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HomeMy WebLinkAbout03-16-06 Brooks Stadium Commission Meeting MinutesBrooks Stadium Commission Meeting March 16,2006 Present: Don Dixon Hardy Gentry Doc Hideg Leo Green Greg McKeel Buzz Smith Coy Stacey Mark Thompson Belore the meeting was officially brought to order, Doc Hideg announced that two more high school tournaments were picked up. He also reported that $7,000 was picked up to help pay utility bills, thanks to Mark, Parks Services. Doc Hideg brought the meeting to order. Leo Green gave the lnvocation, which was followed by the Pledge of Allegiance. Doc began by saying that he {elt the Commission should become more transparent and should be accountable for what they are doing. This is the first Board meeting in a couple of years. He recommended the Commission meet at least twice a year. The Commission needs to be more involved and give direction. Need to be more transparent. $75,000, plus 7,000, 5,000 County to pay for seats directly to seat company. 2,000 PTHS direct to net company. 80 seats put in. Electrician's union lixing scoreboard. Since signs bring in the most revenue, Doc would like to see everyone help sell signage at the Stadium. He pointed out that there are services donated that aren't recorded in the books. Things like McKeel donating equipment, such as the lift to lix the scoreboard, or hauling equipment for service and repiir. Greg purchased 24 lockers, and a building on 8th street to house the hitting cage. The hitting net and pitching machine will be moved over there. lt is a large building and the hitting cage can be open year round. Doc told the group he was happy to see Brooks Stadium under the Parks division now. He said that he had asked Mark to come up with a plan so that Brooks Stadium would to be in tune with the City's direction. ln addition, he asked George Jessup(?) to draw up a sel of books. He turned the meeting over to Mark. Mark reported that he touched base with Jon Perkins, Finance Director, about getting things back in line. He said there would be procedures put together for handling money, etc. Mark asked Doc Hideg if he had minutes from previous meetings. Doc did not have them with him, but he has copies on his computer. Mark proceeded with the agenda items. Financial Statement Doc Hideg showed the board the log that he (Judy) keeps, which shows record of signs sold and money spent. He gave this to George and he came up with the Profit and Loss report that is part of the packet. This Profit and Loss statemenl will be the record to be made publicly available. Thirty-two percent of income comes f rom signs. Balance of $2,536.58 does not include the $4,800 received from Pepsi Repairs City bought mowers for $5,000 - goes out to golf course each year. We pay them for parts, etc. Top dresser from the Country Club (Greg picks up and delivers). Has vacuum system that saves in raking grass. George volunteered to create daily sheets similar to the log. Field Report (see handout) Doc Hideg handed out a list of the top 20 things done at the Stadium last year. They are: 1) Re-sodded inlield, base lines, and other areas 21 5,000 plugs on the infield taken lrom the outfield 3) Re-built pitcher's mound, batting area, and infield with appropriate dirt and conditioner 4\ top dressed infield and outfield 5) lnstalled screens and nets in bullpen area 6) Re-built warning track 7) Fertilized including pre-emergents, post-emergents, iron, insecst killer, mold preventors 8) Repaired infield and outfield irrigations including installing new sprinkler heads and rebuilding quick coupler behind pitcher's mound 9) Repaired infield Jence 10) Secured backstop to infield wall and over top of dugouts 11) Repaired and replaced bench seats 12) Repaired including additions to all three press boxes 13) Repaired and added additional speakers, including cordless microphone 141 lnstalled multiple flag poles 15) lnstalled new security lights 16) Sealed blacktop '17) Repaired or replaced loilets 18) Painted outside and inside wall 19) Painted press boxes, dugouts, seats and handrails 20) lnstalled new gates at end exits For the lirst time there was evidence of security problems. More lights were put up. Electricians put up at no cost. Someone from the American Legion goes to the Stadium to turn on the water, and they are getting ready to do that. I Thirty-two percent ol income comes from signs- Balance of $2,536.58 does not include the $4,800 received from Pepsi. Repairs City bought mowers for $5,000 - goes out to golf course each year. We pay them lor parts, etc. Top dresser from the Country Club (Greg picks up and delivers). Has vacuum system that saves in raking grass George volunteered to create daily sheets similar to the log. Field Report (see handout) Doc Hideg handed out a list o{ the top 20 things done at the Stadium last year. They are: 1) Re-sodded inlield, base lines, and other areas 2) 5,000 plugs on the inlield taken from the outfield 3) Re-built pitcher's mound, batting area, and infield with appropriate dirt and conditioner 4l top dressed inlield and outfield 5) lnstalled