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HomeMy WebLinkAbout03-20-2024 Paducah Transit Authority Board of Directors Meeting Minutes March 20, 2024 CALL TO ORDER The monthly meeting of the Paducah Transit Authority (PTA) was called to order by Board Chair – Chip Cox at 3p.m. Members present were Tommy Whittemore, Mark Davis, Mary Byrne, Chip Bohle, and Bryan Carne Exec. Director – Jeremi Bumpus, CFO-Samantha Sanders, and Chuck Simpson HR Director/Secretary to the Board Board Chair – Chip Cox led the Board in reciting the Pledge of Allegiance Public Comments: N/A REVIEW OF MINUTES Following the review of the February, 2024 minutes Ms. Mary Byrne made a motion to accept the January meeting minutes. Mr. Tommy Whittemore moved to second the motion and it passed with all members voting yes. MANAGER’S REPORT – Jeremi Bumpus Ridership Statistics . Mr. Bumpus provided an overview of February ridership noting that the 11a.m., and 12p.m., time frame had the most riders for the month. The most utilized routes were the blue line followed by the yellow line. Total fixed route ridership for the month = 13,193, and total D&R transports = 4,479. Total combined operating expenses = $264,928.47, Federal operating funds expended = $123,020.70, and total farebox revenue = $18,890.77. YTD expenses = $2.8 million, contract revenue = $1million, and a combined YTD 137,000 trips provided. One reportable accident – A PATS fixed route bus was damaged when a motorist ran a 4 way stop, striking the bus in the passenger entry doors/wheelchair ramp access area causing minor repairable damage to the bus. Review of Statistical and Financial Reports The Board was provided with a summary review of the February cash flow forecast noting the present operating balance was at $3.8 million and the year end forecast was projected to be at $3.4 million. Jeremi then provided a P&L review and specifically noted the admin expense item 60100 in capital equipment was for the recent replacement of computer equipment, a server had to be replaced. The item 63200 web hosting expense was for a necessary compliance update to the PATS website. Following the presentation and discussion Mr. Mark Davis made a motion to approve the statistical and financial report. Mr. Bryan Carner moved to second the motion and it passed with all members voting yes. OLD BUSINESS There were no ongoing old business items to report for March. NEW BUSINESS New Board Member: A new member has been appointed by the Mayor, Jeremi has met with the new appointee and should start in May pending City Commission approval. Trolley Meeting Update: Jeremi reported that he met with the Mayor to provide the ridership data and operational expenses. Following that meeting PATS advertised the public meeting as required and met with members of the general public to again review the actual utilization/ridership data along with the associated operating costs. Both trolleys will continue to be utilized as back up vehicles for the fixed route service as well as for special event transportation. 5311/5307 Grant Applications: Jeremi reported that he is in the process of completing revisions and explained that KY-OTD is presently being audited which lends itself to requiring further clarification/additional details prior to obtaining final approval. Pending approval Jeremi will then follow up with FTA. Driver Hiring: the combined affect of recent retirements along with a few resignations will be contributing to some overtime until replacement drivers have been hired and trained. PATS is presently utilizing Indeed along with a Facebook advertisement and the PATS posted advertising signs until the positions have been filled. Performance /Incentive Pay Structure: Jeremi provided an overview of devising a performance pay incentive program. Samantha then provided additional information regarding potential specific public transit incentives that would involve employee input. At present an email questionnaire has been sent out to all PATS staff to provide inclusive input as the incentive pay structure is developed. Review of the February Bank Reconciliation: The complete updated reviews were conducted by Board Chair Chip Cox and Executive Director – Jeremi Bumpus. Each cash account statement ending 2/29/24 had been reviewed and initialed. The credit card charges and vendor summary were then reviewed. Following the completion of the reviews Ms. Mary Byrne made a motion to approve the reconciliation, credit card and vendor expenses. Mr. Chip Bohle moved to second the motion and it passed with all members voting yes. Next Board Meeting: April 17, 2024 at 3p.m. Adjourn – Mr. Mark Davis motioned to adjourn the meeting and Ms. Mary Byrne moved to second the motion. Meeting adjourned.