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HomeMy WebLinkAbout12-18-2024 Paducah Transit Authority Board of Directors Meeting Minutes December 18, 2024 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3:01p.m. Members present were Tommy Whittemore, Mary Byrne, Joe Benberry, and Patrick White. Exec. Director – Jeremi Bumpus, CFO-Samantha Sanders, and Chuck Simpson HR Director/Secretary to the Board Public Comments: N/A REVIEW OF MINUTES Following the review of the November, 2024 minutes Ms. Mary Byrne made a motion to accept the November meeting minutes. Mr. Joe Benberry moved to second the motion and it passed with all members voting yes. REVIEW OF BANK STATEMENTS – cc charges, vendor payments, P&L, and Balance Sheet: The complete updated reviews for period ending November 30th were conducted by Board Chair Chip Cox and Executive Director – Jeremi Bumpus. Each cash account statement ending 11/30/24 had been reviewed and initialed. It was noted that there were no checks over $10,000 for the month of November. The credit card charges were then reviewed followed by vendor payments. Jeremi then referenced the Remodel Health expense was for the annual fee and the Route Match expense was related to the ongoing fixed route hardware and software installation for real time route tracking. Following the completion of the reviews Mr. Tommy Whittemore made a motion to approve the reconciliation and review of expenses. Mr. Patrick White moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT – Jeremi Bumpus Ridership Statistics . Mr. Bumpus provided an overview of the November ridership noting the total fixed route ridership for the month = 11,230 the 10 a.m., time frame had the most riders for the month. The most utilized route was the yellow line Total combined ridership for the month was 14,969. Total combined operating expenses = $297,037.01 and total farebox = $16,814.58. Total contract revenue = $127,103.97 There were no incidents or vehicle accidents to report for November. OLD BUSINESS Legal Update: Per conversation with Glenn Denton the Board was informed that the State had filed a motion to dismiss, the judge prefers mediation. Glenn will update Jeremi as details become available. Depositions related to the Burkeen injury case have been taken, the next step will be mediation. Audit Update – A133 audit process is complete following additional Route Match contract information requested and provided to Kemper. Cutaway Vans – 1 received, 2 on the way. Replacement vans are finally beginning to arrive. NEW BUSINESS Fixed Route update – hardware/software installed, testing now, hopefully all will be completed by mid-January. FMCSA Regs – as result of recent employee(s) mis-understanding, formal information was distributed to all employees, copy shared with Board members referencing FMCSA section 390.3T (f) (2): specifically exempts transportation provided by the Federal Government, a State, or any political subdivision of a State from the FMCSRs. PATS was established under KRS 96A.020 and is classified as a political subdivision. Board By Laws – following a discussion with Glenn Denton it was recommended that the Board maintain the five member quorum. It was further suggested that the Board annually review the By Laws. Copies were distributed to all members and following the discussion and review Mr. Tommy Whittemore made a motion to approve the current By Laws as written. Mr. Patrick White moved to second the motion and it passed with all members voting yes. Next Board Meeting: January 15, 2025 at 3p.m. Adjourn – Mr. Tommy Whittemore motioned to adjourn the meeting and Mr. Patrick White moved to second the motion. Meeting adjourned.