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HomeMy WebLinkAboutFebruary 2024Paducah-McCracken County Senior Citizens, Inc. Minutes Monthly Board Meeting Tuesday, February 27, 2024, at 8:00am Present Board Members- David Troutman, Vicki Brantley, Maggie Moore, Jackie Carruthers, Dan Frazier, John Durbin, Karami Underwood, Carol Young, Lydia May, Simone Fearon, Robert Hernandez. Staff Present- Sarah Walker, Executive Director Absent Board Members- Cindy Mangrum. Call to Order: David Troutman called the meeting to order at 8:04 am. Minutes from Last Month: Due to technology issues, both the December and January minutes were up for review. Vicki Brantley made a motion to approve the December and January minutes. Robert Hernandez second. The motion passed. Committee Reports: Finance Committee: Vicki Brantley presented reports from January. There were some miscommunications between Nathan and Robin with PADD invoices. The best news is the report shows that the senior center is not losing money at this point. Vicki is going to sit down with Nathan and discuss what the reports need to look like and how all the allocations work. Nathan is also going to try to spend a couple hours in the senior center with Robin and Sarah. Personnel Committee: No report this month. Nominating Committee: The board is full until June when Vicki leaves. Closer to June the board can begin discussing possible candidates. Bylaws and Policies Committee: Robert is going to look into the bylaws and make sure there’s language around personal use of senior center property. The weather policy has been reworked to give the executive director the agency to decide when the center is open or closed due to bad weather. Robert will send out the final draft via email to the board for final review. Director Report: See attached report from Sarah Walker. Sarah has had an issue with a couple drivers using senior center vehicles for personal use. That is being handled. The Meals on Wheels tablets for the drivers have not been properly utilized. Sarah and Robin are working together to fix that among other issues they’ve discovered. While investigating, Sarah discovered that meals were being left improperly resulting in inflation of our actual roster of clients. Meals On Wheels is now serving 360 rather than 430. Personnel evaluations went well. Some of the drivers had questions as they did not receive training when they were hired. A big thank you to Sarah for catching so many things that have fallen through the cracks from the previous transitions! Old Business Building Update: Jeff Canter, Marcum Engineering and Bacon, Farmer, Workman. When going over the designs in the meeting there is an issue of parking. They overestimated how many spots they’d be able to make. Fundraising/ Grants update: Way to go Sarah on all your work on grants. An official fundraising committee was put together: John Durbin, Lydia May, Maggie Moore, David Troutman, and Sarah Walker. Storage Unit for E-Homes: Sarah is still reaching out for an answer from her connections. Karami suggested reaching out to the hub and their carpentry students. New Business Salon in New Building: Discussion occurred about the potential for a salon in the new building. Vicki made a motion to not have a salon in the new building. Carol Young second. The motion passed. Robert made the suggestion for involvement between the Senior Center and the Student Equity and Inclusion student group. Comments and Announcements None at this time. Adjournment Karami Underwood made a motion to adjourn at 9:22 am, Lydia May second. The motion passed. The next board meeting date is March 26, 2024 at 8:00am.