screens and nets in bullpen area 6) Re-built warning track 7) Fertilized including pre-emergents, post-emergents, iron, insecst killer, mold preventors 8) Repaired infield and outfield irrigations including installing new sprinkler heads and rebuilding quick coupler behind pitcher's mound 9) Repaired infield lence 10) Secured backstop to inlield wall and over top of dugouts 11) Repaired and replaced bench seats 12) Repaired including additions to all three press boxes 13) Repaired and added additional speakers, including cordless microphone 14) lnstalled multiple tlag poles 15) lnstalled new security lights 16) Sealed blacktop 17) Repaired or replaced toilets 18) Painted outside and inside wall 19) Painted press boxes, dugouts, seats and handrails 20) lnstalled new gates at end exits For the first time there was evidence of security problems. More lights were put up. Electricians put up at no cost. Someone from the American Legion goes to the Stadium to turn on the water, and they are getting ready to do that. Y There is water leak where the Stadium ties on to the City. Although the City has been out and says it isn't leaking, there is evidence to the contrary. Stadium rool leaks around the steps. Have used concrete, and directing water to run elsewhere. Getting right material and how to put it. Mark will try to find someone with concrete expertise to take a look. Some gaps you can see through, some smaller. Sealer from Federal Material that were used on bridges. Then Jonathon Hines pulled it out. Something with elasticity (gets sticky when hot) Find out what that material is. Mark will let Joel S. know Prevention - spray rye out to kill it. Look at first of May to spray and kill the rye would save re- plugging in the future. And it happens in the middle of the baseball season. Start cutting earlier ...left too long Pittium blight Pepsi Report 4,000+1,700+3,000 1 ,700 for scoreboard refurbishing 3,OOO Commitment trom Pepsi Made (they have given in the last five years) Leo reported that things are going along with negotiating a future four-year commitment. Pepsi has been there since the start and they come through with what they promise, although a little slow in cutting the checks. Mr. Crisp had said that there is a 25-year contract to serve Pepsi. Several board members said they have never seen such a contract. Doc Hideg said that he has a copy, but didn't bring it with him today. Pepsi has done a good job and always come through with soft drinks for different occasions. Talk with Coke two years ago and they wouldl provide product but no money. Need to have a meeting to talk about the future. 3,000 + product (water Gatorade). OVC maior sponsor advertiser. Channel 6 does 3,000 of TV advertising for OVC St up meeting with Pepsi with the board (or at least several members), and a City representative. They have indicated that Pepsi would rather write a check to the City and then the City could pass on to the Brooks Stadium Commission' Go through the City. Value in free product? Lease out concession. 25% of gross paid to Brooks Leo has a copy of the letter he wrote to Pepsi on his computer and is willing to send that to Mark to use-perhaps it it came f rom the City things would move Jaster. Pipe fitters installed gates at handicap area. Mark said he would be in town Monday, Tuesday, and Wednesday but will be out Thursday and Friday if they want to move on meeting as soon as possible. It was decided that Mark would call James Barnes to set up a meeting. Since they are wanting other business in the City too, i.e. the Skatepark sponsorship. lf Mark calls, they might realize that the Comission is under the City. City as authority ligure. Mark will confirm with Leo Barnes' phone number. Financial Controls Need control to balance # of tickets sold and # of tickets taken. Pay Commission for playing there. Paying their fair share. Umpire Association met. Someone from H.S. Associalion met. They said no problems with having the tournament in Paducah. Be more transparent. Most schools think it doesn't cost to run the place. Some feel it is owned by the City and don't believe American Legion and other sources pay jor the upkeep. It is leased from the City and the Commission is responsible. Brooks is the only lield in region that meets requirements and specifications Ior state tournaments. Should we be getting a contract signed? We need to negotiate as to what is fair. Mark suggested that a contract be drawn up and sent out asking them to sign il they want to commit to this year, otherwise send back unsigned. Doc asked Greg to contact Leeper to work out. Maybe they will have a contract we can use. More and more tournaments.207 Single-A in Paducah? Not sure? End results o{ field, belore OVC comes. 