1300000727
Attachment1
Services
All KIH3 Services
AT&T OneNet 56869
PPVPN-MPLS
AT&T Hosted E911 Service
CPE Per Position E911
Host Connectivity Per PSAP E911
AT&T/ Commonwealth of Kentucky Participation Agreementjx6354062014
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize the Mayor to approve a contract with Xybix in the amount of $40,170.18 for two
dispatch consoles - A. KITTY
Category: Municipal Order
Staff Work By: Ariana Kitty, Patrick Bugg, Anthony Copeland, Eric Stuber,
Kaitlyn Wells, Brian Laird, Lindsay Parish, Tony Coraggio, Tara Martin
Presentation By: Ariana Kitty
Background Information:
The Paducah Communications Services Division currently operates with five fully functional Xybix Consoles.
These workstations are ergonomically designed, allowing telecommunicators to alternate between sitting and
standing positions. The semicircular console configuration minimizes neck and upper body strain during
extended 12-hour shifts. Additionally, each console includes independent heating, cooling, and lighting
controls, enabling telecommunicators to customize their work environment to meet individual comfort needs.
As operations continue to expand, the need for two additional consoles has become evident. This addition will
significantly increase the center’s function and capacity from five fully operational consoles to seven.
The new consoles will serve multiple purposes. The consoles will serve as dedicated workstations for shift
supervisors and the TAC telecommunicator. These roles currently work from standard desks that do not
support dispatching or call-answering capabilities. The added consoles will improve efficiency by allowing
both supervisor and TAC a smooth transition into a telecommunicator’s role during emergencies or periods of
high call volume. This ability will afford operational support, allowing up to seven telecommunicators to be
active at the same time, compared to the current maximum of five.
The installation of these consoles will support both our operational growth and our continued commitment to
delivering high-quality public safety communications.
Xybix has a partnership with NASPO (National Association of State Procurement Officials), Washington State
Department Enterprise Services Cooperative Purchasing Master Agreement #00318, which expires
12/31/2026.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Account Name: 911 Equipment-Communication
Funds Available:
Account Number: 542-130
Staff Recommendation: Authorize the Mayor to sign a participating addendum with NASPO ValuePoint in
order to utilize NASPO Cooperative purchasing master agreement #00318. Authorize the Mayor to approve a
contract with Xybix in the amount of $40,170.18 for two dispatch consoles. These consoles will be used as
dedicated workspace for shift supervisors and the Terminal Agency Coordinator (TAC). The consoles will have
full dispatch functionality with radios, CAD, and 911 phones.
Attachments:
1. MO contract-Xybix – 911 two dispatch consoles
2. NASPO master agreement
3. 2025 Current Paducah 911 (City of) 0031775 R1 QUOTE 36423B
4. Xybix NASPO PA for Paducah
MUNICIPAL ORDER NO. ___________
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
PARTICIPATING ADDENDUM WITH NASPO VALUEPOINT FOR COOPERATIVE
PURCHASING AND AUTHORIZING THE FINANCE DIRECTOR TO MAKE
PAYMENT TO XYBIX IN THE AMOUNT OF $40,170.18 FOR THE PURCHASE OF
TWO DISPATCH CONSOLES
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a Participating
Addendum with NASPO ValuePoint for Cooperative Purchasing. Further, the Finance
Director is authorized to make payment to Xybix in the amount of $40,170.18 for the
purchase of two dispatch consoles, under Washington State Department Enterprise Services
Cooperative Purchasing Master Agreement #00318 and City of Paducah Participating
Addendum. This amount shall be paid from the 911 Equipment-Communications Account
Number 2000-40-4001-PS-00000-00000-542130.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
______________________________
George P. Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish City Clerk, May 13, 2025
MO\\contract-Xybix – 911 two dispatch consoles
NASPO ValuePoint
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICE AND
SOLUTIONS
Lead by the State of Washington
Master Agreement #: 00318
Contractor:ErgoFlex Systems dba: Xybix Systems Inc.
Participating Entity:CITY OF PADUCAH
The following products or services are included in this contract portfolio:
ErgoFlex Systems has been awarded the following categories/sub-category/solutions. Detail
regarding available services, warranty, software options along with products and pricing are
available on the NASPO ValuePoint webpage.
Category 10 – Dispatch Console Furniture
Master Agreement Terms and Conditions:
1.Scope: This addendum covers the Public Safety Communications Products, Services and
Solutions led by the State of Washington for use by city agencies and other entities located
in the City of Paducah authorized by that City’s statutes to utilize State contracts with the
prior approval of the City’s Chief Procurement Official.
2.Participation: This NASPO ValuePoint Master Agreement may be used by all city agencies,
institutions of higher institution, political subdivisions and other entities authorized to use
statewide contracts in the City of Paducah. Issues of interpretation and eligibility for
participation are solely within the authority of the City Chief Procurement Official.
3.Primary Contacts: The primary contact individuals for this Participating Addendum are as
follows (or their named successors):
Contractor
Name:Ken Carson
Address:8207 SouthPark Circle
Littleton, CO 80120
Telephone:(303) 683-5656
Fax:
Email:
kenc@xybix.com
Page 1 of 3
NASPO ValuePoint
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICE AND
SOLUTIONS
Lead by the State of Washington
Participating Entity
Name:City of Paducah
th
Address:300 South 5 Street, Paducah KY 42003
Telephone:270-444-8506
Fax:
Email:lparish@paducahky.gov
4.Participating Entity Modifications Or Additions To The Master
Agreement
These modifications or additions apply only to actions and relationships within the Participating
Entity.
Participating Entity must check one of the boxes below.
\[x\] No changes to the terms and conditions of the Master Agreement are required.
\[\] The following changes are modifying or supplementing the Master Agreement terms and
conditions.
5.Subcontractors: All contactors, dealers, and resellers authorized in the City of Paducah, as
shown on the dedicated Contractor (cooperative contract) website, are approved to provide
sales and service support to participants in the NASPO ValuePoint Master Agreement. The
contractor’s dealer participation will be in accordance with the terms and conditions set forth
in the aforementioned Master Agreement.
6.Orders: Any order placed by a Participating Entity or Purchasing Entity for a product and/or
service available from this Master Agreement shall be deemed to be a sale under (and
governed by the prices and other terms and conditions) of the Master Agreement unless the
parties to the order agree in writing that another contract or agreement applies to such
order.
Page 2 of 3
NASPO ValuePoint
PARTICIPATING ADDENDUM
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICE AND
SOLUTIONS
Lead by the State of Washington
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution
by both parties below.
Participating Entity:Contractor:
City of Paducah
Signature:Signature:
Name:Name:
Title:Title:
Date:Date:
\[Additional signatures may be added if required by the Participating Entity\]
For questions on executing a participating addendum, please contact:
NASPO ValuePoint
Cooperative Development Coordinator:Nick Hughes
Telephone:(385) 210-0310
Email:nhughes@naspovaluepoint.org
Please email fully executed PDF copy of this document to PA@naspovaluepoint.org .
Page 3 of 3
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize the City Manager to release a Request for Proposals for a Cable Franchise - M.
SMOLEN
Category: Municipal Order
Staff Work By: Lindsay Parish, Michelle Smolen
Presentation By: Michelle Smolen
Background Information: This Municipal Order authorizes the City Manager to release proposals for a
non-exclusive Cable Franchise in the City of Paducah pursuant to Chapter 22 of the Code of Ordinances related
to Cable Communications.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. MO - RFP – Cable Franchise 2025
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE CITY MANAGER TO
INITIATE A REQUEST FOR PROPOSALS FOR A NON-EXCLUSIVE CABLE
FRANCHISE IN THE CITY OF PADUCAH
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City Manager is hereby authorized and directed to
develop, advertise, and initiate a Request for Proposals for a non-exclusive cable franchise in
the City of Paducah in accordance with Chapter 22 of the Code of Ordinances of the City of
Paducah.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
______________________________
George Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
MO\\RFP – Cable Franchise 2025
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize the Application and Acceptance of a Body Armor Grant through the KY Office of the
Attorney General in the amount of $245,322 - B. LAIRD
Category: Municipal Order
Staff Work By: William
Hodges, Brian Laird
Presentation By: Brian
Laird
Background Information:
The Kentucky General Assembly created a $15 million grant program in the Office of the Attorney General's
Department of Criminal Investigations (DCI) to help law enforcement and first responders purchase body
armor, duty weapons, ammunition, electronic-control devices and body-worn cameras.The Body Armor Grant
Program will purchase protective equipment for Kentucky Law Enforcement Council (KLEC)-certified peace
officers. The Paducah Police Department would like to apply for this grant to purchase multi curve plates, plate
carriers, shields, and helmets for the SWAT program. The application would also include funding for ballistic
helmets for patrol officers and four soft armor vests. There is no match required for this grant.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Authorize the application and acceptance of the Body Armor Grant and for the
Mayor to sign all documentation related to same.
