HomeMy WebLinkAbout2024-10-8826ORDINANCE NO. 2024-10-8826
AN ORDINANCE AMENDING CHAPTER 78 PERSONNEL, ARTICLE II BENEFITS
AND LEAVES AND ARTICLE III COMPENSATION OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH
WHEREAS, Chapter 78, Articles II and III of the Paducah Code of Ordinances as it
currently reads is inconsistent with some of the City of Paducah's current practices relating to
benefits, leaves, and compensation;
WHEREAS, the Board of Commissioners deems it necessary and in the best interest of
the City to amend various provisions of Chapter 78, Articles II and III to ensure the language is
in compliance with the City's current practices;
NOW THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. That the City of Paducah, Kentucky hereby amends Chapter 78 Personnel,
Article II of the Paducah Code of Ordinances by amending the following sections:
Sec. 78-31. — Holidays.
(a) The following days during each calendar year are hereby designated as holidays on which
all City employees will be granted a holiday:
(1)
New Year's Eve Day;
(2)
New Year's Day (January 1);
(3)
Martin Luther King, Jr. Day;
(4)
Memorial Day;
(5)
Juneteenth National Independence Day;
(6)
Independence Day (July 4);
(7)
Labor Day;
(8)
Thanksgiving Day;
(9)
The day immediately following Thanksgiving Day;
(10)
Christmas Eve (December 24);
(11)
Christmas Day (December 25);
(12)
One personal day;
and other holidays as may from time to time be designated by motion of the Board of
Commissioners. If any of the days mentioned herein as holidays fall on a Saturday or Sunday, in
such event, such holiday shall be recognized on a day, Monday through Friday, as determined by
the City Commission.
(c-)- Ub All ether employees will be paid for recognized holidays not worked in an amount
equivalent to eight (8) times the employee's regular hourly rate or the equivalent of one (1) day's
pay. Such other employees who are required to work on a recognized holiday shall be further
compensated at one and one-half (1 ''/z) times their straight time hourly rate. Members of the
Police Department will receive double compensatory time for actual holidays worked.
(d) Members r h Fire Department . or46ag as a .ober _r- ._i_._ performing ,_ .
shifts of twenty few (24) hours on dtAy and fi3Ay ei& (4 8) hews og "t�, shall be given haliday
time as may be sehedWed with the Chief of the Fire DepaAment with a or -edit of two (2) holidays
�@r ttuenty fn (�n� h h•A -,t t- ,.t,..tl h.. ,. _ ..,,t,.a c .. ,..,.t, t. ,.l: a.._. ... .v _:_ ---- ---
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earnings ineludi o regelar a evertime pay F a fifty . (56) hatif wer4week.
(c) (e) Holiday pay for Part-time / Seasonal / Temporary employees of 0t try
c ..t: e
(1) For the purpose of this subsection, a qualifying qual4e: ef. erviee shall he e a4e- in
iukieh a part-time / seasonal / temporary employee of the City Emergency Ce ::munie tie
n
Ser-viee will be paid at their overtime rate of one and one half their regular hourly rate for time
that they work on a Holiday defined in Section (a) for a -pini.. um a-°_ f 1: i'^".:, urs of
(2) All ftill time employees of the 911 Emergeney GermnuaieE4ion Serviee shall be entitled
to halid y pay ; aeeer-danee 1_ t_.
� r
(3) After eam
pattOtime employ
eaeh qualifying quaftef ef sen4ee. For determining an employ e's eligibility for holiday benefits
and pay, ref re«ee ..hail be made to the quarter preeedi t1. h 1',t in Eluestion If
t-
duringempleyee did not eemplete a qualifying quarter of service preeeding qtfat4er,
the
emnleyeesshall not be eligible f heli day benefits and . C h' h the -1eyee wou1,7
otherwise be nt:Qed.
Sec. 78-32. Vacation leave.
(a) Generally.
(1) Except for uniformed members of the Police and Fire Departments, all employees shall
receive vacation time as follows: During the first nine (9) years of employment,
vacation time shall accrue per pay period for a total of one hundred twenty (120) hours
per year.