2-day Saturday and Sunday. Lexington now - West...district coaches would like to have it here. They pay 9,000 to have it there. Brooks inside lields and compare to any 3A in the country. Doc said that there have been two colleges call this year already. Make sure our kids get to play there. Perhaps we should go to PTHS first to see how it would affect them. Concessions Pay percentage to ballpark. More visible to show what is brought in. Mark suggested seeking bids just for perspective on improvements. Doc has tentative schedule (see handout) April 12 - Wed. 3:30 p.m. May 23-28 May 29-June 1 June 2, 3, 4 June 1 1 June 13 June 16 Visit by Senator Jim Bunning OVC Tournament H.S. Regional Tournament ? American Legion Try-outs Cape Girardeau, MO Harrisburg, lL Carrier Mills, lL a-o- Mark said he wourd be in town Monday, Tuesday, and wednesday but wifl be out Thursday and Frioay it they want to move on meeting as soon as posslore' It was decided that Mark would call James Barnes to set up a meeting' Since they are wanting other business in the city t"",i.;. ih" 3a"p"it-.pon.or.hiD. ll Markcalls, they might realize that the comission is under ili"'civ. c-,tv-ii?tno?iiy iigure. Mark will confirm with Leo Barnes' phone number. Financial Contols Need control to balance # of tickets sold and # of tickets taken' Pay Commission for playing there' Paying their fair share' UmoireAssociationmet.SomeonefromH.s.Associationmet.TheySaidnoproblemswith having the tournament in Paducah' Be more lransparent. Most schools think it doesn't cost to run the place' SomefeelitisownedbytheCityanddon'tbelieveAmericanLegionandothersourcespayfor the upkeeP. It is leased from the City and the Commission is responsible' Brooks is the only tield in region that meets requirements and specifications for state tournaments. Should we be getting a contract signed? We ne.e! l^o-1e,-,0-oiiate as to what is fair' Mark suooested that a contract oa o'rr*i ,p and sent out asking ihem to sign if they want to commit i" inl. v""r, otherwise send back unsigned' Doc asked Greg to contact Leeper to work out Maybe they will have a contract we can use' Moreandmoretournaments.20TSingle.AinPaducah?Notsure?Endresultsoffield,before dvC io..t. 2-day Saturday and Sunday' Lexinotonnow-West...districtcoacheswouldlikelohaveithere.Theypayg,000tohaveit there.- Brooks inside fields ;;;;;;;; io anv sn in the country' Doc said that there have been two colteses call this vear il"J;]'tff;;;';;; itilt getto plav there Perhaps we should so io FiHsiittt to see how it would affect them' ?:ffi;r:.;l:n. to barpark. More visibre to show what is broughr in. Mark sugsested seekins bidi pst for perspective on improvements' Doc has tentative schedule (see handout) April l2 - Wed.3:30 P.m' May 23-28 May 2g-June 1 June 2, 3, 4 June 11 June 13 June 16 Visit by Senator Jim Bunning OVC Tournament H.S. Regional Tournament ? American Legion Try-outs Cape Girardeau, MO Harrisburg, lL Carrier Mills, lL July 18 July 20-23 Evansville, ln & Champaign, lL Owensboro, KY Polk Brooks Tournament (Columbia, TN; Tupelo, MS; Festus, MO; Harrisburg, lL; Shelbyville, KY;'Jackson, MO; Cape Girardeau, MO; Manchester, MO; Ballwin, MO; Scott City, MO; Sikeston, MO) Mayfield, KY Fulton, KY Hardy Gentry Jr. American Legion tournament (8 teams) Carrier Mills, lL Jr. Round Robin (4 Teams) Calvert City, KY (Jr. & S0 Brooks Stadium Round Robin (Vincennes, lN; Bowling Green, KY; Paragould, AK; Shelbyville, TN; Gatlinburg, TN) Lyon County State Jr. American legion Tournament (8 Teams) Does not include Jr. Legion games to be played at Brooks Stadium as schedule is incomplete at this time. Michey Holland is the new coach at PTHS. American Legion-Right now is held in lndianapolis. Feedback is positive. People like they way the tournament is run and the City, hotels. Etc. Bids are due by March 31, and they meet in May. The tournamenl will be awarded before June and it looks promising for Brooks. Eight teams in Mid-South: Kentucky, Missouri, Arkansas, Missouri, Oklahoma, Texas, Louisiana, and Mississippi. And they bring in fans. New Business Reiterate selling signs. Main source of income for the Stadium. Doc will send tickets for a chance to win $100,000. Signs cost $500, $1,00o which goes to the Stadium lor upkeep. Remodel the whole concept. Not equipped t handle the big crowds. No plan for it. Get someone to draw something up. Get something on a Master Plan as one ol the major renovations. Front of stadium. Close up signs come out 10 feet and bring out. Move water and electrical lines to back with an island in the middle tor working, etc. Screen in, A,/C...keep llies out and keep cool. Cleaner than open air Come up with a sketch and estimate and present in budget. Could we get that done to present with this year's budget. Within f ive years it would pay for itself . Concession stand is 25 years behind. Health Department comes through, lolks get certified. Restrooms - architect money to draw something up and get cost estimates' Press boxes - could be made larger with expansion of concession stand. Hopefully getting in budget, maybe can have eight in'08. Draw up Master Plan. June I7 June 18 June 22-25 June 27 June 29 June 3O-July 4 July 6 July 7-9 July 11 July 13-16 Meeting Schedule Meet in six months - after the season in September about mid-month in the daytime here at Parks. Meeting adjourned. G G Meeting Schedule Meet in six months - after the season in September about mid-month in the daytime here at Parks. Meeting adjourned.