Attachments:
1. MO - app & award – KOG – DCI – body armor grant
MUNICIPAL ORDER NO. _________
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION
FOR A BODY ARMOUR GRANT THROUGH THE KENTUCKY OFFICE OF THE
ATTORNEY GENERAL IN THE AMOUNT OF $245,322, TO PURCHASE MULTI CURVE
PLATES, PLAT CARRIERS, SHIELDS AND HELMETS FOR THE PADUCAH POLICE
DEPARTMENT SWAT PROGRAM, AND BALLISTIC HELMETS AND FOUR SIFT
ARMOR VESTS FOR PATROL OFFICERS, AND AUTHORIZING THE MAYOR TO
EXECUTE ALL DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application to obtain
a Body Armor Grant in the amount of $245,422, from the Kentucky Office of the Attorney
General’s Department of Criminal Investigations. The grant will purchase multi curve plates,
plate carriers, shields and helmets for the SWAT program and ballistic helmets and four soft
armor vests for patrol officers.
SECTION 2. That the City of Paducah hereby authorizes the acceptance of any
and all grant funds awarded by the Kentucky Office of the Attorney General’s Department of
Criminal Investigations and authorizes the Mayor to execute the Grant Agreement and all related
documents.
SECTION 3. There is no match required for this grant.
SECTION 4. This order will be in full force and effect from and after the date of
its adoption.
______________________________
George Bray, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
\\mo\\grants\\app & award – KOG – DCI – body armor grant
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize a Contract with Vestis Services, LLC for uniform services for use by the Public Works
Department, Engineering Department, and Parks Department - C. YARBER
Category: Municipal Order
Staff Work
By: Marcey
Simmons
Presentation
By: Chris
Yarber
Background Information: On April 24, 2025, sealed bids were opened for Uniform Services for use by the
Public Works Department, Engineering Department and Parks Department. One bid was received from Vestis
Services, LLC, with a responsive evaluated bid in accordance with the specifications. Therefore, a
recommendation is made to accept the unit prices given in the April 24, 2025, bid by Vestis Services, LLC. The
contract period shall be a two-year time period beginning upon execution of the Contract Agreement with two
one-year optional renewals upon the mutual agreement of both parties.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name: Various Accounts
Funds Available:
Account Number:
Staff Recommendation: Approve a Municipal Order authorizing the Mayor to execute a contract with
Vestis Services, LLC for Uniform Services for use by the Public Works Department, Engineering Department
and Parks Department at the unit prices quoted in the bid proposal dated April 24, 2025.
Attachments:
1. MO bid-Vestis – Uniforms - PW, ENG, PARKS
2. Spec pick up list_
3. Bid Tab - Uniforms
MUNICIPAL ORDER NO. _________
A MUNICIPAL ORDER ACCEPTING THE BID OF VESTIS SERVICES, LLC, FOR
UNIFORM SERVICES FOR USE BY THE PUBLIC WORKS DEPARTMENT,
ENGINEERING DEPARTMENT, AND PARKS DEPARTMENT, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Vestis Services, LLC,
for uniform services for employees of the Public Works Department, Engineering Department
and Parks Department, at the unit prices as shown on the attached price list (Exhibit A), for a
period of two (2) years, beginning upon execution of the Contract Agreement, with an optional
extension of two one-year renewals, in substantial compliance with the bid specifications,
advertisement for bid, and as contained in the bid of Vestis Services, LLC, dated April 24, 2025.
SECTION 2. That the Mayor is hereby authorized to execute a contract with
Vestis Services, LLC, for furnishing the City with uniforms as authorized in Section 1 above,
according to the specifications, bid proposal and all contract documents heretofore approved and
incorporated in the bid. Said contract is for a two-year time period with two optional one-year
renewal.
SECTION 3. These expenditures shall be charged to following accounts:
Public Works 7000 2215 523040
5000 2201 523040
5000 2209 523040
5000 2210 523040
5000 2211 523040
1000 2202 523040
1000 2216 523040
Engineering 10003308 523040
Parks 1000 2402 523040
SECTION 4. This Order will be in full force and effect from and after the date of
its adoption.
___________________________________
George Bray, Mayor
ATTEST:
________________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
\\mo\\bid-Vestis – Uniforms - PW, ENG, PARKS
CITY OF PADUCAH , KENTUCKY
PUBLIC WORKS DEPARTMENT
Uniforms for Public Works, Engineering & Parks Department
LOWEST EVALUATED BID
Bid Opening: 2:00 p.m., CST, on Thursday, April 24, 2025
Yes
BID RECOMMENDED FOR ACCEPTANCE
OFFICIAL BIDDER OF RECORD:Vestis Services, LLC
Contact: James B. Flowers
Mailing Address: 210 Tice Road
Mayfield, KY 42066
270-247-5058
ITEM
APPROX
APPROX # X APPROX # X
UNIT BID PRICEUNIT BID PRICE
UNIFORM ITEMS
NOUNIT BID PRICEUNIT BID PRICE
# OF EMPLOYEES*
Work Shirts - Unit Bid Price is for 11 Shirts - 65/35 poly/cotton
150
$1.25$62.50$0.00
blend - short sleeve - two pocket - snap and button styles
Work Shirts - Unit Bid Price is for 11 Shirts- 65/35 cotton/ploy
250$62.50
$1.25$0.00
blend - long sleeve - two pocket - snap and button styles
Work Shirts - Unit Bid Price is for 11 Shirts - 100% cotton -
320
$1.45$29.00$0.00
short sleeve- two pocket - snap and button styles
Work Shirts - Unit Bid Price is for 11 Shirts - 100% cotton - long
420
$1.45$29.00$0.00
sleeve- two pocket - snap and button styles
Work Pants - Unit Bid Price is for 11 Pants - 65/35 ploy/cotton
525
$1.80$45.00$0.00
blend - flat front style
Work Pants - Unit Bid Price is for 11 Pants - 65/35 ploy/cotton
620
$1.80$36.00$0.00
blend - boot cut flare style
Work Pants - Unit Bid Price is for 11 Pants - 65/35 ploy/cotton
75
$1.80$9.00$0.00
blend - side elastic style
Work Pants - Unit Bid Price is for 11 Pants - 65/35 ploy/cotton
85
$1.80$9.00$0.00
blend - pleated style
Work Pants - Unit Bid Price is for 11 Pants - 100% cotton - two
920
$2.25$45.00$0.00
front pockets
Executive Oxford Shirts - Unit Bid Price is for 11 Shirts - 60/40
105
$2.50$12.50$0.00
cotton/poly short sleeve
Executive Oxford Shirts - Unit Bid Price is for 11 Shirts - 60/40
115
$2.50$12.50$0.00
cotton/poly long sleeve
Executive Polo Knit Shirts - Unit Bid Price is for 11 Shirts -
125
$1.45$7.25$0.00
100% poly short sleeve
Coveralls - Unit Bid Price is for 2 Coveralls - 65/35 poly/cotton
1320
$1.00$20.00$0.00
blend
1415
$1.00$15.00$0.00
Work Jackets - Unit Bid Price is for 2 Jackets - 65/35
1535$0.25
$8.75$0.00
poly/cotton blend - long panel front
Work Jackets - Unit Bid Price is for 2 Jackets - 65/35
1635
$0.25
$8.75$0.00
poly/cotton blend - short length
ITEM
APPROX APPROX # X APPROX # X
UNIT BID PRICEUNIT BID PRICE
ADDITIONAL ITEMS
NOUNIT BID PRICEUNIT BID PRICE
NUMBER*
17Shop Towels1,000$0.03
$30.00$0.00
18Fender Covers50$0.25
$12.50$0.00
1915$1.00
$15.00$0.00
2015$2.25
$33.75$0.00
218$1.50
$12.00$0.00
225$0.50
$2.50$0.00
233
$0.75
$2.25$0.00
24Wet mops10$0.75
$7.50$0.00
25Handle for mops10
$0.00
$0.00$0.00
26Laundry Bags and stands2$0.00
$0.00$0.00
TOTAL MULTIPLIED AMOUNT
$527.25$0.00
Bidder understands that the City will not guarantee any quantity nor will the City guarantee a total Contract amount.
ADDITIONAL INFORMATION:
No
Additional charge for shirts larger than: _____________ size
No
Additional charge for pants larger than: _____________ size
$1.44
Insurance Protection - Per employee
No
Hypoallergenic detergent used in cleaning of uniforms and other supplies?