At the beginning of the tenth year, vacation time shall accrue per pay period for a total
of one hundred sixty (160) hours per year.
At the beginning of the fifteenth year, vacation time shall accrue per pay period for a
total of two hundred (200) hours per year.
At the beginning of the twentieth year, vacation time shall accrue per pay period for a
total of two hundred forty (240) hours per year.
Each member may accrue up to a maximum of four hundred (400) hours of vacation at
any one time. Absence for a fraction or part of a day that is chargeable to vacation in
accordance with the provisions of this article shall be charged proportionately in an
amount not smaller than one (1) hour increments.
(2) An employee may accumulate up to a maximum of four hundred (400) hours of
vacation at any one (1) time. Upon termination of employment, all employees shall be
paid for any unused vacation leave not to exceed four hundred (400) working hours.
No vacation leave shall be credited to any employee until such time as the employee
has worked for the City for six (6) consecutive months, after which the vacation leave
shall be credited from the date of employment.
(3) After obtaining vacation eligibility, an employee may take vacation as may be
reasonably scheduled with the employee's department director as hereinafter set forth
in subsection (h) of this section, or, in the case of a department director, as may be
scheduled with the City Manager.
(4) A month in which an employee is paid for twelve (12) days or more shall be
considered as a month of service.
(b) Police Department. All present sworn and nonsworn employees of the Police Department
shall receive vacation at the rate set forth above. All members of the collective bargaining
unit shall receive the rates set forth in the current agreement.
(1) Each member may accrue up to a maximum of fifty (50) days of vacation at any one
(1) time.
(c)kan Fire Department . All members of the Fire
Denartment workine shifts of twentv-four (24) hours on dutv and fortv-eieht (48) hours off
duty accrue Vacation as outlined in the Collective Bargaining Ap_reement. MemXTPWI�k
Fife Depaftnient working shifts ef twefAy fi3uf (24) hotifs on dtq�, and fafty eight (48) hetirs
off duly whe haA,e less than fifteen (15) yeaf s _
ef eentinuous service with the
epai4ment prior to julyl, ■
and wefe with the ■
�•�of seven (7) work daysz
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(d) Other members of Fire Department. Uniformed members of the Fire Department not
included in subsection (c) of this section shall receive the same vacation accrual as the
employees of the City who are not uniformed members of the Police and Fire Departments.
No member of the Fire Department shall receive an accrual rate for vacation than that
member had on June 30, 1980, as a result of the change in vacation accrual effective July 1,
1980.
(e) Employees paid on hourly basis. Regular full-time employees paid on an hourly wage basis
shall receive vacation pay at their regular hourly rates, for the number of hours in their
regular daily shifts for each working day while on vacation leave.
(f) Payment for unused leave. Upon termination of employment, all members of the Fire
Department working shifts of twenty-four (24) hours on duty and forty-eight (48) hours off
duty shall be paid for any unused accrued vacation as outlined in Article 11 of the
Collective Bargaining Agreement. All other all -employees except these govemed by the
shall be paid
for any unused accrued vacation leave not to exceed fifty (50) working days.
(g) Accrual during leave of absence. An employee granted a leave of absence with pay for any
purpose shall continue to accrue vacation leave at the rate prescribed in this section during
such absence. An employee granted a leave of absence without pay for any purpose shall
not continue to accrue vacation leave while out.
(h) Vacation schedule. Each department director is responsible for the shall preparea
scheduleing of vacations for the entire year indi acing how many employees in their
department. Directors determine how many employ may be gone from work within the
department at any one (1) time, and requests for vacation shall be applied for on a basis of
seniority. Accrued time not originally applied for may be taken with the approval of the
department director at any time. All members of the Fire Department working shifts of
twenty-four (24) hours on duty and forty-eight (48) hours off duty shall schedule vacation
as outlined in the Collective Bargaining Agreement
(i) Advancement of leave days. An employee may be advanced the number of days of vacation
leave that would be earned during the remainder of the current calendar year, but, if an
employee is separated from employment before such advance leave is accrued under this
section, the employee shall reimburse the City for the amount of unaccrued leave that was
taken, and for this purpose a deduction shall be made from the employee's final payroll
check.
