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HomeMy WebLinkAbout03-19-2025 (no February meeting due to weather) Paducah Transit Authority Board of Directors Meeting Minutes March 19, 2025 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Tommy Whittemore, Chip Bohle, Mark Davis, Bryan Carner, and Patrick White. Exec. Director – Jeremi Bumpus and Chuck Simpson HR Director/Secretary to the Board Guests: David Hampton and Kristen Krueger Public Comments: N/A Executive Session: Mr. Tommy Whittemore made a motion to go into executive session as permitted by KRS 61.810 (1) (c). Mr. Bryan Carner moved to second the motion and it was approved with all members voting yes. Upon completion of the session Mr. Bryan Carner motioned to come out of executive session. Mr. Mark Davis moved to second the motion and it was approved by all members voting yes. No business items transacted during the executive session. REVIEW OF MINUTES Following the review of the January, 2025 minutes (February meeting cancelled) Mr. Bryan Carner made a motion to accept the January meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. REVIEW OF BANK STATEMENTS – cc charges, vendor payments, P&L, and Balance Sheet: The complete updated reviews for period ending February 28, 2025 were conducted by board member Bryan Carner and Executive Director – Jeremi Bumpus. Each cash account statement ending 2/28/2025 had been reviewed and initialed. Mr. Bumpus then had board members review the P&L, Balance Sheet, Credit Card Charges, and Vendor Payments. Following the completion of the reviews Mr. Chip Bohle made a motion to approve the reconciliation and review of expenses. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT – Jeremi Bumpus Review of Ridership The board was provided with an overview of the February ridership noting that Jeremi has worked out the new software issues being utilized and will resume providing a break out review of fixed route and D&R data. The total fixed route ridership for the month = 10,000 and the total D&R ridership for the month was 3,200. Mr. Bumpus directed the board to page 21 of the packet and provided the updated summary review of the current cashflow forecast noting that the projected year end balance should be $2.2 million based on current information. Total combined operating expenses = $256,036.67 and total farebox = $15,279.47. Total contract revenue = $200,732.27. There were no incidents or vehicle accidents to report for February. OLD BUSINESS N/A NEW BUSINESS FY24 Audit Review- provided by David Hampton with Kemper CPA Group: The Board was directed to page 1 to review the Independent Auditor’s Report followed by a review of internal controls on pages 15 and 16. There were no internal control deficiencies in the FY24 audit. The Board then proceeded to pages 17 and 18 pertaining to major grant programs. PATS was compliant, no deficiencies. Following the completion of the audit review Mr. Chip Bohle made a motion to approve the FY24 audit. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. Annual Drug & Alcohol Policy Review/Approval: Jeremi provided a brief review of the PATS D&A policy and noted that at present there were no revisions or updates to report to the Board. Following the review and discussion Mr. Chip Bohle made a motion to approve the current drug and alcohol policy and procedures. Mr. Mark Davis moved to second the motion and it passed with all members voting yes. Health Benefits Update: the Board was directed to page 22 of the FY24 cost analysis to review the cost savings experienced following the switch from traditional group health to the market place individual health insurance. Coordination Meeting: Jeremi reported that the meeting was held on February 26th at the PADD Office and provided a public transportation services review. New Vehicles/KPTA Bid 12: Jeremi reported that all vehicles under the previous bid have been received. If all goes well the plan is to obtain and replace nine remaining higher mileage vans to complete the fleet replacement schedule. MPO Update: Jeremi and Jim LeFevere recently met with officials in Brookport regarding the change to 5307 status to resolve transportation provider concerns. Shawnee public transportation will now obtain the appropriate approval to maintain transportation services in Southern Illinois and coordinate with PATS fixed route as needed for non-medical public transportation in the Paducah service area. 5311 Grant & 5307 Grant Applications: Jeremi reported that the 5311 grant is due by April 1st but was completed and has been submitted. It was noted that he is still working on the 5307 application process. Public Meeting: the public hearing as it pertains to the upcoming “fixed bus stops” to comply with new funding and reporting requirements was held March 6th and was well attended. The meeting went well and those in attendance seemingly understood the necessity of utilizing fixed points of pick up and drop off regarding the bus service. If all goes well the changes will become effective in May as well as going active with the GPS bus tracking app for clients to see the real time status/location along the fixed route service area. Next Board Meeting: April 23, 2025 at 3p.m. Chuck Simpson was directed to provide the meeting date change information to the Paducah Sun / WPSD and notify City Hall. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.