N/A
Additional charge for using Hypoallergenic detergent
PREFERENCE TO KENTUCKY BIDDERS:
Yes
State Bidder is Resident
N/A
If Not KY Resident - Preference given
N/A
Addition Reciprocal Preference for KY Bidders
REQUIRED DOCUMENTS:
Yes
1. Bid Bond - $5,000
Yes
2. Compliance with Tech Specs form
Yes
3. Exceptions of Non-Compliance Attached
Yes
4. Certifications Signed and Notarized
Yes
5. References
Yes
6. Proposed Written Schedule
7. Additonal Information
Mayfield, Ky
Facility Location:
Yes
RESPONSIVE & RESPONSIBLE BIDDER:
100
EVALUATION SCORE:
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Purchase radios for use by the fire department and 911 for use on the new radio system in an
amount of $255,025.98 - D. DENTON
Category: Municipal Order
Staff Work By: Steve Kyle, David
Denton, Ariana Kitty
Presentation By: david denton
Background Information: As a result of replacing the radio system, new radios are being purchased to be
used on the new system. This purchase is for radios to be used by the fire department and 911 Communications
Center. This will complete the fire department's need to purchase radios to be operational on the new
system. The purchase is broken down by $192,951.68 for Fire and $62,074.30 for 911. Total Purchase
$255,025.98
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: 911 Upgrade
Communications Plan:
Account Name: Project: City-Wide Radio Purchase, Equipment Communication
Funds Available:
Equipment Communication
Account Number: EQ0036 20004001-542130
20004001-542130
Staff Recommendation: Purchase radios
Attachments:
1. MO agree – Communications International – Fire Department and 911 Radios
2. Paducah 911 Radios 5-1-25
3. CI -second quote
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF RADIOS AND
ACCESSORIES FROM COMMUNICATIONS INTERNATIONAL IN THE TOTAL
AMOUNT OF $255,025.98 TO BE USED BY THE PADUCAH FIRE DEPARTMENT AND
911 COMMUNICATIONS CENTER
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission hereby authorizes the purchase of radios and
accessories from Communications International in the amount of $255,025.98 for use by the Fire
Department and 911 Communications Center.
SECTION 2. This expenditure will be paid from the City-Wide Radio Purchase,
Equipment Communication – Account Number EQ0036 and 2000-4001-542130.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
George Bray, Mayor
ATTEST:
________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
\\mo\\agree – Communications International – Fire Department and 911 Radios
Quote
Date:5/1/2025
Valid Until
Quote #:
P25 Mobile & Portable Radios
under contract 2023-01
City of Paducah 911
Presented by:
Ariana Kitty, Director
Wayne Farro, Regional Account
Manager
Unit Price vƷǤ9ǣƷĻƓķĻķ tƩźĭĻ5źƭĭƚǒƓƷ і
LƷĻƒ5źƭĭƚǒƓƷĻķ tƩźĭĻ
\[ΏЋЉЉt tƚƩƷğĬƌĻƭ
Unit Price vƷǤ9ǣƷĻƓķĻķ tƩźĭĻ5źƭĭƚǒƓƷ і
LƷĻƒ5źƭĭƚǒƓƷĻķ tƩźĭĻ
ЊЉυЌВͲЎЉЉ͵ЉЉ ЋЏі
PORTABLE,XL-200P,7/8,FKP,Hi Vis Grn,US,NA$3,950.00 υЋВͲЋЌЉ͵ЉЉ
SERVICE ASSIST, EXT WARRANTY 3YR,
ЊЉυЋͲЋЉЉ͵ЉЉ ЊЉЉі
$220.00 bƚ /ŷğƩŭĻ
XL185P
FEATURE,PROFILE OTAP OVER-THE-AIR
ЊЉυЌͲВЎЉ͵ЉЉ ЊЉЉі
$395.00 bƚ /ŷğƩŭĻ
PRGM
ЊЉυЉ͵ЊЉ ЊЉЉі
OPERATION,LOAD NIFOG PERSONALITY$0.01 bƚ /ŷğƩŭĻ
ЊЉυЋͲАЎЉ͵ЉЉ ЊЉЉі
FEATURE,P25 PHASE 2 TDMA$275.00 bƚ /ŷğƩŭĻ
ЊЉυЉ͵ЊЉ ЊЉЉі
FEATURE, ENCRYPTION LITE$0.01 bƚ /ŷğƩŭĻ
ЊЉυЉ͵ЊЉ ЊЉЉі
FEATURE, SINGLE-KEY AES ENCRYPTION$0.01 bƚ /ŷğƩŭĻ
ЊЉυЉ͵ЊЉ ЊЉЉі
FEATURE,SINGLE-KEY DES ENCRYPTION$0.01 bƚ /ŷğƩŭĻ
ЊЉυЊЏͲЉЉЉ͵ЉЉ ЋЏі
FEATURE PACKAGE,P25 TRUNKING$1,600.00 υЊЊͲБЍЉ͵ЉЉ
ЊЉυЊЏͲЎЉЉ͵ЉЉ ЋЏі
FEATURE,PACKAGE,ALL BANDS,V+U+7/800$1,650.00 υЊЋͲЋЊЉ͵ЉЉ
ЊЉυЊͲАЎЉ͵ЉЉ ЋЏі
BATTERY,LI-ION,3100 MAH$175.00 υЊͲЋВЎ͵ЉЉ
ЊЉυЊͲЋЎЉ͵ЉЉ ЋЏі
ANTENNA,FLEX,HELICAL,136-870 MHZ$125.00 υВЋЎ͵ЉЉ
ЊЉυЋͲЎЉЉ͵ЉЉ ЋЏі
CHARGER, SINGLE BAY +$250.00 υЊͲБЎЉ͵ЉЉ
ЊЉυЌЎЉ͵ЉЉ ЋЏі
BELT CLIP,METAL$35.00 υЋЎВ͵ЉЉ
ЉυЉ͵ЉЉ ЋЏі
Speaker Microphone, EMER Button, 2.5mm$255.00 υЉ͵ЉЉ
ЊЉυЊͲАЎЉ͵ЉЉ ЋЏі
BATTERY,LI-ION,3100 MAH-SPARE$175.00 υЊͲЋВЎ͵ЉЉ
ЊЉυЌͲЏЎЉ͵ЉЉ ЋЏі
PKG, 1 BEON XL RADIO LICENSE$365.00 υЋͲАЉЊ͵ЉЉ
Portable Profile Development &
$46.93 ЊЉυЍЏВ͵ЌЉ Љі
υЍЏВ͵ЌЉ
Programming
TOTAL$62,074.30
Subject to terms and conditions of contract #2023-01
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Approve the Seaman's Church Institute Sublease with Reliant Maritime Solutions, LLC. - D.
JORDAN
Category: Municipal Order
Staff Work
By: Daron
Jordan
Presentation
By: Daron
Jordan
Background Information: On October 1, 2021, the City of Paducah entered into a lease agreement with
Seaman's Church Institute of New York and New Jersey (Lessee) for lease of the property located at 129 Water
Street. Said lease allows the Lessee to sublease a portion of the property. Any sublease is subject to the review
and approval of the City. Seaman's Church has informed the City that they wish to sublease a portion of the
property to Reliant Maritime Solutions. This Municipal Order approves said sublease in accordance with the
terms of the current lease between the City and Seaman's Church Institute. The sublease is for three (3) years
beginning in May 2025 and ending on March 31, 2028, subject however, to the term of the Lease between SCI
and the City, which will expire on September 30, 2026.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. MO Seaman’s Church Sublease – Reliant Maritime Solutions
2. Seamens Sublease - Reliant Maritime Solutions
3. Lease Agreement - Seamen's Church Institute - ORD 2021-10-8708
MUNICIPAL ORDER NO. ________
A MUNICIPAL ORDER AUTHORIZING SEAMAN’S CHURCH INSTITUTE OF NEW
YORK AND NEW JERSEY TO ENTER INTO A SUBLEASE WITH RELIANT MARITIME
SOLUTIONS, LLC. FOR A PORTION OF THE PROPERTY LOCATED AT 129 WATER
STREET
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City Commission hereby authorizes Seaman’s Church Institute
of New York and New Jersey to enter into a sublease with Reliant Maritime Solutions, LLC, for
a portion of the property located at 128 Water Street, in accordance with the provisions of the
Lease between the City of Paducah and Seaman’s Church Institute.
SECTION 2. The sublease is for three (3) years beginning in May 2025 and
ending on March 31, 2028, subject however, to the term of the Lease between SCI and the City,
which will expire on September 30, 2026.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
______________________________
George Bray, Mayor
ATTEST:
________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
\\mo\\Seaman’s Church Sublease – Reliant Maritime Solutions
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Acceptance of 2025 Kentucky Waste Tire Crumb Rubber/Tire-Derived Products Grant from The
Kentucky Division of Waste Management in the amount of $31,600 - A. CLARK
Category: Municipal Order
Staff Work
By: Amie Clark
Presentation
By: Amie Clark
Background Information: Acceptance of 2025 Kentucky Waste Tire Crumb Rubber/Tire-Derived Products
Grant from The Kentucky Division of Waste Management in the amount of $31,600 to be used for the purchase
of Pour In Place (PIP) rubber surfacing for a playground at Keiler Park.
Requires 25% match.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Account Name: Keiler Park Project
Funds Available:
Account Number: PA 0130
Staff Recommendation: Accept and Approve
Attachments:
1. MO - Accept - parks– Crumb Rubber Grant 2025
MUNICIPAL ORDER NO. ______
MUNICIPAL ORDER AUTHORIZING THE ACCEPTANE OF A CRUMB RUBBER GRANT
IN THE AMOUNT OF $31,600 THROUGH THE KENTUCKY DEPARTMENT OF WASTE
MANAGEMENT FOR POUR IN PLACE RUBBER SURFACING AT KEILER PARK, AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute all documents necessary
to accept a Crumb Rubber Grant in the amount of $31,600, from the Kentucky Department of
Waste Management for a pour in place rubber surfacing for the playground structure at Keiler
Park
SECTION 2. The 25% match shall be paid from the Keiler Park Project Account
Number PA0130.