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1. ..imnn cG o
(1) For the piffpose ef this subseetion, a qualifying quarter of sen,ioe shall be a quat4er in
'r, ieh ^ ..^,.t time o „1,,..ee of the >;.. efgeney r c •a for a-
!rage1.\ / f •..t.J . (30) hours of .. e& per week.
(2) All full t:..ne e ...levee„ of the 911 Em G Q shall l-
/ 6J entitled to vaeation pay in aeeerdaRee with this seotio4i
Sec. 78-33. Sick leave.
(a) Generally.
(1) Entitlement. Each employee of the City regularly employed on a full-time basis, except
for those covered under a collective bargaining agreement shall be entitled to sick
leave with pay. The accrual of sick leave shall be at the rate of one and one-half (1 '/2)
working days for each month of service for all employees except those employees who
may have a different benefit applicable to their position set forth in a Collective
Bargaining Agreement. Pelice Serbc,,.t^, . µt^ aBd O^ and Fire Captains,
in.e^t:b FF�.
LietAenants, and Firefighters who shall Eteerue sueh lea��e at the rate of one and one
third (1 14` a^-°^ per w.efAh. A month in which an employee is paid for twelve (12) days
or more, or a member of a platoon in the Fire Department is paid for five (5) twenty-
four (24) hour periods or more, shall be considered a month of service. A day for
which an employee receives workmen's compensation benefits from the City insurance
carrier shall be considered a day for which the employee is paid under this section.
Any employee granted a leave of absence for any other purpose shall not continue to
accrue sick leave at the rate prescribed in this section during the absence.
(2) Retirement time purchase. When an employee retires the City will purchase one (1)
day of retirement credit for each sick day accumulated up to a maximum of one (1)
year's retirement credit (two hundred forty-two (242) days). An employee must have a
minimum of fifty (50) days accrued sick time at the time of retirement to receive this
benefit.
(3) Payment alternative. Employees may elect the following benefit in lieu of the
retirement time purchase described in subsection (a)(2) of this section:
a. Upon retirement, employees electing the payment alternative who have over fifty (50)
days of sick leave accumulated shall be paid an amount equivalent to one (1) day's
regular pay for all sick days accumulated over fifty (50) days up to a maximum of
seventy (70) days' pay.
b. Current employees who desire to select this payment alternative in lieu of the
retirement time purchase benefit in subsection (a)(2) must state their desire in writing
to the City Personnel Director before 4:30 p.m. June 30, 2000. Employees hired after
MOMMIN;
ON,
Sec. 78-33. Sick leave.
(a) Generally.
(1) Entitlement. Each employee of the City regularly employed on a full-time basis, except
for those covered under a collective bargaining agreement shall be entitled to sick
leave with pay. The accrual of sick leave shall be at the rate of one and one-half (1 '/2)
working days for each month of service for all employees except those employees who
may have a different benefit applicable to their position set forth in a Collective
Bargaining Agreement. Pelice Serbc,,.t^, . µt^ aBd O^ and Fire Captains,
in.e^t:b FF�.
LietAenants, and Firefighters who shall Eteerue sueh lea��e at the rate of one and one
third (1 14` a^-°^ per w.efAh. A month in which an employee is paid for twelve (12) days
or more, or a member of a platoon in the Fire Department is paid for five (5) twenty-
four (24) hour periods or more, shall be considered a month of service. A day for
which an employee receives workmen's compensation benefits from the City insurance
carrier shall be considered a day for which the employee is paid under this section.
Any employee granted a leave of absence for any other purpose shall not continue to
accrue sick leave at the rate prescribed in this section during the absence.
(2) Retirement time purchase. When an employee retires the City will purchase one (1)
day of retirement credit for each sick day accumulated up to a maximum of one (1)
year's retirement credit (two hundred forty-two (242) days). An employee must have a
minimum of fifty (50) days accrued sick time at the time of retirement to receive this
benefit.
