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ORDINANCE NO. 98-3-5836
AN ORDINANCE AMENDING SECTION 2-660 OF THE CODE
OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That Section 2-660 is amended to read as follows:
(a) The City may use small purchase procedures for any contract for
which a determination is made that the aggregate amount of the contract does not
exceed $1,0.,,0,00.00. X099-66
(b) The procurement of all items $1000.00 $5,000.00 or less may be
delegated by the City Manager to each individual department head. All department
heads shall keep such purchases within the constrains of the aggregated amount
budgeted each fiscal year, for each particular procurement item. It will be the
responsibility of every department head to compare quality and price on all items and
purchase items according to which goods or services will be most advantageous to the
city. Any procurement which is delegated by the City Manager shall be subject to any
policies and procedures as directed by the City Manager.
(c) The City Manager may delegate the responsibility for initiating
purchases of items which exceed $�4-,A0A-06• $5,000.00, but do not exceed $10,000.00
to each individual department head. The department head or a designated person
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under his authority will obtain three price estimates for each item, using the same
criteria and quality measurements for all three estimates. The estimates will shall be
either obtained fly of in written form, whiehever..:'.'..,_.. e the best irate_ est of th_
eity. The department head will then select the lowest estimate, or a higher estimate if
the quality of the purchase in question would be greatly enhanced by accepting the
higher estimate. All such purchases shall be made with the intention of service the best
interest of the city, and insuring the quality of the delivery of all public services. All
procurement which is delegated by the City Manager shall be subject to any policies
and procedures as directed by the City Manager.
(d) A fnememndum requisition will then be prepared and sent to the
City Manager for his final approval before a purchase exceeding is made.
The memer-ani requisition will include the following information:
(1) Description of the item to be purchased;
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(2) Name and estimate from each dist4tAe vendor obtained;
distfibtAer is by the
(3) Name of the vendor which recommended
department head for the award of the contract; and
4) A short statement of the reason for the selection of that
particular distributer vendor.
492
(e). Procurement requirements shall not .be parceled, split, divided
or purchased over a period of time in order to circumvent the dollar limitations for
small purchases.
SECTION 2. This ordinance shall be read on two separate days and
will become effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
City Clerk
Introduced by the Board of Commissioners February 24, 1998
Adopted by the Board of Commissioners March 10, 1998
Recorded by Lenita Smith, City Clerk, March 10, 1998
Published by The Paducah Sun March 17, 1998
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