SECTION 3. This order shall be in full force and effect from and after the date
of its adoption.
______________________________
George Bray, Mayor
ATTEST:
______________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, March 25, 2025
Recorded by Lindsay Parish, City Clerk, March 25, 2025
\\mo\\grants\\Accept - parks– Crumb Rubber Grant 2025
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Authorize the City to Release the Application for the Paul Bruhn Grant Subawards - H.
REASONS & P. STROUP
Category: Municipal Order
Staff Work By: Hope Reasons,
Palmer Stroup
Presentation By: Hope
Reasons, Palmer Stroup
Background Information: The Paul Bruhn Historic Revitalization Grant Program fosters economic
development in rural communities through the rehabilitation of historic properties. The intent of the program is
to provide funds to the recipient (referred to as the prime grantee) that is regranted to projects that have been
selected through a locally administered competitive process. Prime grantees determine the focus and criteria for
their subgiant program and develop their own application process and criteria for choosing which buildings will
receive subgrants. All properties awarded subgrants through this program must be listed in the National
Register of Historic places by the end of the grant period. Properties may be listed individually or identified as
contributing to a listed historic district.
The grant was awarded in the amount of $750,000 and acceptance of the grant was approved with MO2958 on
September 17, 2024. The guidelines and application for subawards have been drafted and approved by the
National Park Service. We are now seeking Commission approval to release the guidelines and application for
local building owners to apply for this funding.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Commission Priorities List
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Authorize the release of the application for the Paul Bruhn Grant subawards and
the Mayor to sign all documentation related to same.
Attachments:
1. MO APP - Paul Bruhn Grant Subawards
2. Paul Bruhn Program Guidelines and Application
MUNICIPAL ORDER NO. __________
A MUNICIPAL ORDER AUTHORIZING THE CITY TO RELEASE THE GUIDELINES
AND APPLICATION FOR THE PAUL BRUHN GRANT SUBAWARDS
WHEREAS, the Paul Bruhn Historic Revitalization Grant Program fosters
economic development in rural communities through the rehabilitation of historic properties;
and
WHEREAS, the intent of the program is to provide funds to the recipient
(referred to as the prime grantee) that is regranted to projects that have been selected through
a locally administered competitive process; and
WHEREAS, the grant was awarded in the amount of $750,000 and acceptance
of the grant was approved by Municipal Order #2958 on September 17, 2024; and
WHEREAS, the guidelines and application for subawards have been drafted
and approved by the National Park Service, and the Commission now wishes to approve the
release of the guidelines and application for local building owners to apply for this funding.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Board of Commissioners is hereby authorizes and
directs staff to release the guidelines and application for local building owners to apply for
the Paul Bruhn Grant Subawards.
SECTION 2. This Order will be in full force and effect from and after the
date of its adoption.
______________________________
George Bray, Mayor
ATTEST:
_____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
MO\\App – Paul Bruhn Grant Subawards
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Approve 90% design and authorize PFGW to proceed with construction documents for the Entry
Plaza for the Paducah Sports Park - J. CANTER & A. CLARK
Category: Municipal Order
Staff Work By: Amie
Clark
Presentation By: Steve
Ervin, Jeff Canter
Background Information: BOC accepted the recommendation and authorized proceeding with contracts for
the construction of the Paducah Sports Park on June 25, 2024. On January 28, 2025, the BOC accepted the
recommendation and authorized contract modifications for the construction contracts for the Paducah Sports
Park to include the championship field.
Requesting approval of 90% design of the entry plaza and authorize design team to proceed with construction
documents for the entry plaza for the Paducah Sports Park.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Outdoor Sports Tourism
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Approve
Attachments:
1. MO 90% design PFGW – Sports Park
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER ACCEPTING APPROVING 90% DESIGN AND
AUTHORIZING PFGW TO PROCEED WITH CONSTRUCTION
DOCUMENTS FOR THE ENTRY PLAZA FOR THE PADUCAH SPORTS
PARK, AND AUTHORIZING THE MAYOR TO EXECUTE ANY
NECESSARY DOCUMENTS
WHEREAS, the Board of Commissioners accepted the recommendation of the Paducah
Sports Park and authorized proceeding with contracts for the construction on June 25, 2024
(Municipal Orders 2916, 2917, and 2918); and
WHEREAS, on January 28, 2025, the Board of Commissioners accepted the
recommendation and authorized contract modifications for the construction contracts for the
Paducah Sports Park to include the championship field (Municipal Orders 3008, 3009 and 3010);
and
WHEREAS, on March 11, 2025, the Board of Commissioners authorized a contract for
Peck Flannery Gream and Warren for the Paducah Sports Park Design Package (Municipal
Order 3023).
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF
THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
SECTION 1. The City hereby approves the 90% design and authorizes PFGW to
proceed with construction documents for the Entry Plaza for the Paducah Sports Park.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
_________________________________________
George Bray, Mayor
ATTEST:
______________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, May 13, 2025
Recorded by Lindsay Parish, City Clerk, May 13, 2025
\\MO\\90% design PFGW – Sports Park
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Adopt an Ordinance Creating a Training Incentive Program for City Officials - M. SMOLEN &
L. PARISH
Category: Ordinance
Staff Work By: Lindsay Parish,
Michelle Smolen
Presentation By: Lindsay Parish,
Michelle Smolen
Background Information: The General Assembly passed House Bill 119 in the 2011 Regular Session of the
Kentucky General Assembly and the bill was signed by the Governor of the Commonwealth to become
effective on June 8, 2011. This Bill created KRS 64.5278 which authorizes the city governments of Kentucky
to adopt training incentive programs to encourage city officials to obtain education and training related to the
operation of city government. This ordinance creates a training incentive program for Paducah elected officials.
Key highlights of the program include:
Officials must complete 15 hours (15 hours = 1 training unit) of approved training annually to qualify.
Up to 10 excess hours may carry over to the next calendar year.
Officials receive $500 for completing the 15 hours of training each year
Training units build each year that the official successfully completes 15 hours of training with the cap
at 4 years. (Example: Year 1 = $500, Year 2=$1,000, Year 3=$1,500, Year 4=$2,000. Every year after 4
is capped at $2,000)
If an official fails to meet the 15-hour requirement in any given year, accumulated training units reset
to $0.
Kentucky League of Cities (KLC) will serve as the program administrator—validating courses, tracking
participation, and providing annual certification to the City.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. ORD Training Incentive Program Ordinance
ORDINANCE NO.
AN ORDINANCE ADOPTING AN INCENTIVE PROGRAM FOR CITY OFFICIALS
TO OBTAIN TRAINING RELATED TO CITY GOVERNMENT
WHEREAS, the General Assembly passed House Bill 119 in the 2011 Regular Session of the
Kentucky General Assembly and the bill was signed by the Governor of the Commonwealth to
become effective on June 8, 2011;
WHEREAS, House Bill 119 authorizes the city governments of Kentucky to adopt training
incentive programs to encourage city officials to obtain education and training related to the
operation of city government;
WHEREAS, the City of Paducah recognizes and values the importance of its city officials
remaining informed and educated on topics related to city governments and the powers, duties,
and responsibilities of city officials; and
WHEREAS, the City of Paducah acknowledges that educated, informed, and well- trained city
officials will provide a direct public benefit by fostering a deeper understanding of laws,
regulations, and by promoting exploration of diversified practices, programs, and delivery of
services to the citizens of the City of Paducah.
NOW THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1: Definitions
As used in this ordinance, the terms below shall have the following meanings:
(1) “Training unit” means fifteen (15) clock hours of attendance or participation in qualifying
courses during a calendar year.
(2) “Excess hours” means credit hours earned beyond fifteen (15) during a single calendar
year.
(3) “Administrator” shall mean the Kentucky League of Cities City Officials Training
Center.
(4) “Qualifying course” shall mean any training, seminar, educational or learning event that
provides instruction or information that is relevant to the duties and functions of city
government and city officials and that has been approved by the administrator.
SECTION 2: Adoption of a City Officials Training Program; Application
In accordance with House Bill 119 of the 2011 General Assembly, as codified in KRS Chapter 64,
the City of Paducah hereby adopts and establishes a City Officials Training Program to make
available incentive payments as specified by this ordinance to the elected city officials, including
the Mayor and all members of the City Commission for obtaining education and training as
required under the provisions of this ordinance.
SECTION 3: Incentive Payment Amount; Required Training Participation
(1)Each city official eligible for participation in the City Officials Training Program shall
receive training incentive payments of $500 completion of each training unit during his
or her continuous service as a city official within the city. The city official shall only
receive training incentive payments for a maximum of four (4) training units. The city
official shall not be awarded more than one (1) training unit per calendar year.