(3) Payment alternative. Employees may elect the following benefit in lieu of the
retirement time purchase described in subsection (a)(2) of this section:
a. Upon retirement, employees electing the payment alternative who have over fifty (50)
days of sick leave accumulated shall be paid an amount equivalent to one (1) day's
regular pay for all sick days accumulated over fifty (50) days up to a maximum of
seventy (70) days' pay.
b. Current employees who desire to select this payment alternative in lieu of the
retirement time purchase benefit in subsection (a)(2) must state their desire in writing
to the City Personnel Director before 4:30 p.m. June 30, 2000. Employees hired after
the effective date of the ordinance from which this article is derived who desire to
select this payment alternative in lieu of the retirement time purchase benefit in
subsection (a)(2) of this section must state their desire in writing to the City Personnel
Director within ninety (90) days of their date of employment.
c. Employees who select this payment alternative may accrue a maximum of one
hundred fifty (150) days of sick leave. All other employees may accrue a maximum
of two hundred forty-two (242) days of sick leave.
d. Police Sergeants, Investigators and Officers and Fire Captains, Lieutenants, and
Firefighters who elect this payment alternative in lieu of the retirement time purchase
described in subsection (a)(2) of this section and who have one hundred fifty (150)
days of sick leave accumulated shall be paid an amount equivalent to one (1) day's
regular pay for one-third ('/) of all sick days accumulated over one hundred fifty
(150) days. Payment for these sick days shall be no later than the last day of January
of the following year.
(4) Death benefit. If an employee dies, the surviving spouse or designated beneficiary shall
be entitled to the same unused sick leave benefits option as elected by the employee,
either the retirement time purchase benefit described in subsection (a)(2) of this section
or the payment alternative described in subsection (a)(3) of this section.
(b) Use. An employee eligible for sick leave with pay shall be granted leave for the following
reasons only:
(1) Personal illness or physical incapacity resulting from causes beyond the employee's
control.
(2) The illness of a member of the employee's household, the employee's parents, or
children, whether or not said parents or children are a member of the employee's
household, that requires the employee's personal care and attendance.
(3) Enforced quarantine of the employee in accordance with community health
regulations.
(c) Notification of department head. An employee needing to use sick leave shall follow HR -21
Sick Leave Policy for notification on siek lea-ve shall inn _w, the eple ,,epar-tme t
head of the F e4 afid the reason there' 4e, and Ffailure to follow policy de
so within the first (1st) day of absence may, at the discretion of the City Manager, be cause
for denial of sick leave with pay for the period of absence.
(d) Physician's statement for leave in excess of three (3) consecutive days. Sick leave with pay
in excess of three (3) consecutive working days for any reason shall be granted only after
presentation of a written statement by a licensed physician certifying that the employee was
unable to perform the duties of the employee's position. Such statements shall accompany
payrolls submitted to the City Treasurer.
(e) Physician's statement in special cases. In special cases, with individual employees, where
the department head feels it is necessary to avoid abuse of the sick leave provisions, the
department head may, with the approval of the City Manager, require that employee to
submit a written statement by a licensed physician for any absence. The employee will be
notified in advance that the employee will be required to submit such a statement when the
employee is absent on sick leave.
(f) Advancement of leave. In unusual circumstances, and with the approval of the department
head and the City Manager, sick leave may be taken in advance of accrual up to a maximum
of thirty (3 0) working days (fifteen (15) twenty-four (24) -hour shifts for Fire Department
platoon members), provided that any employee separated from city employment who has
been granted sick leave that is unaccrued at the time of such separation shall reimburse the
City for all salary paid in connection with such unaccrued leave and, if possible, for this
purpose a deduction shall be made from the employee's final payroll check.
pay as if the member had actually worked the member's" h a i a shift f twen4y f3uf (24)
hear n duty d forty eight /A 8) hours off duty as K d by iD S 95!1!1 G
� /
[.... )
Sec. 78-38. Annual military leave.