(2)The city official may continue to receive training incentive payments for four (4)
training units in each calendar year following the fourth year, provided that the officer
continues to earn a training unit each subsequent calendar year.
(3)The failure of a city official to obtain a training unit during any calendar year shall
disqualify the officer from receiving any training incentive payments for the calendar
year and the city official shall lose any previously accumulated training units earned
during previous calendar years.
(4)Any city official earning excess hours during a calendar year shall be permitted to carry
forward a maximum of ten (10) hours to apply to the earning of a training unit in the
following calendar year.
(5)Training incentive payments shall be made to a city official presenting proof of
completion of a training unit for a calendar year within sixty (60) days of the
conclusion of the calendar year.
SECTION 4: Policy regarding payment or Reimbursement for training courses
In accordance with KRS 64.5278(9), City Policy FIN-26 (Effective April 4, 2022) is incorporated
herein by reference and shall apply as the policy regarding the reimbursement to the city officer or
payment to the provider for the city officer’s attendance of an event hosting a course where the
officer seeks to earn credit.
SECTION 5: Administration of City Officials Training Program
(1)The City Officials Training Program for the City of Paducah shall be administered by the
Kentucky League of Cities City Officials Training Center, which shall be responsible for
approving courses as qualifying under the terms of this ordinance, shall maintain records
of attendance and participation, and shall notify the city when a city official earns a
training unit and the number of training units earned by a city official during his or her
continuous service as a city official within the city.
(2)The administrator shall evaluate and approve courses as qualifying for credit based on the
relation of the course to the operation of city government. In addition to other courses
which may be approved as qualifying courses by the administrator, courses that provide
instruction on the statutory duties of cities and city officials, intergovernmental
relationships, municipal finance and budgeting, municipal taxation, ethics, open records,
open meetings, economic development, or municipal police powers shall be approved as
qualifying courses under this ordinance. The administrator shall require the submission
of the course or conference agenda, curriculum, name of the provider, and other course
materials to determine whether a course should be approved as a qualifying course.
(3)A city official shall submit proof of attendance or participation in a qualifying course to
the administrator. A city official shall submit the course name, date, location, name of
the instructor or provider, and sufficient proof of attendance or participation in the
qualifying course before the administrator shall award credit. The administrator shall not
award credit to a city official for attendance or participation in a qualifying course that is
not, in the administrator’s opinion, substantially different from another course the city
official attended or participated in during the same calendar year.
(4)The administrator shall maintain records that reflect each of the courses and hours
completed by the city official and shall provide it to each city official upon request. The
administrator shall, within thirty (30) days of the close of the calendar year, provide
written or electronic certification to each participating city official of completed courses
and hours, and shall, if applicable, certify the completion of a training unit and total
number of accumulated training units. Upon receipt, a city official shall present a copy
of the certification of the completion of the training unit and the total accumulated
training units to the city in order to receive his or her training incentive payments.
SECTION 6: Status of Incentive Payments
(1)Training incentive payments do not constitute wages under KRS Chapter 337, creditable
compensation under the County Employees Retirement System under KRS Chapter 78,
or compensation for the purposes of setting maximum compensation or modification of
compensation under KRS Chapter 83A, and may be repealed or modified by the city at
any time.
(2)The training incentive payment amount established in the ordinance shall not be
adjusted by any index reporting changes to consumer prices or any other method to account
for inflation.
SECTION 7. Budget. This expenditure shall be provided from Elected Officials Training
Incentive Account No. 1000 0102 516150.
SECTION 8. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with
the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the
provisions of this Ordinance shall prevail and be given effect.
SECTION 9. Severability. If any section, clause, or provision of this ordinance is
determined to be invalid or unenforceable by a court of competent jurisdiction, such invalidity shall
not affect the remaining provisions of this ordinance, which shall remain in full force and effect
SECTION 10. Effective Date. This Ordinance shall be read on two separate days and
become effective upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
ATTEST:
______________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, _________________________
Adopted by the Board of Commissioners _________________________
Recorded by Lindsay Parish, Paducah City Clerk, _________________________
Published by The Paducah Sun, _________________________
ORD\\Training Incentive Program Ordinance
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Amend Chapter 118 Vegetation of the Code of Ordinances - A. CLARK & L. PARISH
Category: Ordinance
Staff Work By: Lindsay Parish, Carol Gault, Amie Clark, Greg Cherry, Greg Guebert,
Steve Kyle, Michelle Smolen, Daron Jordan
Presentation By: Lindsay Parish
Background Information:
Ordinance Amendment Summary
1. Modifies the role of the Appointee (the primary City Staff Person responsible for carrying out the
provisions of this ordinance)
a. The appointee now assists with developing a tree planning and replacement plan for City-owned
lots & rights-of-way.
b. Consults with the City Engineer, Public Works Director, Director of Parks & Recreation, and
Director of Planning as necessary.
c. Consults with arborists, landscape architects, and other resources as necessary.
d. Develops and implements a tree voucher program. The program will be administered in fiscal
years when funding is appropriated through the budget process.
e. The appointee is the official staff support for the Tree Advisory Board.
2. Modifies the Tree Advisory Board.
a. Changes the Board from 9 to 5 members by removing the Parks Director, City Engineer,
Planning Director, and Public Works Director.
b. Retains the Utility Company Representative, Landscape Architect, and 3 concerned citizens.
c. Terms remain 4 years staggered, with the members being reappointed for staggered terms as
follows:
1. Brian Thomasson – Utility Representative – Term Expiration: April 22, 2026
2. Jonathan Perkins – Term Expiration: April 22, 2027
3. Jinny McCormick – Term Expiration: April 22, 2028
4. Vacant Spot - Term Expiration: April 22, 2029
5. Vacant Spot - Term Expiration: April 22, 2029
d. Requires the board to provide an annual report to the City Commission on the board’s activities
and goals.
e. The board is to assist in the development and implementation of the tree voucher program.
2. Removes the requirement to formulate and maintain a master street tree plan. Retains an
Approved Tree Species Schedule, which should list desirable and undesirable tree species for public
rights-of-way.
3. Nuisance Violation: Vegetation on private property that grows over a public right-of-way will be
abated in accordance with Chapter 42 related to nuisance code violations.
4. Appeals Change: The Tree Advisory Board as a whole will hear appeals, instead of just a subset of the
membership.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority: Quality of Life.
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation: Approval.
Attachments:
1. ORD Chapter 118 Vegetation – Tree Advisory Board
ORDINANCE NO. 2025-____-________
AN ORDINANCE AMENDING CHAPTER 118 “VEGETATION” OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH
WHEREAS, the City of Paducah recognizes that trees are a vital public resource,
providing environmental, aesthetic, economic, and health benefits to the community; and
WHEREAS, a healthy and robust tree canopy contributes significantly to the
community's climate resilience by reducing urban heat, improving air quality, managing
stormwater, and supporting biodiversity; and
WHEREAS, the City finds it in the public interest to invest in and protect its tree canopy
through proactive regulations, public education, and community partnerships; and
WHEREAS, the Tree Advisory Board serves as a vital partner in shaping and
recommending urban forestry policies, and expanding its advisory role and oversight
responsibilities will enhance the City’s efforts to manage and preserve tree resources effectively.
NOW THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1.That the City of Paducah, Kentucky hereby amends Chapter 118,
Vegetation, of the Paducah Code of Ordinances as follows:
ARTICLE I. - IN GENERAL
Sec. 118-1. Purpose.
The purpose of this chapter is to regulate and control planting of trees and shrubbery to
encourage the protection of existing trees in the streets and public grounds within the City, and to
establish procedures and practices for fulfilling these purposes.
Secs. 118-2—118-30. - Reserved.
ARTICLE II. - TREES ON PUBLIC PROPERTY
DIVISION 1. - GENERALLY
1 | Page
Sec. 118-31. Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Appointee means the individual or authorized agent employed by the City and directed by
the City Manager to be responsible for carrying out the duties described in this article and for
administration, implementation, and overseeing of the various duties.
Bole means the main stem of a tree structure also considered the trunk of the tree up to
where main branches begin to stem.
DBH (diameter at breast height) means the total cross sectional diameter in inches of a tree
measured at a height of four and one-half (4 ½) feet.
Drip line means the outermost edge of a tree's canopy. When depicted in plan view, the drip
line will appear as an irregularly shaped circle defining the canopy perimeter. (See Illustration
#1.)
Illustration #1
Large tree means any tree species that normally attains a full-grown height in excess of fifty
(50) feet.
Medium tree means any tree species that normally attains a full-grown height between
twenty-six (26) and fifty (50) feet.
Person means any person, corporation, partnership, company, contracting firm or other
entity, including those employed under a contract with the City.
Planting area means a pervious area within the right-of-way that lies between the curb and
sidewalk, curb and building, or curb and other structures.
Right-of-way means all improved publicly dedicated and maintained facilities, public utility
and drainage easements. (See Illustration #2.)
2 | Page
Illustration #2
Small tree means any tree species that normally attains a full-grown height of under twenty-
six (26) feet.
Street tree means any tree within the public right-of-way.
Tree means any upright woody plant with one (1) main stem and a minimum DBH of four
(4) inches.
Tree protection area (TPA) means the drip line or a lesser distance provided it will not
adversely affect the health of protected trees as determined by the Appointee.
Sec. 118-32. City department justification, duties and authority.
(a)Appointee.
(1)For the purpose of carrying out the provisions of this article, the Appointee or
designee, shall have the jurisdiction, authority, control, supervision and direction over
trees and shrubs planted or growing in or upon the public right-of-way, and on public
grounds within the City, and the planting, removal, care, maintenance and protection
thereof.
(2)The Appointee shall be responsible for assisting the development of a tree planting
& replacement plan for City-owned lots & rights-of-way. formulating a master
street tree plan. The master street tree plan shall specify the priorities, standards,
and species for tree planting within street rights-of-way and other public sites in
the City. Prior to its publication, the plan shall be presented to the Tree Advisory
Board for review and recommendation to the City Commission. The City
Commission shall take final action upon the Tree Advisory Board's
recommendation. From and after the effective date of the master street tree plan,
or any amendment thereof, all planting shall conform thereto. Tree planting,
maintenance and removal is to be in accordance with the master street tree plan.
The plan shall consider existing and future utility and environmental factors
when recommending a specific species for each of the streets and other public
sites in the City.
(3)The Appointee shall have the authority to review all requests for permits for any
planting, removal and/or trimming or cutting of trees in any public area. The Appointee
shall also have the authority to attach reasonable conditions to these permits and to
grant or deny permits.
(4)The Appointee shall provide staff support to the Tree Advisory Board.
3 | Page
(5) The Appointee shall consult with the City Engineer, Public Works Director,
Director of Parks and Recreation, and the Director of Planning as necessary to
carry out the roles and duties outlined in this article.
(6) The Appointee may consult with arborists, landscape architects, and other
resources to fulfill the roles and duties outlined in this article.
(7)The Appointee shall develop and implement a tree voucher program to benefit
City residents and enhance the City of Paducah’s tree canopy. The tree voucher
program shall only be administered in fiscal years when funding for the program
is appropriated and approved by the City Commission as part of the annual
budget process.
(b)Planning Department. The Planning Director or designee shall have the jurisdiction,
authority, control, supervision, and direction over trees and shrubs planted or growing in or
upon private property as set out in section 126-83 62-73. In addition, the Planning Director
shall have the authority over planting, removal, care, maintenance, protection and
preservation of trees in accordance with section 126-83 62-73.
Sec. 118-33. Tree Advisory Board.
(a)A Tree Advisory Board, appointed by the City Commission, consisting of five (5) nine (9)
members, shall be established. All members shall be appointed by the Mayor and approved
by the Board of Commissioners. The Tree Advisory Board shall consist of three (3)
concerned and interested citizens of the City; one (1) member shall be a Landscape
Architect or actively engaged in horticulture or experienced in a tree-related field; one (1)
member shall be a Utility Company Representative. and the Public Works Director,
Parks Services Director, City Engineer, Planning Director, and a Utility Company
Representative shall be permanent members of the Tree Advisory Board. A
Chairperson will be appointed by these members. The terms of the Tree Advisory Board
members, excepting the Public Works Director, Parks Services Director, City
Engineer, Planning Director, and the Utility Representative, shall be four (4) years
staggered. The duties of the Tree Advisory Board shall be as follows:
(1)To hear all appeals from denials of applications for permits required by this article.
(2)To adopt rules for the conduct of such hearings, which rules shall uniformly apply to
all such appeals.
(3)To follow the hearing of such appeal to cause its decision to be reduced to writing.
(4)To advise appropriate municipal agencies on matters of care, preservation, planting,
removal, replacement or disposition of trees in parks, along streets and in public areas
as needed.
(5)To promote urban forestry.
(6) To provide an annual report to the Board of Commissioners related to the Tree
Advisory Board’s activities and goals.
(7)To assist the Appointee in the development and implementation of a tree voucher
program.
4 | Page
(8) Develop and maintain a list of recommended tree species acceptable for use in public
rights-of-way, parks, and public areas.
(6)To review and recommend as necessary the master street tree plan prepared and
submitted by the Appointee.
(b)In the event a vacancy shall occur during the term of any appointed member, a successor
shall be appointed for the un-expired portion of the term. All members of the Tree Advisory
Board shall serve without pay. The Tree Advisory Board shall establish the Board's rules,
regulations and procedures and arrange for the holding of meetings on a regular basis, with
not less than four (4) meetings per calendar year.
Sec. 118-34. Suggested tree species.
Trees with characteristics which make them acceptable for use in public right-of-way and
which are recommended for street trees are those listed in the Approved Tree Species Schedule
master street tree plan.
Sec. 118-35. Undesirable tree species.
Some trees have characteristics which make them unacceptable for use in public rights-of-
way and are not recommended for street trees. See specific information in the Approved Tree
Species Schedule master street tree plan.
Sec. 118-36. Tree planting.
(a)Any person may plant a tree within the public right-of-way immediately adjacent to such
person's property upon obtaining a permit from the Appointee. The permit shall be granted,
providing the following conditions are met:
(1)The tree to be planted is not an undesirable tree species, as provided in section 118-35.
(2)The tree species is not a large tree.
(3)The spacing between street trees is sufficient so as not to create a site obstruction.
(4)The minimum width of the planting area is six (6) feet for small trees. Medium trees
may be planted in the right-of-way only when the planting area between the curb and
sidewalk is eight (8) feet or greater.
(5)The tree location shall be such that all regulatory and warning signs are not obscured
and will remain clearly visible throughout the maturing of the tree.
(6)Only a small tree may be planted within twenty (20) lateral feet of overhead utility
wires. The property owner shall maintain the tree after the tree is planted.
(7)The minimum distance between the tree and the edge of the street (curbline) is six (6)
feet for all street trees.
(b)The Appointee, in consultation with the City Engineer or and Public Works Director, may
waive any of the conditions in granting a permit where such action would promote the
preservation of the health, integrity or appearance of an area's tree population. The
Appointee, in consultation with the City Engineer or and Public Works Director, shall
5 | Page
check proposed planting sites for compliance with requirements relating to utilities,
obstructions and potential interference with future construction.
(c)When requesting approval to locate a street tree, the appointee may require a tree-planting
plan showing location of utilities, planting location and public improvements.
(d)The Appointee may deny a permit although all conditions have been met, but only for just
cause based on circumstances unique to the property affected which would create a threat to
public welfare and/or safety if the proposed planting were permitted.
(e)The decision of the Appointee shall be made within fourteen (14) days after an application
is filed.
Sec. 118-37. Tree removal.
(a)No person may remove a tree larger than three (3) inches in diameter, measured at the breast
height (DBH) on the public right-of-way without obtaining a permit from the Appointee.
(b)The Appointee may issue permits for the removal of live trees only in special
circumstances. Instances where a permit for the removal of a live tree may be issued
include, but are not limited to, the following:
(1)The tree is a threat to public safety;
(2)The tree is a threat to the health of other trees in the community;
(3)The tree is to be replaced by a more desirable tree; or
(4)The permit shall be granted provided the tree to be removed is dead or dying.
If the Appointee determines that diseased or insect-infested trees pose a health threat to
neighboring trees, such trees shall be removed in a timely manner.
(c)Standards for tree removal include:
(1)The entire tree including the stump is removed where possible and practical.
(2)The area is refilled to ground level with soil, so as to prevent the creation of a hole.
(3)The area is re-seeded or planted in other appropriate manner.
(4)There is no damage done to any property belonging to the City or third party.
(5)The entire removal may be done without danger or inconvenience to the public.
(6)If possible and approved or directed, a replacement tree of appropriate species is
planted.
Sec. 118-38. Tree maintenance; public rights-of-way.
(a)Adjoining property owners shall provide reasonable care and maintenance to street trees
within the public right-of-way.
(b)It shall be unlawful for the owner or occupant of any building or lot to permit any tree,
including street trees, to grow in a manner which interferes with public safety in the public
rights-of-way due to obstruction of view, obstruction of passage, or in any other manner.
6 | Page
(c)The minimum clearance of any overhanging portion thereof shall be ten (10) feet over
sidewalks and sixteen (16) feet over all streets.
Sec. 118-39. Tree topping.
It shall be unlawful as a normal practice for any person to top any tree within the public
right-of-way. The term "topping" means the severe cutting back of limbs to stubs larger than
three (3) inches in diameter within the tree's crown to such a degree so as to remove the normal
canopy and disfigure the tree. Trees severely damaged by storms or other causes, or trees under
utility wires or other obstruction where other pruning practices are impossible, are hereby
exempted from this section.
Sec. 118-40. Trimming, pruning, planting and removal of trees on public property; permit
required.
(a)No person shall remove, destroy, cut, severely prune (including the root system) or
otherwise treat any tree having its trunk in or upon any public property or contract with
another person to perform such acts without first obtaining a written permit from the
Appointee and without complying strictly with the provisions of the permit and provisions
of this article.