All officers and employees of the City regularly employed on a full-time basis who are
members of the National Guard or of any reserve component of the armed forces of the United
States, or of the reserve corps of the United States Public Health Service, shall be entitled to a
leave of absence from their respective duties, without loss of time, pay, regular leave,
impairment of efficiency rating, or of any other rights or benefits to which they are entitled,
while in the performance of duty or training in the service of this State or of the United States
under competent orders, for a period in any Federal fiscal year not to exceed that specified in this
section. Such officers or employees while on such leave shall be paid their salaries or
compensations for a period or periods not exceeding twenty-one (21) working days. Fire
Department employees working shifts of twenty-four (24) hours on duty and fort} -eight 48)
hours off duty shall have seven (7) — twenty-four24) hour shifts
[.... I
See. 78-40. Group life and medical insurance.
(a) The City shall provide group life and medical insurance for all full-time permanent
employees of the City in accordance with applicable insurance contract specifications and
as set forth and established by the City from time to time. Any benefits that differ from
what the City offers non-union permanent full-time employees will be defined in the
Collective Bargaining Agreements
(b) Upon retirement of an employee participating in the group life insurance plan, the employee
may continue coverage in the amount of $4,000.00, for which the retiree shall pay fifty (50)
percent of the total monthly premium. In no event shall the City pay more than fifty (50)
percent of any such premium.
(c) Any retiree of the Police and Firemen's Fund who elects to remain a member of the City's
group health insurance shall pay the premiums attributable to that retiree, monthly, in
advance. Eligibility for retirees is pursuant to the City of Paducah Medical, Prescription
Drug, Vision and Dental Master Plan Document as accepted and effective July 1, 1999, and
as may be amended from time to time.
(d) Pursuant to an agreement between the City and the Fraternal Order of Police bargaining
unit, the City's group life insurance policy shall contain a rider providing for double
indemnity for a police officer killed in the line of duty and additional benefits for loss of
limb or sight. These additional benefits shall become effective May 1, 1996.
[.... I
SECTION 2. That the City of Paducah, Kentucky hereby amends Chapter 78 Personnel,
Article III of the Paducah Code of Ordinances by amending the following sections:
Sec. 78-61. Deferred compensation plan.
(a) The City may hereby adopts the U.S. Go r _ nee ..f Mayers Deferred Compensation
Programs and its their attendant investment options and hereby establishes the City a
Pad] l: "" n"` ...oa ` aiR Restated Ul for the voluntary participation of all eligible
city employees and elected officials.
(b) The Human Resources Face Director shall act as the administrator of the plan
representing the City.
(c) The Mayor is hereby authorized to execute all agreements and contracts necessary to
implement the restated program. It is understood that, other than incidental expenses of
collecting and disbursing the employee's deferrals and other minor administrative matters,
there is to be no cost or contribution by the City.
[.... I
Sec. 78-66. Specialty pay.
(a) City employees who achieve certification, additional certification or credentials that will
expand their performance in their job and have a specific value to the City may be eligible
to receive specialty pay upon recommendation by the Department Director and Personnel
Director and approval by the City Manager. If the City Manager determines that the City
needs these skills and that funds are available then a specialty pay category may be
established.
(b) The amount of the specialty pay will be recommended by the Department Director and
Personnel Director and requires approval by the City Manager.
(c) To qualify for specialty pay the employee's certifications or credentials must be from a
recognized professional organization or institution and must require a significant amount of
study and expertise to achieve.
(d) Other specialty pay for any other City employees will be defined in HR policies by
department, according to each applicable position. Collective bargaining agreements will
define specialty pay for any applicable positions.
SECTION 3. This Ordinance shall be read on two separate days and become effective
upon summary publication pursuant to KRS Chapter. 424.
>, P
A�
George Bray, Mayor
ATTEST:
Claudia S. Meeks, Assistant City Clerk
Introduced by the Board of Commissioners, October 8, 2024
Adopted by the Board of Commissioners, October 22, 2024
Recorded by Claudia S. Meeks, Assistant City Clerk, October 22, 2024
Published by The Paducah Sun, October 25, 2024
ORD/Amending Chapter 78 - Personnel