(b)Public and private utilities shall submit written specifications for pruning to the City for
approval. Upon approval of its specifications, a utility shall not be required to obtain a
permit for pruning operations affecting trees having their trunks on public property so long
as such work is done in strict accordance with the approved specifications. Requests for the
removal of trees shall be handled on an individual permit basis. Failure to comply with the
approved specifications is a violation of this article. Specifications shall be reviewed at a
minimum of every two (2) years by the Appointee and the Tree Advisory Board for
necessary improvements as required by modifications in this article.
(c)The permittee shall be solely responsible for and severally liable for any penalties or other
enforcement action imposed pursuant to this article or other provisions of law on account of
work performed in violation of this article.
Sec. 118-41. Trimming of vegetation on private property adjacent to a public street or
place; responsibility of owner.
(a)Trees, vines, bushes, shrubbery or flowers standing in or upon any lot or land adjacent to
any public street or public place and having branches, limbs, trunks, or other parts
projecting into the public street or place shall be kept trimmed by the owner or occupant of
the property on which such vines, trees, bushes, shrubbery or flowers are growing so as not
to interfere with the free and safe passage along the public way by pedestrians and vehicular
traffic, or obstruct the view of any street intersection, commercial entrances and regulatory
or warning signs.
(b)If the owner of such property does not keep this growth from projecting into or on public
ground, the Appointee Fire Prevention Division shall have the authority to order its
Created: 2024-12-23 10:20:04 \[EST\]
(Supp. No. 11)
Page 7 of 11
removal in accordance with the provisions and fines laid out in Chapter 42, Article II
of the Code of Ordinances of the City of Paducah. The order shall be in writing to the
owner responsible for such growth and shall be acted upon within thirty (30) days. In
the event the owner has not responded or acted to remove the projecting growth from
such vines, trees, bushes, shrubbery or flowers, then the City shall have the authority
to enter upon the property to perform the work necessary to correct the condition, and
to bill the owner for the actual costs incurred. In situations deemed necessary to the
public health, safety, or welfare, the City may act without prior notification to the property
owner.
(c)Adjacent property owners that have growth projecting from the public right-of-way into or
on private property may request removal by the City. This request shall be in writing to the
Appointee at which time the Appointee will evaluate said request and determine the best
course of action.
Sec. 118-42. Injuring trees or shrubbery on public places.
(a)It shall be unlawful for any person, except with written permit, to place or maintain upon
the ground in any public right-of-way or public place, any compacted stone, cement or other
impervious matter or substance in such a manner as may obstruct the free access of air and
water to the roots of any tree or shrub in any such street or place. This provision shall not
apply to the paving, repairing or altering of the public streets, sidewalks and other public
places by the City.
(b)No unauthorized person shall perform, or contract with another person to perform,
construction work (including the operation or storage of equipment or materials) within the
drip line of any tree or shrub having its trunk on any public right-of-way or public property
without first obtaining a permit from the Appointee and complying with the requirements
which may include erecting protective barricades or enclosures at designated locations.
Utility companies working within the right-of-way shall be exempt from this section.
(c)No unauthorized person shall intentionally damage, cut, poison, carve or transplant any
street tree without a permit as required by section 118-40; nor shall any unauthorized person
attach any rope, wire nails, advertising posters or other contrivance to any street tree; allow
any petroleum based liquid, herbicide or solid substance which is harmful to trees to come
in contact with them; or set fire or permit any fire to burn when such fire or the heat thereof
will injure any portion of any tree.
Secs. 118-43—118-59. Reserved.
DIVISION 2. ADMINISTRATION AND ENFORCEMENT
Sec. 118-60. Modification, inspection, enforcement and appeal.
(a)In the case of emergencies such as windstorms, ice storms, fire or other disasters, the
requirements of this division may be waived by the City during the emergency period so
that the requirements of this division will in no way hamper private or public work to
8 | Page
restore order in the City. This shall not be interpreted to be a general waiver of the intent of
this division.
(b)Nothing contained in this division is intended to infringe on the authority of the City
Engineer or the Public Works Director to remove trees from the right-of-way of any
publicly dedicated road when the trees become a hazard to the traveling public, public
utilities, and/or vital infrastructure.
Sec. 118-61. Notice and appeal.
(a)In the event any party is dissatisfied with a decision of the Appointee adversely affecting
such party in the application, modification, or enforcement of this division, such party may
request a hearing within ten (10) working days of the receipt of such decision. The request
must be in writing and directed to the Chairman of the Tree Advisory Board who may
appoint a three (3)-member board selected from the appointed members of the Tree
Advisory Board to act as an appeal board and shall hear the request of the party
concerned. The Tree Advisory Board or its designated appeal board may grant a variance
from the requirements of this division upon a finding that:
(1)Practical difficulties or unnecessary hardship would result if the strict letter of the law
were followed; and
(2)The variance is in accordance with the general purpose and intent of this division.
(b)After a full and complete hearing held within thirty (30) days of receipt of the request, the
appeal board or the Tree Advisory Board shall render a written ruling within five (5)
working days, either affirming, overruling or modifying the decision of the Appointee, as
may be fit and proper under the existing circumstances.
(c)The Circuit Court has jurisdiction to determine all questions and issues properly brought
before it on appeal from the decisions of the Appointee, or Tree Advisory Board.
Sec. 118-62. Reserved.
Sec. 118-63. Penalties.
Any unauthorized person who violates any provision of this division, for which another
penalty is not otherwise provided, upon being found guilty of violation, shall be guilty of a
misdemeanor and shall be subject to a fine not to exceed $200.00 for each separate offense. Each
day during which any violation of the provisions of this division shall occur or continue shall be
a separate offense. If, as the result of the violation of any provision of this division or by fault in
accident or vandalism, the injury, mutilation, or death of a tree is caused, the cost of repair or
replacement of such tree shall be borne by the party in violation or fault. The replacement value
of trees shall be determined in accordance with the latest revision of A Guide to the Professional
Evaluation of Landscape Trees, Specimen Shrubs, and Evergreens, as published by the
International Society of Arboriculture.
9 | Page
Sec. 118-64. Severability.
If any section of this division is held to be invalid or unenforceable, all other sections shall
nevertheless continue in full force or effect.
Sec. 118-65. Applicability.
This article provides full power and authority over public trees, and to all trees, shrubs,
vines, and including ornamental plants located on private property that constitute a hazard or
threat as described herein.
Sec. 118-66. Interference with City.
It shall be unlawful for any person to prevent, delay, or interfere with the City or any of its
agents while engaging in and about the planting, cultivating, mulching, pruning, spraying, or
removing of any public tree, as authorized in this division.
SECTION 2. Board Appointments. Upon adoption of this ordinance, the following
board members are hereby appointed for staggering terms as follows:
Brian Thomasson – Utility Representative – Term Expiration: April 22, 2026
Jonathan Perkins – Term Expiration: April 22, 2027
Jinny McCormick – Term Expiration: April 22, 2028
Currently Vacant - Term Expiration: April 22, 2029
Currently Vacant - Term Expiration: April 22, 2029
SECTION 3. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict
with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the
provisions of this Ordinance shall prevail and be given effect.
SECTION 4. Severability. If any section, clause, or provision of this ordinance is
determined to be invalid or unenforceable by a court of competent jurisdiction, such invalidity
shall not affect the remaining provisions of this ordinance, which shall remain in full force and
effect
SECTION 5. Effective Date. This Ordinance shall be read on two separate days and
become effective upon summary publication pursuant to KRS Chapter 424.
______________________________
10 | Page
George Bray, Mayor
ATTEST:
______________________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, _________________________
Adopted by the Board of Commissioners _________________________
Recorded by Lindsay Parish, Paducah City Clerk, _________________________
Published by The Paducah Sun, _________________________
ORD\\Chapter 118 Vegetation – Tree Advisory Board
11 | Page
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Contract for Professional Services with HDR, Inc. for a Not-to-Exceed cost of $185,000.00 for
Alternatives Analysis for USACE Reevaluation of Permit #LRL-2008-1267-A - G. GUEBERT
Category: Ordinance
Staff Work
By: Melanie
Townsend
Presentation
By: Greg
Guebert
Background Information: On October 31, 2012, the USACE, under Department of the Army (DA) Permit #
LRL-2008-1267-A, authorized the construction of a land mass extending into the water from the left (south)
bank of the Ohio River near Paducah. The work included the construction of a floating dock (transient dock)
with an overlook and a gangway with amenities on the left bank of the river, extending from approximately
river mile (RM) 935 to RM 935.2. Since the completion of the project in 2017, areas within the original project
footprint on the downstream side of the land mass have undergone sediment accumulation to an extent that is
hindering the use of the Midwest Terminal loading facility located near RM 935.6. Sediment accumulation
along the left descending bank downstream of the land mass and past the Midwest Terminal loading facility
was estimated at 596,000 cubic yards (CY) of material based on 2020 information.
On May 28, 2024, the City received correspondence from the USACE advising that they were reevaluating
Permit # LRL-2008-1267 based on correspondence received from Midwest Terminal that their facility was no
longer accessible due to sedimentation and requested background information from the City regarding the
sedimentation along the left descending bank. The City responded to the USACE in July 2024, providing
information requested in the May 28, 2024, letter.
On December 30, 2024, the City received correspondence from the USACE advising that the information
provided in July had been reviewed by the USACE Regulatory and Engineering Divisions. A memorandum
dated November 18, 2024, was provided to the City addressing the USACE’s review of material and stating
that, “the sedimentation buildup downstream of the transient boat dock is an expected result of the constructed
fill in place along the inside bend of the Tennessee River and Ohio River confluence associated with the LRL-
2008-1267 authorization.” They further determined that, “sedimentation buildup has resulted in indirect effects
beyond those evaluated in the permit decision which have negatively affected the operation of the Midwest
Terminal transloading facility located downstream of the authorized activity.”
Further, the USACE stated that it must determine under 33 CFR 325.7 whether the public interest requires
modification of the terms and conditions of the permit, or suspension or revocation of the permit. In doing so,
the USACE is asking the City for additional information to provide an alternatives analysis with proposed
action plans to alleviate the ongoing effects of the authorized activity on the safe operation of the Midwest
Terminal transloading facility within 60 days of receipt of the December letter. The action plan should present
the Least Environmentally Damaging Practicable Alternative (LEDPA) to meet the current goals of the
authorized activity, while also alleviating the effects on the Midwest Terminal transloading facility. The
USACE went on to identify some potential actions which may lessen the adverse impact on the transloading
facility, and included:
1) Mechanical removal of the sedimentation to allow sufficient water depth for Midwest Terminal to safely
access and operate the transloading facility in conjunction with the regular maintenance dredging (short-term
remedy)
2) Construction of control structures to maintain adequate velocity in the area of the Midwest Terminal
transloading facility to prevent further deposition (partial short and long-term remedy)
3) During a TEAMS meeting with the USACE on January 16, 2025, the City also discussed the possibility of
action, including extending the previously permitted Midwest Terminal trans-loading facility (LRL-1989-
00225) to deeper waters not affected by sedimentation (long-term remedy).
4) The “No Build” action, which maintains the status quo, must also be addressed per the USACE guidance (no
remedy).
The USACE stated that it will carefully review the information regarding the city's proposed actions before
making further decisions.
The City requested that HDR, Inc. prepare a proposal for the Scope of Work, Deliverables, and Cost for the
Alternative Analysis required by the reevaluation of Permit #LRL-2008-1267-A. HDR was chosen due to their
prior work for the City in that river area. The City Manager provided a Noncompetitive Negotiation
Determination for the contract.
Does this Agenda Action Item align with a Commission Priority? No
If yes, please list the Commission Priority:
Communications Plan:
Account Name: Dredging
Funds Available:
Account Number: DR0047
Staff Recommendation: Authorize the Mayor to execute a Not-To-Exceed contract for $185,000 with HDR,
Inc. for professional services to prepare an Alternatives Analysis for reevaluation of Permit # LRL-2008-1267-
A.
Attachments:
1. ORD agree-HDR – USACE Re-evaluation
2. 2025-05-06_Proposal_City of Paducah
3. LRL-2008-1267. Notice of Permit Reevaluation
4. LRL-2008-1267. Permit Reevaluation Request for Additional Information. Final
5. 2025-03-13_Noncompetitive Negotiation Determination
ORDINANCE NO. 2024-____-__________
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A
PROFESSIONAL SERVICES CONTRACT WITH HDR, INC. NOT TO EXCEED $185,000
FOR ALTERNATIVES ANALYSIS FOR USACE REEVALUATION OF PERMIT #LRL-
2008-1267-A
WHEREAS, the City Manager has provided a Noncompetitive Negotiation
Determination for this contract;
NOW THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the City of Paducah authorizes the Mayor to execute a
Contract for Professional Services with HDR, Inc. in the amount not to exceed $185,000 for
Alternatives Analysis for USACE Reevaluation of Permit #LRL-2008-1267-A. This expenditure
shall be charged to the Dredging Account No. DR0047.
SECTION 2. This Ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
______________________________
George Bray, Mayor
ATTEST:
_______________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, May 13, 2025
Adopted by the Board of Commissioners, __________________________
Recorded by Lindsay Parish, City Clerk, __________________________
Published by The Paducah Sun, _________________________________
\\ord\\eng\\agree-HDR – USACE Re-evaluation
Agenda Action Form
Paducah City Commission
Meeting Date: May 13, 2025
Short Title: Repeal Chapter 2 Division 15 of the Code of Ordinances related to Main Street - C. GAULT
Category: Ordinance
Staff Work
By: Carol Gault
Presentation
By: Carol Gault
Background Information: This ordinance repeals Chapter 2 Division 15 of the Code of Ordinances of the
City of Paducah related to the establishment of a Main Street Board. This repeal is in preparation for Main
Street to move to being an external agency with a contract for services with the City of Paducah.
Does this Agenda Action Item align with a Commission Priority? Yes
If yes, please list the Commission Priority: Downtown
Communications Plan:
Account Name:
Funds Available:
Account Number:
Staff Recommendation:
Attachments:
1. Main Street Board of Directors Repeal
ORDINANCE NO. 2025-_____-________
AN ORDINANCE REPEALING CHAPTER 2, DIVISION 15, MAIN
STREET DEPARTMENT BOARD OF DIRECTORS, OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY
WHEREAS, this Ordinance repeals Chapter 2, Division 15, Main Street Department
Board of Directors, of the Code of Ordinances of the City of Paducah, Kentucky; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF PADUCAH AS FOLLOWS:
SECTION 1. That Chapter 2, Division 15, Main Street Department Board of
Directors, of the Code of Ordinances of the City of Paducah, Kentucky, is hereby repealed in its
entirety:
DIVISION 15. - MAIN STREET DEPARTMENT BOARD OF DIRECTORS
Sec. 2-571. - Establishment.
There is hereby created a board to be known as the Paducah Main Street Board of
Directors.
Sec. 2-572. - Reserved.
Sec. 2-573. - Terms of members; appointments; vacancies; and compensation.
The Mayor, and with the consent of a majority of the City Commission, shall appoint
seven (7) to nine (9) members of the Advisory Board to be called the Paducah Main Street Board
of Directors. The board members initially designated shall serve one (1) for a term of two (2)
years, two (2) for a term of three (3) years and two (2) for a term of four (4) years. Each term,
except for initial appointments, shall be for four (4) years each, and/or until their successors are
appointed and qualified. No member may serve more than two (2) full four-year terms.
Vacancies shall be filled in the same manner as in the original appointments and for the
unexpired term of the vacancy. Board members shall serve without compensation and may not
incur any indebtedness to be paid by the City.
Sec. 2-574. - Role and function.
The Main Street Board of Directors shall:
(1)Assist with National Main Street accreditation.(2)Coordinate with the Downtown
Development Specialist in promoting the mission of Main Street and the four (4) point approach
(design, organization, promotion and economic restructuring), providing input on programming
options and providing program review as requested from time to time. The Paducah Main Street
Board of Directors shall participate as requested in visionary planning and assist with stimulating
greater public awareness and participation by community members and stakeholders.(3)Form
citizen/volunteer committees as reasonable and necessary to assist it in its role and function. The
Paducah Main Street Board of Directors will select its own Chairperson and Secretary and shall
meet not less than quarterly. The Downtown Development Specialist shall attend all meetings of
the Paducah Main Street Board of Directors.
SECTION 2. SEVERABILITY. That if any section, paragraph or provision of
this Ordinance shall be found to be inoperative, ineffective or invalid for any cause, the
deficiency or invalidity of such section, paragraph or provision shall not effect any other section,
paragraph or provision hereof, it being the purpose and intent of this Ordinance to make each and
every section, paragraph, and provision, hereof separable from all other sections, paragraphs and
provisions.
SECTION 3. COMPLIANCE WITH OPEN MEETINGS LAWS. The City
Commission hereby finds and determines that all formal actions relative to the adoption of this
Ordinance were taken in an open meeting of this City Commission, and that all deliberations of
this City Commission and of its committees, if any, which resulted in formal action, were in
meetings open to the public, in full compliance with applicable legal requirements.
SECTION 4. CONFLICTS. All ordinances, resolutions, orders or parts thereof
in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby
repealed and the provisions of this Ordinance shall prevail and be given effect.
SECTION 5. EFFECTIVE DATE. This Ordinance shall be read on two
separate days and will become effective upon summary publication pursuant to KRS Chapter
424.
______________________________
Mayor George Bray
ATTEST:
_________________________
Lindsay Parish, City Clerk
Introduced by the Board of Commissioners, _______________________
Adopted by the Board of Commissioners, _________________________
Recorded by Lindsay Parish, City Clerk, ___________________________
Published by The Paducah Sun, _____________________________
\\ord\\2 – Main Street Board of Directors Repeal